Harambe Cameroon - Professional Rules of Conduct

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HARAMBE-CAMEROON

PROFESSIONAL RULES

OF CONDUCT

Transforming Our Problems Into Opportunities!

January 2011

N 001829/ADR/JO6/APPA


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HARAMBE CAMEROON PROFESSIONAL RULES OF CONDUCT

Harambe-Cameroon - Transforming our problems into opportunities!

Email: [email protected] |Website: www.Healliance.org |Blog: Harambecameroon.blogspot.com

Tel: +237 7013 5705 | P.O. Box: 5787, Yaound Cameroon | Office: Hajal Center 601, Yaound Page 2

TABLE OF CONTENTS

I - PURPOSE __________________________________________________________________3

IIMISSION _________________________________________________________________ 3

IIIVALUES AND PRINCIPLES_________________________________________________3

a. Positive Attitudeb. Servicec. Empowermentd. Boldnesse. Persistence

IVORGANOGRAM 2011 _____________________________________________________4

VRECRUIRMENT ____________________________________________________________5

VIELECTRONIC/VIRTUAL IDENTITY __________________________________________6

a. Skype IDb. Gmail Accountc. Other Social networks.

VIIEMAILING STANDARDS __________________________________________________6

VIIIMEETINGS AND MEETING MINUTES ______________________________________7

a. Notice of Meetingsb. Quorumc. Online Votingd. Ad-hoc Meetingse. Meeting Minutes

IXHARAMBE-CAMEROON DOCUMENT STANDARDS __________________________8

VIIIPHILOSOPHY OF EDUCATION ___________________________________________9

IX - GENERAL WORK RULES IN THE OFFICE __________________________________10

X - EVALUATION FORMS _____________________________________________________11

XIDISCIPLINARY MECHANISMS ____________________________________________12

a. Legally-binding Confidentiality Actb. Conflict Of Interestsc. Due Diligence Processd. Complaints Procedures


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I. PURPOSEThe purpose of these Professional Rules of Conduct is to:

(i) Strengthen and facilitate the internal governance structures of Harambe-Cameroon,(ii) Provide standards of performance with regard to: The effectiveness of Harambe-Cameroon

in the quantity, quality and responsiveness of its activities; the independence, transparency

and reliability of its institutional structures, and the adherence to its mission as well as to a

set of core values, guiding principles, and policies.

As with greater influence comes greater scrutiny and responsibility, Harambe-Cameroons accountability

is an issue of major attention, to ensure both the legitimacy and effectiveness of its operations.

II. MISSIONHarambe Cameroons mission is To inspire a new generation of young leaders and

entrepreneurs who see problems as opportunities in need of solutions and have the poise and

wherewithal to engage others to make long-lasting social impact.

III. VALUES AND PRINCIPLESHarambe-Cameroon commits to adhere to the following values that inspire its daily operations: justice,

equity, transparency, objectivity, honesty, openness, respect for fundamental rights and freedom,

impartiality, participation, professionalism. The core values of Harambe-Cameroon are listed below in

order of importance, starting by the most essential one.

a. Positive Attitude Dont be a Problem

-maker, Be a problem solver. Think Solutions all the time you face aproblem within the organization and outside. Cultivate a can-do attitude and foster acollaborative, inclusive and mutually supportive environment.

b. ServiceIn John F. Kennedys words, Dont ask what your country can do for you; ask what you can dofor your country. Ask what you can do for your community. Ask what you can do for your

family, for your colleagues, for Harambe-Cameroon. Harambe-Cameroon believes in service

towards others; towards ideals and causes larger than oneself.

c. EmpowermentChallenge, Inspire, and Engage people to give the best of themselves. To find their passions,talents, mission; and act upon it.

d. BoldnessTake initiatives. Create opportunities where there is none. Seize the moment. Dare to Act.

e. PersistenceThe secret to results and success is persistence. Nothing in this world can take the place of

persistence. Talent will not; nothing is more common than unsuccessful people with talent. Geniuswill not; unrewarded genius is almost a proverb. Education will not; the world is full of educated

derelicts. Persistence and determination alone are omnipotent. The slogan "press on" has solved

and always will solve the problems of the human race - Calvin Coolidge


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IV. ORGANOGRAM 2011

I. PRESIDENCE

Ombudsman

II.

ADMINISTRATION

Secretary

General (S.G)

Project Manager

(P.M)

III. FINANCIAL

V. PARTNERSHIPS

AND

STRATEGY

VI. DIASPORA

ENGAGEMENT

Financial Director Treasurer

Director of

Engagements

Harambe

Cameroon

Ambassadors

Partnerships and

Strategies

Parternerships

and Strategies (II)

Interns and

Volunteers

IV.

COMMUNICATIONS

Communications

Officer

Public Relations

Officer/Marketin

HCam University

CLUBS


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V. RECRUITMENTIf you are interested in joining the Harambe Cameroon Team, please send an email to

[email protected], with the 3 documents below:1. Cover Letter State the position you would like to have,(e.g.: Harambe Ambassador in your

region, or Internship) , your competences, and why you would be an addition to Harambe-

Cameroon

2. Updated CV / resume3. Application Formonline

https://spreadsheets.google.com/viewform?key=0AkOus1a6GvFocF9rbzgtaWZTelFTa3dsX0tY

ZHhMUkE&hl=en#gid=0

Following your submission, you will be evaluated for one month, based on the following criteria:

Excellent(5) Very Good(4) Good (3) Fair (2) Unsatisfactory(1) Comments

1. Contribution2. Informationresources

3. Punctuality andavailability to meetings

4. Professional Conduct5. Responsibility6. Communication (oral& written)

7. Work quality8. Dependability andco-operation

9. Productivity10.Skill building11.Promptness inassignments

12.Initiative13.Ethics14.Steadiness underpressure

15.Organization andPlanning

16.Collaboration/ Team-working

Final ResponseOfficial Admission Letter (Sign a contract of at least 6 months engagements)
mailto:[email protected]:[email protected]://spreadsheets.google.com/viewform?key=0AkOus1a6GvFocF9rbzgtaWZTelFTa3dsX0tYZHhMUkE&hl=en#gid=0https://spreadsheets.google.com/viewform?key=0AkOus1a6GvFocF9rbzgtaWZTelFTa3dsX0tYZHhMUkE&hl=en#gid=0https://spreadsheets.google.com/viewform?key=0AkOus1a6GvFocF9rbzgtaWZTelFTa3dsX0tYZHhMUkE&hl=en#gid=0https://spreadsheets.google.com/viewform?key=0AkOus1a6GvFocF9rbzgtaWZTelFTa3dsX0tYZHhMUkE&hl=en#gid=0https://spreadsheets.google.com/viewform?key=0AkOus1a6GvFocF9rbzgtaWZTelFTa3dsX0tYZHhMUkE&hl=en#gid=0mailto:[email protected]


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VI. ELECTRONIC/VIRTUAL IDENTITYAll Harambe-Cameroon Members, as defined by the Bylaws, Article IV section 14, shall create the

following virtual identity, to facilitate organizations efficiency; no more than a week after beingrecruited in Harambe-Cameroon:

1. Create a Skype account (or communicate an existing one)a. Reason why: Given the nature of Harambe Cameroon with its member all across the nation,

and the world, many meetings will be done via Skype. Conference calls, conference discussions

and more. Skype is the selected way to conduct such meetings in an affordable and inclusiveway.

2. Open a Gmail account (or communicate an existing one), which will be the preferred email withwhich Harambe-Cameroon and its members communicate with you. Go to gmail.com, and create

an account.a. Reason why:

i.Within Harambe-Cameroon we communicate mostly by email. Gmail has many emailfacilities that would render work effective.

ii.To facilitate the creation of documents using Google Docs. Create a virtual office online.iii.Plan and organize events using Google Calendar.iv.Keep an updated Carta of membership, using a Harambe-Cameroon Roster.

3. Get familiar with the following 21st Century websites:a. Scribd.comfor sharing documents online.b. Facebook.comTo promote Harambe-Cameroon, share events, publish results, and more.c. Twitter.comTo obtain/discover information about selected topic, themes, and more.d. LinkedinTo connect with professionals all over the world.e. Youtube.comTo upload and find videos related to Harambe-Cameroon field of intervention.

Once you are done, send an email to Harambe Cameroon:[email protected]

With your name, your position, your Skype ID and Gmail account.

If you have a Facebook account, make sure to add Harambe-Cameroon as a friend, and a Fan.

V - EMAILING STANDARDS

a.Any electronic message on behalf of Harambe-Cameroon should be sent from the currentofficial Harambe Cameroon email, as of 2011 is:[email protected]

i. The exception could be emails by the President and the Secretary General. Each must havean email signature, stating his/her affiliation and/or position in Harambe-Cameroon.

b. Emails shall be responded no more than 48hrs after reception, unless the Harambe member is inan area with limited or no internet connection for more than 2 days. With three unexcused failure

to respond to messages, the member will be subject to a disciplinary sanction.
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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VIMEETINGS AND MEETING MINUTES

According to ARTICLE VII, Harambe-Cameroon will hold meetings at least twice a month. In times

of planning for activities, Meetings will be planned accordingly, to deliver results on time.

a) Notice of MeetingsWritten or printed notice stating the place, date, and hour of any meeting shall be delivered

either personally or by mail or e-mail to each member entitled to vote at such meeting not less

than five (5) days before the date of such meeting. In case of a special meeting, the purpose or

purposes for which the meeting is called shall be listed in the notice.

b) QuorumAt any General Meeting of the HCam Executive Board or the Harambe Advisory Board, a

simple majority of those entitled to vote shall constitute a quorum.

c) Online VotingVoting may take place via electronic vote. Discussion may take place electronically until such

time when the HCam President or a designated member of the HCam Executive Board calls for

a vote. Once there is a call for a vote, the members will have twenty four (24) hours to cast a

vote. A quorum of votes must be received by the deadline in order to be a valid vote. Approval

of non-time sensitive matters must be by simple majority. Should there be a tie; the HCam

President shall cast the deciding vote. Should there not be enough votes to invoke quorum, the

measure is tabled until the next regularly scheduled or Special Meeting.

d) Ad-hoc MeetingsAd-hoc meetings can be organized by different members, committee, and think-tanks. In order

for any of the ideas or propositions raised at such meeting to be considered, the involved

parties must submit a typed report of their meeting to the Harambe-Cameroon Executive

Board.

e) Meeting MinutesMeeting Minutes will be taken by Secretary General. The Minutes shall respect the DocumentsStandard of Harambe-Cameroon. The Meeting Minutes shall be typed, and sent via Harambe-

Cameroons official email to all the officers of Harambe Cameron. Meeting Minutes must be

published no later than 48hours after the meeting.


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VII - HARAMBE-CAMEROON DOCUMENT STANDARDS

All Harambe-Cameroon Documents should strictly respect the following standards.

You can print out this page, to use as a checklist every time you create a Harambe-Cameroon document.1

Item Check

1. Harambe-Cameroon Header: states the subject.*Make sure the Header of the 2

ndpage is in concordance with the document

2. Harambe Cameroon Filigrane: Harambes logo as background3. Harambe Cameroon Footer: Complete address of Harambe Cameroon, as can be seen on this

document.

*Make sure the Header of the 2nd

page is in concordance with the document

4. Harambe Cameroon Standard Cover page, on documents with more than 4 pages.* If the PDF version of the document doesnt transform the Cover page precisely, delete it, and start thedocument with your page 2.

5. Have a Table of Content for docs that would need such reading guidelines (e.g. By-Laws)6. Date must be in the standard: place, Date Month, year e.g. Yaound, 4 January, 20117. Respect punctuations.,! Respect CAPITAL LETTERS (Beginning of sentences, names, proper nouns

just remember your grammar & orthography.)

8. Justify your paragraphs9. Every single Official Document shall be sent in PDF format10. The Title of each document shall be clearly stated, both in the Header as in the name of the

document: As seen in the title+header of this document.

11. Check all Speling Mistaks* Check all typoz*12. If the document is in French, make sure the Header+Footer+ Title + Filigrane + everything else is in

the same language. (You can use the One PageFr as a template)

13. NO PLaGiArIsM! Respect property rights: Do not Paraphrase without citing/quoting/sources.14. All Documents must have page borders (Bordure de page)15. Depending on the standard of the country you are in, the size (Taille) of the page should be A4 in

Cameroon, and Letter in USA. Please check it.

16. Harambe-Cameroon colors: Red, Black, White and gold.17. HCam Standard Font: Times New Roman, Size: 12, Line space: 1.15 or 1.5 (unless for the sake of

fitting a section of a document in one page, e.g. here size = 11.5pt)

18. Edit, PROOFREAD, Double check! Edit, PROOFREAD, Triple check!19. Final result: Must carry the spirit of Harambe, Preserve its brand, and look Esthetic!

1

This set of 19 items to standardize Harambe-Cameroon documents was drafted by Olivia Mukam, and as such, canalso be known as the Mukam Document Standard (MDS), in similar ligh t as APA or MLA styles.


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VIII - PHILOSOPHY OF EDUCATION

Harambe-Cameroons Seminars, Orientation and Speaker Sessions are based on all of the following

principles, modeled after Transform America Teachers Manual: copyright 2007 THE

TRANSFORMATIVE ACTION INSTITUTE

1. Innovative education2 : Most traditional education is deadening. Teachers rely on lectures far too much,even though studies continually show that this is the least effective method of learning. The best

education will involve and engage the students in learning. The root of the word education comes from

the Latin educate, which means to draw out. We are attempting to draw out of the students the best that

they have to offer.

Education is not about filling a bucket, but lighting a fire. Yeats

We do things differently. We use a lot of innovative exercises, in which students learn by doing. We

have the students use improvisational techniques, which have proven to be one of the best ways to get

students to think quickly, spontaneously, and creatively. It inspires greater creativity and innovation. As

Einstein said, We cannot solve the problems of the world with the same type of thinking that created

them. We need to develop leaders who can think in new, creative ways.

2. Transformative education: The eminent Brazilian educator Paolo Freire decried this banking methodof education, a model in which professors are the experts who possess all the knowledge, and where

they need to make deposits of facts into the empty brains of the students. (Perso nally I call this the

bulimic form of education, because students gorge themselves on tons of facts for the test, then

regurgitate all the answers out onto the exam, and theyre gone; people dont retain any of thisinformation within hours of the test.)As Freire puts it, liberation education is the action and reflection of men and women upon their world

in order to transform it. It strives for the emergence of consciousness and critical intervention in reality.

3. Intrinsic motivation There will be no busywork: True learning needs to come from intrinsicmotivation in other words, the natural passion and excitement that students find in a subject all by

themselves.

4. Students take the leadership and initiative for their education: The success of this course dependson the students, not the teacher. It requires them to take leadership over their education.

5. Fun: This class ought to be a joy. Students should love to come to class.6. Inspirational and empowering: Finally, this course should be inspirational. This is a class about hope

and optimism. Unlike most courses at the university, which analyze problems, this is a course about

solutions. Most of all, it should empower the students to come up with their own solutions to claimtheir own power to make a difference in the world.

2All the points listed are copied verbatim, with the authorization of Pr Shermann Scott, author of

Transform AmericaTeachers Manual: copyright 2007 THE TRANSFORMATIVE ACTIONINSTITUTE


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IX - GENERAL WORK RULES IN THE OFFICE

Harambe-Cameroon wants to encourage a safe and pleasant work atmosphere. This can only happen

when everyone cooperates and commits to appropriate standards of behavior.

The following is a list of behaviors that the company considers unacceptable. Any member found

engaging in these behaviors will be subject to disciplinary actions including reprimand, warning,layoff, or dismissal:

1. Failure to be at the work place, ready to work, at the regular starting time9:00am5:00pm.2. Willfully damaging, destroying, or stealing property belonging to fellow employees or the

company.

3. Fighting or engaging in horseplay or disorderly conduct.4. Refusing or failing to carry out any instructions of a supervisor.5. Ignoring work duties or loafing during working hours.6. Coming to work under the influence of alcohol or any drug, or bringing alcoholic beverages or

drugs onto company property.

7. Intentionally giving any false or misleading information to obtain employment or a leave ofabsence.

8. Using threatening or abusive language toward a fellow employee or non-Harambeans.9. Falsifying any record.10. Smoking contrary to established policy or violating any other fire protection regulation.11. Willfully or habitually violating safety or health regulations.12. Failing to wear clothing conforming to standards set by the company:

Business Professional for meetings, and Business Casual for daily operations.

13. Being tardy or taking unexcused absences from work.14. Not taking proper care of, neglecting, or abusing company equipment and tools.15. Using company equipment in an unauthorized manner.16. Possessing firearms or weapons of any kind on company property.


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X - EVALUATION FORMS

In accordance with the Harambe By-Laws, ARTICLE IV Section 9, each month the performance of each

person in the Harambe Bunge will be graded. Evaluations shall be submitted by each active member beforemidnight of every last Sunday of the month between November and June.

The final grade will be the weighted average of the scores assigned to each person by four different

evaluators. The evaluations shall offer an opportunity for:i. Team mates to evaluate other team mates performance.

ii. Officers to evaluate Associates performance

iii. The Executive Board to evaluate team performance.

At the discretion of the Executive Board people with low grades may be downgraded or be subject to

disciplinary actions. It is imperative that these evaluations be done as objectively, honestly and blatantly as

possible, because the success of each group as well as Harambe as a whole depends on them.

Excellent

(5)

Very Good

(4)

Good (3) Fair (2) Unsatisfacto

ry (1)

Comments

Contribution

Information resources

Punctuality and

availability to meetings

Professional Conduct

Responsibility

Communication (oral &

written)

Work quality

Dependability and co-

operation

Productivity

Skill building

Promptness inassignments

Initiative

Ethics

Steadiness under pressure

Organization and

Planning

Collaboration/ Team-

working


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XIDISCIPLINARY MECHANISMS

a. Legally-Binding Confidentiality ActIn order to pursue Administrative procedures, Harambe-Cameroon and its members recognizes

the need to disclose to one another certain confidential information of each party to be used onlyfor the Project Purpose and to protect such confidential information from unauthorized use anddisclosure.

i. This Agreement will apply to all confidential and proprietary information disclosed byone party to the other party which the disclosing party identifies as confidential or

which otherwise is reasonably understood by the receiving party to be confidential

and proprietary ("Confidential Information").

ii. More information on the Confidentiality Act Addendum.

b.

Conflict of InterestA conflict of interest is defined as an actual or perceived interest by a member in an action that

results in, or has the appearance of resulting in, personal, organizational, or professional gain not in

the best interest of HCam. Elected and appointed officers of the HCam Executive Board and all

Harambe members shall abide by the conflict of interest policy as laid out in the HCam Conflict of

Interest Addendum.

c. Due Diligence ProcessAccording to the Harambe-Cameroon By-Laws, Article IV Section 13.iii, on Due Diligence, any

members of the Harambe Bunge in violation of the organization's By-Laws, Professional Rules ofConduct, or disruptive to the purpose and mission of Harambe will be subject to the measures

below:

i. First Incident - consultative meeting will ensue with the goal of addressing the issue, with theofficer/staff/intern/member in charge.

ii. Second Incidence - A written warning from the Secretary General.iii. Third Incidence - removal at the discretion of the President.

d. Complaints Proceduresi. To facilitate the reporting of wrongdoing or actions perceived to be against the standards of the

code, an Ombudsman will respond to members, staffs, and stakeholders concerns. The

Ombudsman will make sure to keep the organization operations focused on its mandate,

mission, values and principles.

ii. In case the Ombudsman is unavailable, members can refer to the Project Manager, who wouldforward the complaint to the Executive board. Following the published Due diligence process,

actions will be conducted accordingly.

Harambe Cameroon - Professional Rules of Conduct

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