HAZARDS IDENTIFICATION, RISK ASSESSMENT … · HIRARC procedure under no. 6.3 by identifying...

Document Document code OSH.UiTM.FKK(P.01)

OSHMS Management Procedures Version 2.0

Revision 6.0

Chapter of 13

Hazards identification, risk

assessment and risk control

procedures

PIC Dr Zulkifli Abd Rashid

Mohamad Sufian

So’aib

This document is a controlled document and a copy right of FKK UiTM. Any hardcopy of OSHMS documentation issued or printed by any individuals are considered as

uncontrolled copy. Any reference and usage by external parties must get written permission from the management of FKK UiTM.

External distribution of this document is strictly prohibited without permission. FKK UiTM

FAKULTI KEJURUTERAAN

KIMIA

SALINAN DOKUMEN TERKAWAL

HAZARDS IDENTIFICATION, RISK

ASSESSMENT AND RISK CONTROL

PROCEDURES

OSH.UiTM.FKK(P.01)

Prepared by Reviewed by Approved by

Signature MSS ZAR NAR

Name Mohamad Sufian

So’aib

Dr. Zulkifli Ab

Rashid

Prof Dr Norazah Abd

Rahman

Position SOSHCo OSHMR Dean

Date 16/08/2017 16/08/2017 21/08/2017



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DOCUMENT CHANGE RECORD

It is a responsibility to Person in Charge of this document to record any changes as follows

Rev Approved

by

Revision

Date

Effective

Date Summary of Revision Page

0.0 Dean 22.04.2011 22.04.2011 Newly develop

document

1.0 Dean 5.11.2012 6.12.2012

Numbering format

changes to 8 sections

as follows:-

1 Objective

2 Scope

3 Abbreviation

4 Definitions

5 References

6 Procedure

7 Record

8 Attachment

1-8

2.0 Dean 22.08.2013 25.11/.013 1)Include revised

HIRARC procedure

under no. 6.3 by

identifying hazards

outside workplace

2) Include flowchart

on How to do and fill

up detail in HIRARC

form

3.0 Dean 6.09.2014 17.09.2014 Updating revision

number of all forms

All



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DOCUMENT CHANGE RECORD

It is a responsibility to Person in Charge of this document to record any changes as follows

Rev Approved

by

Revision

Date

Effective

Date Summary of Revision Page

3.0 Dean 6.09.2014 17.09.2014

The addition of hazard

identification

categories namely

Regular (R), Non-

regular (NR) and

Abnormal (AB)

All

4.0 Dean 28.04.2015 08.05.2015

Reauthorizing and re-

dating due to

appointment of a new

Dean

All

5.0 Dean 24.11.2016 30.11.2016 Changes of lab

designation code to

BIOP (Industrial

biotech), PYG

(Penyelidikan gas) dan

BIO (Penyelidikan

biomas).

13, 14

6.0 Dean 16.06.2017 21.08.2017 Change in severity and

likelihood description

from letter to numeric

10

Merger between DRI

and GEO laboratories.

POS laboratory

abolished

13-14



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1 Objective

To establish, implement and maintain a procedure(s) for the ongoing hazard identification,

risk assessment and determination of necessary controls in all activities, jobs, tasks and

facilities.

2 Scope

This procedure covers for all activities carried out inside laboratories in level 5 and 6, Block 5

FKK UiTM, Engineering Complex.

3 Abbreviation

SHO

Safety Health Officer

OSHMR

OSH Management Representative

SOSHCo

Sub Occupational Safety and Health Committee

4 Definitions

Hazard

Source, situation, or act with a potential for harm in terms of human

injury or ill health or a combination of these eg. Physical (noise,

pressure, vacuum), biological (animal, plant, fungus), ergonomics,

chemical (solid, liquid and gas), psycho-social (stress)

Hazard identification

Process of recognizing that a hazard exists and defining its

characteristics.

Ill health

Identifiable, adverse physical or mental condition rising from and/or

made worse by a work activity and/or work related situation.

HIRARC register

An inventory of identified OSH hazards, risk assessed, and consideration

and determination made of existing and additional control measures to



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ensure prevention of any potential harms.

Risk

Combination of the likelihood of an occurrence of a hazardous event or

exposure(s) and the severity of injury or ill health that can be caused by

the event or exposure(s).

Risk assessment

Process of evaluating the risk(s) arising from a hazard(s), taking into

account the adequacy of any existing control and deciding whether or

not the risk(s) is acceptable.

Acceptable risk

Risk that has been reduced to a level that can be tolerated by the

organization having regard to its legal obligation and its own OSH

policy.

Occupational Safety and

Health (OSH)

Condition and factors that affect, or could affect the safety and health of

employees or other workers (including temporary workers and

contractor personnel), visitors or any other person in the work place.

Risk matrix

A pre-defined rating of potential impacts to people and property resulted

from uncontrolled identified hazards, and rating of exposure to the

hazards.

Routine activities

All activities that performed by FKK UiTM personnel and/or third

party’s employees on day-to-day basis up to once in a week.

Non-routine activities

All activities that performed by FKK UiTM personnel and/or third

party’s employees on occasional basis, e.g. once in more than a week,

once in a month, once in 3 months, once in 6 months, etc.

5 References



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Title Document code

Hazard Identification, Risk Assessment

and Determining Controls.

OSHAS 18001:2007 Clause 4.3.1

Hazard Identification, Risk Assessment

and Risk Control (HIRARC).

MS1722: Part 1:2011 Clause 3.3.3

Risk Matrix and HIRARC register form Atachment and

OSH.UiTM.FKK(P.01).HF_rev01)

Operational control procedures (OSH.UiTM.FKK (C.01-07)

SOP for routine and non-routine

activities

((OSH.UiTM.FKK(C.R) and

((OSH.UiTM.FKK(C.NR)

HIRARC register OSH.UiTM.FKK(P.01).HR. _rev01

6. Procedures



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No Steps Responsibility/When Output

6.1

SOSHCo to conduct hazards identification,

risk assessment and risk control

determination activities.

SHO (appointed by Dean) –

Every 2 years.

Inventory of teams endorsed in

SOSHCo minutes of meeting

OSH.UiTM.FKK.(P.04).SMM_

rev01

6.2

Train the teams on the hazards

identification, risk assessment and risk

control determination methodology. To

train all team members with the following

methodology;

Determining baseline hazard register. Task hazards analysis technique for

routine/non-routine activities. Identify

hazards related to people - human

behavior and factors, etc. Identify hazards related to equipment –

machinery, hand tools, etc. Identify hazards related to material –

chemical, substances, etc.

Identify hazards related to work

environment/infrastructure – design,

processes, installation, ergonomics,

within work areas, etc.

Determination of hazards control

measures according to hierarchy of

control.

SOSHCo – upon

identification of team(s).

Training records,

OSH.UiTM.FKK

(P.03).TCNA_rev02,

OSH.UiTM.FKK

(P.03).TP_rev01 &

6.3

Conduct hazards identification, risk

assessment and risk control determination

using the following methodology;

Determining baseline hazard register Task hazard analysis technique for

routine/non-routine/abnormal

activities. Consider the followings; Identify hazards originating outside the

workplace capable of adversely

affecting the health and safety of

persons under control;

Identify hazards related to people -

human behaviour and factors, etc.

Identify hazards related to equipment –

machinery, hand tools, etc.

SOSHCo – upon

completion of training to

the identified team(s)

Baseline hazards register for

each unit (OSH.UiTM.FKK

(P.01). HF_rev01.

SOP for routine/non-routine

activities for each work area,

OSH.UiTM.FKK(C.R)&

OSH.UiTM.FKK(C.NR)

Baseline HIRARC register

(OSH.UiTM.FKK (P.01).

HR_rev01

SOP for routine/non-routine

activities for each unit

(OSH.UiTM.FKK(C.R)&

(OSH.UiTM.FKK(C.NR)



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Identify hazards related to material –

chemical, substances, etc.

Identify hazards related to work

environment/infrastructure – design,

processes, installation, ergonomics,

within work areas, etc.

Determination of hazards control

measures according to hierarchy of

control.

6.4

Communicate the HIRARC register and

SOP for routine/non-routine/abnormal

activities to all affected personnel to include

third party employees.

SOSHCo– upon

endorsement of hazard

register and SOP.

Attendance records of any

hazard communication

activities

OSH.UiTM.FKK

(P.03).TCNA_rev02,

OSH.UiTM.FKK

(P.03).TP_rev01 & Training Records

6.5

Implement the hazard register outputs and

SOP for routine/non-routine activities.

SOSHCo – upon

communication of hazard

register and SOP for

routine/non-routine

activities.

Operating control guidelines

& SOP OSH.UiTM.FKK

(C.01-07),

OSH.UiTM.FKK(C.R),

OSH.UiTM.FKK(C.NR)

6.6

Review and/or up-date the hazard register

and SOP for routine/non-routine activities.

SOSHCo – process

changing/new

equipment/accident/

whenever necessary

Reviewed/revised hazards

register (OSHMS-04-05B).

Reviewed/revised SOP for

routine/non-routine activities

for each unit

OSH.UiTM.FKK(C.R)&

OSH.UiTM.FKK(C.NR)



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7.0 Records

Records File Number File location Retention

time

HIRARC Register, OSH.UiTM.FKK

(P.01).HR_rev01 Records for

OSH.UiTM.FKK(P.01)

OHSAS meeting

room 3 years

HIRARC Form, OSH.UiTM.FKK

(P.01).HF_rev01

SOP for routine activities,

OSH.UiTM.FKK (C.R)

Records for

OSH.UiTM.FKK(C.R)

OHSAS meeting

room 3 years

SOP for non- routine activities,

OSH.UiTM.FKK (C.NR)

Records for

OSH.UiTM.FKK (C.NR)

OHSAS meeting

room 3 years

Training and Competence Need

Analysis,

OSH.UiTM.FKK.(P.03).TCNA_rev02

Records for

OSH.UiTM.FKK(P.03)

OHSAS meeting

room 1 year

Training Planing,

OSH.UiTM.FKK.(P.03).TP_rev01

Records for

OSH.UiTM.FKK(P.03)

OHSAS meeting

room 1 year

Training Record Records for

OSH.UiTM.FKK(P.03)

OHSAS meeting

room 3 years



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8.0 Attachments

Risk Matrix

Severity

Likelihood

Very

likely

5

Likely

4

Unlikely

3

Highly

Unlikely

2

Very Highly

Unlikely

1

Fatality

4 High High High Medium Medium

Major Injuries

3 High High Medium Medium Low

Minor Injuries

2 High Medium Medium Low Low

First Aid or Near Misses

1 Medium Medium Low Low Low

Description:

1) Likelihood

5. Very likely – Daily basis

4. Likely – Weekly basis

3. Unlikely – Monthly basis

2. Highly unlikely – Yearly basis

1. Very highly unlikely – every 3 years

2) Severity

4. Fatality & Permanent Disability

3. Major Injuries – More than days M/C

2. Minor Injuries – Less than 4 days M/C

1. First Aid



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Flowchart on How to use HIRARC form

Yes

No

To receive lab equipment or chemical items from supplier

and to inform to the science officer for record*

To recognize the lab location and to inform the head of lab

or technician

Determine the frequency, duration of

equipment used or lab activity

Recognize the hazard from lab

activities and evaluate their

consequences

Select work lab unit/gather information

Go thru scope of work

and task

Determine Risk severity

from lab activities by

Using Risk Matrix table

Assess adequacy of

control measure

Conclude HIRARC work

assessment

Risk

Significan

t?

Control

adequate?

Not /stop

Adequat

e control

Identify action to be

taken based Act 1, 2, 3.

Keeps record using

HIRARC form

Review HIRARC work assessment

with SHE FKK/ OMR FKK

Head of lab and Technician / Research Supervisor and Postgraduate student

Act.1: Risk significant not

adequate controlled

Act.2: Insufficient

information

Act.3: Uncertain about

exposure

Start

End



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Prepared by SHE/zar13

Notes

* Upon receiving the lab equipment or chemical items relevant info must be attached:-

-MSDS/CSDS

-Equipment manual

- License to operate the equipment such as compressed tank, furnace (which included under

the factory and machine act 1967)

-The equipment training is guaranteed by the supplier.



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Notification:

Example:

DRI/GEO Makmal Drilling/geologi

SUP05-1

SUP:

05: 1:

Supercritical Lab Number of work

Activity/equipment/material Number of hazard

COR Makmal Penyelidikan Kakisan

RIG : Surface Coating

WAS Makmal Penyelidikan Hasil Buangan

MAT Makmal Material (X-Ray Room)

GLS RIG : Gas-Liquid Sorption

RES Makmal Reservoir

KOM Makmal Komputer (Simulation Oil &

Gas)

PSE RIG : Process Systems Engineering

GAS Makmal Gas Engineering

BIO Makmal Penyelidikan Biomass

RIG : Renewable Energy & Advanced

Chemical Technology

PYG Makmal Penyelidikan Gas

RIG : Hydrocarbon Processing

MIC RIG : Microwave Technology

FLU RIG : Fluid Transport Technologies

POL Makmal Polimer

RIG : Polymer Engineering

NOV Makmal Penyelidikan Novel Material

& Process Development

RIG : Nanomaterials & Catalyst

MPL Makmal Multipurpose

INS1 Makmal Kimia Instrumentasi 1

INS2 Makmal Kimia Instrumentasi 2

CHE Makmal Kimia

CRY Makmal Penyelidikan Crystallization

RIG : Crystallization

SUP Makmal Penyelidikan Supercritical

RIG : Supercritical Fluid Technology

FOD Makmal Kejuruteraan Makanan

RIG : Food Science & Engineering

BIC RIG : Biocatalyst & Biobased

Material

MEM RIG : Membrane

BIOP Makmal Industrial Biotechnology

BIF Makmal Bioinformatic

PHA Makmal Pharmaceutical &

Downstream Processing

OSH.UiTM.FKK.(P.01)HF_rev01

HIRARC FORM

No R NR AB HazardWhich can

cause/effectExisting Risk

Control ( if any)Likelihood Severity Risk

PIC (Due

Date/status)

Date:

(Name Desisnation: Review Date: 14.01.2015

Date:

Conducted by:

Process/Location: (Name, Designation)

Work ActivityRecommended

Control Measures

Hazard Identification Risk Control

Approved by:

Company:

FAKULTI

KEJURUTERAAN KIMIA

Review Date: 9.09.2014

OSH.UiTM.FKK.(P.01)HR_rev01

HIRARC REGISTER FORM

Date:Review

Date:

Next Review

Date:

No R NR AB Hazard Likelihood Severity RiskWork

Activity/Equipment/Material

Which can

cause/effect

Existing Risk

Control (if any)

PIC (Due

Date/status)

Hazard Identification Risk Analysis Risk Control

Recommended

Control Measures


KIMIA

HAZARDS IDENTIFICATION, RISK ASSESSMENT … · HIRARC procedure under no. 6.3 by identifying...

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