General Assembly Meeting - EBMT · SCIENCE EDUCATION PATIENT CARE • 306 ongoing projects • 63...
Transcript of General Assembly Meeting - EBMT · SCIENCE EDUCATION PATIENT CARE • 306 ongoing projects • 63...
www.ebmt.org #EBMT17
General Assembly Meeting President’s Activity Report - Mohamad Mohty
Treasurer’s Activity Report - Jürgen Kuball
Secretary’s Report - Rafael Duarte
Election Results - Rafael Duarte
Marseille, March, 2017
www.ebmt.org #EBMT17
President’s Annual Activity Report for
2016
Mohamad Mohty
General Assembly Meeting - Marseille, March, 2017
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The EBMT at a glance
• Board
• Scientific Council =
11 Working Parties
• 7 Committees
• Nurses Group
• Board of Counsellors
• 29 Honorary Members
• 52 EBMT Staff members
in 4 offices
SCIENCE
EDUCATION
PATIENT CARE
• 306 ongoing projects
• 63 publications in peer-reviewed journals
• 102 oral presentations at international meetings
(ASH, EHA, BMT Tandem)
• 39,000 transplants reported to the Registry
• 42,171 HSCT reported to the Activity Survey in
2015
• Organisation of the first “International
Transplant Course”
•24 educational events with > 1,300 attendees
• 4,750 delegates at EBMT 2016
STANDARDS & ACCREDITATION JACIE
• 58 received applications
• 64 performed inspections
• 72 awarded accreditations
NURSING
• Educational meetings
• Materials: new Textbook for Nurses
• Collaborative research projects
• Collaboration including training courses in China
and India
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SCIENCE
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Research projects
• The Working Parties use data from the EBMT patient Registry to perform three types of
clinical research:
1. Retrospective studies
2. Prospective non-interventional studies (NIS)
3. Prospective interventional studies (Prospective Clinical Trials)**
306 ongoing projects
• ** New EBMT Unit for Prospective Clinical Studies:
1. Important increase in the number and complexity of our prospective non-
interventional studies (NIS) in multiple working parties.
2. Centralisation of all the prospective clinical study activities in the Leiden Data Office.
3. Specific studies will be carried out in both Leiden and Paris DO to facilitate closer
dynamics between statisticians, data managers and the working parties involved in
different studies.
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The EBMT Registry (1/3)
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Allo Auto
Type of transplant by year
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• Data sharing – AGNIS project
o The new Med-A has been mapped to the new CIBMTR form (TED)
o Data of approx. 20,000 registrations from 46 centres were forwarded by the EBMT to CIBMTR during 2016
o 4 TED related data collection forms were automated
– HLA
o HLA data were reported to > 12,000 transplants
o Increase mainly due to the upload of HLA data coming from Anthony Nolan donor Registry
• Data collection and quality
– Med-A: Med-B harmonisation with new Med-A completed and the manual has been
updated
– Paper free: data entry of standard paper forms - MED-A, MED-B, HLA and Follow Up – is
no longer be offered by EBMT. The objective is to increase the quality of the database
– Cell Therapy: New forms for the collection of cell therapies have been implemented
in the Registry. The Data collection forms are ready for data entry
The EBMT Registry (2/3)
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• Elsevier has been appointed on February 1st 2017 to work on the new registry
system.
• The development will be based on MACRO, a powerful, flexible and user friendly
Electronic Data Capture (EDC) system that can be customised further to meet
EBMT Registry requirements.
Registry upgrade: new system (3/3)
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Transplant Activity Survey 2015 (1/2) Trends:
•Highest number of HSCT reported: > 42,000 HSCT
•Continued increase in haploidentical HSCT in both BM and PBSC
•Continued decrease in cord blood use in malignant disease but not in NMD
•Continued increase in DLI - 11% since 2014
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Transplant Activity Survey 2015 (2/2)
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EDUCATION
24 Educational
Events
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• 250 attendees
• Young physicians featured their work by presenting clinical case reports.
16 reports were presented in total to illustrate the seminal lectures.
• The EBMT-ITC is part of a broader initiative, which will encompass the launch of
a specific high level “EBMT stem cell transplant physician curriculum”
The 1st International Transplant Course
9-11 September 2016 in Barcelona, Spain
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PATIENT CARE
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JACIE - In 2016, joint-highest number of inspections
(64) and record of accreditation awards (72)
2012 2013 2014 2015 2016
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Reacc. 1 15 12 16 17 33
Initial 32 26 27 25 33
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JACIE event 2016
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• Education
– 500 nurses attended the 32nd Meeting of the Nurses Group in Valencia
– Educational Meeting on “Transplant procedures update for physicians and nurses operating in JACIE accredited
transplant centers with focus on competency maintenance”.
o New online platform, certified by EBMT and JACIE, including e-sessions and lectures
• Materials
– The EBMT Texbook for Nurses (will be released late 2017):
o Comprehensive and informative guide covering all aspects of transplant nursing.
– VOD learning programme and practical guides on PNH
• Research
– Rolling programme of research co-ordinated by the Research Committee
• Collaboration
– 9th International Study Day
– 1st International Research Nurse Day
– Training courses for HSCT nurses in China and India
– 5th EBMT training course for paediatricians and paediatric nurses on HSCT in children and adolescents
The Nurses Group - Committed to patient care
through education, research and international network
collaboration
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EBMT Annual Meeting 2017
EBMT Annual Meeting 2018
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• +/- 5,000 delegates
• 1,067 accepted high quality abstracts
• 32 industry symposia sessions
• 57 educational sessions
• 22 workshops
• 4 plenary sessions
• 27 oral sessions
• 8 How do I ...? Sessions
• 18 Meet the expert sessions
• 11 working party sessions
The 43rd EBMT Annual Meeting in figures
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Awards
• Opening session – Van Bekkum Award – sponsored by EBMT
– Basic Science Award – sponsored by Cryostem
• Poster session – 10 Best Young Abstract Awards – sponsored by EBMT
• Presidential symposium – Honorary Members
– Clinical Achievements
• Lymphoma Working Party session – Jian-Jian Luan for Lymphoma Transplant Research – sponsored by the EBMT LWP
• Cellular Therapy and Immunobiology Working Party session – Jon J. van Rood Award – sponsored by EBMT
– Joint ISCT-EBMT Award for best abstract in cellular therapy
• Closing session – Nature Publishing Award for Best Clinical & Science Posters - sponsored by Nature Publishing Group
• Nurses Group closing session – Best Oral presentation
– Best Poster
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Young Ambassadors #EBMT17
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Upcoming Annual Meeting
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• Members will be invited shortly to submit a bid to host the 2021 Annual Meeting
• The mail of “Invitation to bid” will be sent to all EBMT Centres at the beginning of June 2017
• Eligibility criteria, bid specification document and overview of the EBMT Annual Meeting will be then available on the EBMT website
• If interested, please inform EBMT Executive Office in Barcelona
• Submission deadline for complete bid documents: 30 September 2017
For more information, please visit the education section on www.ebmt.org
Bids for EBMT Annual Meeting 2021
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Acknowledgements to …
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The EBMT Scientific Council Chairs
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EBMT Staff
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Our Congress President 2017 Christian Chabannon
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The outgoing Chairs and Board Members
Francesco
Lanza
STWP Chair
Aleksandra Babic
Nurses Group
President
Andrew
Gennery
IEWP Chair
Rafael Duarte
CQLWP Chair
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Our Corporate Sponsors
www.ebmt.org #EBMT17
Treasurer’s Annual Activity Report for
2016
Jürgen Kuball
General Assembly Meeting - Marseille, March, 2017
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Unqualified Opinion
The EBMT is maintaining its high standard of modern management and
has, for the second time, obtained an “unqualified opinion”, we can be
proud! This demonstrates that the EBMT is improving its financial stability
and provides assurance that money is spent and allocated according to our
mission.
What is an “unqualified opinion”? It is an independent auditor's judgment
that a company's financial records and statements are fairly and
appropriately presented, and in accordance with Generally Accepted
Accounting Principles (GAAP).
Our impression in
2016
Our impression in
2015
Our impression in
2014
Our impression in
2013
Our impression in
2012
Governance and compliance -
Financial statement closing process -
Taxes
Treasury
Expenditures
Revenues:
• Annual Meeting - -
• Clinical Trials/ research projects
• Accreditation Fee - -
• Memberships - -
• Educational events -
• Sponsoring - - - -
Personnel
Automation -
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Improvements to be made in 2017
However, the hard work isn’t over yet, we still need to ensure the following 2
priorities are executed:
1. Study Budget Follow Up = the multiyear grants are still not followed up
on a regular basis.
2. Tax Control = Since 2014 the EBMT is acting on the flow chart of the tax
control framework and will further implement this framework into the
financial policy of the EBMT in 2017 in order to allow a thorough
discussion with all local tax authorities.
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EBMT has closed for a third consecutive
year with a positive result
This improvement of our financial
outcome in the last years is due to:
• better results on the income
from the Annual Meeting
• and last but not least a better
capacity of the organisation to
be in full control and follow up
on its activities
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EBMT keeps its Mission ratio
In 2016 the EBMT maintains that
83% of its expenses has been
dedicated and allocated to its
mission (studies, registry,
accreditation and education) and
the remaining 17% allocated to
management (board and executive
office expenses).
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https://www.charitywatch.org/charitywatch-
criteria-methodology
American Red Cross A-
Cancer Research Institute A
City of hope A-
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The EBMT continues to develop and build on its strategy
for diversification and retention of resources
EBMT also works hard to assure its
‘non-earmarked’ income (Membership,
Sponsoring, Annual Meeting) covers
the structural cost of the Society
(Registry and Management) and
investment in non-commercial
academic retrospective and
educational studies/activities through
our Working Parties (WPs).
Our ‘earmarked’ income comes from
Pharma grants, which are allocated to
specific educational studies/activities
for our Clinical Trials Office and WPs
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Financial directions
Professionalising educational events
As part of our mission to professionalise all our educational events, the EBMT Board has taken the strategic
decision to start a process to fully in-house all education events including the annual meeting management
until 2020. As a first step, all accounting and financial flows have been centralized within the EBMT and plans
are underway to further invest in a team to support all educational events.
Investing in “structural innovation”
Over the last few years and in 2016, the board has earmarked more than 300k Euros per year for structural
innovation. As a consequence of this strict financial policy, we have achieved earlier than anticipated a major
financial milestone, which has allowed us to commit to and start on the urgently needed new registry.
Consequently our budget for “structural innovation” will from now on not only be dedicated to the registry but
also open for other innovative tools, which need a startup funding such as new educational tools. We are
inviting all our members to get creative with any suggestions!
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Financial directions
Stay connected with EBMT
Part of our positive outcome will be used to upgrade our appearance in the World Wide Web during 2017.
This new web appearance will also allow EBMT to integrate future educational tools.
Further professionalizing JACIE
JACIE is an ongoing success story of EBMT. In order to keep up with our success and the increasing
numbers of accreditations, as well as all new developments in quality management, we plan to strengthen
our JACIE team in Barcelona as well improve support to our valuable inspectors. In addition, EBMT will
embark on supporting a project to better allow benchmarking for centers. However, this further
professionalization has meant an increase in accreditation fees, which has been approved by the Board of
Association and will be implemented in 2017.
Tax control framework
Since 2014, EBMT is improving the Tax management and will further implement a new Tax framework into
the financial policy of the EBMT in 2017 with our partner E&Y in order to allow a thorough discussion with all
local tax authorities.
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Financial conclusions
In 2016, EBMT has successfully achieved full control of all financial aspects, which will pave
the way forward in 2017 as EBMT embarks on long-term obligations such as the new registry,
new webpage and JACIE. With this full control of all financial aspects, the Board has agreed to
invest 1.200K€ in the new registry, with the project starting in 2017. EBMT will be closing the
year 2016 with a total expense of 2.906€ and a total income of 4,654K€, which means a total
positive balance of 1.748K€. The net profit of 1.748K€ will be returned to the reserves in order
to consolidate further the financial reserves of the organization as well as serve all missions of
EBMT. This includes mitigating financial risks during the building of the new registry, investing
in future “structural innovations”, and professionalizing educational tools.
For more information regarding the Audit report please visit the website www.ebmt.org
www.ebmt.org #EBMT17
Secretary’s Annual Activity Report for
2016
Rafael Duarte
General Assembly Meeting - Marseille, March, 2017
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• The EBMT has a total of 4,645 Members (Centres & Individuals) with the
following split per role
Membership Overview
Global figures
Role Number
Physician 2697
Nurse 747
Data Management 636
Lab Technician 124
Quality Manager 201
Other 240
TOTAL 4645
Source : Promise Jan 2017 / GAM 2016
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• The 558 EBMT centres are located in 57 different countries
• The top 10 split of Centres represents 418 Centres (75% of total) and the split per countries is the
following :
CENTRES Membership Overview
Per country
Country Numbers of centres
GAM 2016
Numbers of centres
GAM 2015
Nº1 Italy 83 87
1 Germany 83 84
3 U.K. 52 52
4 France 52 52
4 Spain 48 47
6 Turkey 34 39
7 Belgium 19 19
7 Poland 19 18
9 The Netherlands 16 16
10 Switzerland 12 12
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• The following 14 Member Centres have been granted provisional membership and await your
approval.
CENTRES Membership Overview
New EBMT Members
CIC Institution City Country
176 Republican Thalassemia Center Baku Azerbaijan
364 Sahyadri Specialty Hospital Maharashtra India
460 London Bridge Hospital London UK
517 Ganja International Hospital Ganja Azerbaijan
655 Clinical Center of Vojvodina Novi Sad Serbia
845 Federal State Budget Institution “Scientific Research Insititute of
Oncology na N.N. Petrov”
St. Petersburg Russia
847 HIWA Cancer Hospital Sulaimania Kurdistan Iraq
913 Erciyes University Kayseri Turkey
934 IRCCS Istituto Tumori “Giovanni Paolo II” Bari Italy
935 Fundeni Clinical Institute Bucharest Romania
949 Klinikum Bielefield Bielefield Germany
980 Polish Stem Cell Bank FamiCord Group Warsaw Poland
984 North Estonia Medical Centre Tallinn Estonia
990 Damian Medical Centre Warsaw Poland
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The following number of member centres have had their membership status
changed due to data reporting:
• Full to Associate: 16
16 Centres have stopped reporting and have been moved from Full Members to
ASSOCIATE
• Associate to Full: 4
4 centres have resumed reporting and have been moved from Associate to FULL
CENTRES Membership Overview Centres Membership Status Changes
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INDIVIDUAL Membership Overview
Main figures
GAM 2017 Vs GAM 2016
Individual Membership 108 131
Of which PROVISIONAL 12 21
Physicians 74 85
Nurses 33 46
Honorary Members 34 35
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• The following 12 Individuals have been granted provisional membership and await your approval.
INDIVIDUAL Membership Overview New EBMT Individual Members
Surname Name Role Country
Thoennissen Gabriela Physician Germany
Agreiter Iris Nurse Italy
Beitinjaneh Amer Physician USA
Zon-Giebel Aleksandra Physician Poland
Siddique Sulman Nurse UK
Allmann Suzanne Nurse UK
Bastianelli Giancarlo Quality Manager Italy
Francois Sylvie Physician France
Krawczyk Janusz Physician Ireland
Oudshoorn L.A.G. Nurse Netherlands
Spruitenburg-van Loenen P.A.M. Nurse Netherlands
Tierney Jane Nurse UK
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New Membership Initiatives
In February 2017, a new membership category for Low-to-Middle Income Countries
(LMICs) was created in order to engage fellow transplanters worldwide, and endeavor to
improve the quality of care of BMT patients in developing countries around the world.
– Benefits of the LMIC membership include: reduced annual membership fees (450 euros/year for
centre members, and 20 euros/year for individual members)
– This initiative was a project developed following the EBMT Nurse’s Group’s efforts to provide an
option for a less expensive membership for Indian nurses, and has since been extended to all
individuals, in all LMICs (as defined by the World Bank Group)
The EBMT is also now offering a special offer to Chinese centres and individuals looking
to apply to be a member. This includes reduced fees for the first year of membership,
and an opportunity to be sponsored by our Global Committee to join the EBMT.
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Candidates
Inborn Errors
Working Party
Complications and
Quality of Life
Working Party
Arjan Lankster
Leiden, The
Netherlands
Gregorz Basak
Warsaw, Poland
EBMT President
Elect
Nicolaus Kröger
Hamburg, Germany
Anna Sureda
Barcelona, Spain
Nina Salooja
London, UK
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President-elect
Total eligible voters:
487
Votes Percentage
Nicolaus Kröger 147 53%
Anna Sureda 128 46%
Abstain 3 1%
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Inborn Errors Working Party Chair
Total eligible voters:
487
Votes Percentage
Arjan Lankster 237 88%
Abstain 33 12%
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Complications and Quality of Life
Working Party Chair
Total eligible voters:
487
Votes Percentage
Gregorz Basak 137 50%
Nina Salooja 110 40%
Abstain 25 9%
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President’s Activity Report
Total eligible voters:
487
Votes Percentage
Yes (Approved) 238 88%
No (Not Approved) 5 2%
Abstain 27 10%
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Treasurer’s Financial Report
Total eligible voters:
487
Votes Percentage
Yes (Approved) 220 81%
No (Not Approved) 6 2%
Abstain 45 17%
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Secretary’s Membership Report
Total eligible voters:
487
Votes Percentage
Yes (Approved) 235 87%
No (Not Approved) 3 1%
Abstain 33 12%