Depar tment o f Vi rg in iaMarch 2014

Fundraising Review

Fundraising

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Many Chapters have not been following the Constitution and Bylaws in reference to submitting fundraising forms to the Department.

Only 8 forms have been submitted since the 2013 Convention. (reference: DAV C&B Article 15, section 15.3)

The updated forms are available on the Department website or from the Senior Vice Commander, who is the approval authority in the Department of Virginia.

Department of Virginia C&B, Section 2.2, Para 2.1: “ The Senior Vice Commander, in addition to other prescribed duties, is responsible for monitoring and coordinating fund raising activities”

Department of Virginia

Fundraising

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Department of Virginia

P.O. Box 7176

TO: Sr. Vice Commander; DAV Department of Virginia

FROM: _________________________________________________ Chapter ( ) Unit( ) #______

SUBJECT: Request for Approval of a Fund Raising Activity

ALL FUNDRAISING ACTIVITIES REQUIRE DEPARTMENT APPROVAL References: DAV National Bylaws, Article 15 (Fundraising), Section 15.3 (Chapters, Auxiliaries, and NOTR) & Article

VII (Finance and Dues); Sections 6,7,8 DAVA Standard Local Unit Constitution Submit form to Department Sr. Vice Commander a minimum of 30 days in advance of activity (IF THE FORM IS MAILED

TO THE DEPARTMENT, ALLOW FOR EXTRA TIME FOR THE FORM TO REACH THE SENIOR VICE COMMANDER) If Approval is needed ASAP, Contact the Senior Vice Commander or Department Adjutant via telephone All requested information on this form must be provided All Auxiliaries and NOTR must secure approval of the parent organization or sponsoring Chapter prior to submission Failure to properly complete and submit this form will result in a delay of approval

PURPOSE: [ ] Request for approval of fund raising activity [ ] 30 day advance notice of fundraising activity

TYPE OF FUNCTION: (specify) __________________________________________________________

CONTACTS:

Name:________________________________email:______________________________phone:_______________

Name:________________________________email:______________________________phone:_______________

SPONSOR: [ ] DAV [ ]DAVA [ ] NOTR [ ]NOAC

INCLUSIVE DATES OF FUNDRIASING ACTIVITY:_________________________________________________

PURPOSE OF FUNDRAISING ACTIVITY & ESTIMATED AMOUNT OF, AND USE FOR, FUNDS COLLECTED:

(be specific)___________________________________________________________________________________

_____________________________________________________________________________________________

GEOGRAPHIC AREA OF FUND RAISING ACTIVITY: _____________________________________________________

(If fundraising activity will be conducted in the geographic area of another Chapter, attach written notification/approval from that Chapter)

COORDINATION/APPROVAL SIGNATURES:

Chapter Commander or Adjutant:_____________________________________ Date: __________________

Dept. Sr. Vice Commander:__________________________________________ Date: __________________

Upon completion, return this form to the Senior Vice Commander, DAV Department of Virginia by US mail, FAX, or submit a signed copy via e-mail directly to the Senior Vice (fastest method), who will approve and forward a copy to the Department Office. If you need the e-mail

address for the current Senior Vice Commander, contact the Department Office

The Department Fundraising Form is available on the Department Website or from the Department Senior Vice Commander. (old versions of the form are not longer acceptable)

If the Fundraising is being conducted by an auxiliary unit (DAVA, Juniors, etc.) a cover letter/e-mail from the DAV Chapter must accompany the request.

If the fundraising is being conducted by multiple Chapters - or - in the area of another Chapter, the other Chapter must agree, with written agreement submitted with the form.

Return a signed copy to the Department Senior Vice via e-mail for fastest service. If it is mailed to the Department Office, it must be re-sent via USPS to the Senior Vice.

FundraisingUse of funds from approved activities

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NEC Regulation 5: Income from Fund-Raising

(a) Forget-Me-Nots. Income from Forget- Me-Not drives shall be used

solely for service to disabled veterans, their dependents and survivors and for

no other purpose.

(b) Other Fundraising. Income from approved Department or Chapter

fund-raising activities shall be used to support programs and activities

sponsored by DAV, its subordinate units or other entities, as long as such

programs and activities provide a direct and substantial benefit to disabled

veterans, their dependents and survivors.

IMPORTANT

DAV - Department of VirginiaP.O. Box 7176

Roanoke, VA 24019

Toll free: 866-706-5889

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