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new orleans

UNLEASHING

L O C A LP U B L I CH E A L T H

�he Power of

EXHIBIT & SPONSORSHIP

Prospectus

About NACCHO AnnualThe National Association of County and City Health Officials (NACCHO) represents the nation’s nearly 3,000 local governmental

health departments. NACCHO serves as a leader, partner, catalyst, and voice for local health departments around the nation.

These local health departments play a critical role in ensuring the health and well-being of their communities.

NACCHO Annual 2018, July 10–12 at the New Orleans Marriott in New Orleans, LA, will bring together more than 1,300

influential attendees, allowing exhibitors to reach the year’s most concentrated audience of local health department leaders.

The conference will provide an interactive setting for local health officials and their public health partners from around the

country to examine strategies, share ideas, and plan actions for sustaining or reinventing their organizations in a new era.

Attendee Demographics Local health officials are the primary audience of the NACCHO Annual meeting. They are the leaders of city, county, tribal

and district health departments nationwide. Local health departments are responsible for creating and maintaining conditions

that keep our communities healthy.

NACCHO Annual 2018 attendees also include NACCHO’s partners from other national public health organizations and

associations, representatives from state and federal agencies and schools of public health, and leaders of state associations

of county and city health officials.

Your participation offers direct and personal connection to local health officials responsible for programs and purchases in the following fields:

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Questions? 3 0 1 - 2 0 0 - 4 6 1 6 N A C C H O @ S P O N S O R S H I P B O O S T . C O M

• Bioterrorism

• Chronic disease

• Communicable disease

• Emergency medicine

• Environmental health

• HIV/AIDS and other STDs

• Immunizations

• Information technology

• Maternal and child health

• Medical Reserve Corps

• Nursing

• Nutrition

• Obesity prevention

• Oral health

• Preparedness

• Public health laboratories

• Public health promotion and education

• Risk assessment

• Social work

Why Exhibit?A main attraction of the NACCHO Annual Conference is a dynamic exhibit hall where you will find more than 1,300 interested

public health professionals searching for resources and products from companies like yours.

Don’t miss the opportunity to put your product and services in front of this influential audience.

Build your brand within public health

Increase brand awareness through your exhibit booth.

Industry awareness

Discover what trends and issues your customers are discussing in the public health community.

Lead generation

Increase your exposure to public health professionals with significant purchasing power.

Policy comprehension

Understand the policy issues that are being discussed within government circles.

Product Demonstrations

Give your potential clients hands-on access to your products.

Strengthen relations

Reconnect with clients and invite your preferred customers to the Exhibit Hall.

Study the competition

See what your competitors are doing.

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Who Should Exhibit?NACCHO Annual attendees are interested in meeting with companies, organizations, and universities that provide services

and products for city and county public health officials. Of the local health departments that have shared financial information

with NACCHO, almost half spend more than $1 million annually.

Companies that provide the following products and services should attend:

Aging products/programs

Analytical services

Community health services

Consulting services

Continuing education programs

Data collection and management

Drug addiction

Environmental health services and tracking

Ethics programs

Food safety programs

Health impact assessments

HIV/AIDS programs/products

Immunization/vaccines

Lead programs and services

Legal services

Maternal and child health

Medical/health promotion products

Mercury programs and services

Nutrition information

Obesity prevention

Peer assistance networks

Pharmaceutical/laboratory products

Police and community relations services

Reproductive health programs

Software/information systems

STD programs/services

Substance abuse programs

Universities/schools of public health

Vector-borne disease control programs

Workforce training

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Past exhibitors

Advanced Business Software, LLC

Afaxys Pharmaceuticals

American Heart Association

Bio-Defense Network

Bright White Paper Co.

CDP, Inc.

Center for Sharing Public Health Services

Centers for Disease Control and Prevention

Centers for Medicare & Medicaid Services

CheXout Systems Inc.

Directors of Health Promotion and Education (DHPE)

Emdeon

FDA/CFSAN

FDA Centers for Tobacco Products

Fig Leaf Software

FridgeFreeze, Inc.

George Mason University

Georgia Health Policy Center

Gryphus Diagnostics, LLC

Health Edco/Childbirth Graphics/Health Impressions

Healthpac Computer Systems, Inc.

Healthy Communities Institute

Health Resources and Services Administration’s Traumatic Brain Injury Program

IHA Health Literacy

Integrated Solutions Consulting

Kent State University College of Public Health

KIT Solutions

Legacy

MediCast Productions

Medimmune

Men’s Health Network

Meridian Medical Technologies

Michigan State University – Program in Public Health

Mitchell & McCormick

National Center for Health Statistics

National Coordinating Center for PHSSR

National Library of Medicine

National Public Health Information Coalition

National Center for Biomedical Research and Training

Netsmart

Network for Public Health Law

No Kid Hungry

Patagonia Health Inc.

Pathways.org

PHQIX (Public Health Quality Improvement Exchange)

Premier Dental Products Company

Public Health Accreditation Board (PHAB)

Public Health Foundation

Public Health Foundation Enterprises, Inc.

Public Health Law Research

Public Health Museum of Texas

Safe States Alliance

ShiftWise

SNA International

SuccessEHS

Texas Association of Local Health Officials (TALHO)

The DEET Education Program

The National Commission for Health Education Credentialing, Inc.

The Quats Education Program

Trilogy Integrated Resources – The Network of Care

University of Wisconsin-Population Health Institute

UPP Technology

Washington University in St. Louis – Master of Public Health Programs

Xerox Government Services

Venue On-Hold

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Exhibit ScheduleWe are excited to have the exhibit hall immediately outside the General Session Ballroom. Attendees will need to go inside

the exhibit hall to access the general sessions. All attendees will see your booth, both during exhibit hall hours and each time

they attend the general sessions!

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Exhibits/Posters:

Tuesday

12:00–5:30 pm Hall Open

5:30–6:30 pm President’s Opening Reception

Wednesday

7:00 am–2:00 pm Hall Open

7:00 am–8:00 am Networking Breakfast

7:00 am–8:00 am Poster Presentations

10:00–10:30 am Coffee Break

12:00–1:00 pm Poster Presentations

12:00–1:30 pm Networking Lunch

Thursday

7:00 am–1:00 pm Hall Open

7:00 am–8:00 am Networking Breakfast

7:00 am–8:00 am Poster Presentations

10:00–10:30 am Coffee Break

12:00–1:00 pm Poster Presentations

12:00–1:00 pm Networking Lunch

Registration:

Monday

2:00–6:00 pm Registration Open

Tuesday

7:00 am–5:30 pm Registration Open

Wednesday


Thursday


Grand Awards Ceremony:

Wednesday 5:15–6:45 pm

General Sessions:

Tuesday 1:00–3:00 pm

Wednesday 8:00–10:00 am

Thursday 8:00–9:30 am 1:00-2:30 pm

Exhibit Pricing & PackageNACCHO Annual 2018’s Exhibit Hall will be located in the Grand Ballroom. We will have tabletop booths only.

The 2018 Exhibitor Booth Package includes the following:

• Tabletop exhibit display

• 6’ skirted table, 2 chairs, wastebasket

• Nightly cleaning (carpet and wastebasket)

• Carpeted ballroom (No need to purchase additional carpet)

• One full conference registration per booth ($500 value; includes admittance to sessions, the exhibit hall, conference meals, and the social event)

• Three complimentary Exhibit Hall passes for booth personnel and associates

• Recognition as an exhibitor on the conference website

• Exhibitor ribbons for booth personnel

• Post-show attendee list (names and mailing addresses only)

• Electricity

Commercial & Government

Standard: $1,925

Non-Profit Organizations

Standard: $1,525

NACCHO Members & Affiliates

Standard: $1,275

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Exhibit Floorplan

Floorplan as of February 15, 2018 and subject to change.

NACCHO’s Exhibit Hall is located immediately outside the General Session Ballroom. To access the general sessions, attendees

will need to go inside the exhibit hall. All attendees will see your booth, both during exhibit hall hours and each time they

attend the general sessions!

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Exhibitor Contract

_____________________________________________________________________________________________________________________________________________________________________________________________________COMPANY NAME (TO BE PUBLISHED)

_____________________________________________________________________________________________________________________________________________________________________________________________________NAME OF PRINCIPAL CONTACT (PERSON TO RECEIVE EXHIBIT INFORMATION) TITLE OF PRINCIPAL CONTACT

_____________________________________________________________________________________________________________________________________________________________________________________________________STREET ADDRESS CITY STATE ZIP

_____________________________________________________________________________________________________________________________________________________________________________________________________PRINCIPAL CONTACT’S DAYTIME TELEPHONE NUMBER PRINCIPAL CONTACT’S EMAIL ADDRESS

_____________________________________________________________________________________________________________________________________________________________________________________________________NAME OF SECONDARY CONTACT (IF PRINCIPAL CONTACT CANNOT BE REACHED) SECONDARY CONTACT’S DAYTIME TELEPHONE NUMBER & EMAIL

_____________________________________________________________________________________________________________________________________________________________________________________________________COMPANY EMAIL (TO BE PUBLISHED) COMPANY WEB SITE (TO BE PUBLISHED)

_____________________________________________________________________________________________________________________________________________________________________________________________________COMPANY PHONE NUMBER (TO BE PUBLISHED)

T A B L E A S S I G N M E N T

Every effort is made to accommodate your preferred booth location, but we cannot guarantee that you will receive one of your preferred choices. Please indicate your 1st, 2nd, and 3rd choices below. To ensure that you receive one of your top choices, please select booths that are in different areas of the exhibit hall.

1. ________________ 2. ________________ 3. ________________

Y O U R 2 0 1 8 B O O T H P A C K A G E

• Tabletop exhibit display• 6’ skirted table, 2 chairs, wastebasket• Nightly cleaning (carpet and wastebasket)• Carpeted ballroom (No need to purchase additional carpet)• One full conference registration per booth (a $500 value; includes

admittance to sessions, the exhibit hall, conference meals, and the social event)

• Three complimentary Exhibit Hall passes for booth personnel and associates

• Recognition as an exhibitor on the conference website, www.nacchoannual.org

• Listing and descriptive narrative in the Exhibitor• Exhibitor ribbons for booth personnel• Post-show attendee list (names and mailing addresses only)

B O O T H P R I C I N G

TYPE OF BOOTH COST NUMBER SUBTOTAL

COMMERCIAL & GOVERNMENTStandard Location: $1,925 x _________ = _________

NON-PROFIT ORGANIZATIONSStandard Location: $1,525 x _________ = _________

NACCHO MEMBERS & AFFILIATESStandard Location: $1,275 x _________ = _________


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Exhibitor Contract ( C O N T I N U E D )

A G R E E M E N T

I hereby apply for exhibit space at NACCHO Annual 2018 and fully understand that this form shall become a binding contract and is subject to the Terms and Conditions as outlined in these materials and those established by NACCHO. The exhibition is organized and managed by NACCHO. Any matters not covered in the Rules and Regulations are subject to the interpretation of the NACCHO Board of Directors and the NACCHO Executive Director or his or her designee, and all exhibitors must abide by their decisions. Exhibitors must comply with all New Orleans Marriott, New Orleans, LA rules and regulations. Show Management shall have full power to interpret, amend, and enforce these rules and regulations, provided any amendments, when made, are brought to the notice of ex hibitors. Each exhibitor, for itself and its employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with preceding sentence. If your exhibit contract is received after May 25, 2018, your company will be listed in the online exhibitor directory but will not be included in the printed on-site exhibitor directory.

□ I have read and reviewed the Exhibitor Rules & Regulations before completing this form. SIGNED ________________________________________________________________________

NAME (PLEASE PRINT) TITLE ________________________________________________________________________________________________________________________________________________________________

PHONE ___________________________________________________________________ EMAIL _______________________________________________________________________________________________________________

Q U E S T I O N S :

301-200-4616 ext [email protected]

R E F U N D / C A N C E L L A T I O N P O L I C Y

Refunds are limited to exhibit fees paid. To qualify for a 50% refund, a written cancelation must be received by NACCHO no later than March 16, 2018. No refunds will be given after March 16, 2018. Cancellation requests should be sent via email to [email protected].

For faster processing, you may fax a copy of the application to 703.964.1246. Credit Card numbers are only accepted by FAX. Do NOT submit credit card payments by email or standard mail. If you are unable to submit by fax please email the form to [email protected] and CALL your credit card number in to 703.964.1240 x170.

M A I L C O M P L E T E D F O R M T O :

NACCHO AnnualExhibits Manager512 Herndon Parkway, Suite DHerndon, VA 20170Fax: 703.964.1246

P A Y M E N T M E T H O D ( c h e c k o n e )

Return this application and contract with a deposit of 50% of the total cost of the requested exhibit space and any additional items. (Package, Corner, etc.) Once NACCHO receives the deposit, space will be assigned, and a confirmation copy will be returned for final payment. The balance of your payment will be due on or before May 4, 2018. Purchase of exhibit space after May 4, 2018, must be accompanied by payment for the entire cost of the exhibit space requested. All payments must be made in U.S. funds, drawn on U.S. banks, payable to NACCHO. Checks not drawn on U.S. banks will be returned.

□ PLEASE SEND ME AN INVOICE

□ CHECK # (PAYABLE TO NACCHO) ______________________________________________

□ GOVERNMENT PURCHASE ORDER (ATTACHED SIGNED, AUTHORIZED PO) #

____________________________________________________________________________________________

□ VISA □ MASTERCARD □ AMERICAN EXPRESS □ DISCOVER

CREDIT CARD # ______________________________________________________________________

EXP. DATE ______________________________ CVV CODE ________________________________

AMOUNT TO BE CHARGED $ _____________________________________________________

AUTHORIZED NAME (PLEASE PRINT) __________________________________________

AUTHORIZED SIGNATURE ________________________________________________________

BILLING ADDRESS ___________________________________________________________________

____________________________________________________________________________________________



Exhibitor Rules & Regulations

1 . O F F I C I A L E X H I B I T S C H E D U L E

See the Exhibitor Services Manual for complete show schedule, for details about Premium Booth Schedule, please contact [email protected].

2 . S H O W M A N A G E M E N T

The exhibition is organized and managed by NACCHO. Any matters not covered in these Rules and Regulations are subject to the interpretation of the NACCHO Board of Directors and the NACCHO Executive Director or his or her designee, and all exhibitors must abide by their decisions. Exhibitors must comply with Sheraton Phoenix Downtown Hotel policies and procedures. Show Management shall have full power to interpret, amend, and enforce these rules and regulations, provided any amendments, when made, are brought to the notice of exhibitors. Each exhibitor, for himself and his employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with the preceding sentence.

3 . A S S I G N M E N T O F B O O T H S P A C E

Booths will be assigned on a first-come, first-served basis. Every effort is made to accommodate your preferred booth location, but we cannot guarantee that you will receive one of your preferred choices. Booth registration for the NACCHO Annual 2018 must be made on the official NACCHO Annual 2018 Exhibit Space Contract. The exhibitor fully understands that it becomes a binding contract and the exhibitor is subject to the terms and regulations set forth by NACCHO as listed therein. In addition, NACCHO reserves the right to reject an application that in its judgment is not appropriate for NACCHO Annual 2018.

4 . I N C L U D E D I N B O O T H S P A C E

Please see Prospectus for specific inclusions for exhibitor levels.

5 . I N S T A L L A T I O N A N D D I S M A N T L E O F E X H I B I T S

Show Management reserves the right to fix the time for the installation of a booth prior to the Show opening and for its removal after the conclusion of the show. Under no circumstances will the addition to or removal of any portion of an exhibit be permitted during show hours. All booths must remain intact until the close of the show. Installation and dismantle must occur only during the installation and dismantle times designated in the Exhibitor Services Manual. Any material not called for by said time and date will be shipped at the exhibitor’s expense, by a carrier selected by the official drayage contractor. No one under the age of 18 will be permitted on the exhibit floor during installation and dismantle hours.

6 . F A I L U R E T O O C C U P Y S P A C E

Space not occupied by the time designated in the Exhibitor Services Manual will be forfeited by exhibitors and their space may be resold, reassigned, or used by the exhibit management without refund.

7 . R A T E S , D E P O S I T S , A N D R E F U N D S

Space will be rented at the rates listed on the official Exhibit Space Contract. No application will be processed or space assigned without full payment in U.S. funds. A 7” x 44” booth sign bearing the company’s name and booth number will be provided. A 50 percent refund of the booth fee will be made if written notice of cancellation is received by March 16, 2018. No refund will be made if notice of cancellation is received after March 16, 2018; no transfer of fees will be made to other registration fees or NACCHO meetings. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages the amount set forth above, regardless of whether or not the Show Management enters into a further lease for the space involved. In the event that fire, strike or other circumstances beyond the control of the management causes the exhibit to be cancelled, full refund of the exhibit rental fees will be made, which is the limit and extent of NACCHO’s liability for such cancellation. NACCHO assumes no responsibility for refunds of nonrefundable airline tickets or hotel charges if a meeting is cancelled or abbreviated because of terrorist activity. All cancellation requests must be submitted in writing to the NACCHO Annual 2018 Exhibits Manager.

8 . C O N T R A C T O R S E R V I C E S

An official contractor will provide all services in the exhibit area. Complete information, instructions and schedule of prices regarding shipping, drayage, labor for installation and dismantling, additional services, etc., will be included in the Exhibitor Services Manual to be forwarded from the official contractor. An exhibitors’ service center will be maintained during applicable hours to facilitate services requested for additional needs of exhibitors. Under no circumstances will NACCHO or New Orleans Marriott, New Orleans, LA assume responsibilities for loss or damage to goods consigned to the official contractor. Advance shipments of exhibit material must be made to the official

contractor as specified in the Exhibitor Services Manual. Should any shipments not be made as specified in the manual, they will be removed by the official contractor and stored until the hall is ready to accept materials for the exhibition and all costs involved will be charged to the exhibiting company. Exhibitors are responsible for the information provided in the Exhibitor Services Manual.

9 . A R R A N G E M E N T O F E X H I B I T S

Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor. The show management reserves the right to inspect the quality of the appearance of each booth prior to show opening. Where necessary, masking drape will be placed to cover unsightly wires, unfinished backwalls, etc. at the exhibitor’s expense.

1 0 . B O O T H D E S I G N

Each exhibitor will be provided with an official Exhibitor Service Manual. The Exhibitor Service Manual describes the type and arrangement of exhibit space and the standard equipment provided by Show Management for booth construction. All booth space must be arranged and constructed in accordance with the guidelines, provisions, and limitations contained in the Exhibitor Services Manual. In the sole opinion of Show Management, any exhibit that fails to conform to the Exhibitor Service Manual guidelines or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions. All demonstrations or other promotional activities must be confined to the limits of the exhibit space. Sufficient space must be provided within the exhibit space for the comfort and safety of persons watching demonstrations and other promotional activities. Linear booths may not exceed 8’ in height; island booths are restricted to 16’ in height. Exhibiting companies are responsible for furnishing, carpeting and cleaning their booths. All exhibits must comply with the public accommodation provisions of the Americans with Disabilities Act of 1991 (ADA). Any exhibit with raised flooring must be ramped.

1 1 . S U B L E A S I N G O F S P A C E

Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allocated, and may not display goods or services other than those manufactured or regularly distributed by them.

1 2 . C O N D U C T

All exhibits will be to serve the interest of NACCHO Annual 2018 attendees and will be operated in a way that will not detract from other exhibits, the exhibition, or the meeting as a whole. The exhibit management reserves the right to request the immediate withdrawal of any exhibit that NACCHO believes to be injurious to the purpose of NACCHO Annual 2018. Management reserves the right to refuse to admit and eject from the exhibit building any objectionable or undesirable person or persons. The use of sideshow tactics or other undignified methods considered by NACCHO to be objectionable are expressly prohibited in the exhibition area and in any meeting room. Appropriate business attire is required for all exhibit participants.

1 3 . E X H I B I T O R P E R S O N N E L

All exhibitors must wear official NACCHO Annual 2018 name badges and ribbons for exhibit hall admission. Exhibitors will be admitted to the exhibit hall 30 minutes before show opening each day. All exhibitors and attendees will be required to leave the floor within 30 minutes after the show closes each day. Exhibitors needing to work during non-show hours must obtain permission from Show Management for entrance into exhibit hall. Each exhibit must be fully operational and staffed during the open exhibit hours as defined in the Exhibitor Service Manual. Booths should be staffed by company specialists who are qualified to discuss details of their return company’s products or services. Distribution of advertising material and souvenirs must be confined to the exhibitor’s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of non-exhibiting firms is strictly forbidden.

1 4 . S E L L I N G O F M E R C H A N D I S E

Selling of merchandise on the show floor is prohibited. However, orders may be taken for fulfillment at the exhibiting company’s main distribution center.

1 5 . S O U N D D E V I C E S , L I G H T I N G A N D O T H E R P R E S E N T A T I O N D E V I C E S

Public address, sound-producing or amplification devices that project sound must be kept at a conversational level and must not interfere with other exhibitors. Any form of attention- getting devices or presentations must be terminated when crowds obstruct



Exhibitor Rules & Regulations ( C O N T I N U E D )

aisles or infringe upon another exhibitor’s display. Show Management reserves the right to restrict the use of glaring lights or objectionable lighting effects. Music, whether vocal or instrumental, is prohibited.

1 6 . H A N D O U T M A T E R I A L S

Promotional give-aways and exhibitor prize raffles will be permitted. All materials and prizes must have prior approval by NACCHO. All hand-out materials are expected to be of a professional nature. NACCHO reserves the right to disallow any material that they believe to be inappropriate. Send samples to NACCHO Annual 2018 Exhibits Manager, 512 Herndon Parkway, Suite D, Herndon, VA 20170, by June 16, 2018. No helium balloons or adhesive-backed decals are to be used or given away.

1 7 . S O L I C I T A T I O N O F E X H I B I T O R S

No persons will be permitted in the exhibit hall for the purpose of soliciting advertising or other exhibit space without the express written permission of NACCHO.

1 8 . F I R E , S A F E T Y A N D H E A LT H

The exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials must be located within the booth. Only fireproof materials may be used in displays and the exhibitor must take all necessary fire precautions. No combustible material will be stored in or around exhibit booths.

1 9 . L A B O R

Rules and regulations for union labor are made by the local unions and may change at any time. Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information regarding specific regulations that are applicable may be obtained from the official contractor. Displays, painters, carpenters, electricians, and other skilled labor can be arranged through the official contractor at established rates. Labor order forms will be included in the Exhibitor Service Manual.

2 0 . S T O R A G E

The exhibitor should make arrangements with the contracted decorator for storage of packing boxes and crates during the exhibition. NACCHO assumes no responsibility for damage or loss of packing boxes or crates.

2 1 . F O O D A N D B E V E R A G E

Exhibitor distribution of food and beverages for consumption in the building is prohibited, except with written permission from Show Management. All requests must be submitted in writing. If an exhibiting company wishes to host food and beverage in their booth, all food and beverage must be purchased through the New Orleans Marriott.

2 2 . L I A B I L I T Y A N D S E C U R I T Y

NACCHO makes no warranty, expressed or implied, that security measures will avert or prevent occurrences that may result in loss or damage. Each exhibitor must make provisions for the safeguarding of his or her goods, materials, equipment and display at all times. NACCHO will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft, fire, accident or other causes. NACCHO will not be liable for injury to exhibitors or their employees or for damage to property in their custody, owned or controlled by them, which claims for damages, injury, etc., may be incident to or arise from, or be in any way connected with their use or occupation of display space, and exhibitors will indemnify and hold harmless against such claim. Exhibitor shall be fully responsible to pay for any and all damages to property owned by the Hotel, its owners or managers which results from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless the Hotel, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates from any damages or charges resulting from or arising from or out of the Exhibitor’s use of the property. Exhibitor’s liability shall include all losses, costs, damages or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of Exhibitor’s occupancy and/or use of the exhibition premises, the Hotel or any part thereof. The Exhibitor understands that the Hotel does not maintain insurance covering the Exhibitor’s property and that it is the sole responsibility of the Exhibitor to obtain such insurance. The exhibitor assumes all liability for any damage to the facility’s floor, walls, lighting fixtures, etc. as a result of exhibitor negligence. The exhibitor will abide by and observe all laws, rules, regulations and ordinances of any governmental authority and of the contracted facility. The exhibitor will pay and save NACCHO, its Board, members, staff, and representatives, the city of New Orleans, LA, and New Orleans Marriott harmless from any and all damages, loss or liability of

any kind whatsoever resulting from injuries to persons or property occurring within the Wyndham Grand or property adjacent thereto occasioned by any act, neglect or wrongdoing of the exhibitor or any of its officers, agents, representatives, guests or employees, invitees or other persons permitted by the exhibitor upon the premises, and the exhibitor will at its own cost and expense defend and protect city of New Orleans, and the New Orleans Marriott, New Orleans, LA against any and all such claims or demands. Each exhibitor shall be responsible for securing and maintaining the following insurance coverages at the exhibitor’s expense: (a) Workman’s compensation insurance coverage for exhibitor’s employees which shall be in compliance with the laws of New Orleans, LA; (b) Commercial general liability insurance with policy limits of $1,000,000 for combined single limit coverage to include: comprehensive form, premises/operations, contractual, broad form property damage and products/completed operations, providing for terms of coverage to be effective during all move in, show, and move out dates. Such insurance shall include NACCHO, its officers, directors and agents as additional insureds. Such insurance shall cover any and all damage or injury to any and all persons arising out of such person’s attendance at the exhibitor’s exhibit during the term of NACCHO Annual 2018; (c) Other Insurance: Each exhibitor acknowledges that it is responsible for obtaining any additional insurance coverage solely at its own expense, in such amounts as it deems appropriate to comply with its obligations hereunder and for its own protection.

2 3 . T R A D E M A R K S

NACCHO will be held harmless for any trademark, tradename, copyright or patent infringement on any printed materials belonging to or distributed by any exhibitor. Use of the New Orleans Marriott logo, design, trademark, tradename, patent, copyrighted work or symbol must be approved in writing by New Orleans Marriott, New Orleans, LA’s marketing department.

2 4 . P H O T O G R A P H I N G O F E X H I B I T S

Each exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to or photographing its exhibit. The taking of pictures, other than by the official photographer, is expressly prohibited during setup, dismantling and non-exhibit hours, and cameras will not be allowed on the exhibit floor during these times. Only the exhibitor may grant permission to have its exhibit photographed, or an audio presentation taped, during exhibit hours. No exhibitor shall deny any reasonable request for permission to photograph the exhibit from outside the perimeter of the booth.

2 5 . L I S T P U B L I C A T I O N

The list of NACCHO Annual 2018 exhibitors, in whole or in part, shall not be published other than in NACCHO Annual 2018 and NACCHO official publications.

2 6 . H O T E L U S E

All public function space in the New Orleans Marriott is controlled by NACCHO. No function space will be released to exhibiting firms or to other commercial firms for social functions without the permission of Show Management. Good taste and conformity to the purposes of the meeting must prevail. Showing of equipment or product presentations to registered attendees or guests of NACCHO Annual 2019 or NACCHO by exhibiting firms other than on the exhibit floor during the stated hours (see Rule 13) is expressly prohibited. Exhibitors may not use the hotel(s) to distribute literature, gifts, etc. to attendees.

2 7 . V I O L A T I O N S

Violation of any of these Rules and Regulations by the exhibitor or his or her employees or agents shall at the option of NACCHO forfeit the exhibitor’s right to occupy space and such exhibitor shall forfeit to NACCHO all monies paid or due. Upon evidence of violation, NACCHO may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages that NACCHO may incur thereby.

2 8 . S E V E R A B I L I T Y

All agreements and covenants contained herein are severable, and in the event any of them shall be held to be invalid by any competent court, this agreement shall be interpreted as if such invalid agreements or covenants were not contained herein.

2 9 . C O N T A C T

For questions or more information, please contact:NACCHO Annual Exhibit Manager301-200-4616 ext [email protected]



Sponsorships & Advertising

Stand out from the competition and enhance your presence and visibility at the conference by

advertising or sponsoring an event at the conference. Sponsorships and advertisements

can maximize brand exposure and increase your booth traffic.

Your company’s support of NACCHO Annual is vital for the continued excellence of this

meeting. This support can be in the form of unrestricted grants in addition to exhibiting,

sponsorships, and advertising.

EDUCATION

Plenary Session

The theme of this year’s conference is UNLEASHING THE POWER OF PUBLIC HEALTH. We will provide an interactive setting

for local health officials to examine the intersections between healthcare and public health. Plenary sessions on this theme

can involve your company speakers. NACCHO can also work with you to create a custom sponsorship to coordinate your

speakers with our message. Contact us for additional details.

Exhibitor Learning Session

60 min session $3,500

90 min session $4,500

By hosting your own exhibitor session, you can reach attendees in an educational manner. You get your own room for 60

minutes (45 minutes to present a topic of interest to attendees—not a sales pitch but a helpful discussion of your solution,

involving participation by your clients—and 15 minutes for Q&A.) These session descriptions are listed in the program. There

will only be one exhibitor session per time slot. To help market this session, you will also receive:

• A description of your session on the website and conference program.

• 1 pre-conference eblast with your session information.

• Onsite signage with listing of all exhibitor learning sessions and your company logo.

• A push alert through meeting app to remind attendees on the day of your session.

Please note: As a session sponsor, you agree to provide your title, description, and list of presenters to the planning committee chair

for review and approval. All sponsored sessions must feature a presenter working in the field of public health and representing a

local, state, federal, or academic perspective.

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Sponsorships & Advertising ( C O N T I N U E D )

PROMOTIONS

Totebag $10,000

Your logo will be seen by all attendees as it appears on the totebag. Each attendee will be given a conference totebag as

they register.

Hotel Key Cards $6,000 1 available

Have your company’s logo appear on one of the most important items attendees will be carrying—their hotel room key cards.

The key cards are distributed during hotel check-in and will be carried by attendees for the duration of the conference. This

is a great way to be at everyone’s fingertips!

Lanyards $5,000 1 available

Place your company logo on the official NACCHO Annual 2018 lanyard to be attached to the badge holder worn by all

conference attendees.

“You Are Here” Locator Display $2,500 each 1 available

Located on the main floor these displays provide a quick view of the conference center layout and identify

locations of various services. As a sponsor, your custom graphics are on the lower display panel (approx. 3’ x 8’)

and backlit to increase visibility.

Hand Sanitizer Stations at Lunch $1,500

Be the exclusive provider of hand sanitizers in the exhibit hall AND help keep our attendees healthy while promoting your

company! Place up to six hand sanitizer stations n central locations around the exhibit hall. Multiple networking and meal

functions guarantee that this attendee essential will be used throughout the conference. Sponsor is responsible for all

production, material handling, and shipping of the samples or stations.

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NETWORKING EVENTS

Partners in Leadership Reception $4,500

Network with NACCHO Board of Directors, Big Cities Health participants, and volunteer leaders and be recognized for your

support of one of the year’s most important in-person meetings of the NACCHO leadership. Your sponsorship provides an

invaluable opportunity to make a positive impression on the Board by offering brief welcoming remarks at the start of the

meeting. Benefits also include:

• Your company logo will be in the onsite program and signage.

• Onsite signage

Exhibitor Hospitality Events $3,500 2 available

Network with conference attendees while you have their undivided attention by hosting your own hospitality event. You get

your own room for two hours the evening of Wednesday, July 11 (100 people capacity). To help market this event, you will also

receive the following:

• A description of the event in the conference program;

• A description of the event in an official NACCHO e-newsletter prior to the meeting to invite attendees to your event;

• A push alert through meeting app to remind attendees on the day of the event; and

• Onsite signage.

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ADVERTISING

Email Banner $1,000 (current exhibitor) $1,800 (not exhibiting) only 4 available

Send your custom message and graphics out to all attendees prior to the meeting with a custom email

banner/message in an official NACCHO Annual eblast.

App—Landing Page Ad $1,200 (current exhibitor) $2,000 (not exhibiting) Only 1 available

Attendees search for sessions, see updates instantly, and communicate with each other through social media

on the APP. Attendees will see the flash landing page first – each time that they open the app. Your custom

graphics will appear on this page.

App—Push Notifications $400

Send out a text alert to each attendee through the app! This alert will pop up on each attendee’s phone, if they have

downloaded the app. The text is limited to 230 characters. Remind attendees to stop by your booth, announce a

raffle or showcase a product demonstration time.

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J U L Y 1 0 – 1 2 , 2 0 1 8 new orleans

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Sponsorship Contract

P A Y M E N T M E T H O D ( c h e c k o n e )

Full payment is due with this signed agreement. If this payment has not been received within 3 weeks, the item will be released and this commitment form will be declared null and void so that the item may be reassigned. Your confirmation email will outline any additional specifications, deadlines, restrictions, or inclusions depending on chosen item(s).

□ CHECK # (PAYABLE TO NACCHO) ______________________________________________

□ GOVERNMENT PURCHASE ORDER (ATTACHED SIGNED, AUTHORIZED PO) #

____________________________________________________________________________________________

□ VISA □ MASTERCARD □ AMERICAN EXPRESS □ DISCOVER

CREDIT CARD # ______________________________________________________________________

EXP. DATE ______________________________ CVV CODE ________________________________

AMOUNT TO BE CHARGED $ _____________________________________________________

AUTHORIZED NAME (PLEASE PRINT) __________________________________________

AUTHORIZED SIGNATURE ________________________________________________________

BILLING ADDRESS ___________________________________________________________________

____________________________________________________________________________________________

S E L E C T I O N

ITEM: _________________________________________________________ PRICE: _______________

ITEM: _________________________________________________________ PRICE: _______________

ITEM: _________________________________________________________ PRICE: _______________

ITEM: _________________________________________________________ PRICE: _______________

ITEM: _________________________________________________________ PRICE: _______________

ITEM: _________________________________________________________ PRICE: _______________

ITEM: _________________________________________________________ PRICE: _______________

ITEM: _________________________________________________________ PRICE: _______________

ITEM: _________________________________________________________ PRICE: _______________

ITEM: _________________________________________________________ PRICE: _______________

TOTAL: _______________

_____________________________________________________________________________________________________________________________________________________________________________________________________COMPANY NAME (TO BE PUBLISHED)

_____________________________________________________________________________________________________________________________________________________________________________________________________NAME OF PRINCIPAL CONTACT (PERSON TO RECEIVE EXHIBIT INFORMATION) TITLE OF PRINCIPAL CONTACT

_____________________________________________________________________________________________________________________________________________________________________________________________________STREET ADDRESS CITY STATE ZIP

_____________________________________________________________________________________________________________________________________________________________________________________________________PRINCIPAL CONTACT’S DAYTIME TELEPHONE NUMBER PRINCIPAL CONTACT’S EMAIL ADDRESS

_____________________________________________________________________________________________________________________________________________________________________________________________________NAME OF SECONDARY CONTACT (IF PRINCIPAL CONTACT CANNOT BE REACHED) SECONDARY CONTACT’S DAYTIME TELEPHONE NUMBER & EMAIL

_____________________________________________________________________________________________________________________________________________________________________________________________________COMPANY EMAIL (TO BE PUBLISHED) COMPANY WEB SITE (TO BE PUBLISHED)

_____________________________________________________________________________________________________________________________________________________________________________________________________COMPANY PHONE NUMBER (TO BE PUBLISHED)



Sponsorship Contract ( C O N T I N U E D )

R E F U N D / C A N C E L L A T I O N P O L I C Y

Any company that cancels all or part of this commitment will not receive a refund and the Annual Meeting will retain as liquidated damages all monies paid.

Q U E S T I O N S :

703.964.1240 [email protected]

For faster processing, you may fax a copy of the application to 703.964.1246. Credit Card numbers are only accepted by FAX. Do NOT submit credit card payments by email or standard mail. If you are unable to submit by fax please email the form to [email protected] and CALL your credit card number in to 703.964.1240 x17.

M A I L C O M P L E T E D F O R M T O :

NACCHO AnnualExhibits Manager512 Herndon Parkway, Suite DHerndon, VA 20170Fax: 703.964.1246

A G R E E M E N T

I hereby contract for commitments as selected above for the NACCHO Annual and fully understand that this form shall become a binding contract. The exhibition and all commitments are organized and managed by NACCHO. Any matters not covered in the Rules and Regulations are subject to the interpretation of the NACCHO Board of Directors and the NACCHO Executive Director or his or her designee, and all exhibitors, sponsors, and supporters must abide by their decisions. Supporters must comply with all New Orleans Marriott rules and regulations. Show Management shall have full power to interpret, amend, and enforce these rules and regulations, provided any amendments, when made, are brought to the notice of sponsor. Each sponsor, for itself and its employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with preceding sentence.

□ I have read and reviewed the Exhibitor Rules & Regulations before completing this form. SIGNED ________________________________________________________________________

NAME (PLEASE PRINT) TITLE ________________________________________________________________________________________________________________________________________________________________

PHONE ___________________________________________________________________ EMAIL _______________________________________________________________________________________________________________



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