GT Nexus Supplier Network Agent – Broker – Rep User Guide...GT Nexus Supplier Network Agent –...
Transcript of GT Nexus Supplier Network Agent – Broker – Rep User Guide...GT Nexus Supplier Network Agent –...
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 1 of 21
GT Nexus Supplier Network
Purchase Order Delivery System
Agent – Broker - Rep User Guide
Version 1.0
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 2 of 21
Table of Contents
Introduction......................................................................................................................... 3
Step 1: To Receive Purchase Orders................................................................................... 3
Step 2: To View Purchase Orders....................................................................................... 4
Step 3: To View the PDF image of the Purchase Order ..................................................... 6
Step 4: To View Changes to a Purchase Order................................................................... 7
Step 6: To Accept a Purchase Order: .................................................................................. 9
Step 7: Accept Terms and Conditions: ............................................................................. 10
Step 8: To Decline a Purchase Order ................................................................................ 11
Step 9: To Select a Decline Reason Code......................................................................... 12
Step 10: To View Accepted and Declined PO’s ............................................................... 13
Appendix:.......................................................................................................................... 14
Navigating the Website:................................................................................................ 14
Quick Search:................................................................................................................ 19
Advanced Search: ......................................................................................................... 20
To Email Comments to the Department ....................................................................... 20
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 3 of 21
Introduction
The GT Nexus Supplier Network lets you:
• Receive and view purchase orders from your customers online
• Accept or decline purchase orders
• Track all changes to the purchase orders
Important: As of June 30th
, Cost Plus World Market requires that all purchase orders
are accepted or declined in the GT Nexus application.
Step 1: To Receive Purchase Orders Every time there is a new or updated purchase order, you will get an email from
[email protected] with an attachment containing a list of new or updated purchase
orders.
Tip: Emails can be forwarded to anyone, but only those users with GT Nexus usernames
can log into the application.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 4 of 21
Step 2: To View Purchase Orders
There are two ways to view the Purchase Order in GT Nexus:
1. You can click the PO Number hyperlink and then log into GT Nexus.
Note: Component details are only accessible via the Purchase Order PDF. See Step 3.
2. You can log onto GT Nexus (www.gtnexus.com). Select CPWM POs Pending
Status from the My Views drop-down menu and click Go.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 5 of 21
The CPWM POs Pending Response Saved View shows all the purchase orders that
Cost Plus World Market has sent to you, which have not been accepted or declined. This
means that you still need to view and accept or decline the purchase order(s).
To learn more about navigating through the screens, please see the Appendix. See Step
10 for details on the CPWM Accepted POs and CPWM Declined POs saved views.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 6 of 21
Step 3: To View the PDF image of the Purchase Order
Click View under the Docs column to view the PDF image.
Below is a sample of the PDF image.
Note: Component SKU details can be viewed ONLY in the PDF.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 7 of 21
Step 4: To View Changes to a Purchase Order
Click the PO# hyperlink.
You will now be on the Orders Detail page. Click View History button.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 8 of 21
Step 5: Purchase Order View History page: This page shows the changes between the current version and the one before it. The page
shows changes to the header level (1) and line level (2).
Tip: To view changes between earlier versions, use the drop-down menu (3)
What the column headings mean:
Logged Activity: This column shows what kind of change was made.
Line Item Id: This column identifies the line item that was changed.
SKU: This column identifies the SKU that was changed.
Item Number: This column shows the product code for the item that was changed.
Field: This column shows which purchase order field was changed.
Old Value: This column shows what value the field was changed from.
New Value: This column shows what value the field was changed to.
Important: As of June 30th
, Cost Plus World Market requires that all purchase orders
are accepted or declined in the GT Nexus application.
1
3
2
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 9 of 21
Step 6: To Accept a Purchase Order: You can accept a Purchase Order, once you have viewed it, from either the View Orders
page or the Orders Detail page.
From the View Orders Page: Use the check box(es) to select the purchase order(s) you want to accept. You can also
click “Select All” if you want to accept all the Purchase Orders listed. Click Accept
Order button
From the Order Details Page: To get to the Order Details page, click the purchase order link. Click Accept Order
button.
Important: You will also need to accept the Terms and Conditions of the purchase order
when accepting a new or revised purchase order – please see Step 7 of this guide.
Tip: Comment History: All accept/decline actions are recorded as part of the PO
comment history, so you can track and audit your interactions with your customer.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 10 of 21
Step 7: Accept Terms and Conditions: When you click Accept Order, you will be prompted to accept the Terms and Conditions
of the purchase order. Select the box next to “Yes, I have read and accepted the terms and
conditions.” Click Continue button.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 11 of 21
Step 8: To Decline a Purchase Order You can also decline a Purchase order, once you have viewed it, from either the View
Orders page or the Order Detail page.
From the View Orders Page: Use the check box(es) to select the purchase orders you want to decline. Click Decline
Order button.
From the Order Details Page: To get to the View Details page, click the purchase order link. Click Decline Order
button.
Once you click Decline Order on either page, a new window will open, so you can tell
your customer why you are declining the PO (see Step 9 of this guide).
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 12 of 21
Step 9: To Select a Decline Reason Code Select the Reason Code from the drop down menu. You can add any additional
comments in the box.
Your customer will review the decline reason code and any comments you made in the
box. Your customer will then review your Decline Reason Code and send an updated PO
to you.
Tip: All comments made in reference to the purchase order are tracked here on the
Order Details page.
Scroll to the bottom of the Orders Detail page and click the Comment History plus ‘+’
sign to view all comments.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 13 of 21
Step 10: To View Accepted and Declined PO’s You can review Purchase Orders you have Accepted and Declined in the GT Nexus
application from the last year. To do this, select either the CPWM Accepted POs or
CPWM Declined POs saved views from the home page:
CPWM Accepted POs saved view:
CPWM Declined POs saved view:
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 14 of 21
Appendix:
Navigating the Website:
You can either view the details of the Purchase Order at the header level or at the SKU
level.
Orders Details Page:
The Order Details page can be found by either by clicking on the Purchase Order
Number from the View Orders page.
After clicking the PO number hyperlink you will be directed to the Order Details page.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 15 of 21
This page shows you all the header information about the Purchase Order. To see
information about each SKU, see the next step.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 16 of 21
Product Details Page
You can view the Product Details page by clicking on the Open Quantity of the SKU
from the Order Details page.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 17 of 21
Once you have selected the SKU you wish to see, you will be directed to the Product
Detail page.
This provides
you with basic
information
about the SKU
Milestones are used by
your customers’ users
and are not necessary
for accepting/declining
orders.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 18 of 21
What the Fields mean:
Type – a PO can either be Cross-Border or Domestic
Season Code - This field is for customer’s use. Please disregard.
Country of Origin – Origin Country of the PO
City of Origin – City of Origin of the PO
Final Destination – Distribution Center final destination
Final Destination (Shipment) – Distribution Center final destination as sent by carrier
Transload Point – US location where goods are transloaded
Current Est Receipt Date - Estimated Receipt Date of the Item into Cost Plus’s
Distribution Center
Ship Window Start – Vendors are allowed to ship their PO up to 7 calendar days before
the ship date stated on the PO.
Ship Date – the date by which the product must be shipped
Product Priority – the customer will assign a hot priority to the PO if necessary
Unit Cost / Extended Cost / Total Cost PO / Retail
Unit Cost: The Cost Per Unit for the item in US Dollars.
Extended Cost: The Extended Cost of the SKU in US Dollars.
Total Cost PO: The Total PO Cost in US Dollars.
Retail: The retail price of the SKU in US Dollars for the product’s ticket.
PO Payment Terms – The payment terms as agreed upon between you and your
customer
Total Ship Pck / Total Master Pck - Total number of ship/master packs ordered
Vendor Style # / Bar Code Vendor Style # : The Vendor’s Style # for the item being ordered
Bar Code: The required Bar Code for the item’s ticket
Heat Sensitive / Shelf Life – Indicates whether an item is heat sensitive and/or the shelf
life of the item
Component SKU Desc. – Description of the Component SKU. If there are any
component SKUs for the PO you will see “See PDF for details”
Harmonized Code (from Product Master) – US Customs Number for item
Harmonized Code (from PO) – US Customs Number for item
Dept – Cost Plus World Market’s department name
Payment Terms - Freight Payment Terms (not needed for accepting/declining an order)
Master Pack Qty - Number of selling units per master pack
Inner Pack Qty - Number of selling units per ship pack
Milestone Status – Indicates the state of the PO – automatically assigned by GT Nexus
Inventory Status – Indicates the state of the inventory – automatically assigned by GT
Nexus
Port of Load – the Port of Load of the item as entered by the Freight Forwarder
Port of Discharge – the Port of Discharge for the shipment as entered by the Freight
Forwarder
Carrier – Carrier Name
Service Type – Shipment Type as entered by the Freight Forwarder
Original Est. Receipt Date – Original Estimated Receipt Date of the Item into Cost Plus
World Market’s Distribution Center
Quota Category (from PO) – US Customs Quota Category number – assigned by GT
Nexus
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 19 of 21
Quick Search:
From the home page, you can Search Orders by PO# (1). Be sure to select the customer
whose purchase order you wish to view from the drop down menu (2).
Click Search.
Quick Search is also available at the top of every page.
1
2
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 20 of 21
Advanced Search:
The Advanced Search page allows you to search for purchase orders using a wide range
of criteria. Click on the Advanced hyperlink from any page.
Customer: select the customer whose purchase orders you wish to view.
Reference Id’s: If you know the exact data element listed you can enter it here.
Date Criteria: Select the date range or rolling window as well as the reference date for
your search.
Supply Chain Criteria: Create a more targeted search by defining the Geography,
Transportation, Organization, Merchandise or Extended Purchase Order Criteria for the
search.
Milestone Status & Exceptions Criteria: It is recommended to search only by Order
Acceptance Status. Select Pending Response, Order Accepted, or Order Declined.
Display Reference: The layout defines the columns in the report.
To Email Comments to the Department
From the View Order Headers page, select the PO you want to comment on. The Order
Detail page will be displayed next. Scroll to the bottom of the page and click “Email
Comments” button.
GT Nexus Supplier Network Agent – Broker – Rep User Guide
GT Nexus, Inc. Confidential Page 21 of 21
To Use the Email Comments page: Enter the department’s email address in the To box. The department’s email address can
be found on the top right hand side of the purchase order pdf next to Dept. Contact.
Enter your comments into the Comment box. Click Send when you are ready.
Please disregard the tabs indicated below, as they are not currently features offered to
CPWM agents.