Google Apps For Your Library

LITA Forum 2011

Robin Hastings - hastingsr@mrrl.org

The Change

 

The Change

CIL Article - Computers In Libraries A Year With Google Apps – ; May 2010, Vol 30 Issue 4, p12-15

• Train staff and set expectations• Gather user names/password(s) into a spreadsheet• Upload spreadsheet to Google at night• Wake up to fresh new Google accounts in the morning• Fix issues with stuff not uploading correctly (3 of 65 for me)• Train staff and deal with problems• Enjoy Google Apps!

Before/After

• Exchange Server• Outlook• No document space• No spam control• Expensive hardware

and staff time to maintain

• Backup tapes and routines

• Local Control

• Google's Servers• Gmail & GCal• GDocs• Gmail & Postini• Outsourced

headaches• Google backs up (and

Backupify backs up, too)

• Outsourcing control (updates, look and feel changes, etc.)

Using Google Apps - Surprises

• Twitter-like use of IM statuses • No use at all of Sites product• Very little use of Docs• Constant, neverending, continual, ceaseless, perpetual

training

Using Google Apps at MRRL 

• Administrationo 2 administrators, share the burden (such as it is)o Average of 10 minutes a week

Using Google Apps At MRRL

• Groupso Very popular, very useful both inside and outo No limits on numbers of group emailso Kidsfun@mrrl.org; annex-group@mrrl.org

Using Google Apps at MRRL

• Spamo Not quite non-existent, very much reduced

Using Google Apps At MRRL

• Chato *very* usefulo reduces long distance phone bills - (library branch)

• Marketplaceo We use Aviary, Manymoon and SherpaToolso Services and software both are available

• Postinio Useful for email retention and spam control, not a lot of

administration required; just works! 

Credits

Scary - Dr. Pat - http://www.flickr.com/photos/17464786@N00/5404404023/Google - Manfrys - http://www.flickr.com/photos/16441028@N00/2226178289/Administration - kersy83 - http://www.flickr.com/photos/34279272@N00/3730148887/Group Hug - icanhazcheezburger.com - http://icanhascheezburger.com/2011/04/19/funny-pictures-group-hug/SPAM - cobalt123 - http://www.flickr.com/photos/66606673@N00/247564799/

Contact

Robin Hastings - hastingsr@mrrl.org@webgoddess - Twitter

http://www.slideshare.com/webgoddess