GTAB Minutes – 4 April 2018 1-1

GENOA TOWN ADVISORY BOARD Regular Meeting Minutes

April 4, 2018

The Genoa Town Advisory Board held a public meeting on April 4, 2018 beginning at 6:30pm at the Genoa Town Meeting Room, at 2289 Main St., Genoa, Nevada. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE TO THE FLAG

The meeting was called to order by Chair Tim DeTurk. Present were board members Greg Pace, Linda Birdwell, Tim DeTurk, Patricia Eckman and Steve Shively. Also present was Town Manager, Philip Ritger.

Members of the public were asked to sign in, and the sign in sheet is attached to the original minutes as Exhibit A.

Pledge of Allegiance was led by member Patricia Eckman. PUBLIC COMMENT This portion of the meeting was open to the public to speak on any topic not on today’s agenda. Tim DeTurk introduced Brian Crowe who is running unopposed for the upcoming Town Advisory Board. No other public comment. APPROVAL OF AGENDA

Member Pace moves to approve the agenda; motion seconded by member Birdwell and passed unanimously 5-0. APPROVAL OF MINUTES OF PREVIOUS MEETING

Member Eckman moves to approve the minutes for the March 7, 2018 meeting; motion seconded by member Shively and passed unanimously 5-0.

ANNOUNCEMENTS AND CORRESPONDENCE

Town Manager, Philip Ritger gives verbal report on: 1) St Patrick’s Day: A special thank you to Elaine Shively and Lynne Bowersock for stepping in to help

coordinate the event and cooking. Thank you to all of the volunteers: Steve Shively, Pat & Gary Eckman, June DeTurk, Chris Ritger, Karen & John Holmes, Lynne Speir, Becky Pappenfort, Darlene and Ted Tiffany, Loren Dix, Jo Allen and Patrick & Mary Jolly. They cooked and served 100#s of corned beef, 20#s of cabbage, 25#s of red potatoes, 15#s of carrots plus all of the potluck sides, salads & sheet cakes.

2) Genoa Town Board: The Genoa Town Board has three (3) openings for the upcoming election in November. Brian Crowe filed his candidacy paperwork prior to the March 16

th deadline and will be

automatically elected to the board. The remaining two (2) positions will need to be appointed for 2 years after the November election. Andrea Andersson has expressed interest in filling one of these appointments. Returning to the board in January 2018 will be Patricia Eckman and Steven Shively.

GTAB Minutes – 4 April 2018 1-2

3) Western Heritage Day: In your board packet is the correspondence with Friends of Genoa regarding the planning for the Western Heritage Day along with a copy of the recent press release. There was a nice full page article in todays, April 4, 2018, edition of the Record Courier. Listen for Public Service Announcement advertising on 102.5 FM Cowboy Country & 99.1 FM Talk radio.

4) Carson River Watershed Management: Also in your packet is information on the Carson River

Watershed Management Forum that will be held next week, April 11-12th, at the Carson City

Community Center on E. Williams Street. Discussion at this event may be very relevant if the Pineapple Express that is predicted to roll in this weekend hits the high water mark.

5) State of Nevada Controller’s Annual Report: A copy of the State’s Annual Financial Report for

fiscal year ended June 30, 2017 is in your packet. You can also obtain an electronic copy of this report at the Nevada State Controller’s website: www.controller.nv.gov.

6) Storm Water Management: I am working with the County Public Works road department to get the

culverts and drainage boxes checked and cleared proactively in advance of this weekends predicted storm. I have also talked with Corey Billman to make sure the Genoa Creek canyon water is not diverted into the town water distribution system by Friday. During the last storm, the water diversion gates had been put in place the day before the storm and on Friday morning I found the entire Genoa Creek flowing down Carson Street causing substantial damage / road erosion at the trailhead portion of Carson Street. Our goal is to avoid this man-made situation during this next storm.

CONSENT CALENDAR FOR POSSIBLE ACTION

Agenda Item No. 3: Approve the March 2018 financial report including claims paid.

Agenda Item No. 4: Approve Proclamation 2018P-02 recognizing April 27, 2018 as Arbor Day in Genoa.

Proclamation 2018P-02 is attached as Exhibit B. Member Shively moved to approve consent calendar; motion seconded by member Eckman

and passed unanimously 5-0.

ADMINISTRATIVE AGENDA Agenda Item No. 5: Discussion and update on the Centennial Candy Dance “Lillian” Statue Project including discussion on Special Use Permit application status. The board was provided with the Notice of Application and Hearing for the Special Use Permit (SUP) application and the complete SUP application. This application will be reviewed by the Planning Commission on Tuesday, April 10, 2018. The board also reviewed, for possible approval, the hold harmless agreement between the Town of Genoa and Douglas County for placement of the statue in the County right-of-way. Member Shively moved to approve the Hold Harmless Agreement between the Town of Genoa and the County of Douglas; motion seconded by member Birdwell and passed unanimously, 5-0. The signed Hold Harmless Agreement is attached as Exhibit C.

GTAB Minutes – 4 April 2018 1-3

Agenda Item No. 6: Discussion and provide direction to staff on the creation of a special event-street closure policy and application process for the Town of Genoa. Douglas County has a special event permitting process that is required for any event or festival where 500 or more participants are anticipated. Both the Town of Gardnerville and Town of Minden have special event permitting policies that cover events under 500 participants within their towns. The Town of Genoa has a policy that only applies when Town owned facilities are rented. The Town, however, does not have a policy that applies to events conducted in the Mormon Station State Park or other private properties within the historic downtown corridor. The board reviewed the Gardnerville and Minden policies and discussed whether a policy of this general nature would be appropriate for the Town of Genoa. Member Shively moved to form a committee to draft a special event – street closure policy for future review and consideration by the board; motion seconded by member Pace and passed unanimously, 5-0. Proposed committee will be Town Manager, members Shively and DeTurk, and Lois Wray as downtown business representative. Agenda Item No. 7: Discussion to approve or modify the tentative Town budget for fiscal year 2018-19, and provide direction to staff for the final budget review at the May meeting.

The Town Manager presented a fiscal year 2018-2019 balanced Genoa Town budget. All revenue and expenditure line items were projected base on a minimum of 3-year trend data or known requirements.

The tentative 620 General Fund budget includes current best estimates for Ad Valorem

and State Consolidated Tax revenue. The projected 34% increase in Ad Valorem revenue is the result of the dissolution of Douglas County Redevelopment Area No. 1. The remaining revenue items are based on conservative historic trends. Based on these assumptions the following can be stated: 1) slight decrease in revenue for Recreation Fee is projected; 2) Genoa Candy Dance revenue projected based on rolling 3-year average actual. The total projected Miscellaneous Revenue is $317,800 as compared to 2017-18 current actual of $333,000.

Total 620 General Fund expenditures will remain essentially unchanged from 2017-18

actuals. Salaries & Wages are budgeted to remain essentially unchanged due to the elimination of the part-time maintenance position; FTE will be 2.0 down slightly from 2.05 in 2017-18. Employee benefits projected to increase by 17% ($8000) due to health insurance for full time office assistant. This benefit increase is worst case. Service & Supplies are budgeted to remain essentially unchanged from the 2017-18 actual.

This budget projects net profits from Genoa Candy Dance of $145,000; this is a

conservative assumption based on last year’s event. The 622 Ad Valorem Capital Projects fund will have $1,600 in projected County

Distribution revenue which along with the opening fund reserves projects total fund revenue of $23,153. This budget assumes expenditures of $12,000 which will leave the appropriated ending fund balance reserve for this account at $11,153.

GTAB Minutes – 4 April 2018 1-4

Interest on the 624 Construction Reserve fund will generate $200 in revenue; when combined with the opening fund reserves it will provide an appropriated ending fund balance of $45,515. There are no projected expenditures from the Construction Reserve fund.

Member Birdwell moved to accept the tentative budget for final review at the May meeting; motion seconded by member Shively and passed unanimously, 5-0. Agenda Item No. 8: Discussion on the tentative Town Capital Improvement Projects (CIP) and review project priorities for the 2018-19 fiscal year. The Town Manager presented the three capital improvement project request forms that were submitted to the County for funding consideration in next year’s fiscal year as well as future funding cycles. These projects have also been submitted as projected under consideration for the future disbursement of Redevelopment Area No. 1 funds. Projects under consideration are: being submitted are: 1) replacement and/or restoration of 4 window sills on the north side of the Genoa Town Hall; 2) construction of a retaining wall on the west side of the church building adjacent to Cord Alley to support the road bed and redirect storm water flow; 3) stabilize, reinforce and repair the existing rock, pier and beam foundation at the Town Hall. Member DeTurk moved to accept the tentative Town CIP projects and acknowledges that they require additional RDA or other County funding to complete; motion seconded by member Shively and passed unanimously, 5-0. Agenda Item No. 9: Not for possible action. Discussion on Board Members comments, activities and liaison committee reports. This portion of the meeting was open for board members to comment or report on any topic not on today’s agenda. Member Pace extended a thank you to… Member DeTurk commented on the County storm drain meeting updates and any future impact to Genoa. He wanted the board to consider creating a local business award to be presented each decade. Member DeTurk would also like to have staff research the process for expanding the town boundaries. PUBLIC COMMENT No public comments. ADJOURNMENT Member Shively moves to adjourn the meeting at 8:14pm, motion seconded by member Birdwell and passed 5-0. Minutes prepared by: Philip Ritger Town of Genoa

GTAB Minutes – 4 April 2018 1-5

Exhibit A

GTAB Minutes – 4 April 2018 1-6

Exhibit B

GTAB Minutes – 4 April 2018 1-7

Exhibit C

GTAB Minutes – 4 April 2018 1-8

Exhibit C