Pre-EMD DAB 13 August 2013

Harrisburg Area Community CollegeFaculty Advisor TrainingDegree EvaluationsBrought to you by: The Advising & Counseling Training Team

7 | #Copyright Cengage Learning. All rights reserved.Welcome to the online supplement of the faculty advisor training Brought to you by the Advising & Counseling Training Team Here at HACC. This training will highlight the degree evaluation providing instructions for generating, reading and using it while advising your students.1A snapshot of the students academic record & progress

A visual display of grades

A curriculum check-sheetWhat is a degree evaluation?

7 | #Copyright Cengage Learning. All rights reserved.2What is a degree evaluation? The degree evaluation is a snapshot of students academic record and progressA visual display of grades and A curriculum check-sheet used in certify a student for graduationThe DE also helps to keep students in line with the appropriate catalog requirements and start termNote: students are in a particular program based on when he/she started the program not their start date at HACCHow can one be generated?

Login to MyHACCSelect Faculty Tab then Degree Evaluation Select Term Select the current term or the term the student plans to registerEnter students HACCID or enter students name (case sensitive). Use student name option if student is your assigned advisee. All others use HACCID. Click Submit. Choose either View Previous Evaluations (all previously run evaluations will display).ORGenerate New Evaluation (for students current major) Select Program.Select Generate Request.Select blue Student degree evaluation results and print for use with student. ORWhat-If Analysis (to look at different majors and how completed courses will be applied). Select the correct entry term (when student anticipates officially beginning program). Select Add More for programs with concentrations: CIS, Communications, Criminal Justice, Environmental Specialist.

7 | #Copyright Cengage Learning. All rights reserved.Here are the steps needed to generate a degree evaluation or WebCapp as it is sometimes called. The student tab in myhacc is labeled degree evaluation and therefore should be the term used with students. To generate a degree evaluation follow the appropriate steps above. You may use Laura May (LEMAY) for the HACC id# and generate the degree eval in the next slide. 3

7 | #Copyright Cengage Learning. All rights reserved.Reading the degree evaluation

The red circle highlights the grade point average or gpa. Both the program and current gpa must be at least 2.0 in order to graduation (some majors like education requires a higher gpa)You should become familiar with the gpa rules for your academic area

The light green arrow denotes the major, degree type and expected graduation date

The green bracket listed classes that are not counting toward here degree. These are classes that are either prerequisites, developmental, or courses that simply do not apply towards the degree.

Other points of consideration: Please be careful with electives like #9 lists 8 credits of Bio electives need for this requirement; the system will not automatically subtract the number of credits

Diversity requirement: is the only requirement that can count in two places. Diversity must come from the approved list of General Education requirements. If dealing with a student like Laura May who was here some time ago look for Soc 201 it is the only diversity that will count automatically without a substitution waiver. See Gen Education list on resource page to see all approved diversity requirements.4

7 | #Copyright Cengage Learning. All rights reserved.The blue circle at the top left denotes the assigned advisor. Your name should be listed here unless the student is seeking to change his/her majorIf so the assigned advisor for the current major will be listed here. If the major is changed the advisor information will also be updated

The blue circle to the top right highlights the students major, type of AA degree and expected graduation date5

7 | #Copyright Cengage Learning. All rights reserved.To continue the purple highlights shows coursework not yet completed with for this degree program.

All asterisks must be removed from the degree evaluation indicating that the degree requirement has been fulfilled.

For instance Chem 203, Chem 204 are major requirement needed for this major.The degree will not be conferred until all the degree requirements are completed in order words all asterisks are gone

Special notes: the diversity requirement is highlighted with an asterisk however this student has taken Soc 201Soc 201 is currently the only grandfathered diversity requirement and can be used to fulfill the diversity without submitting a graduation waiver.

Once adjusted the Soc 201 will count in two places. One as the Core B general education and two as the diversity requirement.It is the only grandfathered diversity and will count without a graduation or substitution waiver

When adjusted Soc 201 will be seen fulfilling the diversity requirement and in this case a Core B; the class is not counted twice the credits neededJust simply used in two places.

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7 | #Copyright Cengage Learning. All rights reserved.The green bracket here shows the coursework that is not being used toward the degree.

In most cases these are prerequisite like precollege or developmental courses.In other cases the coursework simply does not fit on the program

For example Psy 101 is an approved Core B general education course but the requirement is already fulfilled with the Soc 201 and 2037Thank you for your advising work!For more information & resources:Go to MyHACCClick on Faculty TabScroll down to Bookmarks PlusClick on Advisor Resources

ORContact the academic advisor or faculty counselor at your campus who advises your assigned majors

7 | #Copyright Cengage Learning. All rights reserved.8