NEA JAZZ MASTERS LIVE FINAL REPORT INSTRUCTIONS

All Final Report components (e-mailed documents and the hard-copy package) must be received in Arts Midwest’s office six weeks following the conclusion of your NEA Jazz Masters Live engagement.

Final Report documents submitted digitally to christy@artsmidwest.org

1. Final Report Narrative, minimum of three pages (see page 3). 2. Calendar of Activities with details of all activities, including attendance figures. Excel formatted spreadsheet

available at www.artsmidwest.org/programs/nea. 3. Final Project Budget including all expenses and revenues for your NEA Jazz Masters Live engagement (see

pages 6-7)

Final Report documents submitted hard copy to Arts Midwest

1. Final Report cover sheet. Please have this page signed by an authorizing official. 2. Examples of Print and Digital Crediting

Send at least two examples of your organization’s crediting of NEA Jazz Masters Live. Examples should include a program from the public performance, and may also include brochures, Web site pages, posters, postcards, newspaper and magazine advertisements, announcements and invitations, press releases, or other print or digital communications.

Send all news articles pertaining to your engagement. If you do not have originals, please send photocopies. 3. Event documentation (images/video) with Permission & Usage Form

Submit a maximum of 10 top-quality images of your NEA Jazz Masters Live performance(s) and/or outreach activities. We prefer to receive these images on CD-ROM.

Submit two additional images showing the usage of the NEA Jazz Masters Live banners. If your organization produced a Web-cast quality video, please provide an .avi formatted video. Please complete the Image Permission & Usage Form (two pages). If documentation is sent without this

form it is understood that your organization does not grant Arts Midwest and the National Endowment for the Arts permission for its use.

Do not use staples or place hard-copy Final Report documents in a binder or folder. Collate your materials in the order listed.

Please mail your hard-copy Final Report documents to:NEA Jazz Masters LiveArts Midwest2908 Hennepin Ave, Ste 200

Minneapolis, MN 55408 612.341.0755

QUESTIONS

Contact: Christy Dickinson at 612.238.8019 or christy@artsmidwest.org.

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NEA JAZZ MASTERS LIVEFINAL REPORT COVER SHEET

Organization Name:

Organization City: Organization State:

Contact Person:

E-mail: Tel:

NEA Jazz Master(s):

CERTIFICATION: PLEASE SIGNOn behalf of my organization, I certify that all the information submitted with my Final Report is true to the best of my knowledge and all provisions as set forth in the Grant Agreement have been met.

Authorizing Official Signature Date

Name (please print) Title

CONTENTS Examples of print and digital crediting Program plus print or digital communications News articlesEvent documentation Ten top-quality images (.jpg format) highly desired Two images showing usage of NEA Jazz Masters Live banners (.jpg format) required Web-cast quality video (.avi format) if available Image Permission & Usage Form

For office use ONLY. COMPLETE Grant Decreased Date Received HEATHER: 10 Images 2 Banner Images Video Perf Outreach Calendar of Activities Final Project Budget Crediting Good Excellent Insufficient Web eGRANT App#

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NEA JAZZ MASTERS LIVE FINAL REPORT NARRATIVE (minimum of three pages) Place your responses in a Word document. A minimum of three pages is required. When complete, e-mail to christy@artsmidwest.org.

Performance(s)Provide a detailed synopsis of the performance(s).

1. Who was involved in planning the performance(s)?2. Specify the performers: NEA Jazz Master(s), other musicians, ensembles, and students.3. Describe the program and venue(s).4. Who attended and how did they respond?5. How did the performance(s) honor and celebrate the NEA Jazz Master(s)?6. How did your engagement broaden the audiences’ awareness of the Master’s unique contributions to this

American art form?7. What was successful and unsuccessful?8. Please share meaningful moments and any feedback/comments your organization received from the

performance(s).

Outreach ActivitiesProvide a detailed synopsis of the outreach activities (masterclasses, workshops, lecture/demonstrations, panel discussions, public interviews, etc.).

1. Describe the outreach activities and venue(s).2. Specify the NEA Jazz Master(s) and others who conducted the outreach activities.3. Who attended and how did they respond?4. How did the activities broaden the participants’ awareness of this American art form?5. What was successful and unsuccessful?6. Please share meaningful moments and any feedback/comments your organization received from the outreach

activities.

Marketing1. Describe the media outlets you worked with to promote your NEA Jazz Masters Live activities.2. Describe how your organization used YouTube, social media (i.e. Facebook), iTunes, radio broadcast, etc. to

reach out to audiences, and provide links if available.

General Questions1. Describe your experience working with the NEA Jazz Master(s), including carrying out engagement

arrangements. What was successful and unsuccessful?2. Describe how the support from NEA Jazz Masters Live enabled your organization to create a more in-depth

experience with the NEA Jazz Master(s).3. How did the NEA Jazz Master(s) fin the engagement meaningful?4. Will your organization continue to work with the NEA Jazz Masters in future seasons? If so, please explain how

your participation in NEA Jazz Masters Live will influence your future events.5. Please offer general suggestions about the NEA Jazz Masters Live program, such as ways we can improve the

granting process, communications, and overall concept.

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2011 NEA JAZZ MASTERS LIVE

PERMISSION & USAGE FORM – PAGE 1

Organization’s Name: By submitting your documentation (images/video) and completing this Permission & Usage Form, your organization hereby grants Arts Midwest and the National Endowment for the Arts, their successors, assigns and designees (individually and collectively the “NEA”) the non-exclusive, unlimited right, permission and license to use these materials in conjunction with present and future NEA programs. You understand and agree that your documentation may be used, reproduced, distributed and broadcast worldwide, in full or in an edited version, by the NEA in all mediums, including without limitation the following:

1. Electronic media (website and electronic mailings)2. Radio3. Television. (local, public, cable, satellite, and/or digital TV)4. Video (DVD)5. Print media (lyrics)6. Successor technologies (any other media, method, system, form or manner now or hereafter known invented

or used)

Your organization releases Arts Midwest and the NEA from any and all claims and demands arising out of or in connection with the use of the documentation. Your organization certifies that it has the rights granted above and the full power and authority to grant the stated rights to Arts Midwest and the NEA. Furthermore, your organization agrees to indemnify Arts Midwest and the NEA against and to hold it harmless from any costs, expenses or damages, including court costs and reasonable attorney’s fees, arising out of a breach of the above guarantees.

By signing below, on behalf of my organization, I hereby grant Arts Midwest and the NEA permission for the use of the documentation (images/video) as stated above.

Authorizing Official Signature Date

Name (please print) Title

Phone E-mail

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IMAGE & VIDEO PERMISSION & USAGE FORM – PAGE 2Submit your documentation (images//video) and provide further information, including the crediting line below.

Top-Quality Images Submit a maximum of 10 images of your NEA Jazz Masters Live performance(s) and/or outreach activities. Provide images in a .jpg format with at least 300 dpi resolution. Label your CD-ROM with your organization’s name. Include information below for each image that is submitted.Image Name (as it appears on CD)

Activity & participants Location Credit Line (Photo by / courtesy of)

EXAMPLE:IMG_8047

Lecture/demonstration with NEA Jazz Master Paquito D’Rivera with high school students.

Central High School in Mountain City, IA

Photo by Sam Smith, courtesy of Jazz Center.

IMAGE 1:

IMAGE 2:

IMAGE 3:

IMAGE 4:

IMAGE 5:

IMAGE 6:

IMAGE 7:

IMAGE 8:

IMAGE 9:

IMAGE 10:

Two Images of Usage of BannersImage Name (as it appears on CD)

Description of Usage Credit Line - if applicable(Photo by / courtesy of)

EXAMPLE:IMG_8047

On display in the outside on the Coltrane Performance Theatre’s façade.

Photo by Sam Smith, courtesy of Jazz Center.

Web-cast quality video Provide video in .avi format. Label your DVD with your organization’s name. Include information below for each video that is submitted.Activity & participants Location Credit Line (Video by / courtesy of)

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2011 NEA JAZZ MASTERS LIVEFINAL PROJECT BUDGET

Organization’s Name:

EXPENSESPlease include only expenses incurred for your NEA Jazz Masters Live events, including all performance(s) and educational activities. There can be no overlapping project costs between expenses supported by NEA Jazz Masters Live and expenses supported

directly by the National Endowment for the Arts through their granting programs. This grant may be allocated towards the artist’s contracted fee and expenses related to marketing, travel, video and/or audio

taping, documentation, artists interviews, etc. that are incurred for the project. Do not include fundraising or hospitality activities (e.g. receptions, refreshments, etc.), concessions (e.g. food, CDs for resale),

contingencies, or costs incurred outside of the official period of support.

Salaries & Wages: Include compensation for personnel who are paid on a salary basis. (Funds for contractual personnel and compensation for speakers or artists who are paid on a fee basis should be included under “Contractual Fees”). Indicate personnel’s title with their salary as a % of time that was devoted to the project.     

Total Salaries & Wages $      

Program Administration: Include space rental, utilities, photocopying, postage, administrative supplies and materials, and access accommodations.     

Total Program Administration $      

Contractual Fees: Include consultant, speaker, artists, and NEA Jazz Master(s) contracted performance and appearance fees.     

Total Contractual Fees $      

Educational Activities: Include additional costs incurred for the educational activities.     

Total Educational Activities $      

Marketing & Media: Include publications, distribution, video and audio taping, documentation, or other expenses related to marketing and media.     

Total Marketing & Media $       Other Direct Costs: Include any other project-specific costs that are not indicated above.     

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Total Other Direct Costs $       TOTAL PROJECT EXPENSES

$      

2011 NEA JAZZ MASTERS LIVEFINAL PROJECT BUDGET

REVENUES The NEA Jazz Masters Live grant is a 1-to-1 matching grant. The grant must not be more than 50% of the expenses. Matching funds may be cash or grants, direct project revenues, and/or in-kind contributions as indicated below. Federal funds (direct or indirect) may not be used to match this grant award. Revenues must be equal to or greater than the expenses.

Grants: Include all grants your organization will receive for this project.NEA Jazz Masters Live

Total Grants $       Direct Project Revenues: Include other revenues used to cover the costs of your activities.

     

Total Direct Project Revenues $       In-kind Contributions: Donated space, volunteer services, or goods and services donated by individuals or organizations other than applicant (third-party). To qualify as matching resources, these same items must be listed in the expenses under “Other Direct Costs.” The dollar value of non-cash donations should be calculated at their fair-market value.

     

Total In-Kind Contributions $      

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TOTAL PROJECT REVENUES $      

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