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GWP Regional Days Meeting

Budgeting for 2015

Port of Spain 23 June, 2014

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Budget?

Planning tool – translates the WP to Euro Enable the Coordinator, RSC, and GWPO Network Officer to

propose on the most efficient use of available resources to implement the Strategy

Approval by the CWP/RWP/GWPO Steering Committees Commitment to honour the approved budget

• Monitoring & Evaluation during implementation phase• Are we on track?• Do we need to initiate budget reallocation procedures?

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Good Budget Preparation

• Accrued Method• Based on the Work Plan• Detailed costing of running costs and consistent

allocation to projects including Locally Raised Funds• Realistic provisions for likely activities/events• Collaboration between the Host, Coordinator, Project

Manager, Steering Committee, CWP, GWPO Network Officer

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Budget Allocations 2015

• Core €220,000 per RWP

• Budget allocations yet to be determined for projects • RWP WACDEP:

(i) Africa regions: proceed according to plans;

(ii) Other regions: Phase I ends 03/15 – Plan for Phase II 01/15-12/16 using existing project

documents.

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Budget Process 2015

Starting asap drafting

15 Sept – 15 Oct finalised with support of NOs

15 Oct sent to GWPO

15 Oct – 31 Oct compiled for the SC incl Secretariat budget

approval by the CWP/RWP SC

1 Nov sent to GWPO SC

25 Nov approval (?!) by GWPO SC

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2015 Budget Templates

• Presentation of templates• Core• WACDEP• Locally Raised Funds• Other Projects

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GWP Core + Add GWP funds BUDGET 2015TOTAL GOALS 0Goal 1 – Catalyse change in policy and practice  Outcome Challenge  Activity  SUM GOAL 1 0Goal 2 – Generate and communicate knowledge  Outcome Challenge  Activity  SUM GOAL 2 0Goal 3 – Strengthen partnerships  Outcome Challenge  Activity 3.5.1 RSC meeting  Activity 3.5.2 Annual Global CP meeting  Activity 3.5.3 Regional Partners meeting  SUM GOAL 3 - activities (excl Running Costs) 0Running Costs Secretariat (Region and Country):  4.1 Staff costs Secretariat (salaries, social security etc.)  4.2 Office Running Costs  4.3 Audit fees  4.4 Financial costs  4.5 Bank Interest (reported as negative expenditures)  4.6 Other costs  4.7 Host Institution fees  SUM Running Costs 0SUM GOAL 3 INCLUDING Running Costs 0

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Locally Raised Funds (LRF)

• How to budget CWP LRF• How to budget WACDEP LRF• Compatibility between LRF donor & GWP format• Difference between LRF & In Kind Contributions

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THANK YOU!

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Funding Requests

• Cash balance monitoring (Host led) • Collaborating for realistic cash flow forecasts (Host,

Regional Coordinator (RC), Project Managers, CWPs)• Forecasting running costs (Host led)• Forecasting activities (RC led)• Timing of requests and lag times for transfers• Cash flow challenges in the network and sharing of

experiences on how to overcome them

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Legal Status & Hosting

• Experiences of self hosting (e.g. CEE,WAF)• Experiences of hosting with legal status (e.g.

Ghana,SAF)• Requirements for hosting• Requirements for self-hosting• Challenges, solutions, and financial implications of

hosting and self hosting• Legal registration – experiences, benefits, challenges,

and how to overcome them

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GWPO Financial Partners

• Who are our donors?• What do they expect from us?• How do they measure the performance of the network?

• What would you like to know about GWPO’s Financial Partners?