Grants.gov submittingandavoidingerrors
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GRANTS.GOVSubmitting Applications & Avoiding Errors
Current as of March, 2016
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OBJECTIVESLearn:• What Grants.gov is • Avoiding errors for Grants.gov
applications• Where to look for funding
opportunities• Where to find information to
complete Adobe Forms set• Additional Resources
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What is Grants.gov?
Portal that allows users to find, apply for, and manage over 1,000 grant opportunities from 26 different Federal agencies
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Grants.gov
• Depends on the agency and program requirements.
• Some sponsors (e.g., NIH, NOAA) currently use Grants.gov
• Fastlane is the optimal system to use for submitting to NSF, don’t use Adobe Forms
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NIH 3 Ways to Submit
Adobe Forms SAGE: Grant Runner ASSISTDownload Grants.gov forms Complete forms directly in
SAGE (combined with eGC1)Complete application in ASSIST
Complete forms Route for approvals Data validation, errors & warnings provided within ASSIST
Attach to SAGE eGC1 & route for approvals
OSP reviews & submits application to NIH
Complete SAGE eGC1 & route for campus & OSP approvals
OSP reviews, uploads & submits application to NIH
Errors and warning messages appear in eGC1 History & Comments
OSP reviews & submits application to NIH
Errors and warning messages provided by OSP
Combines eGC1 & sponsor forms for some NIH funding opportunities
SAGE Getting Started guide:http://depts.washington.edu/research/Docs/grant_runner_getting_started.pdf
https://www.washington.edu/research/?page=nihAssist
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7 steps to submit NIH proposal via Grants.Gov
1. Download application package via Grants.gov2. Complete application package3. Complete eGC1 in SAGE.4. Upload application package to GC-1 & route
to OSP5. OSP reviews & submit final application6. Validation process (multiple emails btw OSP,
Grants.gov & department)7. Validation of NIH proposals via ERA Commons
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Getting Started
• NIH’s system is called eRA Commons. • Every PI (or grad student) must have an active
account in Commons for NIH submission. • Contact your Department Administrator to
request an NIH Commons login account.
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Getting Started
• Grants.gov warns: anyone entering text on Adobe forms should be using the same version of Adobe.
• Search, download and become familiar with the Program Announcement and instructions
• Schedule so that submission is in compliance with UW GIM19
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UW Routing and Submission process
Routing on
CampusIn OSP
Review by OSP Admin
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OSP transmits application & receives
confirmation
Grants.gov performs basic check
GRANT00001234
Agency System
(NIH)eRA Commons
AN1234567
Navigating The Submission Freeway
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Submit Proposal – UW Deadlines
GIM 19
7+ days: • All final business elements and draft scope of work• Approved by campus reviewers and IN OSP• OSP needs to be able to do a meaningful review3+ days: • Final proposal in complete & final format • Status = IN OSP by 5pm-3 days: • Any application received by OSP after 5pm 3 business
days before the sponsor deadline will not be reviewed and will be sent back to the PI/Dept
• Waiver Process• https://www.washington.edu/research/osp/gim/
gim19.html
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Submit Proposal – Sponsor DeadlinesAny hard deadline that is missed will result in the application being returned without review.
Best Practice:• Create a calendar using sponsor
deadline• Count back 3 and 7 business days• Make a reasonable timeline for
each section/part• Concurrent timelines for admin vs.
science sections• Don’t forget about holidays and
vacations
JULY 201X
UW Holiday
-2
-5
-10
-1-3-4
-8 -7 -6
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Quiz: what is due when?
7 Day Rule• all business components
complete/final + draft version of the science (Research Strategy)
3+ Day Rule• all proposal components
complete/final + final version of the science (Research Strategy)
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http://www.washington.edu/research/http://www.washington.edu/research/funding/opportunities/https://www.washington.edu/research/?page=grantsGov#findfund
Finding Funding
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Find an Opportunity
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Finding an Opportunity
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Finding an Opportunity
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DEC 2015
To download application
For a full copy of the instructions
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DEC 2015
Enter your email address here if you would like updates on this PA
Save both to your desktop
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Avoiding Errors!Helpful Tips
• Review & Follow Program Announcement requirements i.e. page limits, documentation…
• eGC1 Ready-to-Submit (RTS) question =“YES”, ONLY when ready for sponsor submission
• Budget & SF424 must have same start date.• Use correct DUNS#.
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Avoiding Errors!Helpful Tips
• Detailed budget MUST list level of effort• Do not use headers & footers on documents.• Grants.gov warns: ANYONE inserting text into
an application should use the SAME version of Adobe.
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Avoid Errors!Helpful Tips
NIH Only:• PI information in eRA Commons must match
name used on application.• Convert document attachments to PDF
format.• Do not use “Assemble PDF Portfolio” function
in Adobe
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Additional Resources:
• NSF website:http://www.nsf.gov
• NIH How to Apply Instruction Guidehttp://grants.nih.gov/grants/how-to-apply-application-guide.htm
• NIH ERA’s Commons website: https://commons.era.nih.gov/commons
• Avoid Common Errors from NIH:https://grants.nih.gov/grants/how-to-apply-application-guide/learn-how-we-check-your-application-for-completeness/avoiding-common-errors.htm
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When am I really ready to submit? All required eGC1 fields completed All COMPLETED sponsor forms attached IRB or IACUC studies / protocol approval dates IRB / IACUC modifications applied for Attached paperwork for subawards or consultants Research Plan & budget is attached in FINAL form Attachments are in correct format (NIH=PDF only) F&A rate is in accordance with GIM 13A Any required waivers approved (e.g. IDC, e-GC1 addendum,
GIM 19)
Then RTS = YES!!
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http://grants.nih.gov/grants/ElectronicReceipt/faq.htm
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Need help?• Grants.gov Technical questions:
http://grants.gov/ or 1-800-518-4726• UW proposal preparation procedures &
process: [email protected] or 685-4362 • Grant Runner questions:
[email protected] or 685-8335 • NIH electronic submission errors & warnings • Grants.gov Outages Calendar
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Questions about your Grants.gov proposal?
Contact your OSP Reviewer. Include the following information with your inquiry: • Funding Opportunity Announcement (FOA)
number• Name of sponsoring agency• GRANT tracking number (available post-
submission)• Specific question or area of concern