Happy Health Medical Clinic
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Transcript of Happy Health Medical Clinic
Happy Health Medical ClinicBrittany Letterlough HCR/210 November 4, 2012 Kimberly Kirby-Bass
Introduction Indexes for
Administering Health Care Information Centralized Records Management Creation of Manual Records Straight Numeric Filing System Temporary and Permanent Insertion of Loose Reports
Storage of Patients
Files Circulation of records Retention ScheduleDestruction of Records and File Security Legal and Ethical Responsibilities
Indexes for Administering Health Care Informationo Master Patient Index Identification data Record retrieval
Centralized Records Management Responsibility for record keeping is easily
identified Use of equipment, supplies, space, and personnel is made A single filing location Improved security
Creation of Manual Recordso Face Sheet
o Problem Oriented Record Database Problem List Initial Plan Progress Notes
Straight Numeric Filing System Office staff can be
easily and quickly trained. Records are more secured Additional file space File numbers are in order from lowest to highest.
Temporary and Permanent insertion of loose reportso Clinical Data Permanent
o Administrative Data Temporary
Storage of Patients Fileso Short Term Two to Three Days
o Permanent Currently Under Care
o Archive Has not been used
Circulation of Records Within and Between X-ray Routing and tracking
records Storing lab reports
that comes in for a patient
Retention Schedule-Destruction of Records and File Security Archived Records Shredding Certificate of
o Records Protection Locked file cabinets
or roomo Theft guarded records Approved personnel Lock file room
Destruction Maintained Permanently
Password protection
computer
Legal and Ethical Responsibilities Preserving the Patient admission to
Patients Records Privacy of Information Issue of Protected
records Secure Health
Information must be traced
Health Information
Conclusion Indexes for Storage of Patients
Administering Health Care Information Centralized Records Management Creation of Manual Records Straight Numeric Filing System Temporary and Permanent Insertion of Loose Reports
Files Circulation of records Retention ScheduleDestruction of Records and File Security Legal and Ethical Responsibilities
Reference Green, M. A. and Bowie, M. J. (2005). Essentials
of health information management: Principles and practices. Clifton Park, NJ: Thomson.