FOOD SECURITY AND AGRICULTURE DEVELOPMENT …The following time schedule given below shall be...

FOOD SECURITY AND AGRICULTURE

DEVELOPMENT DEPARTMENT

GOVERNMENT OF SIKKIM

NOTICE INVITING QUOTATION FOR AGRICULTURAL

MACHINERIES FOR 2017-18

Reference No:-136/FS&AD/Engg. Dated: 18.09.2017

GOVERNMENT OF SIKKKIM

FOOD SECURITY AND AGRICULTURE DEVELOPMENT DEPARTMENT

SAMETI BUILDING, TADONG

No:-136/FS&AD/Engg. Dated: 18.09.2017

NOTICE INVITING QUOTATIONS

This Notice Inviting Quotation is issued to invite quotations from the interested parties

for supply of different Agricultural Machineries. The following time schedule given

below shall be adhered to.

1. Issue of Notice Inviting Quotation : 18.09.2017

2. Document Sale End Date : 10.10.2017

3. Pre Bid Conference : 13.10.2017

4. Last Date and Time for Submission of Bid : 24.10.2017 12.00 pm

5. Opening of Bid : 24.10.2017 1.00 pm

The document for Notice Inviting Quotation can be downloaded from the websites

www.sikkim.gov.in and www.sikkimagrisnet.org.

Superintendent Engineer

FS&AD Dept.

http://www.sikkim.gov.in/

NOTICE

The Superintendent Engineer, Agriculture, Government of Sikkim, invites Quotations

from manufacturers/authorized firms of following Agricultural Machineries as mentioned

at Annexure-1, in two bid system i.e. (i) Technical Bid and (ii) Price Bid, over a valid

period of one year from the date of acceptance of prices/ notification. Interested

manufacturers/ authorized firms are requested to submit their Bids in sealed envelope,

super scribing the details on the envelope. Copy of detailed T&C of Quotation can be

obtained during office working hours as per the Schedule of Bidding process mentioned

by paying non-refundable fee of Rs.4,000/- (Rupees Four Thousand) only in the form of

Bank Draft drawn in favour of “Additional Director of Accounts, Agriculture Department,

Krishi Bhawan, Tadong”, payable at Gangtok. The Bidder who chooses to download Bid

document from website must submit the above said Bank Draft in a separate envelope

along with Technical bid. Opening of the Bids shall be conducted at the Conference Hall

of SAMETI building, ICAR Complex, Tadong, by the designated committee in presence

of the Bidders/ authorized representatives. For any query or clarification a pre-bid

conference will be held as mentioned in the Schedule of Bidding process at the same

venue mentioned above.

(website: www.agrisnet.in)

Name of Agricultural Machineries Tentative requirement

1. Power Weeder 5Hp-6Hp………………………… 200 nos 2. Power Tiller 9Hp………………………………….. 20 nos 3. Chaffcutter (Power)………………………………. 40 nos 4. Chaffcutter (manual)……………………………… 40 nos 5. Brush cutter……………………………………….. 30 nos 6. Power Sprayer…………………………………….. 40 nos 7. Spices Grinder……………………………………. 30 nos

NB: Brief Technical Specification etc. at Annexure-1

A. INTRODUCTION

In order to facilitate procurement of agricultural machineries, listed along with

specification at Annexure-I, as per provision under different schemes, by the

Department of Agriculture, The Superintendent Engineer Agriculture, Government

of Sikkim, on behalf of the Department of Agriculture, Government of Sikkim, invites

Quotations from manufacturers/ authorized firms, who will be called “Bidder”

hereafter, over a valid period of one year from the date of acceptance of prices/

notification, as per detail terms and conditions, mentioned in the document for Notice

Inviting Quotation.

B. SCHEDULE OF BIDDING PROCESS.

The following Schedule shall be adhered to:

1. Hoisting of Bid document on FSAD websites

or obtaining copy of bid document

18.09.2017

2. Document sale start date 18.09.2017

3. Document sale End date 10.10.2017

4. Pre Bid Conference 13.10.2017

5. Last date and time for submission of Bid 24.10.2017 12.00 pm

6. Bid opening date and time

a) Technical Bid 24.10.2017 1.00 pm

b) Financial Bid Shall be informed to the

qualifying bidders.

7. Letter of Award (LoA) Within fifteen days of bid

opening

C: Instructions to Bidders:

Bid for each machinery shall be submitted separately

1.1 Separate Bid for each machinery in a sealed packet, super scribing as “Technical

Bid for __________ (name of machinery)” with detail address of the bidder shall be

submitted, comprising following contents inside the packet:-

1.2. Original Bank Draft for an amount of Rs.4000/- (Rupees Four Thousand) only,

drawn in favor of “Additional Director of Accounts, Agriculture Department, Krishi

Bhawan, Tadong”, payable at Gangtok, in case of Bid document downloaded from

the websites.

1.3. Copy of this Detailed Terms & Conditions of quotation with bidder’s signature in

each & every page.

1.4. Name & Registered address of the Bidder.

1.5. Name of contact person with Phone Number, Mobile Number, Fax Numbers and

Email address.

1.6. “SPECIFICATION QUOTE” duly filled up in prescribed format at Annexure-II

1.7. Registration number of the Manufacturer (attested copy of the manufacturing

license to be enclosed)

1.8. In case of authorized firms they have to submit a consent letter from the

manufacturer that the offered machinery will be made available to the same

authorized firm to accomplish the consignment.

1.9. Whether has ISO certification or not. (If yes attested copy of the certificate to be

enclosed)

1.10. Annual production capacity of the particular machinery for which bid is submitted.

1.11. Details of dealers’ network and after-sale service stations in the state of Sikkim.

1.12. Detail technical literature/ catalogue of the machinery, for which bid is submitted.

1.13. Valid BIS certificate and detail test report against the particular machinery as

mentioned against each machinery in the column 4, of Annexure-I

1.14. Duly notarized declaration as per Performa furnished at Annexure-IV, hereto, on

Rs.100/- Non Judicial Stamp paper.

1.15. GST no. (attested copy of registration certificate to be enclosed)

1.16. PAN No. (attested copy of PAN card to be enclosed).

1.17. Audited accounts balance sheets by Chartered Accountant for the year 2014-15,

2015- 16&2016-17 (attested copies to be enclosed)

1.18. A sealed packet of Financial bid for the machinery super scribing “Financial Bid for

__________ (name of machinery)” with bidder’s name & address and containing

“PRICE QOUTE”, duly filled up in prescribed format at Annexure-III, shall be

submitted inside the main sealed packet but without spiral binding.

2. Bidder shall submit offer addressing the Superintendent Engineer, Agriculture,

Government of Sikkim, on behalf of the Department of FSAD.

3. All the information shall be duly, properly and exhaustively filled in.

4. All corrections if any must be signed by the bidder before submission itself. For Filing

faulty or incomplete or illegible information, the offer is liable for rejection.

5. At the time of verification of offers, the original documents should be produced for

verification if called for.

6. Offers from the bidder shall be in English language.

7. The offers shall be typed or written in ink. Offers written by pencil shall not be

accepted.

8. The bidder shall sign on each and every page of documents furnished in the bid.

9. The authorized signatory representing the bidder who is signing on the bid

documents shall attach a copy of authorization from the appropriate authority.

10. Representative participating in the opening of bid shall attach a copy of

authorization from the appropriate authority.

11. Additional specifications & features if any which the bidder likes to highlight may be

mentioned in the bidding document. Leaflets/pamphlets/literatures showing

1.19. The entire technical bid except sealed packet of Financial bid, should be

spirally bonded together as single booklet inserting page no. on each paper with

an abstract at first page indicating various enclosure documents &

corresponding page no. No loose paper will be accepted as part of document and

such a bid may be rejected

dimensions, specifications, pictures, etc., issued by manufacturer should be

enclosed for each model.

12. Offered farm equipments/implements/machineries should have warranty for a period

of not less than 1year from the date of delivery to the beneficiaries.

13. The Bid opening committee of Agriculture Department, Government of Sikkim will

evaluate the bids.

14 Price of the each individual model of the offered Farm machineries/equipments

shall be included with the cost of all accessories & tools (name of accessories &

tools with quantity should be mentioned specifically). Bidders should quote their

rates in both figures and words F.O.R., (as mentioned in the tender form) inclusive

of all taxes and all other charges.

15. Department/farmer(s) may order for testing/verification of performance of the

equipment before receipt/ delivery. The testing will be done at the cost of the

supplier. The department/ farmer(s) may reject the offered goods/equipments, if not

found satisfactory in any manners.

16. Any officer of the Department, authorized by the Government, may visit the factory

of the manufacturer prior to enlisting bidder in the approved short list or any time

even after enlisting in the short list. Any deviation found during the factory visit may

lead to de-list the said manufacturer from the approved list.

17. The department reserves the right to reject all the offers received from the

participants/bidder and to cancel the tender process at any time without showing

any reason to the affected Bidder or Bidders.

18. Post tender offer and conditional offer will not be entertained.

19. In case of any legal disputes and litigations arising out of this quotations notice, the

matter will be heard and settled in the court of law at Gangtok only.

20. Disagreement/failure of any or all of the required conditions mentioned above may

entail disqualification of the Bid offered.

D. Eligibility Conditions for Participant

1. The participant(s) shall purely be a manufacturer/ authorized firm of quoted

Agricultural Machineries.

2. In case, the Technical bid is found not satisfactory by the technical evaluation

committee, the offer will be summarily rejected and Financial Bid shall not be

opened.

3. The manufacturers/ authorized firms whose products were not found satisfactory

in the past supplies to the department/ farmers or quality/ specification of products

are under any dispute/ litigation will not be included in the short list of successful

participants.

E. Mode of Implementation of the schemes

a) Farm machineries and implements will be procured by farmer(s) as per their

choice, with assistance to be provided by the Department, among the brands and

models to be empanelled or selected by the Department from the participants of

this Tender Notice.

b) Selected farmer/farmers will submit their share (if at all) based on the rates in

their respective district HQ in the form of Bank Draft to the company/dealer

during the time of delivery of the machine. The subsidy amount given by the

Government will be loaded in the card issued by the department for the purpose

of subsidy transfer only. On receipt of the name of brand/model chosen by the

farmer/ farmers and farmers contribution, Department will place supply orders to

the selected firms.

c) Suppliers should deliver ordered items to the farmers in the presence of district

officials at their respective district HQ. If the suppliers do not have any sub-

agent/outlet in the district HQ other than Gangtok, they should deliver materials

to the beneficiaries at any place in the district HQ and time arranged by the

departments/district officials. Farmers in the districts other than Gangtok may

also purchase their chosen items from dealers’ outlets at Gangtok with the

approved rates at Gangtok as per their convenience.

d) If the beneficiaries insist demonstration on operation / performance of items to be

purchased, supplier should do to satisfy their customers.

ANNEXURE-I

SUGGESTIVE TECHNICAL SPECIFICATION OF AGRICULTURAL MACHINERIES

Sl no. Name of Machineries

Suggestive Technical Specifications

Remarks

1 2 3 4

A. Power Tiller POWER TILLER (8 and 9 HP) Power Tiller driven by 8 & 9 HP Air/water cooled diesel engine fitted with Standard Accessories & tool sets

1. Machineries must be tested by FMTTI or approved by designated testing institute by Govt. of India and detail Test Report must be submitted in the bid 2. Actual Specification of offered machinery at column 3, Sl. 1 to 6 must be provided in Specification Quote (Annexure-II, column-4) 5. Machine should have been demonstrated in the farmers’ field in Sikkim. 6. Machine should be approved for subsidy by GOI and Manufacturer should be enlisted in the GOI farmers’ portal.

B. Power Weeder POWER weeder (BELOW 8 HP) Power weeder driven by below 8 hp air-cooled, diesel/petrol engine fitted with Standard Accessories & tool sets

-Same as above- Manufacturer should be enlisted in the GOI farmers’ portal.

C. Power Operated Chaff-cutter

1.Power operated 3 HP single phase 2. Three Roller with oil box along

1. Machineries must be tested by FMTTI

Superintendent Engineer,

with 30" V Grove Wheel, 2. Heavy duty stand size 60mm X 4mm motor, railing& feeding tray/ V-Belt & Pulley 4. (BIS Certified) Fitted with3 HP Motor Crompton Greaves

or approved/ designated testing institute by Govt. of India and detail Test Report must be submitted in the bid 2. Actual Specification of offered machinery at column 3, Sl. 1 to 4 must be provided in Specification Quote (Annexure-II, column-4) 3. Machine should have been demonstrated in the farmers’ field in Sikkim.

D Manual chaff-cutter

1. Three Roller with oil box along with 30" V Grove Wheel, 2. Heavy duty stand & feeding tray/ V-Belt & Pulley

Same as Above

E Brush cutter BRUSH CUTTERS 1 to 2.5 HP engine driven Brush Cutter either 2 or 4 stroke with cutting blade.

-Same as above-

F Power Sprayer Power Operated Knapsack Sprayer (conforming IS), Piston Type, 25litrecapacity of plastic tank fitted with PVC delivery hose, brass /plastic spray lance with trigger cut off and brass hollow cone nozzle, and a set of mask, hand gloves and safety goggles.

-Same as above-

G Spices Grinder Power operated 2Hp(ISI) Single phase, Stainless Steel Multipurpose Pulveriser 2 in 1 (spice Grinder) with 6 nos. Mesh Sizes. Complete with wiring/Drum & cloth.

-Same as above-

FS&AD Department, ICAR Complex Tadong. Mb-+919434015139

Annexure II

QUOTATION FOR SUPPLY OF Sl No (A)

Sl No

Required information Detailed information

Whether necessary copy is enclosed or not

1 Name & address of Bidder

2

Whether bidder is manufacturer/marketer/authorized dealer/distributor/other

3

If bidder is manufacturer,

a) No & Date of Manufacturer Statutory Registration Certificate (attested copy to be enclosed)

b) Name & address of local authorized dealers

c) Place of Service Centre of local authorized dealers

d) No & Date of authorization certificate (attested copy to be enclosed)

e) Validity period of authorization certificate

4

If bidder is authorized dealer/distributor.

a) Name & address of principal manufacturer

b) Place of Service Centre of local authorized dealers

c) No & Date of authorization certificate (attested copy to be enclosed)

d) Validity period of authorization certificate

5 Whether bidder is tribal or non tribal

6

For tribal bidder, Regn No and date of tribal certificate (attested copy to be enclosed)

Sl No

Required information Detailed information

Whether necessary copy is enclosed or

not

7 Detail of GST Registration (attested copy to be enclosed)

GSTIN :

8

Earnest Money (a) Amount (Rs) : (b) No. & Date: (c) Name of Bank:

9 Literatures /pamphlets /catalogues issued by manufacturer to be enclosed

10

Whether all the terms & conditions framed by the department are accepted or not

Dated : …………………… Signature:……………………

Place : …………………… (with

Seal)

11. Price & Specifications Bid:

1. POWER TILLER

Sl No

Make & Model of POWER TILLER

H.P

No & date of Commercial Test Report issued by CFMT&TI, (attested copy to be enclosed)

Cost (F.O.R. Majitar and Jorethang inclusive of all taxes and other charges )

Figure Words

12. Any other additional specifications and features which the bidder likes to highlight:


Place : …………………… (with Seal)

QUOTATION FOR SUPPLY OF Sl No (B)

Sl No

Required information Detailed information Whether necessary copy is enclosed or not


2 Whether bidder is manufacturer/marketer/authorized dealer/distributor/other

3 If bidder is manufacturer,

f) No & Date of Manufacturer Statutory Registration Certificate (attested copy to be enclosed)

g) Name & address of local authorized dealers

h) Place of Service Centre of local authorized dealers

i) No & Date of authorization certificate (attested copy to be enclosed)

j) Validity period of authorization certificate

4 If bidder is authorized dealer/distributor.

e) Name & address of principal manufacturer

f) Place of Service Centre of local authorized dealers

g) No & Date of authorization certificate (attested copy to be enclosed)

h) Validity period of authorization certificate


6 For tribal bidder, Regn No and date of tribal certificate (attested copy to be enclosed)



Sl No



GSTIN :

8 Earnest Money (a) Amount (Rs) : (b) No. & Date: (c) Name of Bank:


10 Whether all the terms & conditions framed by the department are accepted or not

11. Price & Specifications Bid: (Power weeder)

Make & Model of Power weeder with standard accessories

Detail Specifications such as capacity, no of blades, dimensions, tilling depth, hp

No & date of Performance Test Report issued by any Government approved institute (attested copy to be enclosed)


1)

Any other additional specifications and features which the bidder likes to highlight

Dated : ……………………

Signature:……………………


QUOTATION FOR SUPPLY OF Sl. No (C)

Sl No





k) No & Date of Manufacturer Statutory Registration Certificate (attested copy to be enclosed)

l) Name & address of local authorized dealers

m) Place of Service Centre of local authorized dealers

n) No & Date of authorization certificate (attested copy to be enclosed)

o) Validity period of authorization certificate


i) Name & address of principal manufacturer

j) Place of Service Centre of local authorized dealers

k) No & Date of authorization certificate (attested copy to be enclosed)

l) Validity period of authorization certificate


Sl No



GSTIN :







11. Price & Specifications Bid: (POWER OPERATED CHAFF CUTTER)

Make & Model of machine with Detail Specifications



1)


Dated : ……………………



QUOTATION FOR SUPPLY OF Sl No (D)

Sl No





p) No & Date of Manufacturer Statutory Registration Certificate (attested copy to be enclosed)

q) Name & address of local authorized dealers

r) Place of Service Centre of local authorized dealers

s) No & Date of authorization certificate (attested copy to be enclosed)

t) Validity period of authorization certificate


m) Name & address of principal manufacturer

n) Place of Service Centre of local authorized dealers

o) No & Date of authorization certificate (attested copy to be enclosed)

p) Validity period of authorization certificate


Sl No



GSTIN :







11. Price & Specifications Bid: (MANUAL CHAFF CUTTER)




1)


Dated : ……………………



QUOTATION FOR SUPPLY OF Sl No (E)

Sl No





u) No & Date of Manufacturer Statutory Registration Certificate (attested copy to be enclosed)

v) Name & address of local authorized dealers

w) Place of Service Centre of local authorized dealers

x) No & Date of authorization certificate (attested copy to be enclosed)

y) Validity period of authorization certificate


q) Name & address of principal manufacturer

r) Place of Service Centre of local authorized dealers

s) No & Date of authorization certificate (attested copy to be enclosed)

t) Validity period of authorization certificate


Sl No



GSTIN :







11. Price & Specifications Bid : (BRUSH CUTTER)




1)


Dated : ……………………



QUOTATION FOR SUPPLY OF Sl No (F)

Sl No





z) No & Date of Manufacturer Statutory Registration Certificate (attested copy to be enclosed)

aa) Name & address of local authorized dealers

bb) Place of Service Centre of local authorized dealers

cc) No & Date of authorization certificate (attested copy to be enclosed)

dd) Validity period of authorization certificate


u) Name & address of principal manufacturer

v) Place of Service Centre of local authorized dealers

w) No & Date of authorization certificate (attested copy to be enclosed)

x) Validity period of authorization certificate


Sl No



GSTIN :







11. Price & Specifications Bid : (POWER SPRAYER)




1)


Dated : ……………………



QUOTATION FOR SUPPLY OF Sl No (F)

Sl No





ee) No & Date of Manufacturer Statutory Registration Certificate (attested copy to be enclosed)

ff) Name & address of local authorized dealers

gg) Place of Service Centre of local authorized dealers

hh) No & Date of authorization certificate (attested copy to be enclosed)

ii) Validity period of authorization certificate


y) Name & address of principal manufacturer

z) Place of Service Centre of local authorized dealers

aa) No & Date of authorization certificate (attested copy to be enclosed)

bb) Validity period of authorization certificate


Sl No



GSTIN :







11. Price & Specifications Bid: (SPICE GRINDER)




1)


Dated : ……………………



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