1

Guide to On-Campus Living 2017-2018

Updated August 3, 2017

2

Guide to On-Campus Living: 2017-2018 Contents

Welcome to Wildcat Housing 3 Care of Room/Apartment & Residential Facilities 3 Prohibited Activities and Items 4 Smoking & Fire Safety 5 Alcohol & Drugs 6 Health & Safety Inspections 7 Maintenance Concerns 7 Damages 7 Pest Concerns 8 Pets 8 Trash & Recycling 8 Keys & JWU Identification Cards 9 Quiet & Courtesy Hours 9 Guest Policy 10-11 Room & Meal Selection/Assignments 11 Room Assignment Changes 12 Checking Out of Your Residence Hall 12 Breaks & Hall Closing 13 Cable 14 Laundry 14 Microwaves & Personal Refrigerators 14 Mail & Packages 15-16 Personal Property/Insurance 17 Storage 17

3

Welcome to Wildcat Housing Whether this is your first year on campus or you are a returning resident, we are pleased to have you stay with us. Living on campus is a unique experience you will remember for a lifetime. We encourage all residents to take advantage of the opportunities to engage in our diverse and inclusive community. In order to maintain a standard of living that is fair, safe and consistent, Residential Life requires all residents and guests to adhere to the rules and policies governing on-campus housing set forth by this guide as well as the Student Code of Conduct. Violations could result in disciplinary action. Please review both carefully and contact Residential Life if you have any questions.

Care of Room/Apartment & Residential Facilities Students are responsible for university property within their assigned room/apartment, including furniture, walls, bathroom and kitchen facilities (where applicable), flooring/carpeting, window screens and treatments, etc. Upon move-in, it is the student's responsibility to report any items which appear to have been damaged or broken through jwuLink (Student Life > Online Maintenance Request). If damaged/broken items are not reported within the first two weeks of the student's arrival, he or she could be assessed damage charges. When property damage is determined, whether voluntary or involuntary, the individual(s) responsible will be assessed charges for replacement or repair. If the individual cannot be identified, all assigned to that room/apartment will be equally assessed for damage.

When university property damage occurs to common areas such as hallways, lobbies, recreation and study rooms, laundry rooms, vending machines, etc., the responsible individual(s) will be assessed for the damage. If that individual cannot be identified, all or a portion of those residing in that residence hall may be assigned responsibility by the Area Coordinator and assessed damage charges.

Residents are responsible for the following:

Keeping their room/apartment clean, free of trash and in a general sanitary state, including private bathrooms which are to be cleaned and maintained by the residents of the room.

If at any time a Residential Life staff member determines that the room/apartment is not meeting cleanliness standards, 24 hours will be given to rectify the situation.

o If, after 24 hours, the room/apartment still does not meet cleanliness standards, disciplinary action may be a result.

Keeping window screens in place and secured. Screens should not be removed and residents are not permitted to exit onto residence hall roofs, to sit on window sills or to hang out of windows.

Keeping window surfaces clear of all opaque materials, such as aluminum foil, posters, tapestries, hanging curtains, flags or signs, etc.

Ensuring all furniture assigned to the room remains in the room unless removed by the residence hall staff or maintenance staff. Missing furniture can result in replacement charges.

Ensuring unoccupied furniture (beds, dressers, closets, desks, etc.) remains set up and available for use by a new resident at any time during the year. If this is not followed students may be sent through the student conduct process.

The following are prohibited:

Using or attempting to use university property in a manner inconsistent with its designated purpose.

Subleasing or renting out of rooms/suites/apartments through Airbnb or other similar website(s) that allows for non-Johnson & Wales University students to stay in the residence halls is not permitted.

Throwing or hanging items, shining lasers/laser pointers out of windows.

4

Painting, furniture modification, including the possession of public-area furniture in individual rooms.

Personal furniture unless approved by the Area Coordinator.

Tampering with wiring, plumbing or hanging items from pipes and fire equipment.

Nails, paint-removing substances, wall-puncturing, wall decals or permanent-affixing items. Hanging items should be done in a manner that does not damage the walls, appliances (where applicable), windows or doors of the room.

Hanging items on doors, in the hallways or stairwells of the building without consent from the Area Coordinator.

Activities or incidents resulting in damage to the ceiling or the floors (carpet, tile, etc.) of the room or the buildings.

Holiday trees which are real or larger than 2 feet in height.

Positioning or use of speakers in a manner that disturbs neighbors or causes sound to emanate beyond the room. This includes speaker placement in windows facing the outdoors.

Excessive noise in areas frequented by the public such as adjacent parking lots, building entrance, hallways, stairways.

Prohibited Activities & Items Prohibited Activities

Using or attempting to use university property in a manner inconsistent with its designated purpose, including but not limited to painting, furniture modification, possession of university owned items in your personal room/apartment not originally placed in your space, illegally obtained signs, tampering with locks/keys, electrical, plumbing, and fire safety equipment.

Subleasing or renting out of rooms/suites/apartments for any duration and in any matter, including but not limited to personal contact, newspaper ads and/or website(s) such as Airbnb, Craigslist, Homeaway, vrbo.com, etc.

Throwing items or shining lasers/laser pointers out of windows

Hanging, attaching, or posting items to be visible outside your room on windows/doors and/or throughout the building without university approval

Activities, incidents, and items that can or do result in damage (nails, wall decals, horse-play, etc.)

Excessive noise that emanates beyond the room that does or can disturb others.

Actions that may affect the safety or security of the residence hall and those residing in or near it Items The following items are not allowed in the residence halls due to various policies and/or laws. Possession of any of the following items may result in seizure and/or disposal and may result in student conduct action.

All items and behaviors prohibited under the JWU Student Code of Conduct are prohibited in the residence halls, including but not limited to Alcohol and Drugs. Refer to the university’s Drug and Alcohol Policy for more information

Firearms, explosives, weapons, and ammunition (including replicas and realistic toys) such as airsoft/BB guns, knives with a blade over 3 inches (excluding university-issued culinary knife kits), brass knuckles, fireworks/firecrackers. Refer to the university's Firearms Policy for more information.

All flammable, internal-combustion engine, gas-powered, or open flame and high-heat producing items such as candles, incense, halogen and lava lamps, stoves and grills, heaters, sunlamps, rope lights, gasoline/butane fuels/torches, Hoverboards, wall/ceiling tapestries and flags or other wall or ceiling decorations larger than 2x3 feet, motorcycles/scooters, etc.

5

Personal furniture (unless medically necessary and approved by the Center for Academic Support).

Live or artificial plants larger than 2 feet in height (holiday décor included)

Kitchen and Other Appliances:

All cooking/kitchen appliances, including a microwave (unless part of the MicroFridge® rental program) are prohibited, except in our apartment communities.

Equipment that does not emit heat (blenders, mixers, food processors, etc.) is allowed in all halls.

Coffeemakers and popcorn makers that have an automatic shut off and concealed heating elements are permitted in all halls.

Personal refrigerators are permitted in your room as long as ALL of the following are met:

Energy Star certified

Do not exceed 2.0 amps or 250 watts

Are not larger than 3.3 cubic feet

Only 1 refrigerator per room is permitted and it cannot be in addition to MicroFridge® rentals (please talk to your roommates and plan accordingly)

Large power tools and air conditioners are prohibited in all halls.

Smoking & Fire Safety Johnson & Wales University is a tobacco free campus. As such, all halls are designated as smoke-free. This includes, but is not limited to, smoking tobacco products, electronic cigarettes (“e-cigs” or “e-cigarettes”), and vapor cigarettes.

In conjunction with being tobacco free please keep in mind that all areas of all residence halls are smoke-free including rooms, bathrooms, common areas such as lounges, hallways, laundry rooms, entryways and outside the building near room windows.

Do not throw cigarettes in mulch as it can cause the mulch to catch on fire.

Do not throw cigarettes in a trash can, as it could ignite combustible items (paper, etc.) inside the can.

Room doors must be kept free of flammable materials, particularly loose paper. Doors cannot be wrapped or covered with flammable materials. Dry erase boards are the only items allowed to be posted on the outside of doors. Any items posted on the inside of doors must not obstruct view of the path of egress signs or peepholes.

Electrical outlets must be appropriately used and electronic equipment (computers, stereos, televisions, hair-styling tools, etc.) must not overload circuits or be improperly wired or have damaged wiring to create a safety hazard.

High-heat generating items such as curling irons, clothes irons and hair dryers should never be left on or unattended while plugged in. In addition, these items should be monitored until they have cooled to avoid potential fire hazards. These appliances should only be used for their designed purpose.

Room decorations must not overload electrical outlets and, if appropriate, must be fireproofed in accordance with environmental health and safety standards.

Fire pull box alarms and extinguishers are placed in the residence halls for your safety and the safety of others. Misuse of this equipment is a serious criminal offense under state laws. In addition, it jeopardizes the safety of all residents and violators will face disciplinary action by the university (up to and including dismissal from the university).

6

Students must exit the building whenever a fire alarm sounds, during routine fire drills and when illegal or unauthorized use of this equipment has occurred. (Be sure to take your JWU ID with you so that re-entering the building is orderly.) Residential Life will direct you to a safe location once you are out of the building. Drills will be performed each term to ensure that all residents are aware of fire exits.

Residents are required to keep belongings out of the main walkway and doorway to the room/apartment. By keeping the room tidy, residents can ensure that a clear path of egress is always available in the event of an emergency or drill.

Residence hall fire escapes are to be used in the event of actual emergency conditions and must be kept clear of obstacles and impediments at all times. Fire exits and escapes are off limits except during emergencies. Violators are subject to fines and disciplinary action.

The following actions are prohibited:

Tampering with any fire safety equipment, including, but not limited to, fire alarms, fire extinguishers, fire hoses, exit lights, smoke detectors, and sprinkler systems (this is a serious criminal offense under state laws).

Propping open fire doors or exterior doors of residence halls.

Unauthorized entry to areas of residence halls, including, but not limited to, roofs, window ledges, balconies, offices and dining halls.

Failing to vacate the residence hall when directed to do so by residence hall team, emergency staff, or the sounding of a fire/smoke alarm (this violates state laws).

Improper use of kitchen/cooking facilities.

Blocking hallways with furniture or personal belongings.

Tampering with or damaging mobility and hearing impaired equipment (e.g., door knockers, bells, lights, door arms, etc.).

Removal or blocking of door peepholes.

Alcohol & Drugs As stated in the University's Drug and Alcohol Policy, possession or use of alcoholic beverages anywhere on university premises is prohibited, with few exceptions. The exceptions to the policy are as follows:

Alcohol is permissible for lawful use at events, operations or programs sanctioned by University officials.

Residents of Renaissance Hall, Harborside Village, The Cove, Washington Apartments and Centennial House who are age 21 years or older who have signed a “Special Agreement Regarding Residents of Renaissance Hall, Harborside Village, The Cove, Washington Apartments and Centennial House Ages 21 or Older” and participated in a required university alcohol workshop may possess and use alcoholic beverages in their own apartment/room in accordance with the Special Agreement and applicable laws. The Special Agreement sets forth detailed requirements for such residents, including approved types of alcohol, the amount of alcohol permitted per resident and rules on hosting guests.

Alcohol is not permitted to be possessed or used by any other residents of Renaissance Hall, Harborside Village, The Cove, Washington Apartments and Centennial House who do not meet such requirements. Alcohol is not permitted in the other residence halls regardless of a student being of legal drinking age.

Alcoholic beverages and containers that are empty or used as decorations are prohibited.

7

Illegal drugs, including unlabeled medication bottles or bottles of medication that are not prescribed to the person who possesses them, are prohibited. In addition, items intended to aid in the use of illegal drugs or excessive alcohol consumption (i.e., bongs, pipes, hookahs, needles, funnels) or items perceived to be for drug use are also prohibited on campus. Please refer to the Student Code of Conduct for details regarding alcohol and drug violations.

Health & Safety Inspections Johnson & Wales University reserves the right to key-into rooms and search bags (upon entry), residence hall rooms/apartments, MicroFridges, refrigerators, room safes and packages at any time for fire, health and safety hazards for prohibited items and for maintenance and inventory reasons.

The university also reserves the right to inspect and search residents’ rooms/apartments in the event that a violation of the Student Code of Conduct occurs or is believed to have occurred. Room searches are conducted by members of Campus Safety & Security.

Health & Safety Inspections are conducted once a term or more if deemed necessary by Res Life Team members and are announced in advance. These inspections are designed to ensure that your room/apartment is in working order and no health, safety, sanitation or maintenance concerns exist. If at any other time during the year you have a concern with your room/apartment it should be reported right away. If violations of the Student Code of Conduct or policies within this guide are discovered during the course of an inspection, residents may be subject to student conduct review and disciplinary action.

Maintenance Concerns When you experience a maintenance issue in your room/apartment or within the hall it should be reported as soon as possible. Non-emergency maintenance requests (such as a light bulb out, a broken appliance, etc.) should be reported online at jwuLink > Services> Maintenance Request. If you have an EMERGENCY maintenance situation after office hours or during the weekend (e.g., toilet leak, broken window), please contact an RA or Residential Life staff member or your building’s front desk (if applicable) right away, if you are unable to connect with Residential Life then please call Campus Safety and Security. The online maintenance system is not managed during these times so please do not log them there. Waiting could cause a larger issue.

Damages Residents are responsible for damage that occurs in their assigned rooms/apartments when it can be reasonably shown that they knew or should have known that damage occurred (excluding normal wear and tear). This includes damage caused by a resident’s guest. Please be sure to report damages promptly to Residential Life so that they can be addressed by Maintenance. We understand that accidental damage may occur in the hall or in your room/apartment. Students who disclose that accidental damage has occurred will be billed for any necessary repairs at a minimum cost. When a room/apartment is vacated it must be cleaned by the resident(s) vacating, either during the academic year or at the end of it, the room/apartment is inspected and any damages discovered are charged to the occupants of the room. Damage charges are assessed to your student account. If you believe there is a discrepancy, it must be contested within 90 days.

8

Individual or group activities that could result in damage or destruction to university property are prohibited. This includes, but is not limited to, hall sports, hallway disruptions and/or impromptu hallway gatherings, unsanitary room conditions, pranks, use of water guns and placing furniture and/or trash in public areas, including stairwells. Damages occurring in the public areas of the residence halls are charged to the individual or group responsible when that can be determined.

Community Damage Charge-backs Living in a residence hall comes with the expectation of community accountability. Whenever possible, costs associated with damage will be charged to the responsible party or parties. Damage not reported, and for which liability is not admitted or determined, could result in individuals, floors/wings or entire hall communities being billed for repairs. Community damage charge-backs are assessed to student accounts. If you have information or questions about damages that have occurred in your hall please speak with your Area Coordinator.

Pest Concerns Unwanted pests can sometimes attempt to seek food and shelter in the residence halls, especially when the weather changes. If you see or suspect pests such as mice, ants, flies, bugs, etc., it is extremely important that you report the issue online at jwuLink > Student Life> Online Maintenance Request. Remember to keep food sealed at all times and to remove your trash and recycling regularly to deter such nuisances. Keep window screens secured and alert your RA, GA, or AC if any structural damage has occurred in your room or apartment.

Pets Students may have a fish in a bowl or tank under five gallons — only one per room, suite or apartment. There are pet-friendly communities in Harborside Village F, Renaissance third floor and Washington Apartments. There are also communities on the first floor of Snowden Hall and the ground floor of Harborview. Types of animals permitted are dogs* (up to 40 pounds and at least 1-year-old), domestic cats (over 1-year-old), small caged mammals (cage no larger than 16 sq. ft.). No more than one approved pet per person is allowed. *Restricted breeds: Pit bulls, Akitas, German Shepherds, any wolf hybrid, or any breed not permitted by city or county ordinances. See FAQs for more details.)

Trash & Recycling Trash should be disposed of properly and on a regular basis to residence hall trash rooms or trash chutes. Residents of Harborside Village must empty trash in the dumpsters located on either end of the property. Washington Apartments residents use the dumpster on site. Residents of The Cove and Renaissance Hall utilize the trash chutes located on each floor. Failure to properly dispose of trash could result in disciplinary action. Residents living in pet-friendly communities should refer to the pet-friendly community guide for specifications on appropriately disposing of animal waste.

9

Recycling All halls on campus participate in the university’s recycling program. Mixed Paper That Can Be Recycled Clean, dry paper that can be torn; office paper, white and colored; newspapers; magazines; corrugated cardboard, broken down; paperboard; junk mail; phonebooks and un-donate-able paperbacks; NO paper with food residue; NO waxed or laminated paper. Co-Mingled Containers That Can Be Recycled #1 & #2 plastic bottles & jugs only; glass bottles & jars; steel/tin cans; aluminum cans; clean aluminum foil and pie/takeout tins; aseptic boxes, such as juice boxes; paperboard cartons, such as milk cartons; NO #3-#7 plastics; NO non-bottle or jug #1 & #2 plastics; NO styrofoam or plastic bags.

Items That Should Be Disposed of in the Trash Plastics #3-#7 and unmarked plastics; non-bottle and non-jug #1 & #2 plastics; all Styrofoam; non-bottle and non-jar glass; food waste; paper with food and other residue; other non-hazardous materials that cannot be recycled.

Keys and JWU Identification Cards All residence hall keys (room and mail), and electronic access control cards/identification cards (ID cards), are the property of Johnson & Wales University and must not be loaned or duplicated. Your ID card contains a microchip which can be damaged by close contact to credit cards and other magnetic items. If damaged or lost, you will need to purchase a new ID card from Dining Services, located in the Student Services Center on the Downcity Campus or at the Student Academic & Financial Services office in the Friedman Center on the Harborside Campus. Report lost keys immediately to residence hall staff and lost ID cards to Campus Safety & Security. If you lose your room key there is a $100.00 fee and a $50.00 fee for the mailbox key. Turn in any found keys or ID cards immediately to residence hall front desk staff. Charges for lost/damaged/unreturned keys will be placed on the student’s account. To maintain the safety of our buildings, all halls require an ID card for entry into the lobby area and all residents are required to show their ID card to the front desk staff each time they enter. (Exceptions are Harborside Village, Washington Apartments Renaissance Hall, and The Capital Cove.) The front desk staff is not permitted to let any person enter without presenting their student ID card, even if they know them.

Lock-Out Policy Sometimes a resident will accidentally lock themselves out of their room/apartment, in which case they can request a residence hall team member to unlock their door for them. The resident must produce the room/apartment key immediately after being let back into the room in order to ensure the key is not lost. Multiple lock outs from the same resident will result in a fee.

Quiet & Courtesy Hours As members of the Wildcat Housing community, residents understand that the actions of one person can affect the comfort of others in direct and indirect ways. It is the responsibility of every resident to be considerate of those around them.

10

Quiet hours are in effect for all halls Sunday through Wednesday (or any day preceding scheduled classes) 11 pm-9 am; and Thursday through Saturday, midnight-10 am so that you can study and sleep. During quiet hours, sound must not be audible beyond the limits of any individual room, hallway, or common area. All students are expected to abide by courtesy hours. This means that any time during the day or night, residents are respectful of one another; maintaining a community that enables everyone to study, relax and sleep. Avoid slamming doors. Stereo/TV volume, and talking should be kept at an acceptable level. This includes in your room and in areas frequented by the public such as hallways, the lobby, building entrance, common rooms, stairways and elevators. For those with parking privileges on site, the volume of your car stereo should be set at a reasonable level while your car is on campus. If students or guests in your hall are making enough noise to bother you, you have the right (at any time of day or night) to politely ask them to be more quiet. If the issue persists please contact a Residential Life staff member, who will address the noise. 24-hour quiet periods are in effect during the examination period of each term and at other times as announced.

Guest Policy It is the responsibility of the resident(s) to ensure that all guests comply with this Guest Policy and any rules and regulations specific to each individual residence hall.

Residents may sponsor a maximum of two guests in a residence hall, provided that the residents advise their guests of, and the guests agree to comply with, all university rules and policies, including the behavioral expectations set forth in the Student Code of Conduct.

A guest is any individual who does not reside in the residence hall to which the individual is requesting access.

Overnight guests are permitted in the residence halls; however, overnight guests are limited to no more than three visits in any calendar week or three consecutive nights.

Under 18 Years Old (16 and 17 year olds): Any guests under 18 must be approved by the Area Coordinator at least one week in advance along with a parental note and valid government issued ID to spend the night or visit during the day.

Guests Under 16 Years Old (infant – 15 years old): Anyone under the age of 16 (including infants) are never allowed to stay overnight or visit in the residence halls. They may be allowed to visit for a short period of time if accompanied by a parent/guardian. If a special request or privilege has been approved the Area Coordinator will place an “Overnight/Underage Approval” card in the ID card box.

Sponsoring residents must accompany their guests at all times and are responsible for their guests’ actions and behaviors, including ensuring that the rights and privacy of the other room and hall occupants are respected.

Residents may be subject to disciplinary action and suspension of guest privileges for any conduct by their guests that violates university rules and policies, including this Guest Policy and the behavioral expectations set forth in the Student Code of Conduct.

Roommates must discuss guest visits in advance. If a student and roommate cannot agree, they should contact a Residential Life team member for help.

Providing keys or access cards to guests or anyone is strictly prohibited.

Residential Life reserves the right to amend this guest policy and to deny and/or limit guest access at any time, in its sole discretion.

11

Guest Procedure All guests must check in when visiting West Hall, South Hall, Imperial Hall, Xavier Hall, Snowden Hall and McNulty Hall. Both the guest and the sponsoring resident must leave a picture ID card (JWU ID for hall resident) with the attendant at the front desk while the guest is in the hall. Both the guest and the sponsoring resident must leave a picture ID card (JWU ID for hall resident) with the attendant at the front desk while the guest is in the hall. The sponsoring resident must accompany his/her guest at all times. Parking and Bus Passes for Guest Guests of residents must have a temporary permit issued by Campus Safety & Security in order to park vehicles on university property. There is very limited to no visitor parking available at most halls. Students with non-student guests must obtain a guest/bus pass at the Student Transportation office, Campus Safety & Security or through your Area Coordinator. Please contact your AC for passes in advance of your guest’s arrival. No guests are allowed on JWU buses without a guest pass along with a state issued identification card. Students must accompany their guests when riding the buses and only 2 guests per student are allowed on buses at any given time.

Room & Meal Selection/Assignments Undergraduate/Graduate students are eligible to live in the residence halls if they are enrolled in one class.

Room and meal assignments for first-year and transfer students are selected by the student online starting in May at jwuLink, provided students have paid the reservation fee and have completed their housing application online. (Students who complete the online application after July 1 could be assigned to temporary housing, which includes, but is not limited to, a room assignment with an RA or in a common or study room.)

The Wildcat Room Selection Process for returning students takes place during spring term for the following academic year. Students are required to make a room selection deposit and complete the online housing application by the specified deadlines in order to receive a participation date and time to select their room and meal plan online. Due to the high demand for on-campus housing returning students cannot be guaranteed their room preference during selection; however, all applicants will be offered a space on campus prior to the start of the academic year. Students who secure a room are required to be registered for fall term classes by the published May deadline and to have made financial arrangements with the university by the August deadline in order to retain the assignment. Please review the Room Selection Process Guide for complete process information.

Room and meal assignments are in effect for the entire academic year. Student Affairs senior administrators, Residential Life administrators, Area Coordinators and student conduct review personnel reserve the right to direct a room change as needed. Note: When an occupant of a room discontinues residence, Residential Life reserves the right to fill the vacancy or to reassign the occupant(s).

Meal plan changes will not be approved for the current term once the term has started. Resident students can change their meal plan any time prior to the start of the following term for that term. (Meal plan changes for the fall term must be requested through Residential Life prior to the first day of classes.)

Upon withdrawal or suspension/dismissal from the university, or if a student's housing status changes, the student is required to remove all personal belongings from their residence hall within 24 hours. The university also reserves the right to remove such belongings if the student does not comply. The university is not responsible for loss or damage to any item. Residential Life cannot store personal items.

Resident Student Contracts (Room Terms Agreements)

12

The Resident Student Contract (or online Room Terms Agreement) is a contract (effective upon signing or submitting online) which covers the entire academic year, even though room/apartment and board (meal) charges are payable by the term. So long as the student is in attendance at the university, he or she will be responsible for room/apartment and board (if applicable) charges for the entire academic year, even if he or she decides not to occupy the room or use the dining facilities, for whatever reason, voluntary or involuntary, either prior to or during the academic year.

Students participating in study abroad or a non-local internship will have their room and meal (if applicable) assignment removed and they will not be charged for the room and meal plan for that term. Residential Life will contact students while they are away regarding their housing assignment for the subsequent term. (Residential Life will attempt to honor the original assignment; however, due to demand

for housing it cannot be guaranteed.) If a student is suspended or dismissed from housing, the student is required to pay room/apartment and board (if applicable) charges for the remainder of the term during which the suspension or dismissal takes effect; any future housing and meal assignments will be cancelled. If a student is suspended or dismissed from the university or if the student withdraws from the university at any time, the university refund policy takes effect; any future housing and meal assignments will be cancelled. If a student is granted a reinstatement to the university, he or she must reapply for housing.

The refund policy for official withdrawal from the university is stated on the Tuition Refund Policy page. Any student re-entering the university in the same academic year must request a new housing assignment. (The original assignment is not guaranteed.)

Room Assignment Changes Residents must have Residential Life approval in order to change their room assignment. Students interested in changing rooms within their hall or swapping bedrooms within their room/suite/apartment must request to do so through their Area Coordinator so that we can ensure all parties are comfortable with the move. The student must fill out a Hall Change Request Form. This also preserves the accuracy of our housing records. Unauthorized room or bedroom changes will require that resident(s) return to their original assignment and conduct sanctions could apply. Room/hall changes are dependent upon available space. Residential Life will attempt to honor hall change requests as space allows, but they cannot be guaranteed.

Checking Out of Your Residence Hall Students must vacate their rooms/apartments within 24 hours after their last examination of their final term, termination of their student status, or a change in their housing eligibility. At the close of the academic year, students must depart within 24 hours of their last exam, no later than Friday, May 18, 2018 at noon. Graduating students must depart by Sunday, May 20 at 10 a.m.

All personal property must be removed when the room/apartment is vacated. Residential Life does not store or keep items for pickup at a later date. Personal property left behind will be classified as abandoned and removed for permanent disposal.

When moving out of a residence hall or when changing rooms/apartments, a student has two options for checking out. Failure to use one of these options will result in key replacement charges.

13

Traditional Checkout Once you have packed all of your belongings and you are ready to depart, visit the front desk of your hall and let the team know you are checking out. An RA will accompany you to make sure your space is in good order, collect your keys and sign you out. Any damages found will be indicated during your inspection and assessed to your student account.

Wildcat Express Checkout For students who need to depart quickly or late at night, use our Wildcat Express Checkout process. An express checkout envelope is available at the front desk of your hall. Fill out the form, seal your apartment and mail keys inside and drop the envelope in the designated location in your area. Note that by choosing an express checkout you are forgoing a room inspection with our staff and you waive the right to appeal any damage charges we may find after you leave. If damage is found, all residents of the room/apartment could be assessed for the damage unless a specific resident(s) takes responsibility. If no one assumes responsibility, the total cost of the damages will be equally divided among the occupants of the room/apartment.

Breaks & Hall Closing During the Winter Break between December 22nd at 12:00 noon and January 6th at 11:59 am, the university will be closed including all dining and transportation services. ONLY Harborside Village and Renaissance Hall will remain open during the winter break for students who need to remain on campus. In order to offset the costs for heat, electricity, water and staffing in our open halls, there will be a $350 charge to remain on campus in Harborside Village or Renaissance Hall during the break, regardless if your stay is one night or the entire break.

Students are required to vacate their residence hall by noon on December 22, 2017. Students registered for any course that continues to meet after this date should make alternate housing arrangements. Although it is not necessary for students to remove all belongings, it is recommended that they secure all valuables or take them with them during the recess.

Prior to vacating, students are asked to make sure all windows and doors are locked; all electrical appliances are unplugged — TVs, alarm clocks, stereos, computers, video games, hair appliances, small refrigerators unplugged and defrosted, etc.; and their room is clean, trash is removed and no items have been left on the floor or window sills. Also, students should be sure to take any of their medications with them. The Residential Life team will provide additional instructions to students prior to the holiday recess.

Residents are responsible for ensuring their room/apartment is in compliance with all procedures outlined by Residential Life for academic and holiday breaks. Term Breaks

Thanksgiving & Term Break: November 17-27, 2017 (halls open with limited staff/dining). o Winter term classes begin Tuesday, November 28, 2017.

Winter Holiday Break: Halls close Friday, December 23, 2016 at noon. (Renaissance Hall and Harborside Village remain open to its residents for $350 no matter if it’s one night during break or the entire break. No university transportation or dining services available.) Halls reopen Saturday, January 6, 2018 at noon. No late departures or early arrivals can be permitted.

o Classes resume on Monday, January 8, 2018.

Spring Break: February 25 – March 6, 2017 (halls open with limited staff/dining).

14

o Spring term classes begin Tuesday, March 6, 2018.

Cable All halls come with a standard cable package, the cost of which is included in your room/apartment charge. You will need to bring a television (one per room) and an HDMI or coaxial cable cord with you, as those are not provided in student rooms. All rooms are provided a cable remote, which must be returned upon checkout. Unfortunately, premium channels are not available for additional purchase. For a list of cable channels and information on trouble-shooting cable issues visit JWU’s IT Service Site.

Laundry Laundry facilities are located in each residence hall. The cost is $1.50 to wash and $1.50 dry. Wash and dry cycles are paid for through use of a laundry card, to which students add monetary value. Cards are swiped into the laundry machines and the cost of the cycle is automatically deducted. Exceptions include The Cove and Harborside Village—each apartment is outfitted with a washing machine and dryer and a laundry card is not required to operate these machines.

New JWU students receive laundry cards when they move in. Students needing to replace lost or stolen cards can purchase a new card at the following locations: Harbor View, McNulty, Renaissance, Snowden and South Hall.

Students can activate their laundry card at a machine located in their residence halls. Students can add money to their card online or use cash at one of the halls mentioned above to add value. Money on the card does not expire.

Use Laundry Tracker to see when a machine is available or how much time is left on a cycle (enter code: JWU).

To report an issue with a washer or dryer, speak with your hall front desk. Residents of The Cove and Harborside Village should report issues at jwuLink > Student Life> Online Maintenance Request.

Please note: The university is not responsible for lost or stolen items. It is highly recommend that you do not leave your clothes unattended. Guests are not permitted to use laundry machines.

Microwaves and Refrigerators A MicroFridge® (refrigerator/freezer/microwave combination unit) is provided in all traditional student rooms (rooms without a kitchen) when students arrive in September and can be used at no cost for a trial period of approximately five weeks. Typically, the cost of the unit is split among roommates. If students have not made payment arrangements with the MicroFridge® company by the published deadline, the company will remove it from the room. To rent or get more info, go to www.collegerefrigerators.com or call 1-800-637-7567.

Personal refrigerators (i.e., not rented from MicroFridge®) must not exceed 3.3 cubic feet. Only one refrigerator is allowed per room. Microwaves and additional freezers are prohibited.

15

For apartment-style units, The Cove & Harborside Village come equipped with microwaves in each kitchen, therefore additional microwaves are not permitted. One small microwave per apartment is permitted in Renaissance Hall and Washington Apartments.

Mail & Packages Student mail and packages are delivered from a postal service to the front desk of each residence hall Monday-Saturday during the academic year, beginning on the first day of classes in September. (Washington Apartment residents must go to South Hall to pick up their mail.) Depending on the residence hall, you may have your own mailbox or share one with your roommates. In either case, each resident is assigned a mailbox key. If the key is lost or misplaced, be sure to report it to the front desk staff right away. (A replacement fee of $50 applies.)

Mail is suspended on national/local holidays, during the university winter holiday break and at the end of the academic year.

Residents are required to submit a “change of address form” whenever their address changes and communicate this change to anyone that delivers mail to them. E.g.: move to a different hall during the year; living on campus for the summer; no longer enrolled; and prior to the end of the academic year. An incorrect hall address will result in mail being returned to sender. Mail is not forwarded automatically from University grounds.

16

Below is an example of how your mail should be addressed: Student Name Hall & Room Number Street Address City, State and Zip Code

JWU Residence Hall Addresses

Hall Hall Address Front Desk Phone

The Cove 1 Park Row West, Providence, RI 02903 401-680-7780

East* 2 Washington Avenue, Providence, RI 02905 401-598-1189

Harborside Village 100 Harborside Boulevard, Providence, RI 02905 401-808-6000

Harbor View 1150 Narragansett Avenue, Cranston, RI 02905 401-598-1154

Imperial 15 Hospital Street, Providence, RI 02903 401-598-1166

McNulty 101 Pine Street, Providence, RI 02903 401-598-4797

Renaissance 101 Cedar Street, Providence, RI 02903 401-598-2800

Snowden 32 Page Street, Providence, RI 02903 401-598-1025

South* 6 Washington Avenue, Providence, RI 02905 401-598-4720

Washington Apartments 90 Washington Avenue, Providence, RI 02905 401-808-6000

West* 4 Washington Avenue, Providence, RI 02905 401-598-1155

Xavier 60 Broad Street, Providence, RI 02903 401-598-1496

*For South & West Halls, the address on each building is 2 Washington Ave. for facilities management purposes. Please use the addresses listed above for mailing purposes.

Mail delivery begins Tuesday, September 5, 2017. Please do not schedule packages to arrive prior to that date as they cannot be accepted.

17

Personal Property/Insurance The university is not responsible for the personal property of students. This includes for loss or damage of personal property due to any cause; items delivered to the university on a student's behalf as well as property in individual rooms. It is strongly suggested that all students obtain personal property insurance to protect themselves from loss or damage due to theft, fire, flood, vandalism and any other hazards. Students are urged to lock the doors and windows of their rooms each time they leave. It is the responsibility of students to take precautions to secure their personal property during break periods. Any belongings left behind during any such period are and remain the sole responsibility of the occupant.

Storage There is no storage available on campus. Personal belongings are prohibited from being stored in public areas (i.e. community rooms, stairwells and hallways). We recommend you contact a local storage company for your storage needs.