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The Department of Energy & Climate Change and the Technology Strategy Board’s

Offshore Wind Component Technologies Development and Demonstration Scheme – First Call for Proposals

Application Form

21st November 2011

Contact for Enquiries

The Application form is available to download from the Department of Energy and Climate Change website at www.decc.gov.uk/innovation. The contact for enquiries, and to request the application form in another format, such as Microsoft Word, is:

Farida Isroliwala

Department of Energy and Climate Change

Tel: 0300 068 6140

Email:[email protected]

Possible disclosure of information provided in response to this call

Information provided in response to this call for proposals, including personal information, may be published or disclosed in accordance with access to information regimes (these are primarily the Freedom of Information Act 2000 (FOIA), the Data Protection Act 1998 (DPA) and the Environmental Information Regulations 2004).

Applicants should state if they believe any of the information supplied by them is confidential or commercially sensitive, or should not be disclosed in response to a request for information. Applicants should also state why they consider this information to be confidential or commercially sensitive.

If we receive a request for disclosure of the information we will take account of any such explanation, but we cannot give an absolute assurance that confidentiality can be maintained in all circumstances. We will consider any requests in the light of the relevant exemptions or exceptions provided in the legislation, and will normally consult with the provider of the information before making any decision on release. An automatic confidentiality disclaimer generated by your IT system will not, of itself, be regarded by us as a confidentiality request.

It is important to note that some information may be commercially sensitive for a time (e.g. during the application process) but afterwards it may not be. The timing of any request for information may therefore be extremely important in determining whether or not information is disclosed or withheld.

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DECC running header

Important: Applicants are urged to read the Call for Proposals Guidance Notes carefully before completing this form and are asked to ensure that they provide sufficient information to demonstrate compliance with the Requirements on Applicants, the Eligibility Criteria and the Selection Criteria.

Applicants may expand sections to fit and may annex additional material if it materially strengthens the application. Applicants however are requested to maintain the structure of the application form.

Structure of this Application Form

1. Summary Information........................................................................................................................41.1 Project Overview............................................................................................................................4

1.2 Lead Applicant’s Details.................................................................................................................4

1.3 Other Partners...............................................................................................................................5

1.4 Partners..........................................................................................................................................5

2. Project Funding..................................................................................................................................72.1 Project Eligible Costs.....................................................................................................................7

2.2 Project Finance..............................................................................................................................9

2.3 Debt Finance for the Project........................................................................................................10

2.4 Other Public Funding...................................................................................................................10

2.5 In-kind Contributions to the Project..............................................................................................11

3. Application Approval and Data Protection....................................................................................11

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4. Project Description and Technical Description.............................................................................125. Details of Previous Related Development and Demonstration....................................................126. Project Delivery Plan........................................................................................................................127. Commercialisation Plan...................................................................................................................138. Impact on Energy Goals..................................................................................................................139. Project Success Measures..............................................................................................................1310. Risk Management and Insurance.................................................................................................1411. External party delivery of goods or services..............................................................................1512. Financial Management..................................................................................................................1513. Permissions and Consents..........................................................................................................1614. Decommissioning..........................................................................................................................1615. Technical Credentials and Track Record of the Applicant(s)...................................................17

15.1 Offshore Wind Energy Technology Development....................................................................17

15.2 Major Engineering Works.........................................................................................................17

15.3 Offshore Operations.................................................................................................................17

15.4 Design, Engineering and Manufacturing..................................................................................17

16. Additional Information......................................................................................................................18

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1. Summary Information

1.1 Project Overview

Name of project:

Applicant’s internal reference number (optional):

Size of Capital Grant applied for (£k):

Grant Funding Intensity (Grant funding as a % of total eligible cost):

Summary description of project:

(recommend limiting the description to approximately 300 words maximum)

1.2 Lead Applicant’s Details

This is the organisation to which DECC will offer the grant and to which all grant and revenue payments will be made.

Company name:

UK company registration number:

Address of registered office:

Contact address (if different):

Contact name:

Direct line telephone:

E-mail:

Offshore Wind Components Scheme – First Call for Proposals – Application Form

Name of authorised signatory:

Position in organisation:

1.3 Other Partners

If the application is from a single company that will carry out the project by itself, then please tick the first box below. If the application is from several companies acting in collaboration, please indicate whether the project partners will collaborate via a Collaboration Agreement or by forming a Joint Venture Company.

Single Company

Collaboration Agreement*

Joint Venture Company**

In the case of a collaboration agreement the Applicant above will be the Lead Partner. In the case of a consortium collaborating via a Joint Venture the Applicant named in Section 1.2 above will be the Joint Venture Company.

* For consortia collaborating via a Collaboration Agreement, please provide a copy of the signed Collaboration Agreement.

** For consortia proposing to operate through a Joint Venture Company please confirm that the Joint Venture Company has been formally set up and provide a copy of the legal agreement by which the parties to the Joint Venture agree to operate.

1.4 Partners

Please list all other project partners below (adding tables if necessary). In the case of a consortium that is collaborating via a collaboration agreement these will be the other parties to the agreement. In the case of a consortium collaborating via a Joint Venture it will be all the parties to the Joint Venture.

Partner 1

Company name:




Contact name:

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Telephone:

E-mail:



Partner 2

Company name:




Contact name:

Telephone:

E-mail:



List any private sector sources of funding that are not formal project partners (i.e. are not parties to the Collaboration Agreement or Joint Venture).

1.

2.

3.

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2. Project Funding

2.1 Project Eligible Costs

Please refer to Article 31 of the Block Exemption. Aid can be provided towards certain eligible costs of the research project to the extent that these are used for the research project. These costs include:

• Personnel costs;

• Instruments and equipment;

• Buildings and land;

• Contractual research, technical knowledge and patents bought or licensed from outside sources at market price;

• Additional overheads incurred directly as a result of the project;

• Other operating expenses including costs of materials, supplies and similar products.

Please list in the table below (extend if necessary) the costs expected to be incurred by each Project partner in the project. Please list the costs by partner. If there are more than two partners, please add additional columns to the tables. Note that the costs declared in this table should be used to calculate the size of the capital grant application.

Table 1.5.1: Project Eligible Construction Costs (£k)

Lead Partner or Joint Venture Company

Partner 2 TOTAL

Project Management Own Labour (incl.overheads)

Other Own Labour (including Overheads)

Materials

Capital Equipment

Professional fees

Sub-contracts

Travel and Subsistence

Other (specify)

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Total construction costs

Please provide a breakdown of the activity and eligible costs associated with them in table below:

Table 1.5.2: Project details by Quarter and the costs (£) associated with them

2011-2012

FY 2011/ Q4

FY 2012 / Q1

FY 2012/ Q2

FY 2012/ Q3

FY 2012/ Q4

Capital Equipment

Materials

External labour

Own labour

Professional Fees

Travel

TOTAL

Table 1.5.2 (continued): Project details by quarter and the costs (£) associated with them.

2013-2014

FY 2013/ Q1

FY 2013 / Q2

FY 2013/ Q3

FY 2013/ Q4

FY 2014/ Q1

Capital Equipment

Materials

Ex labour/oh

Own labour/oh

Prof fees

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Travel

TOTAL

Please provide in the table below the number of jobs you estimate your grant application project will impact:

Table 1.5.3: Impact on Jobs Number Location

Number & location of jobs, including FTEs retained as a result of Project

Number & location of new jobs (FTEs) equivalents created as a result of Project

Estimate number and location of new jobs that will be created as part of the route to market

TOTAL

2.2 Project Finance

Please list the sources of funding for the Project in the tables below (adding lines if necessary for other partners / other sources).

Cash Contributions from Partners

Project (£k)

Lead Partner or Joint Venture Company

Partner 2

Partner 3

Partner 4

Cash Contributions from Other Funding Sources for the Project

Project (£k)

Source 1 (specify)

Source 2 (specify)

Source 3 (specify)

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2.3 Debt Finance for the Project

Please list all sources of debt finance, including Venture Capital details, for the Project (copying the table for additional lenders).

Provider:

Contact name:

Contact address:

Telephone:

Fax:

e-mail:

Name of authorised signatory

Position in organisation

Please provide evidence of firm unconditional commitments from all sources of finance. If this cannot be provided at this time, please provide letters of intent from all those that intend to be private sector funders of your Project.

These letters of intent must demonstrate that the balance of funding required to fund the Project will be provided and this is only conditional on DECC support to the Project.

2.4 Other Public Funding

Match funding from other public sources, including EU funding, are allowable and if applicable to this Project should be declared in Section 1.5.2 of the Application Form, and are allowable up to the maximum thresholds under the EU General Block Exemption Regulation for State Aid, and are detailed in the Call for Proposals document. Please sign below, if other sources of public funds are applicable to this Application.

I declare that the funding from other public sources is allowable and within the maximum thresholds set under the EU General Block Exemption Regulation for State Aid.

Signed on behalf of the Applicant:

Name: Date: Position:

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2.5 In-kind Contributions to the Project

Please list all contributions to the Project for which no charge is being made to the Project Partners. These costs are not eligible and cannot be claimed for, but you should still tell us what they are.

Source of contribution Description of goods or services to be supplied

Equivalent monetary value (£k)

3. Application Approval and Data ProtectionPlease obtain signatures of all project partners (for collaboration agreements) or partners in the Joint Venture Company and any other private sector funding partners that will be formally involved in the whole Project, irrespective of whether they are each seeking a DECC grant, to indicate their approval of this Application. Each signatory must have the authority to commit the proposed funding from his or her organisation.

Name Signature Company & position Date

The information in this application will be used as the source of the information for the database record of the project. To comply with data protection legislation, you need to sign this "waiver". Please indicate which parts are commercially confidential.

There is no objection to this information being incorporated in a computer database for programme management purposes and to the publication of all information in this Application not explicitly identified by DECC as commercially confidential.

Signed on behalf of the Applicant:

Name: Date: Position:

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4. Project Description and Technical DescriptionPlease give a full description of the project and the innovative technology /technologies that will be developed and demonstrated. Please include details on:

the component technology to be used, including diagrams;

how it differs from other similar concepts;

how it will advance the reliability and availability of 5+MW offshore wind turbines;

and/or how it will reduce the cost and advance the deployment of large scale offshore wind energy;

how the technology will be demonstrated and, if you have identified a site, its location, and if you have not yet finalised a site, the sites you are considering;

any previous R&D;

Any relevant drawings, projected (commercial) costs or other information should be attached to support the Application.

Note: As a guide we suggest this section should be approximately 4 to 6 sides long (excluding diagrams and images) but could be longer if necessary.

5. Details of Previous Related Development and DemonstrationPlease give a detailed description of the technology’s previous demonstration, at any scale, and describe how you have used the results of the previous technology demonstration to predict the performance of the devices you intend to deploy in this Project.

You should include details of the location, dates and scale. You should clearly demonstrate the difference(s) between the technology previously demonstrated and the technology to be deployed in your Project and why the technology in your project offers an advance? Any relevant diagrams, drawings or other information should be attached to support the Application.


6. Project Delivery PlanPlease provide a detailed project plan (which we suggest you include as an annex to your application form). This should show all key tasks and their timescales. The plan should show at least the following:

• Task durations and dependencies (including any inputs required from DECC or other parties and any other external dependencies);

• Component technology design;

• Component manufacture;

• The installation and demonstration of the technology/component in the Project;

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• Proposed payment milestone and how they relate to deliverables;

• Project milestones;

• Project stage gate for reviews of project; and

• Reports on progress against this plan.

Note: As a guide we suggest this section should be approximately 4 to 6 sides long but could be longer if necessary.

7. Commercialisation PlanPlease set out how you intend to approach the commercialisation of the proposed technologies and systems. This should include:

expected timescales for commercialisation;

a preliminary description of the market opportunity;

expected further level of investment needed to commercialise the technology;

details of the expected cash flow (£) projections (if applicable) for the component technology.

how you would ensure market competitiveness of developed technologies / systems

details on the performance assumptions that underlie your economic analysis of the Project.


8. Impact on Energy Goals Please describe, and support with evidence, the expected impact of the project and the supported innovation on the achievement of the Off-shore Wind Components Schemes’ objectives – in particular a reduction in the cost of off-shore wind energy. See Selection Criterion1 in the Guidance Notes for more detail.


9. Project Success MeasuresWhat are the predicted performance measures for the component/technology and how will you know if it has been a success:

1. Mid-way through project;

2. At the end of project;

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3. 5 years after completion of project.


10. Risk Management and InsurancePlease list all major risks associated with the delivery of the Project: estimate the likelihood of each risk and give clear descriptions of what action is being taken to reduce the likelihood of the risk and reduce the effects should it occur.

Risk Owner of risk: (responsible for dealing with the

risk)

Risk rating: (probability x

impact)High, Medium or

Low

Proximity: when is the risk likely to impact the

project

Mitigation actions: implemented or

planned reponses to risks

Financial:

Technology:

Timescales:

Supply chain and infrastructure reliance associated with delivery of project:

Integration between project participants:

Programme Management:

Others:

Please identify all significant risks to third parties that could arise as part of the Project and impact on achievement of project objectives. Please identify who the third parties might be and give clear descriptions of what action is being taken to a) reduce the likelihood of the risk and b) reduce the effects should it occur.

Note: As a guide we suggest this section should be up to approximately 2 sides long but could be longer if necessary.

Please attach a copy of the insurance policy, or if a policy has not yet been issued a proposal from your insurer, for the Project showing the risks covered, exclusions and excesses.

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11.External party delivery of goods or servicesWill an external party be delivering goods or services worth more than 20% of the total project value? If yes, please explain how you will ensure that these parts of the project do give rise to delays in the delivery of the project (e.g. contract penalties, assurances etc)

Note: As a guide we suggest this section should be up to approximately 2 sides long but could be longer if necessary.

12. Financial ManagementPlease list all subcontracts above £100,000 in value and provide evidence that the chosen contractors were selected by competitive tender (adding tables if necessary):

Subcontract 1:

Description of contract

Value of contract

Organisations invited to tender (must be 3)

Selection criteria

Chosen bidder

Reasons for choice

Subcontract 2:

Description of contract

Value of contract

Organisations invited to tender (must be 3)

Selection criteria

Chosen bidder

Reasons for choice

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13. Permissions and ConsentsDoes your project require the granting of a seabed lease by The Crown estate?

Yes

No

If the answer to the above is yes, please indicate what the status of your application is.

Before deployment can take place you may require a number of statutory consents and it is the responsibility of the applicant to identify and carry out all actions needed to obtain these consents. Please list below all other consents that have been identified, applied for and granted (adding additional tables as required for further consents). For consents that have not yet been granted, we would like to know the current status of the application.

Description of required consent

Date applied for

Date granted

If not yet granted, describe the current status of the application.

If not yet granted, when is it expected to be granted?

Date consent lapses

14. DecommissioningDecommissioning is a statutory requirement under the provisions of the Energy Act. Please give a detailed description of the plan for decommissioning of the Project – including answers to the following, if applicable to the application:

When the decommissioning will be carried out and length of time anticipated for full recovery.

Who will carry out the decommissioning?

How the decommissioning will be carried out (identifying any risks of recovery and how they will be managed)?

How the seabed will be returned to its original condition and monitored post decommissioning.

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How much you estimate that the decommissioning will cost. Please provide an independent assessment of the cost of decommissioning carried out by a consultancy organisation with recognised expertise in this field.

Please expand as required – or write “N/A” if decommissioning is not relevant to your application.

15. Technical Credentials and Track Record of the Applicant(s)Please provide evidence that the Applicant and any collaborating organisations possess the technical ability and resources to carry out the Project. You should also seek to demonstrate the Applicant’s ability, willingness and intention to commence implementation of the project immediately. This should include descriptions of previous work carried out under the following headings:

15.1Offshore Wind Energy Technology Development

Please give evidence of technical expertise in the theory and practice of offshore wind energy. This should include CVs of project team members with relevant expertise listing the activities during which they acquired this expertise.

(expand as required)

15.2Major Engineering Works

Please give evidence of your ((Applicant and/ or members of the project team) track record in carrying out major engineering works. This should include descriptions of previous projects carried out, including the date, location, client and the size of the project.


15.3Offshore Operations

Please give evidence of your (Applicant and/ or members of the project team) track record in carrying out offshore operations. This should include descriptions of previous projects carried out, including the date, location, client and the size of the project.


15.4Design, Engineering and Manufacturing

Please give evidence of your (Applicant and/ or members of the project team) track record in design, engineering and manufacturing of components/technology for offshore operations. This should include descriptions of previous projects carried out, including the date, location, client and the size of the project.


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16. Additional InformationPlease provide any additional information you consider will support your application and demonstrate alignment with the Requirements on Applicants and the Eligibility and Selection criteria of the call.

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