Fort Worth Alumnae hapter Delta Sigma Theta Sorority, Inc ... · Fort Worth Alumnae hapter Delta...

Fort Worth Alumnae Chapter Delta Sigma Theta Sorority, Inc.

2016-2017 Sorority Year

December 2016 Committee Reports

Chapter Meeting – December 10, 2016 at 12:00 PM Great Commission Baptist Church

7700 McCart Ave, Fort Worth, TX 76133

Kathleen Turner, President

https://www.bing.com/local?lid=YN835x400375899&id=YN835x400375899&q=Great+Commission+Baptist+Church&name=Great+Commission+Baptist+Church&cp=32.6301002502441%7e-97.3709335327148&ppois=32.6301002502441_-97.3709335327148_Great+Commission+Baptist+Church&FORM=SNAPST

FWA Confidential of 36

This page is left blank


Table of Contents

Chapter Officers ............................................................................................................................................ 4

Executive Committee .................................................................................................................................... 5

AGENDA ........................................................................................................................................................ 7

Welcome Visiting Sorors ............................................................................................................................... 8

December Birthdays...................................................................................................................................... 9

November Meeting Minutes....................................................................................................................... 10

Correspondence Report .............................................................................................................................. 15

President Report ......................................................................................................................................... 17

National News & Events .......................................................................................................................... 17

Regional News & Events ......................................................................................................................... 17

State News & Events ............................................................................................................................... 17

Chapter News & Events .......................................................................................................................... 17

Committee Reports ..................................................................................................................................... 18

Delta GEMS Committee Report .............................................................................................................. 18

Founders Day Committee Report ........................................................................................................... 19

Internal Audit Committee Report ........................................................................................................... 20

Jabberwock Committee Report .............................................................................................................. 23

Membership Services Committee Report ............................................................................................... 24

PPD Committee Report ........................................................................................................................... 26

Sisterhood Luncheon Committee Report ............................................................................................... 28

Social Committee Report ........................................................................................................................ 29

Social Action Committee Report ............................................................................................................. 30

S.O.S. Committee Report ........................................................................................................................ 31

Technology Committee Report ............................................................................................................... 32

2016-2017 CHAPTER CALENDAR ................................................................................................................. 34


Chapter Officers

President Kathleen Turner First Vice President Angela Smith

Second Vice President Valerie Baston Sutton

Recording Secretary Barbara Jones

Financial Secretary Kristie Stephenson

Assistant Financial Secretary RaMona Carter

Treasurer Dr. Carolyn Yusuf

Assistant Treasurer Dora Sergeant

Chaplain Rose Kirby Simpson

Journalist Teresa Lamb

Corresponding Secretary Mekasha Brown

Sergeant-at-Arms Demetrice Thompson

Custodian of Properties Trista Allen

Historian Cynthia Winston

Parliamentarian Angela Rainey


Executive Committee

Committee Title

Arts and Letter Chair Gloria S. Watkins

Arts and Letters Co-Chair Sherri Pratt

Barbara Jordan Essay Chair Glenda Redeemer

Barbara Jordan Essay Co-Chair Beverly Pouncey

Choir Chair Charlene Ayers

Courtesy Chair Margie Majors

Courtesy Co-Chair Betty Mobley

Delta Academy Chair Charitta Bryant

Delta Academy Co-Chair Roneka Patterson

Delta GEMS Chair Astonida Drake

Delta GEMS Co-Chair Keisha Mason

Delta GEMS Co-Chair Jasmin James

Founders Day Chair Deborah Cuffee

Founders Day Co-Chair Robyn Harris

EMBODI Chair LaMetra Curry

EMBODI Co-Chair Brittnay Mitchell

Fundraising Chair Kiphani Allen

Health Wellness Chair Janet Hicks-Woods

Health Wellness Co-Chair Jennifer Henley

Heritage & Archives Chair Cynthia Winston

Internal Audit Chair Andrea Wright

Jabberwock Chair Debra Sterns

Jabberwock Co-Chair Paula Roberts

May Week Chair Kimberly Buckhalton

May Week Co-Chair Alishia Jones

Membership Chair Angela Smith

Nominating Committee Chair Vicky Morange

Nominating Committee Member Andrea Harper

Nominating Committee Member Sherry Smith

Nominating Committee Member Tabitha Smith


Committee Title

Nominating Committee Member Kimberly Whatley Knight

Omega Omega Chair Linda Green

Omega Omega Co-Chair Ernestine Cohee

Pan Hellenic Chair Yolanda James

Pan Hellenic Co-Chair Whitnee Byod

Programs Chair Valerie Baston-Sutton

Publicity Chair Teresa Lamb

Publicity Co-Chair Kimberly Hinton

Rituals & Ceremonies Chair Bonnie Cheatman

Rules of Order/Polices Co-Chair Angela Rainey

Senior Citizens Chair Bobbie Smart

Senior Citizens Co-Chair Loretta Bookman

Sisterhood Luncheon Chair Bevelia Curley

Sisterhood Luncheon Co-Chair Denishia Stenson-Davis

Sisterhood Month Chair Vanessa Thompson

Sisterhood Month Co-Chair Velda Stewart

Social Action Chair Barbara Cager

Social Action Co-Chair Carolyn Grant

Technology Chair Kimberly Hinton

Yearbook Chair Mekasha Brown

Yearbook Co-Chair Demetrice Thompson

UNO(Understanding the Needs of Others-Adhoc

Chair Valeria Payne


Co-Chair Shavon Cormick


Co-Chair Juanita Winfrey

DELTA SIGMA THETA SORORITY, INC.

FORT WORTH ALUMNAE CHAPTER

CHAPTER MEETING

Great Commission Baptist Church ~ December 10, 2016 ~ Noon

AGENDA Ritualistic Opening Ceremony Adoption of Agenda Reading & Approval of Minutes………………………...

Welcome & Introduction of Visitors………………….. Membership Services

Correspondence………………………………………………….Corresponding Secretary

Executive Board Recommendations……………………

Reports of Officers President…………………………………………………………….…Soror Kathleen Turner

Financial Secretary………………………………………….......Soror Kristie Stephenson

Treasurer……………………………………………………………… Soror Carolyn Yusuf

Reports of Standing/Sub/Special Committees Internal Audit …………………………………..Soror Andrea Wright

Program Planning Development………..Soror Valerie Baston Sutton

Membership Services………………………..Soror Angela Smith

GEMS…………………………………………………Soror Astonda Draper

Social Action ……………………………………..Soror Barbara Cager

Social Committee……………………………….Soror Rhonda Smith

Founders Day…………………………………… Soror Deborah Cuffee

Jabberwock……………………………………….Soror Debra Brown-Sturn

SOS…………………………………………………….Soror Erica Branton-Smith

Technology…………………………………………Soror Kimberly Hinton

Sisterhood Luncheon………………………….Soror Bevelia Curley

Announcements………………………………………………………………Corresponding Secretary

Adjournment

Ritualistic Closing Ceremony

Upcoming Events: The Gifts of the Magi –Event Dec. 17

Joint Founders Day – We need to sell 78 tickets.


Welcome Visiting Sorors


December Birthdays

DEC 02 Evettre Brazzlie DEC 03 Tonesha Russell DEC 05 Gloria Roy DEC 08 Valeria Baston-Sutton DEC 08 Erica Smith-Branton DEC 09 Selecia Watson DEC 11 Sheila Hogan DEC 15 Chaval Amalber DEC 17 Janet Hicks Woods DEC 18 Margaret Faust DEC 19 Beverly Pouncy DEC 19 Geraldine Williams DEC 21 Brittany Bailey DEC 22 Brianna Hines DEC 22 Lea Birmingham DEC 22 Martha Johnson DEC 22 Marilyn Thomas DEC 23 Vannessa Nickson DEC 29 Angela Bell DEC 29 Bonnie Cheatham


November Meeting Minutes DELTA SIGMA THETA SORORITY, INC

Fort Worth Alumnae Chapter Meeting November12, 2016, at Great Commission Baptist Church

7700 McCart Avenue, Fort Worth, TX 76133

Soror Angela Smith called the meeting to order at 12:11 p.m. with the ritualistic opening. There was a

quorum present. Handouts were verified. Soror Mekasha Brown moved to adopt the agenda

w/additions (33 for, 0 opposed, motion carried). Minutes for the previous meeting were read, Soror P.

Clark moved to accept the minutes as written (43 for, 0 opposed, motion carried).

Visiting Sorors: Soror V. Baston-Sutton recognized Shamon Forbes, Azure Dismuke, Janae’ Branch, and

Dr. Heidi

Daniels

Birthdays: Soror V. Baston-Sutton recognized birthdays for the month of November; Sorors received

small gifts

Correspondence Report (Mekasha Brown): See reports

Additional Correspondence (Mekasha Brown): Southwest Region Compliance Letter

Executive Board Recommendations: 1. Soror Cynthia Winston moved to change the February 2017 chapter meeting to February 4,

2017, (50 for, 0 opposed, motion carried)

2. Soror Mekasha Brown moved to accept the new updated chapter calendar for the 2016 – 2017 sorority year (46 for, 0 opposed, motion carried)

3. Soror Tristan Allen moved to increase the monthly storage fee by $5.00 for 24-hour service (44 for, 0 opposed, motion carried)

4. Soror V. Thompson moved to end discussion regarding the interest in the MIT process (44 for, 0

opposed, motion carried)

5. Soror Cynthia Winston moved to obtain chapter interest in having MIT in the 2017 - 2018

sorority year (18 for, 14 opposed, motion carried)

6. Soror P. Clark moved to purchase a full page ad and one ticket in the amount of $35 to the Eminent Citizen 29th Annual Scholarship Breakfast sponsored by Phi Delta Kappa Alpha Sigma Chapter (49 for, 0 opposed, motion carried)

7. Soror C. Moore moved to donate $150 to the Tarrant Area Food Bank (47 for, 0 opposed, motion

carried)


8. Soror C. Grant moved to purchase one ticket in the amount of $50 to the Arlington/Grand Prairie

24th Annual Beautillion Presentation Theme (45 for, 0 opposed, motion carried)

9. Soror G. Spradley-Wadkins moved to reissue a check to Soror Demetria Chester in the amount of

$500 (46 for, 0 opposed, motion carried)

National Correspondence (Angela Smith):

1. 25th on the 25th

2. Delta Red Army

3. The Collegiate Initiative

4. PP&D Awards Announcement

5. Delta Size

6. A Unique Opportunity

Regional Correspondence (Angela Smith):

1. RD Meeting

2. Hazing Prevention Summit

3. Power Hour

4. Risk Management

5. PPD

State Correspondence (Angela Smith):

1. Bond Newsletter Submission

Chapter Correspondence (Angela Smith):

1. Delta Days at the Jubilee

2. Adhoc UNO

3. Sisterhood Luncheon

4. Chapter Pictures

Officers’ Reports:

Financial Report of Income (Kristie Stephenson): See report

Treasurer’s Report (Carolyn Yusuf):

September Operating Scholarship Savings Jabberwock PayPal

Beg. Bal. $46,800.56 $11,387.06 $27,575.69 $5,243.14 $0.00

Deposits $10,068.00 $380.00 $0.23 $0.00 $2,091.70

Cleared Trans. ($5,427.16) $535.79 $0.23 $0.00 $0.00


Uncleared Trans. $1,799.30 $27.06 $0.00 $0.00 $0.00

Bank Bal. $51,441.40 $11,231.27 $27,575.92 $5,243.14 $2,091.70

Adj Bank Bal. $49,642.10 $11,204.21 $27,575.92 $5,243.14 $2,091.70

Committee Reports: • Membership Services (B. Jacks) - New Member Orientation rescheduled for November 12,

2016, at 10:45 am at Great Commission Baptist Church, before chapter meeting; Tentative: DID

training December 3, 2016; Soror Brenda Jacks moved to create a custom birthday card using birthdayalarm.com ($15/year) and order chapter name badges from a single source using an

order form, paying the chapter, coordinated by Soror Demetrice Thompson (37 for, 0 opposed,

motion carried)

• Program Planning Development (V. Baston-Sutton) The revised Risk Management Manual is

available and posted on the National website in the Program Planning and Development

section of Member Only area. The next DID training is scheduled for December 2, 2016. Additional information will be provided regarding the location; Upcoming event – Know Your

Rights - Get the 411 from our 911 Saturday, November 19, 2016, 1-3 pm at Bethlehem Center, 951 Evans Avenue, Fort Worth, TX

• Arts and Letters (G. Spradley-Wadkins) – Upcoming events- Delta Days at Jubilee, Red Carpet

Films, Book Club, local Delta Authors Roundtable; Recommendation: Soror G. Spradley-Wadkins moved to have FWAC donate $500 to Jubilee including $250 for the ticket sales and $250 from

the Arts and Letters budget (26 for, 8 opposed, motion carried)

• Social (J. Walker-Ferrell) Planned events – December Café Delta - discussed menu, activity

(White Elephant Gift Exchange), and that a list will be provided for sorors to sign up to provide a

menu item

• EMBODI (Britaney Michell) - Upcoming events – student will be participating in a collaborative event - Know Your Rights - Get the 411 from our 911 Saturday, November 19, 2016, 1-3 pm at Bethlehem Center, 951 Evans Avenue, Fort Worth, TX

• Delta GEMS (K. Mason) – Upcoming event- November 19 - "Know Your Rights" combined session; November 20th - GEMS will be volunteering at Union Gospel Mission serving dinner to guest; December Session will be Dec 3, 2016, at James Guinn Complex; December 19, 2016 - Attend Delta Day at Jubilee; December 31, 2016 - volunteer at Union Gospel Mission serving lunch

• Social Action (Carolyn Grant) – Upcoming events – Know Your Rights - Get the 411 from our

911 Saturday, November 19, 2016, 1-3 pm at Bethlehem Center, 951 Evans Avenue, Fort Worth,

TX; Delta Days in the Nation's Capital - March 4 - March 7, 2017, Registration Alumnae $225.00

• Founders Day (Deborah Cuffee) Upcoming event- DFW Joint Founders Day Celebration on

February 25, 2017; Recommendations: Soror Deborah Cuffee moved to have a drawing for a

ticket in the amount of $60 for the Joint Founders Day Luncheon (32 for, 0 opposed, motion

carried)

• Physical & Mental Wellness (Jennifer Henley) – Upcoming events – Zumba on November 19, 2016; The second UGM 10 events towards 10 years - donate $111.50 to help serve 50 meals for


Thanksgiving; Planning meeting for UGM 10 year celebration November 15, 2016; plan to

schedule planning meeting soon with Omegas if we're to proceed with a Bullying Walk in May;

World Aids Day activity

• Jabberwock (Paula Roberts)- Upcoming events – Next meeting November 15, 2016; working on Jabberwock Pageant at the Will Rogers Center in Fort Worth on April 1, 2017; full page ad for the souvenir book will cost $100

• NPHC (Yolanda James) - Safe Haven is in need of boys and girls toys (no guns or knives) and women's pajamas for its annual Christmas Boutique. Items are due by the November NPHC

meeting. If you are interested in running for any open positions, please come to the November

NPHC meeting. Our membership funds must be paid by January 31, 2017

• U.N.O. (Brittany Bailey) - In collaboration with the Epsilon Alpha Chapter of Omega Psi Phi Fraternity, Inc. Sorors fed over 600 members of the homeless community on Saturday, October 22, 2016, at Unity Park in Fort Worth

• Technology (Kimberly Hinton) - Discussed updates to FWA Website, email reminders, updates

to Facebook, upcoming activities, and deadline for all committee reports will be at 1:00 p.m., the

Saturday before E-Board Meeting

Announcements: (Mekasha Brown)

(1) (Soror Deborah Cuffee) Joint Founders Day tickets are currently available

(2) (Soror Bevelia Curley) Crimson Crush- Holiday Celebration being held December 9, 2016, at the Swing Time Center; Ticket cost is $20 each

(3) (Soror Demetria Jordan Mell) Collecting funds and gift cards for family and friends in the

Denham Springs, LA area

Soror Mekasha Brown moved to adjourn chapter meeting (21 for, 0 opposed, motion carried)

The meeting adjourned at 2:33 p.m.

Submitted by,

Barbara Jones Kathleen Turner

Barbara Jones, Kathleen Turner,

Recording Secretary President


Exhibits:

1. Agenda

2. Minutes from November

3. Correspondence Report

4. Financial Report of Income

5. Treasurer’s Report

6. Attendance Sheet

7. Visitor Sign-in Sheet

8. Committee Reports

9. Announcements

Motion Sheets:

1. Adopt agenda without additions

2. Accept minutes with corrections

3. Change the February 2017 chapter meeting to February 4, 2017

4. Accept the new updated chapter calendar for the 2016 – 2017 sorority year

5. Increase the monthly storage fee by $5.00 for 24-hour service

6. End discussion regarding the interest in the MIT process

7. Obtain chapter interest in having MIT in the 2017 - 2018 sorority year

8. Purchase a full page ad and one ticket in the amount of $35 to the Eminent Citizen 29th Annual

Scholarship Breakfast sponsored by

Phi Delta Kappa Alpha Sigma Chapter

9. Donate $150 to the Tarrant Area Food Bank

10. Purchase one ticket in the amount of $50 to the

Arlington/Grand Prairie 24th Annual

Beautillion Presentation Theme

11. Reissue a check to Soror Demetria Chester in the amount of $500

12. Create a custom birthday card using birthdayalarm.com ($15/year) and order chapter name badges

from a single source using an order form, paying the chapter, coordinated by Soror Demetrice Thompson

13. FWAC donate $500 to Jubilee including $250 for the ticket sales and $250 from the Arts and Letters budget

14. Entry for a drawing for a ticket in the amount of $60 for the Joint Founders Day Luncheon

15. Adjourned Chapter Meeting


Correspondence Report

Delta Sigma Theta Sorority, Inc.

Fort Worth Alumnae Chapter

Executive Board Meeting - December 6, 2016

Chapter Meeting - December 10, 2016

December Correspondence Report Committee Report

Committee Chair: Mekasha Brown THANK YOU CARDS/LETTERS:

Card - Wishing you happiness, prosperity and a Bountiful Thanksgiving – Lisa Emmons Financial Planner

Thank you…for everything. On behalf of the family of Sharon Kaye Vann Anderson, thank you for the delicious food, beautiful plant, ongoing love and prayers during her illness and home going. Dr. Frankie V. Johnson

DONATION REQUESTS:

Five Requests–Tarrant Area Food Bank: $100, $125, $150, $175, $200,$400, $600, $1000 other

American Diabetes Association: $300, $325, $350, other

Presbyterian Night Shelter: $100, $50, $35, other

St. Jude Children’s Research Hospital: $350, $525, $700, other

YMCA of Metropolitan Forth Worth 2017 Annual Campaign – McDonald Southeast

YMCA (campaign history- $100 given each year from 2011 – 2016)

Safe Haven: $25, $50, $100, $250, $500, $1000, other

Catholic Charities Fort Worth – Any Amount

Cassata High School - $25, $50, $100, $250, $500, other ANNOUNCEMENTS/INVITATIONS: 1. The Apex-Beyond the Chains: Unchained Aspirations of African-Americans in Fort Worth and Tarrant County

Invitation to purchase this book that highlights many “Apexers” in Fort Worth and Tarrant County including Mae Cora Peterson as an “Outstanding Apexer”

Cost of the book is $35; Buy 10 or more and the cost goes to $30

Opportunities to sponsor: Gold – 30 books; Silver – 20 books; Bronze – 10 books

Contact Reby Cary at 817.429.0679; no email


2. Go Fund Me Page set up by the Brothers of Kappa Alpha Psi Fraternity, Inc. for The Community Food Bank. It is time to be a blessing to Rudy and Regina Taylor. They rely on community and organizations to keep the lights on. They are requesting assistance to help purchase an electric jack to assist with moving boxes around and keeping the warehouse in order. Any amount will be a blessing. We will be collecting until January. https://www.gofundme.com/the-community-food-bank-needs-you

3. Founders Day and Red Carpet showing event of Hidden Figures on January 13, 2017. Tickets may be

purchased online for both events at www.dallasalumnae.org. They are encouraging all to join Dallas Alumnae. For online ticket purchase, there is a 3 minimum number of tickets to purchase, however if you wish to purchase 1-2 tickets please contact Soror Oscar Faye Williams at 214.957.0432 or email at [email protected] Dallas Alumnae Founders Day – Guest Speaker: Ambassador Suzan Johnson Cook

January 28, 2017 at 11AM at Sheraton Dallas Hotel in the Dallas Ballroom; 400 N. Olive St. Dallas, TX 75201

$75 Early Bird Special until December 17, 2016; $85 December 18 – January 2017

Purchase tickets at http://dallasalumnae.org/2017FoundersDay.html

Friday, January 13, 2017 at 6:30 PM at Studio Movie Grill Northwest Highway; o 10110 Technology Blvd. Dallas, TX 75220

Purchase $20 tickets at http://dallasalumnae.org/hiddenfiguresmovie.html 4. Baby Shower Invitation from Jasmine Lowe, Saturday, December 10, 2015 1:00 PM

Fort Worth Botanic Gardens 3220 Botanic Gardens Blvd Fort Worth, TX 76107 Registered at Babylist.com, Target & Babies R US

5. Groundbreaking ceremony of the new Y – Thursday, December 15, 2016 Future Home of the New YMCA Renaissance Square just south of Berry Street adjacent to Mitchell Blvd. Elementary School Fort Worth, TX 76105 Please contact us with any questions: 817-534-1591

DONATION ACKNOWLEDGEMENTS:

1. Thank you do much for you most generous gift of $100 received on 10/26/2016. You are truly one of our most valued friends and benefactors. American Diabetes Association

2. Your generous gift of $250 in October 2016 will help St. Jude Children’s Research Hospital in our mission to save lives of children. Thank you.

PUBLICATIONS: Catholic Charities Fort Worth Hope Farm Electronically submitted by: Mekasha Brown Submitter Email Address: [email protected] Submit Date: 12/03/2016


President Report





National News & Events Δ 100th Birthday of the Honorable Frankie Muse Freeman, Esq., our 14th National President!

Δ Conferences and Summits

Δ Leadership DELTA Program: Lead, Empower & Inspire

Δ Delta Fellows

Δ ‘Tis the Season for Giving…Support DREF this Holiday

Δ Women-owned business plan competition

Δ Rep YOUR Region

Δ Dr. Dorothy I. Height postal service showcase

Regional News & Events Δ National Nominating Committee Webinar

State News & Events Δ State meeting Feb 10-12, 2017 – Dallas Westin Hotel

Δ Risk Management

Δ Delta Days

Δ Destination 22

Δ Suburban Houston – Fort Bend Alumnae Chapter Red Book Ed. 2

Chapter News & Events Δ Delta Days at the Jubilee – The Gift of the Magi – Dec. 17th

Δ Honoree Last Pictures Arlington – Dec. 11th

Δ Founders Day – February 25th


Committee Reports





Delta GEMS Committee Report

Committee Chair: Astonida Draper Committee Co-Chair: Keisha Mason Committee Co-Chair: Five-Point Programmatic Thrust Category: Education Development

Meeting Date: 11/01/2016 Meeting Location: No Committee Meeting Participants: 0

Summary of Committee Activities: During GEMS December session, Dec. 3rd, there were 10 young

ladies, 1 parent, and 5 Sorors present. The young ladies completed job applications and participated in

mock interviews. Applications were completed for a variety of businesses (Forever 21, Pac Sun, Dillards,

etc.) and careers (anesthesiologist, veterinarian assistant, and gynecologist). Each young lady was given

positive feedback following their interview. The session concluded with our holiday celebration. The

young ladies participated in Christmas exchange game. The gifts ranged from sunglasses, facial masks,

holiday throw blankets, stylish chokers, bubble baths, and over the knee socks. The session was very

productive. Surveys will be sent and feedback presented upon receipt.

Upcoming Activities: Delta GEMS will be attending Delta Day at Jubilee Saturday, December 17th.

Delta GEMS will be ending 2016 being servants to the community (serving lunch at Union Gospel

Mission December 31st 11am - 1pm)

Recommendation: For Information Purposes Only Next Meeting: 01/31/2017 Electronically submitted by: Astonida Draper Submitter Email Address: [email protected] Submit Date: 12/05/2016






Founders Day Committee Report

Committee Chair: Deborah Cuffee Committee Co-Chair: Robyn Harris

Committee Co-Chair:

Five-Point Programmatic Thrust Category:

Meeting Date: 12/03/2016

Meeting Location: Womens Center- Fort Worth

Participants: Deborah Cuffee, Annie Dobbins, Angela Smith

Summary of Committee Activities: Discussed FWA Founders Day Celebration -January 13, 2017; FD

Committee will partner with Fundraising Committee; various locations are being vetted but limitations

have been encountered since the date is a Friday evening. Suggested time to begin: 6:30 pm to avoid

Happy Hour crowd. Discussed activities for FWA to celebrate our own milestone honorees: 25, 50 and

70 year milestone memberships in Delta. Discussed consideration of recommending to National

honoring 70, 75 + milestone memberships.

Upcoming Activities: FD and Fundraising Committees will coordinate the gathering at a local restaurant on Jan 13, 2017 Drawing for BOGO incentive (price of one JFD ticket-$60) at Jan 13, 2017 celebration Plans to highlight/celebrate FWA honorees at a future Cafe Delta in 2017 Joint Founders Day Luncheon- Feb 25, 2017 in Hurst, TX Recommendation: To use money in budget to purchase cake for Founders Day gathering Next Meeting: 12/10/2016 Electronically submitted by: Deborah Cuffee Submitter Email Address: [email protected] Submit Date: 12/04/2016





Chapter Meeting December 10, 2016

Internal Audit Committee Report

Committee Chair: Andrea Wright Committee Co-Chair:

Committee Co-Chair:

Five-Point Programmatic Thrust Category: Economic Development


Meeting Location: Fort Worth Convention Center

Participants: Andrea Wright and Bridgette Garrett

Summary of Committee Activities: Summary Audit Report

The Internal Audit Committee completed a review of the financial records of the Fort Worth Alumnae

Chapter of Delta Sigma Theta Sorority, Inc. for the first quarter period of July 1, 2016 to September 30,

2016. The review included a random sampling of disbursements, receipts, deposits and 100% of

membership dues collected during the period. The initial review was completed on October 22, 2016.

Additional hours, on approximately 5 days, caused additional information to be examined. Questions

were answered by the financial team. An additional 2-3 hours were dedicated to the data entry in the

Red Zone. Total hours for the first quarter audit activities were approximately 15 hours. The

NIAC held a webinar on November 16, 2016 in which 25% validation was instructed, however, our initial

examination had already been completed, so for this quarter we exceeded the number of records to

examine.

A summary of the major findings and recommendations are listed below:

Finding #1: The testing of disbursements showed that 2 checks out of 22 tested (9% of the sample

tested), had no backup documentation attached to the vouchers


Recommendation #1: The chapter policies and procedures dictate that all disbursements must have

accompanying documentation. In the instance where no invoice or statement exists to support the

documentation, utilization of the chapter minutes with the approval highlighted will be sufficient. Emails

can also be used as approval documentation for the disbursement.

Finding #2: The testing of disbursements showed that 2 checks out of 22 tested, had discrepancies

between the documentation totals and the check totals.

Recommendation #2: The Treasurer ensures the amounts on the documentation match the amount of

the check to not cause uncertainty. For example: If the requestor puts an amount on the voucher and

that amount is adjusted, then the Treasurer should cross out the original amount and correct the

amount and initial.

Finding #3: The review of the check inventory was not made available for the audit committee to

inspect; therefore, no representation of pre-signatures or missing checks can be validated.

Recommendation #3: The Treasurer ensures that the checkbook is available for the audit committee to

inspect. Note: Treasurer was not aware of this requirement.

Finding #4: The testing of receipts and deposits revealed that 1 of 29 receipts tested (3%) the deposit

number on the report did not match the number of the receipt log. Recommendation #4: The Treasurer

should ensure that the deposit # match the receipt log #.

Finding #5: The testing of dues for the period showed that 3 of 21 (14% of the sample) were not

submitted within 30 days of receipt.

Recommendation #5: Grand Chapter funds must be deposited within deposited within 30 days of

receipt as per page 8 of the National Fiscal Officers manual.

Finding #6: The testing of disbursements showed that 1 check out of 22 tested (4% of the sample

tested), had no signatures on the voucher.

Recommendation #6: The Treasurer should ensure that all vouchers have 2 approval signatures on the

voucher. The Financial team could review before the books are turned over to the audit team for

review.

After review by the Chapter Internal Audit Committee or their designee, it has been determined that the

chapter has satisfactory financial internal controls and the review supports the existence and utilization

of these controls.


A copy of the Detailed Audit Report has been provided for the chapter’s records.

Upcoming Activities: 2nd Quarter Audit in January

Recommendation: 1Q Internal Audit Additional Recommendations: The Financial Secretary compile a

separate listing of 100% of the membership dues received in the period reviewed and the Treasurer

keep a listing that documents the date received and date transmitted to nationals for review; Recording

Secretary email the Executive Board minutes and chapter minutes to the Internal Audit chairperson

upon completion to [email protected]. Treasurer forward email correspondence from

PayPal transactions to internal auditor via chapter email and/or print copies for Treasurer Report. Both

Financial officers email the [email protected] their reports in Excel version upon

completion not pdf.

The Treasurer emails the [email protected] the bank statements upon receipt from the

bank. This way copies can be made ahead of time for the committee to use for the audit.

The Financial officers review all vouchers and documentation monthly before the audit convenes to

ensure all paperwork is attached and proper signatures are affixed.

Complete Positives on 1Q audit

All deposits were made within the 2 day prescribed time frame

There was separation on all checks disbursed

Next Meeting: 01/28/2017

Electronically submitted by: Andrea Wright

Submitter Email Address: [email protected]

Submit Date: 12/01/2016

mailto:[email protected]






Jabberwock Committee Report

Committee Chair: Debra Brown-Sturns

Committee Co-Chair: Paula Roberts

Committee Co-Chair: Bridgette Garrett

Five-Point Programmatic Thrust Category: Education Development


Meeting Location: Community Christian Church

Participants: Paula Roberts, Bridgette Garrett, Andrea Harper, Angela Rainy, Patricia Clark, Tunisia

Sadrudder

Summary of Committee Activities: Jabberwock participants and parents met for the 2nd time,

Saturday, November 19th at the Bethlehem Center. Soror Bevelia Curley facilitated the workshop -

"Strategic Planning to Secure College Funds: Scholarships and Financial Aid".

Upcoming Activities: The next workshop is Saturday, December 17th at Shamblee Library, (note different location for this workshop only) at 12noon. This will also be the first collection meeting for participants. The committee is asking chapter members for their support with the following:

Securing gently used ball gowns for our participants, which will be returned after the pageant;

Helping to make this year's scholarship pageant a success by purchasing an ad in the souvenir book; and

Locating and inviting previous Jabberwock participants and winners to purchase tickets and attend the pageant an April 2nd in celebration of Jabberwock's 40th Anniversary.

Recommendation: This report is for information only. Next Meeting: 12/13/2016 Electronically submitted by: Debra Brown-Sturns Submitter Email Address: [email protected] Submit Date: 12/01/2016






Membership Services Committee Report

Committee Chair: Angela Smith

Committee Co-Chair: N/A Committee Co-Chair: N/A



Meeting Location: Conference Call

Participants: Kimberly Hinton, Rachel Madison, Vicky Moragne, Rose Kirby-Simpson, Treschell Wilhite-

Seymore, and Angela Smith

Summary of Committee Activities:

New Member Orientation was held on November 12, 2016 before chapter meeting. A total of 10

sorors were present: 3 new members (Machell Denson, Elan Wylie and Jasmine Lowe), 7

committee members.

Two additional new Sorors (Clintonia Bryson and Donna Allen) were given the New Member

Orientation documentation.

DID Training for the chapter was held on December 3, 2016 from 8:30am – 2:30pm at the

Women’s Center, 1723 Hemphill Street, Fort Worth, TX. The facilitators, Sorors Monica Brewer

of Austin, TX and Pier Crenshaw of Grand Prairie, TX, presented Parliamentary Procedures and

Sisterhood, respectively.

1) Attendance/Registration: As of 12/01/2016 only 32 chapter members had paid to

attend DID to try to make quorum, Sorors were allowed to pay at the door on the day of

the training. Nine additional sorors paid at the door, for a total of 41 attendees.

2) Expenses

Breakfast costs: $118.10 (included food, drink and paper goods)

Lunch boxes were ordered from Jason’s Deli at a total cost of $423.80.

Trainers’ mileage (at the published government rate of $0.565 per

mile) and gifts ($50 each) totaled $385.21.


Upcoming Activities: N/A

Recommendation: Information Only

Next Meeting:

Electronically submitted by: Angela L. Smith








PPD Committee Report

Committee Chair: Valerie Baston Sutton Committee Co-Chair:

Committee Co-Chair:

Five-Point Programmatic Thrust Category: Political Awareness & Involvement Meeting Date: 11/19/2016 Meeting Location: Bethlehem Center, Ft. Worth, TX Participants: 60

Summary of Committee Activities: Know Your Rights! Get the 411 from Our 911

This workshop for youth, parents and the community was sponsored by The Fort Worth

Alumnae Chapter of Delta Sigma Theta Sorority, Inc. (GEMS, EMBODI, Academy, Jabberwock and Social

Action committees), Kappa Alpha Psi Fraternity- Fort Worth Alumni Chapter, the Fort Worth Black Law

Enforcement Officers' Association, and the National Association of Black Police.

The purpose of this workshop was to educate our youth about how to properly interact with police

during a traffic stop or investigation. There is a great need for our youth to be educated on how to gain

respect from authority and properly channeling one's behavior if ever confronted by the police.

Officers affiliated with Fort Worth Black Law Enforcement Officers Association and the National

Association of Black Police conducted mock traffic stops with the youth participants. Deputy Chief

Vance Keyes of the Fort Worth Police Department also assisted in the program. These interactive

sessions allowed the youth and police officers to recreate various scenarios involving positive and

negative contact with law enforcement. The topics covered were “How to Keep a Ticket from Becoming

a Felony Arrest,” “Comply, Comply, Comply” and “Who Can I Turn To? “, “Reporting Bad Cops”.


There was also a question and answer session, with Judge Louis Sturns, Attorney Leon Reed and Tarrant

County Prosecutor Valerie Baston. They answered questions regarding searching vehicles, recording

traffic stops/criminal investigations, asset forfeiture, citizen rights and other legal issues.

Students were also encouraged to seek out careers in the legal and law enforcement fields, so that our

communities can have more minority representation in these areas. The students were challenged to be

active participants in the political and law-making process by becoming registered voters, voting in each

election cycle, and contacting local, state and national elected officials about laws that impact the

minority community. Sgt. Jakisha “JJ” Jones, of the Arlington Police Department, also raffled a

Thanksgiving dinner basket, which was donated by the African American Peace Officer Association of

Arlington and Kappa Alpha Psi Fraternity, Inc.

This was the third year in which this workshop was conducted. The goal of the workshop has been to

reduce the number of negative encounters between police officers and minority youth, educate youth

on searches and seizures, federal and Texas laws. As a result of this annual workshop, this program is

being replicated in local schools.

Upcoming Activities:

Recommendation: For information only

Next Meeting:

Electronically submitted by: Valerie Baston Sutton








Sisterhood Luncheon Committee Report

Committee Chair: Bevelia Curley Committee Co-Chair: Danish Stinson Davis

Committee Co-Chair:

Five-Point Programmatic Thrust Category: Political Awareness & Involvement


Meeting Location: None

Participants: NA

Summary of Committee Activities: The Luncheon was highly acclaimed, was a total success. All actuals

have not been received. Cannot give a definitive report because all information has not been received

from Treasurer and Coburn Catering and waiting for evaluation results.

Upcoming Activities: Wrap-up meeting will be scheduled when all information is received.

Recommendation:

Next Meeting:

Electronically submitted by: Bevelia Curley







Chapter Meeting December 10, 2016

Social Committee Report

Committee Chair: Rhonda S. Smith Committee Co-Chair: Jonae Walker-Ferrell

Committee Co-Chair:



Meeting Location: Conference Call

Participants: Rhonda S. Smith, Jonae Walker-Ferrell, Vicky Moragne

Summary of Committee Activities: December Cafe Delta planning

Upcoming Activities: December Cafe Delta, possible movie outing in January to see Hidden Figures

Recommendation: Information Only


Electronically submitted by: Rhonda S. Smith








Social Action Committee Report

Committee Chair: Barbara Cager Committee Co-Chair: Carolyn Grant

Committee Co-Chair:

Five-Point Programmatic Thrust Category: Political Awareness & Involvement


Meeting Location: Webinar

Participants: Carolyn Grant

Summary of Committee Activities: Delta Sigma Theta Sorority, Inc. has entered into a partnership with

Enroll America to assist those without health care to take advantage of services associated with the

Affordable Care Act. Specifically, a healthcare connector tool has been developed to connect consumers

to free enrollment assistance. A webinar was held on November 15, 2016 to demonstrate how the tool

works. The Social Action Co-chair participated on the webinar.

Upcoming Activities: Provide information to chapter members, family members, friends, churches,

other local organizations, etc.

Recommendation:

Next Meeting:

Electronically submitted by: Carolyn Grant Submitter Email Address: [email protected] Submit Date: 12/06/2016






S.O.S. Committee Report

Committee Chair: E. Smith-Branton Committee Co-Chair: Shavon Cormick

Committee Co-Chair:

Five-Point Programmatic Thrust Category: Physical & Mental Health


Meeting Location: Teleconference

Participants: Beverly Pouncy, Beletra Thomas, Kafanya James-Strother, Shavon Cormick, Jennifer

Henley, and E. Smith-Branton

Summary of Committee Activities: The committee delivered fruit bags and greeting cards to the

following sick and shut in sorors: Ollie Williams, Ida P. Abraham, Joy Thomas, Lee Stell Weathers, Bertha

Pamilton, and Dorothy Roland.

Upcoming Activities: Christmas Gifts and Visitation

Recommendation:


Electronically submitted by: E. Smith-Branton Submitter Email Address: [email protected] Submit Date: 11/29/2016






Technology Committee Report

Committee Chair: Kimberly Hinton

Committee CoChair:

Committee CoChair:

FivePoint Programmatic Thrust Category: Economic Development


Meeting Location: Women’s Center

Participants: Kimberly Hinton, Demetrice Thompson

Summary of Committee Activities:

Updates to the FWA Website with the following:

Removed the 411 & Sisterhood Luncheon

Added the updated Jabberwock & GEMS flyer

Added the Sisterhood Luncheon photos

Members Only

o Added the DID Training material

o Added the November e-board, meeting minutes, Committee Reports Booklet

Upcoming Activities:

FWA Chapter Meeting Committee Report Booklet

Deadline for all Committee Reports will be Saturday at 1:00 PM before e-board o Saturday, January 7, 2016 at 1:00 PM o Saturday, February 4, 2016 at 1:00 PM o Saturday, February 28, 2016 at 1:00 PM o Saturday, April 1, 2016 at 1:00 PM


o Saturday, May 6, 2016 at 1: 00 PM o Saturday, May 26, 2016 at 1:00 PM

MailChimp

Setup email reminders for February, March, April & May committee report deadlines

FWA Website

Add the events & activities 2016-2017 FWA events to the FWA Calendar

Add the new chapter photo & officer pictures to the website

Add the Joint Youth programs event pictures

Add the Get Covered America link*– Health Insurance Open Enrollment

Recommendation: For Information Only

Next Meeting:

Electronically submitted by: Kimberly Hinton, Chairperson


Submit Date: 12/ 4/2016


2016-2017 CHAPTER CALENDAR

AUGUST 2016 NOVEMBER 2016

06 Planning Meeting 05 Sisterhood Luncheon – Will Rogers 16 TWU President Picnic Committee Reports Deadline @1:00pm

20 Newsletter Deadline-September Sister Network Walk – Dallas

Back To School Fair MCP American Diabetes Walk 08 Election Day 08 Executive Board Meeting @ 6:30pm SEPTEMBER 2016 12 Café Delta 10 am 06 Executive Board Meeting @ 6:30 pm Chapter Meeting @ 12pm

10 Café Delta 10 am 17 Senior Citizen – Shop & Sack Chapter Meeting @ 12 pm 18 Senior Citizen – Distribution Risk Management Training 19 Delta Academy/GEMS/EMBODI 17 Delta Academy/GEMS/EMBODI Jabberwock – Bethlehem Jabberwock – Dunbar High School 20 Newsletter Deadline – November 20 Newsletter Deadline – October Dallas Cowboys vs Baltimore Ravens 23 Senior Citizens – Shop & Sack (Concessions Fundraiser) 24 Round Up – H F Stevens Middle School 24 Dallas Cowboys vs Washington Senior Citizen – Distribution Redskins (Concessions Fundraiser) OCTOBER 2016 DECEMBER 2016 01 Harambee Festival 03 DID Workshop, World AIDS Day 04 Executive Board Meeting @ 6:30pm 03 Committee Reports Deadline @ 1:00 pm 07 Day of the Girl 06 Executive Board Meeting @ 6:30 pm 08 Chapter Meeting @ 12pm 10 Chapter Meeting @ 12pm Red Carpet Premiere – “Birth of a Nation” Café Delta Christmas Celebration Café Delta – Book Signing 15 Senior Citizens – Shop & Sack 09 Voters Registration Drive 16 Senior Citizens – Distribution Dallas Cowboys vs Cincinnati Bengals 17 Delta Day @ Jubilee 15 Delta Academy/GEMS/EMBODI Delta Academy/GEMS/EMBODI Jabberwock – Bethlehem Jabberwock – Bethlehem Dallas Cowboys vs Green 20 Newsletter Deadline - January Packers (Watch Party w/Omega Psi Phi) Delta Academy/GEMS/EMBODI


22 Newsletter Deadline – November Jabberwock – Bethlehem U.N.O – Community Service 26 Dallas Cowboys vs Detroit Lyons 27 Senior Citizen – Shop & Sack (Concessions Fundraiser) 28 Senior Citizen – Distribution JANUARY 2017 April 2017 07 Committee Reports Deadline @ 1:00 pm 01 Committee Reports Deadline @1:00pm 10 Executive Board Meeting MISS JABBERWOCK SCHOLARSHIP PAGEANT 13 Founders Day Social (Founder’s Day Committee) 04 Executive Board Meeting @ 6:30pm Spring New Members 05 American Heart Association National 14 Café Delta @ 10 am; Chapter Meeting @ 12pm 08 Café Delta @10 AM Red Carpet Premiere – “Hidden Figures” Chapter Meeting @12 pm 16 MLK PARADE WALK 15 Delta Academy /GEMS/EMBODI 20 Newsletter Deadline - February 17 RED & WHITE DAY @ CAPITOL 21 Delta Academy/GEMS/EMBODI 20 Newsletter Deadline – May Jabberwock 22 March of Dimes Walk Ft. Worth 26 Senior Citizens – Shop & Sack Sister’s Network - Houston 27 Senior Citizen – Distribution 27 Senior Citizens Shop & Sack 29 Blood Drive - TBA 28 Senior Citizens Distribution 31 February Executive Board @ 6:30 pm Expunction Clinic, AA Health Expo 28 Committee Reports Deadline @ 1:00 pm FEBRUARY 2017 May 2017 03 AHA National Wear Red Day 06 Delta Academy /GEMS/EMBODI (Pink goes Red Zumba Event) 16 Executive Board Meeting @ 6:30pm 04 Chapter Meeting @ 12pm/ Weight In 10

th Annual Health Summit @ Union Gospel Mission

Heart Saver CPR 20 Chapter Meeting @12 pm BJE Workshop Tentative Newsletter Deadline – June 05 GO RED SUNDAY 25 Senior Citizens Shop & Sack 07 Executive Board Meeting @ 6:30 pm 26 Senior Citizens Distribution 10 Texas/New Mexico Summit Grapevine 11 Chapter Meeting @ 12pm Weigh In – Valentine Day Handbag Raffle 18 Delta Academy/GEMS/EMBODI Jabberwock 20 Newsletter Deadline – March June 2017


23 Senior Citizen – Shop & Sack 06 Executive Board Meeting @ 6:30pm 24 Senior Citizen – Distribution 10 Café Delta @10AM Chapter Meeting @12pm 25 Joint Founders Day 17 Juneteenth Celebration 25 College Day STEM program with NSBE 19 World Sickle Cell Day @ Lockheed Martin- Youth Programs 20 Newsletter Deadline 26 Jabberwock Rehearsals March 2017 03 AHA National Wear Red – Pink goes Red Zumba Event 04 Committee Reports Deadline @1:00pm Heart Saver CPR Delta Days at the Nation’s Capital 05 Go Red Sunday Delta Days at the Nation’s Capital 07 Executive Board Meeting @ 6:30pm Delta Days at the Nation’s Capital 11 Chapter Meeting @12pm Weigh In 19 Jabberwock Rehearsal 20 Newsletter Deadline – April 23 Senior Citizen – Shop & Sack 24 Senior Citizen – Distribution 25 Delta Academy/GEMS/EMBODI Jabberwock – Bethlehem 28 Jabberwock Committee Meeting 30 Senior Citizens – Shop & Sack 31 Senior Citizens – Distribution

Fort Worth Alumnae hapter Delta Sigma Theta Sorority, Inc ... · Fort Worth Alumnae hapter Delta...

Documents

Transcript of Fort Worth Alumnae hapter Delta Sigma Theta Sorority, Inc ... · Fort Worth Alumnae hapter Delta...