From idea to project 3.pdf · Microsoft PowerPoint - Prezentacija 3.ppt Author: Korisnik Created...

ICT-WEB-PROMS Roadshow No.1 25.02.2010, Zabljak, Montenegro IT 2010 Conference

FP7From idea to project

proposal writing and finding partners

Sasa IvanovicMinistry of Education and Science

ICT-WEB-PROMS Road show No.1 25.02.2010, Zabljak, Montenegro IT 2010 Conference

From idea to project

1. Defining ideas

2. Working programme

3. Call

4. Finding partners

5. Writing the proposal

6. Submiting proposal - EPSS


Step 1: Defining ideas

Ideas should be based on REAL NEEDS of the organisation

• Is the idea suitable with FP7 thematics?

YES: OK

No: alternative financing sources

• Has the idea got an european dimension?YES: OKNo: alternative financing sources


Step 2: Working Programme

Document describing the FP7 priorities in the concerned area

• Does our idea fit to the WP priorities?YES:

• clearly describing the relevance of our idea to the FP7 priorities in the process of project writing;

• Contacting partners;

• Writing of the project abstract;

• Contacting the NCP for project idea validation and in order to find suitable partners

No: as far as possible, adapting our objectives in order to fit to those of the Commission


Step 3: Call

We are interested in Budget, call fiche, type of project (financing scheme)

• Is the indicative budget enough so that our proposal has real chances of being financed?

YES: setting up the maximum budget of the project according to the indicative budget, the type of project and the Commission’s intention on the number of projects to be financed

No: waiting for another call


Step 3: Call

• Are the objectives of the call fiche corresponding to ours?

YES: clearly describing the correspondence in project writing process

No: as far as possible, adapting the project

• Are the financing schemes indicated corresponding to our objectives?

YES: selecting the most appropriate one, calling for the preparatory meeting

No: waiting for a new call


http://cordis.europa.eu/fp7/dc/index.cfm?fuseaction=UserSite.FP7CallsPage


ICT Call 6http://cordis.europa.eu/fp7/dc/index.cfm?fuseaction=UserSite.CooperationDetailsCallPage&call_id=297


Step 4: Finding partners

• Minimum request for partners in each call• The role of each partner must be clearly articulated and

illustrate how their experience is relevant and complementary

• At the beginning is better to act as partner


How to find partners

• CORDIS

• IDEALIST

• NCP

• Direct/Infomal Contacts


Ideal-ist supports you in

• finding the right Project Partners (having specific skills & expertise)

• joining as Project partners to other proposals (especially newcomers)

• joining on-going projects via competitive calls launched by project coordinators

• A network with more than 60.000 contacts

Idealist partner search service


How Ideal‐ist finds partners for you


So far in FP7

• More than 400 partner searches published with a Quality Label

• these represent 8,4% of the total proposals submitted in ICT calls

• More then 18.000 responses (EoI) generated

• > 90% of the cases find suitable partners

• ~ 80% of the cases finally submit a proposal

• between 22% and 42% of these are evaluated over thresholds

(depending on the call), with an average before always over 11/15

Ideal-ist Success Story


If you would like to submit a Partner SearchRegister as a Proposerhttp://www.ideal-ist.net/createMemberLog in, create and submit a Partner Search

If you would like to submit an Expression of InterestReply to open Partner Searches if you match the profile sought and have the expertise to carry out the activities foreseen http://www.ideal-ist.net/partner-search

Register to your National Newsletter (mailing list)You will receive regular communications on open Partner Searcheshttp://www.ideal-ist.net/partner-search/newsletter_subscribe

How to get started


Direct/Informal contacts

• The best way:• Participation to conferences

• Friends

• Business contacts


Step 5: Writing and submitting the project

• Project must respect the given forms• Project MUST be in English• EPSS• Project should reach Brussels before deadline

Good luck!


Administrative Steps for Proposal Submission

– Proposer identification code PIC

– URF Registration

– Authorised Person LEAR

– EPSS

Acronyms

• PIC‐ participant Identification Code

• LEAR‐ Legal Entity Appointed Representative

• URF‐ Unique Registration Facilities

• EPSS – Electronic Proposal Submission Service


URF ‐ Purpose

• European Commission tool to validate an organization– Existence as legal entity

– Legal status

• Result is PIC (Participant Identification Code)

• Valid for the whole of FP7

• Once done, it can be used for all future proposals and projects


Participant Portalhttp://ec.europa.eu/research/participants/portal/


http://ec.europa.eu/research/participants/urf


Proposal Part A (forms)o A1 (coordinator) – name of the proposal, acronym, goals, key words, abstract, indication if the proposal has already been submitted

o A2‐ (partners) – address, type of organization, PICo A3 (coordinator) – budget details.

Proposal Part B (text)o Document with tables, written in a predetermined format

o Format is different for different instruments and from call to call !

6. EPSS: Proposal structure


What to write: Part B structure

• Proposal summary page

• Section 1: Scientific and/or technical quality, relevant to the topics addressed by the call– 1.1 Concept and objectives

– 1.2 Progress beyond the state‐of‐the‐art

– 1.3 S/T methodology and associated work plan

• Section 2. Implementation– 2.1 Management structure and procedures

– 2.2 Individual participants

– 2.3 Consortium as a whole

– 2.4 Resources to be committed


What to write: Part B structure

• Section 3. Impact– 3.1 Expected impacts listed in the work programme

– 3.2 Dissemination and/or exploitation of project results, and management of intellectual property

• Section 4. Ethical Issues


Evaluation Criteria

IMPLEME-NTATION

3/5IMPACT

3/5

• Soundness of concept and quality of objectives

• Acknowledgement of, and development beyond, the ‘state‐of‐the‐art’

• Methodology and Work Plan

• Quality of co‐ordination

• Innovative character

• Quality and effectiveness of methodology and plan

• Quality and effectiveness of the support action mechanisms and work plan

• Management structure and procedures

• Quality, complementa‐rity and balance of the consortium

• Matching between consortium and proposal objectives

• Appropriateness of allocation of

– Budget– Staff resources– Equipment

• Expected impacts listed in Work Programme per topic

• Measures for – Dissemination– Exploitation of project results– IPR management– Spreading excellence– Disseminating knowledge

through stakeholder and public engagement

SCIENTIFIC & TECHNICAL

QUALITY3/5

Overall Threshold = 10 > (3) + (3) + (3)Overall Threshold = 10 > (3) + (3) + (3)


Thank you for your attention

Sasa Ivanovic

Ministry of Eduction and Science

[email protected]

From idea to project 3.pdf · Microsoft PowerPoint - Prezentacija 3.ppt Author: Korisnik Created...

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