Guidelines for Project Preparation and Submission

Deniz GÖLESenior Expert

COMCEC Coordination OfficeJuly 16th, 2019

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What is COMCEC Project Funding?

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‣ An Implementation tool of the COMCEC Strategy

‣ A member-driven mechanism (both in finding a creative project

idea and implementing)

‣ A Grant based funding facility under six cooperation areas (trade,

transport and communication, tourism, agriculture, poverty

alleviation, finance)

‣ Funding mechanism for soft projects (policy research, analytical

studies, workshops, seminars, study visits etc.) in its nature

‣ Potential Beneficiaries: (OIC Members States and Institutions)

‣ Multilateral perspective : (at least two other project partners

together with the PO)

Objectives of COMCEC Project Funding

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Importance of COMCEC Project Funding

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‣ Result oriented framework

‣ Focus on concrete policy actions and tangible results

‣ Serving all the three principles of the COMCEC Strategy (enhancing

mobility, strengthening solidarity, improving governance)

‣ Enhanced engagement with the OIC Community (via

multilateralism)

‣ Flexible rules and procedures (for different legal/institutional

settings)

‣ Multi-year financial framework

‣ Analytical reporting and cross-cutting sectoral feedbacks

Unclear strategic framework

Supply driven projects

Poor analysis of situation

Activity-oriented planning

Non-verifiable impact

Disbursement pressure

Short-term vision

Imprecise project documents

(con’t)

problems: CPF:

Sectoral approach

Demand driven solutions

Improved analysis

Objective-oriented planning

Verifiable impact

Emphasis on quality

Focus on sustainability

Standardised formats

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Importance of COMCEC Project Funding

Projects Implemented in the Past Five Years

‣ 393 project proposals submitted by Member Countries and

OIC Institutions during five-year period

‣ 61 projects were implemented between 2014-2018

✓ Agriculture 12

✓ Finance 6

✓ Poverty Alleviation 12

✓ Tourism 13

✓ Trade 12

✓ Transport & Communications 6

For 2019, 24 projects are underway.

Stages of CPF

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IDEA

Identification

and

Formulation

Implementation

and Financing

Monitoring

Evaluation

Submission

and

Appraisal

6STEPS

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Stages of CPF

IDENTIFICATION and FORMULATION

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Stages of CPF

Analysis of the problems faced

Identification of options to address the problems

Evaluation of project idea’s relevance to problems and options

Development of project idea into operational project plans/proposals

Assessment of feasibility for COMCEC PCM

(con’t)

• Activities

• Work Plan

• Budget

IDENTIFICATION and FORMULATION

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Stages of CPF

Compliance with

Strategy’s Principles

Project Selection Criteria (Eligibility)

Targeting “Strategic

Objectives” of the

Strategy

Pursuing Multilateral Cooperation

Among

COMCEC Member Countries

Enhancing Mobility

Strengthening Solidarity

Improving Governance

“Eradicating extreme poverty and

hunger in the member countries”

(Poverty Alleviation)

Projects aiming at addressing at

least three countries’ needs

and/or area of interest

Assessment of feasibility for CPF

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Compliance with

Sectoral Themes /

Policy

Recommendations

Projects serving to the realization

of COMCEC Ministerial policy

recommendations

Technical Cooperation

and

Capacity Building

Nature of Projects

(con’t)

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Assessment of feasibility for CPF

Stages of CPF

‣ Research and Analytical Studies

‣ Strategies

‣ Guides

‣ Road Maps

‣ Study visits

‣ Trainings

‣ Needs Assessments and Impact Analysis

‣ Visibility/Publicity/Promotional Activities (Press release, web page, introductory meeting etc.)

‣ Conferences

‣ Workshops

(con’t)

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Stages of CPF

Nature of Projects

Assessment of feasibility for CPF

(con’t)

Maximum three project proposals for each

cooperation area

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Stages of CPF

Assessment of feasibility for CPF

(con’t)

SUBMISSION and APPRAISAL

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Stages of CPF

(con’t)

SUBMISSION and APPRAISAL

Submission of project proposal to the CCO by the Project Owner

Examination of the proposal by the CCO (Appraisal)

Formalisation of implementation and financing modalities in a legal

document which sets out both sides’ responsibilities

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Stages of CPF

(con’t)

SUBMISSION and APPRAISAL

Member Countries (relevant ministries and other

public institutions) registered to the Working

Groups

OIC Institutions (operating in the field of economic

and commercial cooperation)

Who can submit projects?

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Stages of CPF

CCO

Program

Management

Member Countries

OIC Institutions(Project Owner)

Project Submission&

Implementation

Development and

Investment Bank

of Turkey

Project Monitoring&

Financing

Project Submission

Project Approval

Program

Reporting

Program

Budget&Final

Project List

Project

Reporting

Financing

Distribution of Roles

(con’t)

SUBMISSION and APPRAISAL

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Stages of CPF

Call for Project

Proposals in

September 2019

Submission of

preliminary

project fiche

Application Process

(con’t)

SUBMISSION and APPRAISAL

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Stages of CPF

Submission of preliminary project

fiche

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Online Submission -->www.comcec.org/pcm

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Online Submission --> project.comcec.org

Basic Information (Project Title, Cooperation Area, Contact Person and

Responsible Authority etc.)

Project Partners (country names only)

Sectoral Themes

Budget (estimated)

Duration (max. 7 months)

Location(s)

Project Summary (max. 200 words)

Relevance to COMCEC Strategy

General Qualifications of the Project Personnel

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What We Need In the Preliminary Submission (Activity Projects)?

Basic Information (Project Title, Cooperation Area, Contact Person and

Responsible Authority etc.)

Project Partners (country names only)

Sectoral Themes

Duration (max. 7 months)

Relevance to COMCEC Strategy

Project Summary and Related Future Works (max. 200 words)

General Qualifications for Potential Lead Project Researcher

Terms of Reference (ToR)

What We Need In the Preliminary Submission (Research Projects)?

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Declaration

of the short

list

Submission

of preliminary

project fiche

Submission of

detailed

project fiche

(con’t)

SUBMISSION and APPRAISALApplication Process

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Stages of CPF

Call for Project

Proposals in

September 2019

Submission of detailed project fiche

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Target Group

Project Partners (with all communication info)

Contribution to COMCEC Multilateral Cooperation

Overall Objective, Project Purpose, Expected Results

Detailed Activities

Work Plan

Detailed Budget

Minimum Two CVs for Each Project Personnel Position

What We Need In the Final Submission (Activity Projects)?

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Target Group

Project Partners (with all communication info)

Contribution to COMCEC Multilateral Cooperation

Overall Objective, Project Purpose, Expected Results

Project Summary and Related Future Works

At least two Technical and Financial Proposals (to be prepared by the

potential Lead Project Researcher according to the ToR provided in the preliminary

stage)

Budget

Detailed Work Plan

CV(s) of the Project Team (incl. Lead Researcher)

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What We Need In the Final Submission (Research Projects)?

Call for Project

Proposals in

September 2019

Declaration of

the short list

Detailed appraisal

and declaration of the

final list

Submission of the

final list to the

Bank

Signature of the

operational

agreement

Beginning of the

Project

Implementation

Period

Submission of

preliminary

project fiche

Submission of

detailed project

fiche

(con’t)

SUBMISSION and APPRAISALApplication Process

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Stages of CPF

Reference Documents

‣ Project Submission Guidelines (2019 Edition)

‣ Project Fiche (online access at project.comcec.org)

‣ Visibility Manual

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June 16 th, 2019 / Istanbul, Turkey