GWH Presentation

8/4/2019 GWH Presentation

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Kamran ul HaqueGWH


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Warehouse

What is warehouse ?y A warehouse is a commercial

building for storage of goods.

Who uses them?y Warehouse are used bymanufacturers , importers

,exporters ,wholesalers ,

customs ,transport businesses

etc.

Where are they?y They are usually large plain

building in industrial areas of

cities and towns.


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Warehouse

How do they work?y They usually have loading docks

to load and unload goods fromtruck . Sometimes warehousesload and unload goods directlyfrom Railways , Airports andSeaports. They often haveMaterials Handling Equipment formoving goods , which are usuallyplaced on pallets or loaded intoracks.

y Stored goods can include any

raw materials , packing materials, spare parts , components , orfinished goods associated withagriculture , manufacturing , orcommerce.


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Major Warehouse Processes Includes

Receiving

Inspection / Acceptance

Discrepancy Reporting

Proper Storage

Order picking / Preparation

Loading

Delivery / Dispatch

Inventory Management


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What is Good Warehouse Practices

1. Premises

2. Security

3. Temperature & Humidity

Control

4. Equipment

5. Personnel

6. Sanitation

7. Receipt of Incoming goods

8. Assembling orders and

issuing Goods

9. Packing for transportation

10. Transport


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Premises

Premises should be of suitable size and construction to facilitate cleaning ,maintenance and orderly , segregated storage. Storage areas must be designed to

provide adequate

Lightening

Ventilation

Temperature & Humidity

Sanitation Space

Equipment

Security

FMCG & PHARMA raw materials to be kept separately to avoid cross

contamination.

Incoming goods should be physically or electronically separated from goodsawaiting distribution until approved by the responsible person.

Segregated area must be provided for the holding and storage of returned and

rejected goods prior to a decision on further action.

A separate , designed area should be provided for the assembly of customer orders.

What is Good WarehousePractices


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Security

Storage areas should be provided with security to prevent

theft or unauthorized entry.

Maintain a control log of who may enter the facility.

Establish system for controlling access to the facility (

Including all entrances & Exits).


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Temperature and Humidity All temperature controlled products must be stored at

appropriate conditions as stated on the label of the product.

The temperature of all storage areas should be regularlymonitored.

Controlled temperature storage areas should be equippedwith recorders and devices which indicate when the specific

temperature range has not been maintained.

A written procedure ( SOP ) must specify the action to be

taken when this occurs , control should be adequate to ensure

that all parts of the storage area are kept within the specified

temperature range.

Should always be a back up system in case main system fails

( Disaster / Recovery or Business Continuity Plan )


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The humidity of all storage areas should be regularly

monitored using recorders and devices which document

the humidity measures.

Establish a normal operating baseline of humidity if no

specific value is required.

Records of temperature and humidity in all storage areas

should be reviewed and retained by a designated

responsible person.

If the product specification require a specific humidity , awritten procedure ( SOP ) must specify the action to be

taken when the specified humidity range has not been

maintained.

Temperature and Humidity


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Equipment

There should be a documented

planned preventive maintenance

program in place.

Recording and control equipment

should be calibrated and checked at

defined intervals by appropriate

methods.

Alarm set-points should be checked on

periodic intervals.

A computerized system used for stock

control / distribution should be

validated


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Person

The organization chart should be inplace.

There should be sufficient numbers ofstaff.

There should be clearly defined jobdescriptions.

Personnel should be trained in relation togood storage and distribution practicesand to the duties assigned to them

The current training records should be inplace.

The trainer should have established andapproved qualifications.


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Sanitation A written sanitation program should be in

place indicating the frequency andmethod of cleaning the facility.

Storage areas should be cleaned andaccumulated waste removed at regularintervals.

A pest control program should be inplace.

Smoking , eating & drinking should bepermitted only in segregated areas , andnot in those areas used for the storageand handling of goods

Spills and leakages involving chemicalproducts must be promptly cleaned-upand rendered safe in accordance with therelevant health and safety requirementsfor the product.

Adequate toilet and changing facilitiesshould be provided , and they should besegregated from the main storage andorder assembly areas.


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Receipt of Incoming Goods

It should be carried out according toapproved adequate SOP.

Visually examine for identity against therelevant suppliers documentation.

Sub-divide according to batch numbersif more than one batch.

Reject product if damage or otherwiseunfit for use.

Handle high security materials ( control

drugs , high value items , productsrequiring a specific storage temperature.

Confirm with signature that receivinggoods are as specified by supplier or ifnot provided adequate comments.


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Assembling Orders & Issuing

Goods It should be carried out according toapproved adequate ( SOP ).

Pick up goods according to formaldispatch documents.

Assemble complete order.

Visually examine for damage.

Confirm by signing the properlyassembled order.

Prepare adequate shipping package to

protect any damage of goods , sealpack and provide relevantidentification.

The temperature sensitive items mustbe transported by appropriatespecialized means ( Isolated Packing)


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Packing for Transportation

Product should be packed in such away that :y The identification of the product is not

lost

y The product does not contaminate and isnot contaminated by other products ormaterials.

y Adequate precautions are taken againstspillage and breakage.

y Product requiring controlled temperaturestorage should be provided withinsulated packs.

y There should be in place documentedevidence that the insulated packsensured adequate transport conditions

with regards.

Product Quantity

Ambient Temperature

Maximum Delivery Time


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Transportation

Product should be transported insuch a way that :y The safety , identify , strength , quality and purity of

the product is not lost

y The product is not contaminated other products ormaterials.

y Adequate precaution are taken against spillage orbreakage.

y The product and its package are not subjected tounacceptable degrees of heat , cold , light , moistureor other adverse influences nor to attack by microorganism or pest.

y Drug products requiring controlled temperaturestorage by appropriate specialized means or shouldbe packed with adequate insulation

y Documents should be provided to cover allshipments . These documents should include asminimum : Name of Product Quantity of the Product Special Storage and Handling instructions ( If Required )

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