FACULTY OF INFORMATION SCIENCE AND

TECHNOLOGY FAKULTI TEKNOLOGI DAN SAINS MAKLUMAT

INDUSTRIAL TRAINING HANDBOOK Prepared by: HEJIM FTSM

 

 

Table of Contents Page  

1.0 INTRODUCTION 1

2.0 TTTT4056 LATIHAN INDUSTRI (INDUSTRIAL

TRAINING) COURSE

2

2.1 Objective 2

2.2 Learning Outcomes 2

2.3 Evaluation 2

3.0 TTTT4076 PROJEK INDUSTRI (INDUSTRIAL

PROJECT) COURSE

3

3.1 Objective 3

3.2 Learning Outcomes 3

3.3 Evaluation 3

3.4 Evaluation Scheme 4

4.0 INDUSTRIAL TRAINING PROCESS 4

5.0 GENERAL RULES 5

6.0 APPENDICES

Appendix A1: Industrial Training Process Flow Chart

Appendix A2: The Role of Company Supervisor, Faculty

Supervisor, Student and HEJIM Appendix A3: Report Writing Guidelines

Appendix A4: TTTT4056 Latihan Industri Proforma

Appendix A5: TTTT4076 Projek Industri Proforma

Appendix A6: Example of Official Application Letter

Appendix A7: Example Answer Form

Appendix A8: Example of Student Detail

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1.0 INTRODUCTION Industrial Training Course TM309C has been started since 1995. It is an intelligent partnership between the university and industry. It is a 12-unit course and compulsory to FTSM students to undergo the training for 20 week's duration. Students have been trained not only in Malaysia but also in other countries such as Singapore, Indonesia, Taiwan and Japan. In October 2010, UKM-CESMED (Centre for Entrepreneurship and SMEs Development) has been set-up to provide learning through experience and consultation. The main objective of this center is to help UKM in producing entrepreneurs and contributing to the development of the country. In 2014, to enable FTSM students to complete entrepreneurship courses offered by UKM-CESMED, the faculty has proposed to separate TM309C course into two 6-unit courses: TTTT4056 Latihan Industri (Industrial Training) AND TTTT4076 Projek Industri (Project Industry) If a student wants to take entrepreneurship course offered by UKM-CESMED, the student can replace TTTT4076 Projek Industri (Project Industry) to CMIE 3016 Usahaniaga Senior. Therefore, the student has two options to undergo the industrial training; TTTT4056 Latihan Industri (Industrial Training) AND TTTT4076 Projek Industri (Project Industry) OR TTTT4056 Latihan Industri (Industrial Training) AND CMIE 3016 Usahaniaga Senior (offered by UKM-CESMED) Both courses, TTTT4056 Latihan Industri (Industrial Training) and TTTT4076 Projek Industri (Project Industry) / CMIE 3016 Usahaniaga Senior could not be taken separately. Pre-requisite for these industrial training courses is the student must PASS 72 units including PASS TK1114 and TT1964.

1

 

 

2.0 TTTT4056 LATIHAN INDUSTRI (INDUSTRIAL TRAINING) COURSE TTTT4056 Latihan Industri (Industrial Training) course main objective is to expose students to a real working environment. It is an opportunity for them to develop their skill as information technology professionals. To achieve these objectives, each student will be placed in an organization for duration of 20 weeks under supervision. At all time, student has to abide by the company's rules and regulations. Each student should participate in every training and activity as planned by the respective supervisor. The supervisor will monitor the performance through the execution of the given tasks and the log book which should be written daily. Assessment is carried out by means of the industrial supervisor report/evaluation and logbook evaluation. 2.1 Objective The objective of this course is to expose students to real working environment. It is also to give them an opportunity to develop their skill as information technology professional. 2.2 Learning Outcomes At the end of this course, the students will be able to:

• identify organizational profile and the placement environment; • execute the given instructions and tasks; • communicate and interact with the colleagues; • behave in ethical and professional manners; and • work in a team.

2.3 Evaluation

Evaluation Component Percent 1 Industry Supervisor Report 60% 2 Log Book/Report (as the company’s

practice) 40%

Total 100 Note: Student must get at least 50% from each evaluation component to PASS the course, otherwise FAIL. If the student FAIL TTTT4056, he/she is considered FAIL TTTT4076 Projek Industri (Industrial Project).

2

 

 

3.0 TTTT4076 PROJEK INDUSTRI (INDUSTRIAL PROJECT) COURSE TTTT4076 Projek Industri (Industrial Project) aims to provide students with the opportunity to use their information technology knowledge in solving real-life industrial problems. Each student will work on the project under the supervision of his/her supervisor from the industry and the faculty. A project is defined as a set of activities that have a start date and end date. It must an IT-based project. During the execution of the project, the students will gain a better understanding of a problem solving and are expected to deliver the proposed solution. The students are expected to practice their knowledge and gain new one. At the end of the project duration, the students will have to write a project report and present the output to the supervisors. Assessments are carried out by means of a written report, the project output and an oral presentation. 3.1 Objective The objective of TTTT4076 Projek Industri (Industrial Project) is to give students an opportunity to use their knowledge in information technology to solve real industrial problems. 3.2 Learning Outcomes At the end of this course, the student is able:

• To practice the academic theory and knowledge to solve industrial problems. • To critically, confidently and inovatively give opinion and solve problems in a

professional manner. • To interact, communicate and efficiently working in a team. • To show ethic and integrity in perfoming given tasks and responsibilities.

3.3 Evaluation

Evaluation Component Percent 1 Progress (email, visit, skype, facetime etc.) 20% 2 Industrial Project Final Report 50% 3 Presentation 30%

Total 100%

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3.4 Evaluation Scheme 1. Industrial Project Final Report

∗ Project Introduction – 5% ∗ Project Success and Achievement – 20% ∗ Project Impact/Benefit to the company – 5% ∗ New Knowledge/Skill gained during the training – 5% ∗ Experience – constraint and suggestion/opportunity – 5% ∗ Challenge and how to handle – 5% ∗ Format - 5

∗ Report is in English ∗ Originality ∗ Grammars

2. Progress Evaluation

∗ Project plan – 5% ∗ Project Progress Status – 5% ∗ Communication between supervisor and student – 5% ∗ Industry supervisor feedback – 5%

3. Presentation

∗ Able to present – 10% ∗ Able to answer question – 10% ∗ Presentable – 5% ∗ Punctuality – 5%

4.0 INDUSTRIAL TRAINING PROCESS There are three phases of industrial training process:

Phase 1: Placement and Pre-Placement Workshop Phase 2: Actual Training Period Phase 3: Evaluation and Presentation

In Phase 1, student is responsible for finding a suitable place for an internship. The student has to choose three companies from UKM industrial training system at http://smp.ukm.my/slai. He/she also has to upload his/her current resume to the system. Based on the selection, HEJIM FTSM will issue an official application letter. The student will post the application letter together with current resume and photo. HEJIM will update new company information as provided by the student. Prior to training period, HEJIM will organize a workshop for students as a preparation.

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The objectives of this workshop are to equip students with necessarily soft skills such as communication, professional, ethics and technical skills such as VB.net, web application, networks and others. The actual training period takes place for 20 weeks. It starts in September and end in January. During this period, students will undergo the training and performing all the required tasks by their placement company. As a requirement for TTTT4076 course, each student is required to submit a project plan in week two. This plan will be reviewed by HEJIM FTSM committee in week three. Once the plan is approved by the committee, the student can proceed with the project. The progress of the project will be monitored and supervised by the faculty supervisor. Throughout the 20 weeks of training, each student will be supervised by the company supervisor. Besides complying with UKM rules and regulations, the student must always abide with the company's rules and regulations. The last phase is an evaluation stage that based on the evaluation schemes. Each student must submit all required documents at a specific time and presents his/her project as required. 5.0 GENERAL RULES

• Every student must make him/her available throughout the working hours as specified by their training placement.

• Student is not allowed to move or change to another company without informing HEJIM FTSM office.

• Student is not allowed to withdraw from the courses without strong justification.

• Every student must behave and wear proper attire during the industrial training period, inline with the requirements of the rules and regulations of the company/organization the student/s are attached to.

• Students are responsible for all expenses, including cost of living and accommodation during the training.

• Failure to submit the deliverables (final project report, log book, presentation and evaluation forms) within the semester registered will cause the student fail the courses.

• Inform the organization/company and/or HEJIM office about any problems that occured during training.

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APPENDIX A1

Figure 1 Industrial Training Process Flow Chart 6

YES  

NO 

Start 

Attend first briefing  

Identify company for placement  

Does the company is in SLAI database? 

Provide company details to be registered by HEJIM   

Register 3 chosen companies in SLAI  

Submit 3 copies of resume, transcript and latest results together with an envelop to HEJIM counter.   Collect application letter from HEJIM counter and post to the company.  

Check application status from SLAI  

Application accepted? 

Check application status from SLAI  Attend second briefing and workshop  

Undergo the placement  

END 

YES 

Have any other companies? 

Application period end? 

Drop the course  

YES 

YES 

NO 

NO 

NO 

 

 

APPENDIX A2 Table 1 The Role of Company Supervisor, Faculty Supervisor, Student and HEJIM Company Supervisor Faculty Supervisor Student HEJIM 1 Provide training scope

and schedule that will be conducted by the students.

Ensure that the intern undergo the industrial training as required by the Faculty.

Give confirmation of his/her presence to the faculty during the first week of training.

Conduct initial briefing

2 Brief the student about rules and regulation of the company

Ensure the student’s project progress.

Comply with all company regulations.

Conduct pre-industrial training workshop

3 Provide guidance to intern about the given tasks.

Observe the intern’s development by visiting the company.

Keep the good name of the university, faculty and companies.

Manage student application and issue application letter

4 Review and sign the intern’s log book each week.

Get feedbacks from the company regarding the intern’s performance.

Write weekly report on all activities in the logbook.

Ensure that the organization is suitable to provide training

5 Inform the Faculty if the student is involved in activities deemed unworthy and has tarnished the university/country.

Review and sign the log book during company visit.

Contact the management of Industrial Training, if there is any concern or problem in the training place.

Ensure the project is suitable for the industrial training

6 Notify the Faculty if wishes to extend the training period.

Inform faculty if there are any problems with the student and training place.

Student performance evaluation form should be separated from the log book and given to the supervisor two weeks before the end of the training. Students must complete his/her comment in the space provided.

Appoint a supervisor to student

7 Fill in the evaluation form and fax to Faculty one week before the end of the training.

Logbook and reports summary should be sent directly to the Counter of Industrial Training or send by courier a week after completion of training.

Manage evaluation process and compile the grades

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APPENDIX A3 Table 2 Report Writing Guidelines

No. Item Pages 1. I. Cover page

a. Title b. Student Name c. Students Number d. Industrial Training Placement (Name and Address)

1

II. Table of Content III. Acknowledgement

1-2

2. I. Introduction a. Organizational Profile

i. Company Background ‐ Organization Core Business ‐ History ‐ Organizational Chart

ii. Student’s Placement/Department ‐ Department Organizational Chart ‐ Function of unit assign and its contribution to the organization ‐ Students Main Role

iii. Organization Technical Profile ‐ Hardware, Software ‐ System Architecture (With permission)

2-4

II. Task performed/system developed a. Overview

i. Objectives ii. Scope

iii. Duration iv. Task

‐ Overview ‐ Responsibility (Individual/Team) ‐ Detail Process/Steps Taken ‐ Problems Encountered and How to overcome the problem ‐ Constraints ‐ New Skill Acquired ‐ Ability to relates the training to courses taught in the university ‐ Explain the Hardware and Software Used ‐ Explain the System/Tools/Software Architecture (If applicable)

5-10

III. Conclusion (Report Originality and Preciseness) a. Meet the objective of the training program b. Describe the experience/observation throughout the training c. Benefit to the company d. Benefit to the student e. Suggestion/Recommendation

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IV. Appendix (Where applicable) a. Business Rules/Business Process b. Context Diagram & Data Flow Diagram c. Gantt Chart d. Current And Proposed User Interfaces e. Current & Proposed Systems Architecture f. Organizational Chart/ Photo Gallery g. Statistical Data

h. User/System Manual

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APPENDIX A4

Figure 2 TTTT4056 Latihan Industri Proforma

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APPENDIX A5

Figure 3 TTTT4076 Projek Industri Proforma

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APPENDIX A6

Figure 4 Example of Official Application Letter

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APPENDIX A7

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APPENDIX A8

Figure 6 Example of Student Detail

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