GVEA Board of Directors Meeting Agenda – April 27, 2021

GVEA Board of Directors

Meeting Agenda – April 27, 2021

The Tuesday, April 27, 2021, GVEA Board Meeting will only be open to the public via Microsoft Teams Conference. Instructions to participate are posted on GVEA’s website:

Click here to join the meeting (833) 851-7240 (Toll-free)

Conference ID: 898 594 60#

NOTE: Items formatted in bold and underline will be taken up exactly at that time, whether or not they interrupt pending business. Other times are approximate.

MISSION

Recognizing GVEA’s importance to the economic, environmental and social viability of our communities, the Cooperative’s mission is to safely provide its member-owners with reliable electric service, quality customer service and innovative energy solutions at fair and reasonable prices.

Time Item Subject Page Info Action3:30 p.m.

1. Call to Order X

2. Executive Session NOTE: Actions resulting from the executive session will be taken up when regular session resumes.

CEO Contract 2021 Employee Survey (Ivan Moore/Reagan Russell)…………... Form 12 (Sarah Villalon)…………………………………………….. COVID Update (Abby Dillard)………………………………………. Pension Plan Administrative Committee (Ron Woolf)………….… March 2021 Power Supply Report…………………………………. Attorneys’ Reports………..………………………….……………….

3-20 21-22 23-24 25-26 27-35

X

6:30 pm.

3. Safety Moment (Chris Bunch)

X

4. Education/Member Comments/Member Advisory (MAC) Report 4.1 Presentation: Carbon Reduction Update (Naomi Knight)………... 4.2 Presentation: Safety Update (Dean Ojala)………………………… 4.3 Member Comments 4.4 MAC Report (Ben Loeffler)

36-44 45-51

X

5. Approval of the Agenda and Adoption of the Consent Agenda……………

1-2 X

6. Consent Agenda 6.1 Approval the March 16, 2021 Special Board Meeting Minutes…. 6.2 Approval of the March 22, 2021 Regular Board Meeting Minutes…. 6.3 Review of the Safety Officer’s March 2021 Report………………..

52-54 55-60 61-70

X

April 27, 2021 Board Meeting Materials 1

6.4 Approval of Resolution No. 107-21: Authorizing Association Right-of-Way Agents to Sign Right-of-Way and Permit Applications and Other Land Related Application Documents…..

6.5 Approval of Resolution No. 108-21: Authorizing GVEA’s President & CEO and Director of Engineering to Sign Rights-of-Way Leases, Permits, Easements and Other Related Land Documents on Behalf of GVEA……………….……………………

71 72

7.

New Business 7.1 FAR Committee Recommendations:

a. Approval of Resolution No. 104-21: Accepting the 2020 Audit of the Association’s Financial Statements and Related Records…………………………………………………………….

7.2 Approval of Resolution No.105-21: Allocating 2020 Margins…... 7.3 Approval of Resolution No. 106-21: Changing the Composition of

the Administrative Committee for the GVEA Retirement Plan, Plan…………………………………………………………………….

7.4 Approve CEO Contract

73

74

75

X

8. Review of Ongoing Required Reports: (bold if report will be reviewed) Alaska Power Association Report ARECA Education Foundation Report ARECA Insurance Exchange Report ARCTEC Report Calendar/Planning Wheel/Strategic Directives……………………. Good¢ents Report MAC Report (Bunch) NRECA Directory Advisor Group NWPPA Report Scholarship Committee (Solie)

76-80

X

9. Management Reports CEO Handouts/SNAP Summary Report.………………………….. Financial Reports/Form 7…..……………………………………….. Progress Reports……………………………….…………………….

81-84

85-99

100-136

X

10. Good of the Order/Director Comments……………………………………… Agenda Items for Future Meetings

X

11. Adjournment

X


POLICY 7.6CARBON REDUCTION GOAL

Semi-Annual Update, April 2021

1


The Current Team

2


Revising Team Charter – Purpose and Outcomes

• Purpose• Coordinate efforts

• Identify internal and external resources

• Measure progress

• Report progress

• Outcomes• Quantify historical and current CO2 emissions

• Evaluate the effect on CO2 emissions for a variety of projects

• Work internally to understand opportunities and risks

• Inventory and reduce facility and fleet CO2

3


Revising Team Charter – Process

• Confirm 2012 emissions

• Develop an operations inventory

• Develop case studies for potential projects

• Investigate methods of other organizations

• Develop ways to incorporate carbon risk, ie. apply internal cost of carbon

4


ACEP Study Fall 2020While there is no silver bullet....

The goal is potentially achievable under several scenarios

• Technological change and evolving options require a longer-term look• Storage• EV’s• Consumer demand control

• Take a broader look and positive community impacts• net positive carbon impacts to the numerator (tons)• net consumer generation in the denominator (MWh)

• Impact of programs small to start but benefits accelerate

• Eventual replacement of Coal fired generation and broader timeframes• Healy Unit 1 / Aurora / Benefits of combined heat and power• Affordable natural gas

CO2e Emission Rate

= Tons/MWh

5


EV Progress

• ACEP recommended aggressive campaign

• Four areas GVEA is currently involved in EV efforts• The AEA corridor installation project

• ReCharge Alaska grant

• EV specific charging rates

• Proposed installation of a charging station(s) at the Fairbanks campus

6


Demand Side Management

• Keith Palchikoff – Grid Modernization Manager

• AMI project closeout• Validate the ability to manipulate distribution load at the distribution feeders

• Validate the ability to remotely control load disconnect switches

• Peak Time Savings (Available through our MDM “soft” demand response)

• Alternative rate design

• Answering questions• How much load can we reliably manipulate

• What is the benefit of modifying our load curve

7


Strategic Directive - Generation

• Healy Unit 1 Decision

• Incorporating an internal cost of carbon

• Options for purchased power

• Evaluation of alternative battery storage projects

• Second meeting with the Board in May to update on progress

8


For the next update

• Further work on cataloging facility and fleet emissions

• Progress on EV charging network

• Further findings from Generation Strategic Directive work

• Feedback from the Board• narrow or broad look

• timing

• priorities balancing rate and reliability guardrails

9


QUARTERLY SAFETY REPORTAPRIL 2021

1


COMMITMENT TO SAFETY STARTS AT THE TOP BUT INVOLVES EVERYONE

• GVEA’s Safety department plays a critical role in making sure systems andprocesses are in place to improve GVEA’s safety and safety culture; a jobthe Safety department takes very seriously. The Safety departmentrecognizes and appreciates the board’s and senior leadership’s support thatsafety is a top priority. As GVEA’s safety team, we are committed to keepthe board informed on the progress of GVEA Safety as the team continues tolook at ways to improve and implement best practices to build ownershipand continued commitment to safety.

• Safety is not just a motto it is a way of life.

2


ZERO recordable or lost time injuries for the first quarter of 2021

1

2 2

5

0 00

1

2

3

4

5

6

7

8

9

10

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTDTotal

2021 First Aid Injuries as of March 31st

All of GVEA First Aid All of GVEA Recordable

All of GVEA Lost Time

3


First Quarter Accomplishments

• Safety has completed a systematic audit of the plants, ROW Maintenance, Line and the Electric Shop looking at best practices

• Widget added to Golden Valley Internal Web showing days since last lost time injury

* Fairbanks Other includes: Warehouse, Facility Maintenance, Member Services, Finance, and Vehicle Shop

** ROWM last day of injury was 190 days ago, but have just returned to full complement staff April 12th

4

*

**


• Completion & publishing of Safety City YouTube video: https://www.youtubetrimmer.com/view/?v=W-PUieAzibY&end=18

• GVEA employee safety video training, “Forrest’s Story”

• North Pole Safety Committee developed & implemented

• Healy Safety Committee reinstated after COVID stall

• Benchmarking with Fort Knox, UAF, Doyon Utilities

First Quarter Accomplishments Cont.

5


• Immediate Near Miss/Injury notification process implemented for supervisors

• Report emailed to supervisors for discussion with all employees to ensure immediate communication through out GVEA

6



• Job-Briefing procedure in development

• Job-Briefing training for leaders scheduled for April/May

7



GOLDEN VALLEY ELECTRIC ASSOCIATION, INC. BOARD OF DIRECTORS’

SPECIAL MEETING MINUTES

March 16, 2021 Fairbanks, Alaska

1

A Special Meeting of the Board of Directors of Golden Valley Electric Association, Inc. was held on March 16, 2021. Due to COVID-19 and the need for social distancing, the meeting was held virtually.

PRESENT

Directors: Tom DeLong, Chairman; John Sloan, Vice Chairman; Dave Messier, Treasurer; Gary Newman, Secretary; Chris Bunch, Rick Solie and Brad Benson.

Staff: John Burns, President & CEO; Ron Woolf, Chief Financial Officer; Frank Perkins, Vice President Power Supply; Abbigail Dillard, Acting Director of Member Services; Pete Sarauer, Power Systems Manager; Sarah Villalon, Controller; Kathryn Strle, Treasury Manager; Reagan Russell, Director of Human Resources; Daniel Heckman, Regulatory Analyst; and Susan Redlin, Executive Administrative Assistant.

Contractors: Vince Cacciottoli, Foster Garvey. Libby Moore, Independent Actuaries. Allison Capps, Bill Lierman, Brandy Niclai, Blake Phillips, Vinay Sharma, Alaska Permanent Capital Management.

CALL TO ORDER Chairman DeLong called the meeting to order at 1:30 p.m.

SAFETY MOMENT Mr. Burns spoke about springtime driving safety and proper footing for getting out of a car onto ice.

EXECUTIVE SESSION

At 1:34 p.m., Mr. Sloan moved to convene into executive session to discuss certain legal and financial issues (University of Alaska Fairbanks Power Purchase Agreement, Pension Update and IT Update), the immediate knowledge of which could have an adverse impacts on GVEA. Mr. Benson seconded the motion. The motion passed. At 2 p.m., Messrs. Heckman, Perkins and Sarauer and Ms. Dillard departed the meeting. Messrs. Woolf, Cacciottoli, Lierman, Phillips, Blake and Sharma, and Mesdames Moore, Capps, Niclai, Villalon, Russell and Strle joined the meeting. At 3:05 p.m., Chairman DeLong declared a break. The meeting resumed at 3:12 p.m.





2

EXECUTIVE SESSION (Continued)

At 4:30 p.m., Messrs. Woolf, Cacciottoli, Lierman, Phillips, Blake and Sharma, and Mesdames Moore, Capps, Niclai, Villalon, Russell and Strle departed the meeting.

At 4:45 p.m., Mr. Newman move to come out of executive session. Mr. Bunch seconded the motion. The motion passed.

PENSION UPDATE During executive session, presentations included:

The Board’s Role as it relates to GVEA’s Retirement Plan (Vince Cacciottoli).

Role of Actuary; Defined Benefits Plan Funding Basics; Contribution History; Adjusted Funding Target Attainment Percentage; Plan Assets and Accounting Disclosures (Libby Moore).

GVEA’s Retirement Plan: Portfolio Management (Allison Capps, Bill Lierman, Brandy Niclai, Blake Phillips and Vinay Sharma).

APPROVE RESOLUTION NO. 103-21: AUTHORIZING GVEA’S PRESIDENT & CEO TO EXECUTIVE POWER PURCHASE AGREEMENT WITH THE UNIVERSITY OF ALASKA FAIRBANKS

Chairman DeLong introduced Resolution No. 102-21:

RESOLUTION AUTHORIZING GVEA’S PRESIDENT & CEO TO EXECUTE A POWER PURCHASE AGREEMENT WITH THE

UNIVERSITY OF ALASKA FAIRBANKS

WHEREAS, Golden Valley Electric Association has negotiated a Special Contract with the University of Alaska Fairbanks for the purchase of power from their 17 MW coal plant located in Fairbanks, Alaska;

WHEREAS, the terms of the proposed one (1) year Power Purchase Agreement (PPA) provide set fixed pricing, a minimum purchase requirement, and flexibility in scheduling power purchases;

WHEREAS, GVEA regularly purchase power from other entities when cost savings can be achieved, instead of starting our more expensive generating units and the proposed PPA provides GVEA an additional entity to purchase power from; and,

WHEREAS, with rising fuel prices and continued maintenance on the Healy Units, GVEA believes that the PPA benefits GVEA and will be able to be strategically utilized to make power purchases that benefit of our members;

NOW THEREFORE, BE IT RESOLVED, that GVEA’s President and CEO is authorized on behalf of GVEA, to execute a Power Purchase Agreement between GVEA and UAF, on terms materially consistent with the terms and conditions presented to GVEA’s Board of Directors in





3

APPROVE RESOLUTION NO. 103-21: AUTHORIZING GVEA’S PRESIDENT & CEO TO EXECUTIVE POWER PURCHASE AGREEMENT WITH THE UNIVERSITY OF ALASKA FAIRBANKS (Continued)

executive session during its March 16, 2021 Special Board Meeting; and to take any and all actions reasonably necessary in furtherance thereof, including requesting approval from the Regulatory Commission of Alaska, as appropriate.

Mr. Newman moved to approve Resolution No. 103-21. Mr. Solie seconded the motion. Following discussion, the motion passed.

DIRECTOR COMMENTS

On behalf of the board, Chairman DeLong expressed the board’s appreciation for the informative presentations.

ADJOURNMENT At 5 p.m., without objection, Chairman DeLong adjourned the meeting.

______________________________ _____________________________ Tom DeLong, Chairman Gary Newman, Secretary ______________________________ Susan Redlin, Recording Secretary



MEETING MINUTES


1

The Regular Meeting of the Board of Directors of Golden Valley Electric Association, Inc. was held on March 22, 2021. Due to COVID-19 and the need for social distancing, the meeting was held virtually.

PRESENT

Directors: Tom DeLong, Chairman; John Sloan, Vice Chairman; Dave Messier, Treasurer; Gary Newman, Secretary; Chris Bunch, Rick Solie and Brad Benson.

Staff: John Burns, President & CEO; Ron Woolf, Chief Financial Officer; Frank Perkins, Vice President Power Supply; Naomi Morton Knight, Acting Director of Engineering Services; Josh Davis, Director of Operations; Abbigail Dillard, Acting Director of Member Services; Reagan Russell, Director of Human Resources; Sarah Villalon, Controller; Kathryn Strle, Treasury Manager; Meadow Bailey, Director of External Affairs/Public Relations; Melisa Connor, Member Services Manager; Daniel Heckman, Regulatory Specialist and Susan Redlin, Executive Administrative Assistant.

Members: District 2: Mike Craft and Mike Musick. District 4: James Schwarber. District 5: Gary Tyndall. District 6: Bobbie Ortiz. Contractor: Shane Callahan, Ampersand.

CALL TO ORDER Chairman DeLong called the meeting to order at 4:30 p.m.

EXECUTIVE SESSION

At 4:31 p.m., Mr. Sloan moved to convene into executive session to discuss certain legal and financial issues (Financial Update, COVID Update, February 2021 Power Supply Report and Attorney Reports), the immediate knowledge of which could have adverse impacts on GVEA. Mr. Newman seconded the motion. The motion passed.

At 6:02 p.m., Mr. Newman moved to come out of executive session. Mr. Solie seconded the motion. The motion passed.

BREAK Chairman DeLong declared a 28 minute break.

OPEN SESSION At 6:30 p.m., the board convened into open session; members, staff (Strle, Connor and Heckman) and a contractor joined the meeting.



MEETING MINUTES


2

SAFETY MOMENT Mr. Messier gave tips for safely removing snow from rooftops.

EDUCATIONAL PRESENTATIONS MEMBER COMMENTS

MEMBER ADVISORY COMMITTEE (MAC) REPORT

TextPower Presentation Ms. Dillard gave a PowerPoint presentation entitled “TextPower”. (TextPower is a multifaceted text-message-based electric outage reporting system.) The board asked questions regarding the presentation, which Ms. Dillard answered

GVEA Communication Strategy Presentation Ms. Bailey gave a PowerPoint presentation entitled “GVEA Communication Strategy.” The board asked questions regarding the presentation, which Ms. Bailey answered.

Member Comments There were no member comments. MAC Report Ms. Ortiz reported on the March 10, 2021 MAC Meeting.

APPROVAL OF THE AGENDA AND ADOPTION OF THE CONSENT AGENDA

Mr. Newman moved to approve the Agenda and adopt the Consent Agenda. Mr. Sloan seconded the motion. The motion passed.

The Consent Agenda included:

Approval of the February 17 and 18, 2021 Special Board Meeting Minutes.

Approval of the February 22, 2021 Regular Board Meeting Minutes.

Review of the Safety Compliance Officer’s February 2021 Report.

ADMINISTRATIVE COMMITTEE MEETING RECOMMENDATION

Mr. Newman, Chairman of the board’s Administrative Committee, reported that the committee met on February 17, 2021. At that meeting, the Committee moved to recommend that the board approve updates to Board Policy 2.4: Board Meetings. As Chairman of the Administrative Committee, Mr. Newman moved to approve updates to Policy 2.4 as follows:

BOARD MEETINGS I. OBJECTIVE

To establish a regular meeting date for the Board and to set forth the guidelines for conduct of the meeting.



MEETING MINUTES


3

ADMINISTRATIVE COMMITTEE MEETING RECOMMENDATION (Continued)

II. POLICY A. Board meetings will be open to members. A member’s

comment period will be provided for on the agenda for members desiring to address the Board on matters of business that are appropriate to a Board meeting. Generally, members' comments are limited to three minutes, but may be extended by a majority vote of the Board.

B. GVEA’s Vice President & General Counsel will be present at all Board meetings.

C. Active participation in Board meetings will be limited to directors, GVEA’s President & CEO, staff, GVEA’s Vice President & General Counsel, those persons named in the agenda for the meeting and those invited to participate at the meeting.

D. The Board may go into executive session only in those instances specified in Policy 2.5.

E. Meetings of the Board meetings will be conducted in accordance with Robert’s Rules of Order Newly Revised, 120th ed.

F. Regular Board meetings will not exceed four hours unless

extended by a super majority (5 of 7) vote of the board. three and one-half hours; however, meetings may be extended by the Chairman for one-half hour. Extensions beyond one-half hour must be approved by a unanimous vote of the Board members present.

G. The Board may reschedule regular monthly meetings or schedule additional regular or special meetings.

H. Board minutes will be entered in the Minutes Book after

approval at the following regular board meeting.

I. The approved Board meeting minutes will be posted in the lobby area of GVEA's main office and on the GVEA webpage (www.gvea.com).

J. Regular Meeting: A regular meeting of the Board is set for the fourth Monday Tuesday of each month at a time set by the Chairman.

K. Special Meeting: Special meetings of the Board may be called by the Chairman of the Board or by any three directors.



MEETING MINUTES


4

ADMINISTRATIVE COMMITTEE MEETING RECOMMENDATION (Continued)

III. RESPONSIBILITY A. It will be the responsibility of the Chairman of the Board or, in

his their absence, the Vice Chairman, to conduct the meetings in accordance with the Robert’s Rules of Order Newly Revised, 120th ed.

B. The Chairman of the Board, in coordination with the President & CEO, will be responsible for preparingation of the agenda, in coordination with the President & CEO.

The motion passed.

Mr. Newman reported that at the February 17, 2021 meeting, the committee considered amending Policy 2.6: Directors’ Fees, Expenses and Transportation to reflect the action taken at the April 27, 2020 board meeting when the board, by motion, voluntarily agreed to reduce board meeting fees in response to concerns over the COVID financial impacts on GVEA and to show solidarity with members who might themselves be financially impacted by COVID. The reduced meeting fees became effective May 1, 2020 and although an end-date had been considered during the April 27, 2020 board meeting, no date was then established. Mr. Newman reported that instead of formally amending Policy 2.6 to reflect the action taken during the April 27, 2020 board meeting, the Administrative Committee recommended simply continuing the practice of reduced meeting fees until such time as the board elects to restore the meeting fees consistent with the fee structure set forth in Policy 2.6.

RECOMMENDATION ON A SIMPLIFIED RATE FILING

Mr. Bunch moved to accept staff’s recommendation not to seek a Simplified Rate Filing increase at this time. Mr. Benson seconded the motion. The motion passed.

BREAK At 7:51 p.m., Chairman DeLong declared a 9 minute break.

ON-GOING REPORTS

ALASKA RAILBELT COOPERATIVE TRANSMISSION & ELECTRIC COMPANY (ARCTEC) REPORT – Mr. DeLong reported that strategic planning issues and reviewing Senate Bill 123 will be discussed at the next ARCTEC meeting.

GOOD¢ENTS: Mr. Bunch reported on the February 23, 2021 Good¢ents Board of Trustees meeting.

MAC REPORT – Mr. Newman reported on the March 10, 2021 MAC meeting.



MEETING MINUTES


5

ON-GOING REPORTS (Continued)

NWPPA REPORT – Mr. Sloan reported on the March 12, 2021 NWPPA Business Meeting. At that meeting, Mr. DeLong was recommended to serve on the NWPPA Board of Trustees.

MANAGEMENT REPORTS

SNAP SUMMARY – The February 2021 SNAP Summary was included in the board packet. PROGRESS REPORTS – Progress reports were included in the board packet. Messrs. Burns and Perkins gave updates on the status of the Railbelt Reliability Council Implementation Committee’s progress to date, including subcommittee updates. The board asked several questions, which Messrs. Burns and Perkins answered.

DIRECTOR COMMENTS

EXTEND MEETING DIRECTOR COMMENTS (Continued)

Mr. Newman commented on an upcoming presentation by Kerry Williams on pumped hydroelectric energy storage that will be given at the next Energy for All Alaska Task Force Meeting. Mr. Newman also reported that he attended a NRECA class on risk oversight and that he will be attending the 2021 NRECA Directors Conference, along with Director Benson.

At 8:30 p.m., without objection, the board extend the meeting for 30 minutes.

Mr. Solie commented that he looks forward attending the next Chamber Energy, Environment & Natural Resources Committee meeting where Mr. Burns will be giving a presentation.

Mr. Bunch thanked staff for the time they put into preparing informational presentations and materials for board meetings. He also encouraged everyone to get a COVID vaccine.

Mr. Messier thanked staff for a great meeting. He requested that future board agendas include reports on the progress of the Railbelt Reliability Council.

Mr. Benson thanked Mesdames Bailey and Dillard for their informative presentations and staff for their time dedicated to board meetings. He said that he looks forward to learning more about fuel hedging.

Mr. Sloan commented that staff presentations are not just for the board, but also for members to learn more about their cooperative. He also commended staff for their educational presentations.



MEETING MINUTES


6

DIRECTOR COMMENTS (Continued)

Chairman DeLong suggested a future educational presentation on demand charges and wheeling charges provided in the tariffs of the other Railbelt cooperatives. This information would provide valuable insight to the board as it considers beneficial electrification and increased sales from gas fired generation from other Railbelt cooperatives.

Chairman DeLong commented on the vast amount of information that is being collected through AMI meters and that this information forms the foundation for time of use rates to be considered during GVEA’s next rate case.

ADJOURNMENT At 8:40 p.m., without objection, Chairman DeLong adjourned the meeting.

______________________________ _____________________________ Tom DeLong, Chairman Gary Newman, Secretary ______________________________ Susan Redlin, Recording Secretary


SAFETY & TRAINING MONTHLY REPORT

MARCH 2021 RESULTS

Page 1 of 8

TRAINING ACTIVITY SUMMARY

Date Safety/Training Activity

EX

E

FIN MS

PS

EN

G

OP

S

Total Training Hours

3"Watts" On Your Mind COVID-19 Tele-Meeting (83 Employees) 0.0

4 Line Safety Meeting 1 9 5.05 IBEW Safety Meeting 1 1 10 6.09 E-Shop Safety Meeting 15 7.5

11 Line Safety Meeting 9 4.512 IBEW Safety Meeting 3 1 12 8.016 E-Shop Safety Meeting 1 15 8.016 Healy Safety Committee Meeting 8 12.018 LO/TO Annual Refresher - Healy 38 28.5

18 Substation Training Contractor (MTA-Fiber Tech X 3) 0.018 Line Safety Meeting 1 12 6.519 IBEW Safety Meeting 1 12 6.522 Safety/Enviromental Orientation ROWM 2 4 39.0

22Contractor Orientation Healy (Fullford x 3, Safway x 2) 1 0.5

23 E-Shop Safety Meeting 15 7.525 Line Safety Meeting 12 6.026 IBEW Safety Meeting 3 1 16 10.0

26 SPCC & Universal Waste Annual Training Refresher 1 6 10.529 Safety/Enviromental Orientation ROWM & NP 2 2 20.029 Safety/Enviromental Orientation 1 1 1 6.0

31"Watts" On Your Mind COVID-19 Tele-Meeting (82 Employees) 0.0

31

On-Line Training - Wireman - Non-Bargaining, Healy, North Pole and All Other Departments - Forrest Bowman Story 16 25.6

31On-Line Training - Wireman - OSHA 1910.269 Electrical Training/Forrest Bowman Story 16 25.6

31On-Line Training - Lineman - OSHA 1910.269 Electrical//Forrest Bowman Story 13 0.0

31 On-Line Training - NPPP - Forrest Bowman Story 18 10.8

1 3 2 71 85 114 25420 65 41 268 268 255 896

100% 100% 100% 86% 100% 95% 92%

Total Employee Safety/Trng Hrs for March 2020 per DivisionYTD Total Hours (# of Attendees x Time Attended)

Percent of Employee Participation for March 2020



MARCH 2021 RESULTS

Page 2 of 8

MONTH IN REVIEWMarch Safety Training featured a GVEA employee’s personal story of an on-the-job accident that nearly cost him his life as a young man working for a roofing contractor. Safety received extensive positive feedback on the effectiveness and value of the training.ROWM Safety Onboarding and Training took place this month. The ROWM department is returning for spring start-up.Job briefing forms for Lineman, E-Shop and ROWM were reviewed and updated, along with a new filing structure to allow for more transparent auditing.Developed a form for immediate, high level Near Miss / Injury notifications to Supervisors. OSHA 1910.269 Qualified Person refresher training continued for GVEA Electrical Workers and Engineers.NO OSHA Recordable or lost time injuries for the first quarter of 2021. At the end of March it has been 128 days from last lost time injury for GVEA.

NEAR MISSES AND SAFETY OBSERVATIONS RECOGNITIONSee attached March 2021 Incident, Near Miss, Safety Observation Report

Definitions:Near Miss Incident – An unplanned event or condition that under slightly different circumstances could result in injury or property damage.Corrective Actions Recommended - Proposed on the Near Miss submission.Actions Taken - Any actions that were taken at the time of the Near Miss or Hazard Identification to correct the situation.Closed Near Miss Incident – Considered closed when actions are taken by the Supervisor to mitigate the hazard and those actions are reported back to the employee submitting the Near Miss report.Near Miss Incident Discussions – Near misses and their follow up are routinely discussed in safety meetings.Safety Notes - Follow up actions or observations.

Red – Unsafe condition or activity that can result in death, serious personal injury, property damage or loss.Yellow – Unsafe condition or activity that can result in moderate personal injury, property damage or loss.Green – Unsafe condition or activity that has low risk of personal injury, property damage or loss.

OCCUPATIONAL INJURY / ILLNESS REPORTS

Date 3/9/2021FBKS E-Shop Description – Sharp edge on vehicle door latch, scratched finger while exiting.

Actions Taken – Minor First Aid, employee applied band aid to finger. Employee Filed the latch on vehicle door to make smooth to prevent future injuries.

Recordable NO

DART NO

Lost Time NO

Date 3/18/2021Healy Warehouse Description –Employee punctured left index finger while repairing wooden crate.

As downward pressure was applied, the drill bit slipped off screw head, employee was not wearing gloves.Actions Taken – Finger cleaned and band aid applied. Reviewed procedure of wearing gloves when operating hand tools such as screw gun. No other medical attention needed. Ensured gloves and sleeves are readily available. Also ensured proper drill bits are available.

Recordable NO

DART NO

Lost Time NO



MARCH 2021 RESULTS

Page 3 of 8

INJURY STATISTICS

0

1

2

3

4

5

6

7

8

9

10

Healy North Pole FBK Other FBK Lineman FBK ROW FBK Wireman Nenana

3

1

0 0 0

1

0

First Aid Injuries by location YTD 2021BLUE = Non-OSHA Recordable injury Minor First Aid only

1

2 2

5

0 00

1

2

3

4

5

6

7

8

9

10

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total

ALL OF GVEA INJURIESAll of GVEA First Aid All of GVEA Recordable All of GVEA Lost Time



MARCH 2021 RESULTS

Page 4 of 8

0 0 0 0 0 00

5

10


FAIRBANKS OTHER

First Aid Recordable Lost Time

0 0 0 0 0 00

5

10


FBK LINEMANFirst Aid Recordable Lost Time



MARCH 2021 RESULTS

Page 5 of 8

0 0

1 1

0 00

5

10

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTDTotal

FBK WIREMAN


0 0 0 0 0 00

5

10


FBK ROW




MARCH 2021 RESULTS

Page 6 of 8

0

2

1

3

0 00

5

10


HEALY


1

0 0

1

0

5

10


NORTH POLEFirst Aid Recordable Lost Time



MARCH 2021 RESULTS

Page 7 of 8

NEAR MISS / INJURY / ILLNESS INCIDENTS YEAR-TO-DATE

SAFETY EVENTS INJURIES / ILLNESSES

Period IncidentsNearMiss

Safety Observations

Non-Recordable

First AidRecordable DART

Lost Time

March2021 3 2 5 2 0 0 0

YTD 2021 7 4 8 5 0 0 0

Last Year YTD as ofMarch 2020

19 11 19 17 2 1 1

Reported injuries and illnesses are discussed in all regular safety meetings and reported out to all Supervisor with Near Miss/ Injury Notification form for Safety Talking points in staff meetings.

0 0 0 00

5

10


NENANA




MARCH 2021 RESULTS

Page 8 of 8

Definitions:

A Recordable injury or illness is a work-related injury or illness requiring medical treatment greater than first aid as described below. You must consider an injury or illness as meeting the general recording criteria, and therefore to be recordable if it results in any of the following: death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness. You must also consider as meeting the general recording criteria if it involves a significant injury or illness diagnosed by a physician or other licensed health care professional, even if it does not result in death, days away from work, restricted work or job transfer, medical treatment beyond first aid, or loss of consciousness.

DART stands for Days Away, Restricted work or job Transfer. A work-related injury or illness resulting in one or more calendar days after the day of injury with work restrictions ordered by a medical professional for purposes of treatment. A DART case is also recordable.

A Lost Time injury or illness is a work-related injury or illness resulting in one or more calendar days after the day of injury when the employee is unable to work in any capacity as ordered by a medical professional for purposes of treatment. A lost time case is also DART and Recordable.

First Aid as defined in 29 CFR 1904.7(b)(5)(ii) includes:Using a non-prescription medication at non-prescription strength (for medications available in both prescription and non-prescription form, a recommendation by a physician or other licensed health care professional to use a non-prescription medication at prescription strength is considered medical treatment for recordkeeping purposes);Administering tetanus immunizations (other immunizations, such as Hepatitis B vaccine or rabies vaccine, are considered medical treatment); Cleaning, flushing or soaking wounds on the surface of the skin;Using wound coverings such as bandages, Band-Aids™, gauze pads, etc.; or using butterfly bandages or Steri-Strips™ (other wound closing devices such as sutures, staples, etc., are considered medical treatment); Using hot or cold therapy;Using any non-rigid means of support, such as elastic bandages, wraps, non-rigid back belts, etc. (devices with rigid stays or other systems designed to immobilize parts of the body are considered medical treatment for recordkeeping purposes);Using temporary immobilization devices while transporting an accident victim (e.g., splints, slings, neck collars, back boards, etc.).Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a blister;Using eye patches;Removing foreign bodies from the eye using only irrigation or a cotton swab;Removing splinters or foreign material from areas other than the eye by irrigation, tweezers, cotton swabs or other simple means;Using finger guards;Using massages (physical therapy or chiropractic treatment are considered medical treatment for recordkeeping purposes); orDrinking fluids for relief of heat stress.


Type Level Date Closed Division Location Subject Description Corrective Actions Recommended Actions Taken Supervisor

Safety Observation

GREEN 3/30/2021 PS NPEP LOTO While performing a LOTO on one of the NOX pumps, employee noticed the motor numbers on the breakers and motors match (6242 A&B) but the motor numbers shown on the HMI were

different (62059 A&B).

Change motor numbers on the HMI to match the breaker and pump numbers.

WO# 21-316-7604 written to correct issue.

James Bishop

Safety Observation

GREEN 3/30/2021 PS NPEP LOTO While performing a LOTO on one of our NOX pumps employee notice that the motor numbers

on the breakers and the motors match (6242 A&B) but the motor numbers shown on the HMI

(human mechanical interface) "computer Screen" were different (62059 A&B)

Change motor numbers on the HMI to match breaker and pump numbers

WO #21-3167604 was written to have motor numbers changed on the HMI

"Computer Screen" to match breaker and pump numbers in the field

James Bishop

Near Miss YELLOW 3/29/2021 PS Healy 1 LOTO During Unit 1 shutdown, turbine thrust sensor adjustment work order, an employee noticed a loose motor leads junction box. The employee then started to work on the motor junction box without doing a LOTO request. No equipment or

employees were hurt, but the potential was there.

Perform LOTO request before unwiring any motor.

Talked to employee and management. LOTO template was created with in TK-

PRO. A Near Miss notification was sent out to all Supervisor within GVEA with talking

points around making sure that before any work is performed on equipment, that

energy control is in place.

Rocky DeMers

Safety Observation

GREEN 3/22/2021 PS Healy Control Room

LOTO LOTO procedure has a missing component when shut down work is scheduled. LOTO

requests are not filed with OPS to align OPS work orders with maintenance work orders and

scheduling of work.

Review process that assigns work for departments during shut down work. Look

to develop LOTO request process that generates with department work orders or

work with department supervisors to complete LOTO requests prior to shut down.

Frank Perkins

Incident GREEN 3/18/2021 3/19/2021 FINANCE Healy Warehous

e

Injury Employee punctured left index finger while repairing wooden crate. As downward pressure was applied, the drill bit slipped off screw head,

employee was not wearing gloves.

Use gloves when working. Also, use a sleeve when using screw gun if there is a chance of

the drill bit will slip off of the screw.

? Finger cleaned and band aid applied. Reviewed procedure of wearing gloves

when operating hand tools such as screw gun. No other medical attention needed. Ensured gloves and sleeves are readily available. Also ensured proper drill bits

are available.

Mike Bartch

Safety Observation

RED 3/13/2021 PS NPEP Control Room

Emergency

Controls

Three Emergency Stop buttons for the plant, gas turbine generator and steam turbine

generator are placed in a vulnerable position, subject to accidental release if leaned against.

Install clear plastic hinged cover over the E-Stop buttons.

Will refer to safety committee for good solution.

James Bishop

Safety Observation

GREEN 3/9/2021 PS Healy Emergency

Evacuation

Sudden warming temperatures have caused ice melt and dripping water, several fire doors are

frozen shut on external fire escapes. Safety walked down the escape between the ash bay and the Urea prep. levels 11 and 10 are frozen,

level 9 was frozen, but opened with force.

Regular walk downs during each shift, monitor ice conditions, and remove when

needed.

Contacted control room and requested a laborer be assigned to ice removal and

check all fire doors.

Andy Davis

March 2021 Incident Near Miss Safety Observation Report


Incident YELLOW 3/9/2021 3/9/2021 ENGINEERING Eielson Injury Sharp edge on vehicle door latch, scratched finger while exiting.

File off rough edge. Minor First Aid, employee applied band aid to finger. Employee Filed the latch on

vehicle door to make smooth to prevent future injuries.

Molly Howard

Near Miss YELLOW 3/4/2021 PS Healy 1 Bottom Ash Line

Communication/LO

TO

Contractors for CRS working on Ash slurry line between unit 1 and unit 2 requested a LOTO for

the ash slurry tank, to install 2 -4 inch penetrations into the slurry tank for the unit 1 bottom ash sump line and for the unit 1-2 ash line. Communications between the contractor

and the operations group were not fully complete and the scope of work not fully

explained. The contractor opened the ash pipe line and the Bottom ash pit pump kicked on,

spraying the contractor with water. The contractor signed onto the LOTO and tag, but did not walk down with an operator and show

the work to be done, and did not request a test start of the pumps they believed to be locked out. The operations crews went through shift change and did not have full communication about contractors needs from previous shifts.

Work on correct LOTO request process, ensure communication between contractor foreman and on-coming operations shift foreman. Ensure walk down of system by

competent person with contractor. Require test starts on all LOTO's, and suspected

equipment. Contractor may not have same verbiage for equipment as ops department.

Ensure standardized equipment naming, such as Slurry pump is not a booster pump.

1st make sure contractor uses LOTO request form, so the information is

relayed through all shifts by the document. Request they walk down with incoming shift when contractor begins

work, before day shift arrives. A meeting was held with Contractor management,

operations Foreman, maintenance supervisor and Safety, to confer necessary

communication requirements.

Rocky DeMers

Incident YELLOW 3/3/2021 3/9/2021 OPS OPS front parking lot

Driving Non GVEA driver pulled into front parking lot to make a U-turn without checking his mirrors or looking left. He turned to make his turn, hitting

GVEA employee's personal vehicle.

Slow down, proceed with caution. Supervisor Discussed NSC 5 minute safety talk on parking lot safety.

Tish Kinsey

Safety Observation

GREEN 3/1/2021 3/12/2021 PS NPEP Housekeeping

Chemical clean up supplies stored in chemical containment. In the event of a spill, the

supplies would be contaminated and useless.

Make designated area for the clean up supplies.

Items moved and separated. James Bishop


RESOLUTION NO. 107-21

AUTHORIZING ASSOCIATION RIGHT-OF-WAY AGENTS TO SIGN

RIGHT-OF-WAY AND PERMIT APPLICATIONS AND OTHER LAND RELATED APPLICATION DOCUMENTS

WHEREAS, state and local agencies require authorized signers when applications for right-of-way permits are made, and WHEREAS, the Association’s right-of- way agents are responsible for processing right- of-way permit applications. BE IT RESOLVED that Richard Possenti, Land Management Supervisor, and Jacquie Goss and Staci Quinlan, Right-of-Way Agents, are authorized to sign and file applications and related documents for rights-of-way, permits, leases and other interests in land with local, state, and federal agencies, and BE IT FURTHER RESOLVED that any prior resolutions authorizing any other named GVEA right-away agents to sign and file applications and related documents for rights-of-way, permits, leases and other interests in land with local, state, and federal agencies are hereby revoked.

CERTIFICATION

I, Gary Newman, do hereby certify that I am the Secretary of Golden Valley Electric Association, Inc., an

electric not-for-profit cooperative membership corporation organized and existing under the laws of the State of Alaska; that the foregoing is a complete and correct copy of a resolution adopted at a regular meeting of the Board of Directors of this corporation, duly and properly called and held on the 27th day of April 2021; that a quorum was present at the meeting; that the resolution is set forth in the minutes of the meeting and has not been rescinded or modified.

IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of the corporation this 27th day of April, 2021. _____________________________ Gary Newman, Secretary



AUTHORIZING GVEA’S PRESIDENT & CEO AND DIRECTOR OF ENGINEERING TO SIGN RIGHTS-OF-WAY LEASES, PERMITS, EASEMENTS AND OTHER RELATED LAND

DOCUMENTS ON BEHALF OF GVEA

WHEREAS, Golden Valley Electric Association, Inc. (GVEA) is required from time-to-time to sign right-of-way leases, easements, permits and other related land use documents for its facilities that may traverse across state, federal, or privately owned lands; NOW THEREFORE, BE IT RESOLVED, by the Board of Directors of Golden Valley Electric Association, Inc., that the President & CEO and Director of Engineering are each hereby authorized to sign on behalf of Golden Valley Electric Association any right-of-way leases, permits, easements, or other related land documents as necessary or appropriate for the benefit of GVEA’s facilities.

CERTIFICATION

I, Gary Newman, do hereby certify that I am the Secretary of Golden Valley Electric Association, Inc., an electric not-for-profit cooperative membership corporation organized and existing under the laws of the State of Alaska; that the foregoing is a complete and correct copy of a resolution adopted at a regular meeting of the Board of Directors of this corporation, duly and property called and held on the 27th day of April, 2021; that a quorum was present at the meeting; and that the resolution is set forth in the minutes of the meeting and has not been rescinded or modified. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of the corporation this 27th day of April, 2021.

______________________________ Gary Newman, Secretary



ACCEPTING THE 2020 AUDIT OF THE ASSOCIATION’S FINANCIAL

STATEMENTS AND RELATED RECORDS

BE IT RESOLVED by the Board of Directors of Golden Valley Electric Association, Inc. that the audit of the Association’s Financial Statements and associated records for calendar year 2020 made by BDO USA, LLP, Certified Public Accountants, having duly been reviewed and recommended by the Finance, Audit and Rate Committee, is hereby accepted and ordered transmitted to the Rural Utilities Service, Co-Bank, Key Bank, National Rural Utilities Cooperative Finance Corporation and the Regulatory Commission of Alaska.

CERTIFICATION I, Gary Newman, do hereby certify that I am the Secretary of Golden Valley Electric Association, Inc., an electric not-for-profit cooperative membership corporation organized and existing under the laws of the State of Alaska; that the foregoing is a complete and correct copy of a resolution adopted at a meeting of the Board of Directors of this corporation, duly and properly called and held on the 27th day of April, 2021; that a quorum was present at the meeting; that the resolution is set forth in the minutes of the meeting and has not been rescinded or modified. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of the corporation this 27th day of April, 2021. (SEAL) ______________________________________ Gary Newman, Secretary



ALLOCATION OF 2020 MARGINS WHEREAS, Golden Valley Electric Association, Inc. (Association) desires to allocate 2020 Margins in the amount of $17,855,279 to members as required by the Internal Revenue Code for 501(c)(12) tax status; and WHEREAS, the Board of Directors pursuant to the Association Bylaws is directed to allocate capital credits and to distinguish between Operating Margins and Non-Operating Margins; and WHEREAS, the Board of Directors has reviewed for 2020 the Association’s financial position, results of operations, financial statements and the audit report of the Association’s auditors; and

THEREFORE, BE IT RESOLVED, by the Board of Directors of the Association, to allocate all of the 2020 Operating Margins in the amount of $13,938,061 to Association members on a patronage basis; and

BE IT RESOLVED, to allocate a portion of the 2020 Non-Operating Margins of

$975,905 which represents Margins allocated to GVEA from related organizations to Association members on a patronage basis; and

BE IT RESOLVED, to allocate $2,941,313 representing the remaining portion of 2020

Non-Operating Margins as Class B Patronage Capital.

CERTIFICATION I, Gary Newman, do hereby certify that I am the Secretary of Golden Valley Electric Association, Inc., an electric not-for-profit cooperative membership corporation organized and existing under the laws of the State of Alaska; that the foregoing is a complete and correct copy of a resolution adopted at a meeting of the Board of Directors of this corporation, duly and properly called and held on the 27th day of April, 2021; that a quorum was present at the meeting; that the resolution is set forth in the minutes of the meeting and has not been rescinded or modified. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of the corporation this 27th day of April, 2021. (SEAL) ______________________________________ Gary Newman, Secretary



CHANGING THE COMPOSITION OF THE ADMINISTRATIVE COMMITTEE FOR THE GOLDEN VALLEY ELECTRIC ASSOCIATION RETIREMENT PLAN

WHEREAS, Section 3.6(b) of the Golden Valley Electric Association Retirement Plan (2018 Restatement), as amended by Amendment No. 1, (the “Plan”) provides that the Administrative Committee members shall be GVEA’s Chief Executive Officer, Chief Financial Officer, Vice-President & General Counsel, and such other members as may be appointed from time to time by GVEA.

WHEREAS, there have been changes within GVEA’s management structure that have created a vacancy on the Administrative Committee; and

WHEREAS, the Board has received a recommendation from GVEA’s CEO & President, CFO and outside ERISA Counsel that the vacancy should be filled by GVEA’s Director of Human Resources; and

WHEREAS, the Board believes that appointing the Director of Human Resources to fill the vacancy on the Administrative Committee is in the best interests of the Plan’s participants,

NOW THEREFORE BE IT HEREBY RESOLVED, that Section 3.6(b) of the Golden Valley Electric Association Retirement Plan (2018 Restatement), as amended by Amendment No. 1, is hereby amended to read as follows:

The Administrative Committee shall be GVEA’s Chief Executive Officer, Chief Financial Officer, and Director of Human Resources and such other members as may be appointed from time to time by GVEA. Those additional members need not be officers, directors or employees of GVEA.

CERTIFICATION

I, Gary Newman, do hereby certify that I am the Secretary of Golden Valley Electric Association, Inc., an electric not-for-profit cooperative membership corporation organized and existing under the laws of the State of Alaska; that the foregoing is a complete and correct copy of a resolution adopted at a regular meeting of the Board of Directors of this corporation, duly and properly called and held on the 27th day of April, 2021; that a quorum was present at the meeting; that the resolution is set forth in the minutes of the meeting and has not been rescinded or modified. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of the corporation this 27th day of April, 2021. (SEAL) ______________________________________ Gary Newman, Secretary


2021 Directors Conference Report

Director Gary Newman

I attended the virtual Directors Conference Mar. 23-24, 2021, produced by the National Rural Electric

Cooperative Association (NRECA). It included several keynotes and a number of breakout sessions on various

topics.

NRECA CEO Jim Matheson talked about cooperatives promoting trust in serving members and being community

oriented. He mentioned changing and increasingly complex decisions and expectations, the push for

broadband, many media communication platforms, governance, CEO evaluation and succession planning. Keep

the best interests of membership in mind with fiduciary responsibilities and duty of care. And finally, that the

Board should speak with one voice in stewardship for the co-op. This is nothing new, but all bears reinforcing.

Breakout sessions

Think yourself into your ideal situation – this brought me back to my psych classes from college. Talking

about a circle starting with Beliefs: thoughts & emotions -> Behavior: action & activities -> Results:

outcomes and conditions.

Considering Broadband – the Board’s Rule in Weighing Options

Managing risk – this reinforced what my class earlier in March discussed

Strategic Planning in the Digital Age – discussed two types of strategic planning; scenario planning and

alignment on strategic priorities and the board’s roles

Data is King – Getting the most out of your co-op’s data. Having a data analysis team that can analyze

data has so many opportunities to address grid issues such as load imbalances, outages, peak intervals,

rate studies, etc. can increase efficiencies and ultimately save the co-op and members money

Legal update from NRECA Ty Thompson – always good stuff, going over cases in the past 12 months.

Happy to provide more info upon request.

Lincoln Leadership – Dan Chase has offered this, part of the Gettysburg course that a former GVEA

director took.

How to Work with and Lead People Not Like You: Practical Solutions for Today's Diverse Workplace.

Theme is centered around building trust, both common trust (automatic) and vulnerability trust

(cultivated)

RUS Financial Form 7 quick tutorial – everyone’s favorite topic

Black Swan events – think ERCOT and Texas

The state of batteries for storage and regulation

Science of Teams – noting that brainstorming isn’t as efficient as we might have thought and that

Beneficial electrification and Electric Vehicles – noting the challenges, including around EV charging

demand charges, etc.

The last economic presentation by retiring CEO of CFC Sheldon Fisher

While there were a few technical annoyances with the virtual presentation, I’m glad to have attended. One

advantage is that most of the presentations were available in advance. I’ve uploaded the materials from this

conference on the Board Portal Reference Library for other to review.

GVEA Board of Directors Meeting Agenda – April 27, 2021

Documents

Transcript of GVEA Board of Directors Meeting Agenda – April 27, 2021