Time ManagementTime ManagementA Quote On TimeA Quote On Time::

““What is the longest, and the shortest What is the longest, and the shortest thing in the world: the swiftest, and the thing in the world: the swiftest, and the most slow: the most divisible and the most slow: the most divisible and the most extended: the least valued and most extended: the least valued and

the most regretted: without which the most regretted: without which nothing can be done: which devours all nothing can be done: which devours all that is small: and gives life and spirits that is small: and gives life and spirits

to every thing that is great?....It is to every thing that is great?....It is TIME”TIME”

……..Michael Farady…English Physicist ..Michael Farady…English Physicist 1791-18671791-1867

Time loss at workTime loss at work• Salary $50,000: If one hour is wasted or Salary $50,000: If one hour is wasted or

lost per day = $6,250 annual cost to lost per day = $6,250 annual cost to the employer. (Listen carefully; don’t the employer. (Listen carefully; don’t make mistakes!)make mistakes!)

Components of TimeComponents of Time““Only a man who lives not in time but in the Only a man who lives not in time but in the

present is happy”…Ludwig Wittgenstein present is happy”…Ludwig Wittgenstein 1889-1951 philosopher of mind, language , 1889-1951 philosopher of mind, language ,

and mathematics (logic).and mathematics (logic).

Circadian RhythmCircadian Rhythm: Approximate 24 hour : Approximate 24 hour period (One rotation of the Earth) or 1440 period (One rotation of the Earth) or 1440 minutes, or 86,400 seconds.minutes, or 86,400 seconds.

365 days a year, 7 days a week, 52 weeks a 365 days a year, 7 days a week, 52 weeks a year.year.

-Nanosecond (one billionth of a second)-Nanosecond (one billionth of a second)

http://www.time.gov/http://www.time.gov/

Time-Wasters for Time-Wasters for ManagersManagers

**Telephone calls**Telephone calls**Poor planning**Poor planning**Attempting to do too much**Attempting to do too much**Drop-in visitors**Drop-in visitors**Poor delegation**Poor delegation**Viewing everything as a crisis **Viewing everything as a crisis **Personal disorganization**Personal disorganization**Excessive organization**Excessive organization**Lack of self-discipline**Lack of self-discipline**Inability to say no**Inability to say no**Procrastination**Procrastination

Ask yourself: Ask yourself: “What am I doing now?”“What am I doing now?”

• This will help you to USE time This will help you to USE time differently; as we really cannot “save” differently; as we really cannot “save” time---but can only use it in different time---but can only use it in different ways or methods. ways or methods.

• Sleep: Average 8.6* hours per daySleep: Average 8.6* hours per dayIn 60 years, that’s 20+ years of sleeping!! In 60 years, that’s 20+ years of sleeping!!

“Don’t sleep your life away!”“Don’t sleep your life away!”

– T.V. 2.6* hours per dayT.V. 2.6* hours per day– Computers: 1* hour per day Computers: 1* hour per day (Nat’l averages; American Time-Use Survey; U.S. Bureau of (Nat’l averages; American Time-Use Survey; U.S. Bureau of

Labor)Labor)

Better time-utilization ideas:Better time-utilization ideas:

• Keep a plannerKeep a planner

• Keep a “To-do” list: but PRIORITIZE itKeep a “To-do” list: but PRIORITIZE it

• Set small, daily and weekly goalsSet small, daily and weekly goals

• Manage paper and “mail-flow”:Manage paper and “mail-flow”:– T-----Trash itT-----Trash it– R-----Refer itR-----Refer it– A-----Act on itA-----Act on it– F-----File itF-----File it