FUNCTIONAL ICT LEVELS 1 & 2 Exam Revision. Starter task Task (5 mins) – Using a post-it note,...
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Transcript of FUNCTIONAL ICT LEVELS 1 & 2 Exam Revision. Starter task Task (5 mins) – Using a post-it note,...
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FUNCTIONAL ICT LEVELS 1 & 2
Exam Revision
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Starter task
Task (5 mins) – Using a post-it note, write down at least one thing you would like covered in this session.
This can be anything you need more clarity with.
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REVISION
Word
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Word
format textadjust line spacinguse bullets and numbered listscreate and format tablesuse borders and shading in tablescrop and resize images
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Home tab
Formatting texting
Line spacingBullet points and numbering
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Insert tab
Inserting elements into document
Picture or clip artShapesChartsPage numbersText boxes
Header and footer
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Page layout tab
Changing the layout
MarginsSize ColumnsPage colourPage borders
Orientation – be sure to set as requested.
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Excel
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Setting print area and inserting comments
Print areaPage layoutPrint area Set Print area – note landscape for excel
Inserting commentsRight click on a cellFrom the drop down – insert comments
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Data types
Apply “Currency” data type to
monetary data
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Home tab
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Conditional Formatting
Select cells – Home tab – Conditional formatting- select formatting
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Find and replace
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Sorting and filtering
Sorting Ascending and Descending
Filtering Select data and filter – creates a drop down menu
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Sorting and filtering
Any field in a table of data can be sorted and filtered.<=18 is an example of a search criterion. ‘<=’ is called anoperator. There are lots of operators you can use in a search on their own or in combination
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Sorting
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Searching
use wild cards in a search
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Creating a drop down list
Creating a drop down list
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Formulas
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Formulas
A formula allows you to perform a calculation on the data in the spreadsheet.
What calculations might need to be performed on data ?
1. Add2. Subtract3. Multiply4. Divide5. Average 6. Minimum 7. Maximum
At Level 2 – you will be expected to be able to
use Vlookup and IF functions
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To use a formula
All formulas start with = (equals sign)=SUM(A1:A3)
Adds all the numbers in a range of cells. Syntax =SUM(number1,number2, ...)
=SUM(A3-A2) Subtracts number held in A2 from A3
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To use a formula
All formulas start with = (equals sign)Multiplication:
Division=SUM(A2/A3)
Formula Description (Result)
=SUM(A2*A3) Multiplies the numbers in the first two cells
=PRODUCT(A2:A4) Multiplies all the numbers in the range
=PRODUCT(A2:A4,2) Multiplies all the numbers in the range, and 2
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To use a formula
All formulas start with = (equals sign)Average:
=AVERAGE(B2:B10)Minimum:
=MIN(B2:B10)Maximum:
=MAX(B2:B10)Count :
=COUNT(A1:c20)
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The IF function
The IF function tests to see whether a certain condition is true or false and responds accordingly.
IF(condition, true, false)condition: what you want to test fortrue: what you want to happen if the
condition is metfalse: what you want to happen if the
condition is not met
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Formulas
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IF function
= IF (A3>=100, “Pay Bonus”, “No Bonus”)
Checks to see if the value in cell A3 is greater than or equal to 100. If it is will return the text Pay Bonus, if not will return No Bonus.
Can be used to check text as well.= IF (A3= “Yes”, “Pay Bonus”, “No Bonus”)
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The VLOOKUP function
The VLOOKUP function searches for value in the left-most column of table array and returns the value in the same row based on the index number.
VLOOKUP( value, table_array, index_number, [not_exact_match] )
value is the value to search for in the first column of the table array.
table_array is two or more columns of data that is sorted in ascending order.
index number is the column number in table_array from which the matching value must be returned. The first column is 1.
not_exact_match is optional.
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VLOOKUP function
=VLOOKUP(A2,$D$2:$E$8,2,true)
Exam Mark Grade 50E95A65D78C62E81C49E72D
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Showing formulas
We will be asked to show your formulas and these need to be on one page.
Formulas tab
Make sure all of the formula can be seen.Print – Settings – Landscape – Fit to one page.
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Charts
Bar chartsColumn and bar charts are useful if you want to compare
different values, such as sales each month or different answers to a survey question.
Pie chartsPie charts are good for showing proportions or percentages.
Line graphsLine graphs are used to show values that are always changing.
For example, you could use a line graph to show the temperature over a year.
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Charts
Select data – if more than on column , ctrl and additional columns. If you select the column name, it will be populated on the chart as well.
Insert - chart typeOr
Insert chart – select data tab – select data on spreadsheet (with column name)
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Relative referencing
In a spreadsheet you can refer to another cell in a formula by using a 'cell reference' such as A1. This refers to column A, row 1. The simplest formula would look like =A1
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Absolute referencing
In a spreadsheet you can refer to another cell in a formula by using a 'cell reference' such as A1. This refers to column A, row 1. The simplest formula would look like =A1
But spreadsheets allow you to drag that formula down or across or even copy it to another cell. Normally the formula you end up with in each cell is different. For example the next cell down would have =B1
If you want to stick to the same cell, regardless of how you drag or copy it then you use an 'Absolute cell reference' like this =$A$1
The $ tells the spreadsheet not to alter the formula as you drag or copy it to another cell.
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Internet Task
Task 1 – Internet safety (15 mins)
1. Open a word document and create a heading called “internet safety”
2. Put name, date and page number in the footer. Save the document to the desktop.
3. Find a website about internet safety for beginners using search operators.
4. Take a screen shot of the search engine showing the criteria you used in the
search.
5. Paste your screen shot under the heading . Make sure that it is possible to read
the criteria
6. Find two images about internet safety.
7. Create a table below the screen shot and paste the images and the website
addresses into it.
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Search results
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Web address and Images
http://www.getsafeonline.org/nqcontent.cfm?a_id=1179
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Excel
Task 2 – Services (15 mins)Level oneOpen the spreadsheet called novices 1. Format the invoice sheet so that it is clear to read2. Use a formulae to calculate the total cost of the services, using
sheet 2 “services” to get the costs. 3. Use a formula calculate total services, VAT at 20% and Total 4. Create chart
Level two5. Use the vlookup function to populate the description and rate6. Use a formula calculate total services, VAT at 20% and Total
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Remember that you do not need access !
Demo