Financial statements - Governor-General of Australia AR 2010-2011 Part2-bm.pdf · IPS Information...
Transcript of Financial statements - Governor-General of Australia AR 2010-2011 Part2-bm.pdf · IPS Information...
83Annual Report 2010–2011
F i n a n c i a l s t a t e m e n t s
848586878889909195
103104105106107111112113114115117118120121122124125125126128131132133136
137Annual Report 2010–2011
F i n a n c i a l s t a t e m e n t s
Admiralty House, Sydney, Autumn 2011.
140 OFFICE OF THE OFFICIAL SECRETARY TO THE GOVERNOR-GENERAL
Glossary, abbreviations and acronyms
administered items assets, liabilities, revenues or expenses that are controlled by the Australian Government but managed by the Office on the Government’s behalf
Administrator, the the person (conventionally, the longest-serving State Governor) appointed by The Queen to administer the Government of the Commonwealth of Australia when the Governor-General is overseas or ill, or if the Governor-General temporarily absents herself from office, or if the position of Governor-General is vacant
Admiralty House, Sydney the Governor-General’s official residence at Kirribilli in Sydney
Aide-de-Camp an officer of the military who is appointed to act as the honorary military attendant to the Governor-General
ANAO Australian National Audit Office
CEIs Chief Executive’s Instructions
ceremonial sunset world-wide naval tradition of saluting the lowering of the ship’s Ensign at sunset each day on ships in harbour and shore establishments
CPGs the Commonwealth Procurement Guidelines, which set out the Australian Government’s requirements for the procurement of goods and services by agencies
credentials ceremony ceremony in which a newly appointed foreign ambassador or high commissioner to Australia formally presents his or her credentials
Enterprise Agreement wage and working conditions negotiated within an organisation
EPBC Act Environmental Protection and Biodiversity Conservation Act 1999
departmental items assets, liabilities, revenues and expenses that are controlled by the agency in the production of its outputs
FOI Act Freedom of Information Act 1982
gazettal regulations rules, officially approved and published in the Commonwealth of Australia Special Notices Gazette, which sets out service and actions that may qualify citizens for various award types
General Division of the Order of Australia
that section of awards in the Order of Australia through which community members may be recognised
Government House, Canberra
the Governor-General’s official residence at Yarralumla in Canberra
heritage property a property with particular aesthetic, historic, scientific, social or other values, listed on the Commonwealth Heritage List
HRMIS Human Resources Management Information System
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IPS Information Publication Scheme
insignia a symbol or token of status or office, in this context medals and documents associated with an office, honour or award
investiture ceremony in which the Governor-General presents Australian honours and awards
long service awards awards made in recognition of long, diligent or efficient service, usually in uniformed service occupations
meritorious awards awards for which the recipient is assessed as having gone above and beyond normal expectations
NCA National Capital Authority
OH&S occupational health and safety
official activities Constitutional, statutory, ceremonial and public duties undertaken by the Governor-General in carrying out her role
postnominals letters placed after the name of a person to indicate that the individual holds a position, educational degree, accreditation, office, or honour
PricewaterhouseCoopers the Office’s internal audit contractors
State visit a formal visit by a foreign head of state to another nation, at the invitation of that nation’s head of state
142 OFFICE OF THE OFFICIAL SECRETARY TO THE GOVERNOR-GENERAL
Alphabetical index
AAbela, George, 22
accountability and management, 44–55
activities see official activities
address and contact details, 54, inside front cover
Administrator, 19, 140
Admiralty House, Kirribilli, 3, 18, 34
community events, 30 see also receptions and community events
environmental initiatives, 55
heritage strategy, 33, 52, 55
official activities, 18
open days, 30
security management, 34
upkeep, maintenance and management, 2, 18
works of art and other items, 34
advertising and market research, 53
Agency Resource Statement, 71–73
ambassadors and high commissioners, receipt of credentials, 19
anniversary requests, 18
annual report, information about content, inside front cover
apprenticeships, 47, 48
artworks, 34
asset management, 52
audit activities, 46
Audit Committee, 44
Auditor-General see Australian National Audit Office
AusTender, 52
Australia Day Achievement Medallion award winners, 47
Australian Antarctic Medal, 39
Australian Bravery Decorations, 37
awards, 39, 64–65
booklets about, 41
establishment, 59
nominations, 33, 39, 64–65
research for nominations, 39
see also Defence, meritorious and long service awards
Australian Bravery Decorations Council, 37, 39, 59
Australian Defence, meritorious and long service awards, 66 see also Australian Bravery Decorations
Australian Federal Police, 34, 41, 46
Australian Honours and Awards Branch, 2, 3, 33, 37, 39, 41
Australian Honours and Awards System, 2, 36–38 see also Australian Bravery Decorations; Australian Defence, meritorious and long service awards; Order of Australia
Australian Honours and Awards System administration
examination of feasibility of formal review processes, 39
financial performance, 36
performance indicators, 14
performance report, 39–41
Australian National Audit Office, 46, 53
Australian Public Service Code of Conduct and Values, 46
Australian School-based Apprenticeship program, 48
Australian Workplace Agreements, 48
Australiana Fund, 30, 34
awards see Australian Bravery Decorations; Australian Honours and Awards System; Defence, meritorious and long service awards; Order of Australia
awards to staff, 47
BBonsey, Martin, 39
booklets about awards, 41
Branch Operational Plans, 45
Bravery Medal see also Australian Bravery Decorations
briefings prepared, 18
budget see financial performance
business continuity, 46
business plans, 45, 46
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Ccapital works budget, 13
ceremonial activities, 21–25
charities, donations to, 26
Chief Executive see Official Secretary to the Governor-General
Chief Executive’s Instructions, 46, 52
Children’s Medical Research Institute, 30
Christofias, Demetris, 22
code of conduct, 46
Commander-in-Chief activities, 3, 19–20
committees, 44
Commonwealth Disability Strategy, 53
Commonwealth Heritage List, 55
Commonwealth Ombudsman, 46
Commonwealth Procurement Guidelines, 52
communication and information, 32–33
Communications and Media Unit, 32
community engagement, 26 see also patronage of organisations
community events see receptions and community events
competitive tendering and contracting, 53 see also purchasing
congratulatory messages, 33
Constellation Cup, 22
constitutional activities, 19–20
consultants, 52, 70
contact information, inside front cover
contracting see purchasing
corporate governance, 44–46
Corporate Services Branch, 3, 44
correspondence, 2, 18, 33
Council for the Order of Australia, 37, 39, 59
Cox, Kerry, 49
credentials ceremonies, 19, 140
DDato’ Sri Najib Tun Razak, 22
Dauth, John, 21
decision-making powers, 54
Defence, meritorious and long service awards, 66 see also Australian Bravery Decorations
Department of Finance and Deregulation, 52
Department of Foreign Affairs and Trade, 19
Department of Parliamentary Services, 34
Department of the Prime Minister and Cabinet Awards and Culture Branch, 37
Derkley, Evahn, 47
disability strategy, 53
discretionary grants, 53
Distinguished Service Cross, 21
Dohle, Flight Lieutenant Clifford Mitchell, 21
Donaldson, Corporal Mark, 37, 40
Doyle, Murray, 39
Dunn, Norm, 35
Eecologically sustainable development, 55
emergency services awards and medals see also Australian Bravery Decorations
employees see staff
engagement with the Australian community see also patronage of organisations
Enterprise Agreement, 2, 46, 47, 48
Environment Protection and Biodiversity Conservation Act 1999, 18, 33, 55
environmental performance, 55
ethical standards, 46
evaluations and reviews see also audit activities
events see official activities; receptions and community events
Executive and Protocol Branch, 3
Executive Councillor Oaths and Affirmations, 19
exempt contracts, 53
expenses, 73
external scrutiny, 46
FFederal Executive Council, 19
financial management, 52–53
Financial Management and Accountability Act 1997, 44, 46
144 OFFICE OF THE OFFICIAL SECRETARY TO THE GOVERNOR-GENERAL
financial performance, 12–13, 71–73
financial statements, 80–137
audit report, 80–81
preparation of, 44
Financial Statements Sub-Committee, 44
foreign awards for Australian citizens, 41
foreign citizens, honorary Order of Australia awards, 39
fraud control, 45
Fraud Control Plan, 45
freedom of information, 54
Fromelles, France, 24–25
functions and events, official see receptions and community events
fundraising events, 30
future see outlook
Ggardening practices at official properties, 35
George Tupou V, King of Tonga, 22
Government House, Yarralumla, 3
community events see receptions and community events
environmental initiatives, 55
heritage strategy, 33, 52, 55
official activities, 18
open days, 30
school visits, 16, 18, 30
security management, 34
storm damage, 2, 34
upkeep, maintenance and management, 2, 18, 33–34
works of art and other items, 34
Governor- General Act 1974, 44
Governor-General
activities see ceremonial activities; constitutional activities; official activities; receptions and community events; visits by Governor-General
role of, 3
see also Program 1: Support for the Governor-General and Official Activities
Governor-General Act 1974, 3
grants, discretionary, 53
Groves, Sam, 17
Hheads of state and other dignitaries, visits by, 22
health and safety management arrangements, 47, 50, 69
Health and Wellbeing Program, 47
Hellfire Pass, Thailand, 24–25
heritage strategies for Government House and Admiralty House, 18, 33, 55
high commissioners see ambassadors and high commissioners, receipt of credentials
honours and awards see Australian Honours and Awards System
Honours and Awards Branch see Australian Honours and Awards Branch
Houston, Air Chief Marshal Angus, retirement, 28
Huchette, Monsieur Hubert, 21
human resources management, 47–49 see also staff
Hutcheson, Colonel John, 21
IIndigenous employment, 47
Individual Flexibility Arrangements, 48
individual performance and development plans, 45 see also staff training and development
information and communications technology, 45, 52, 53
Information Technology team medallion awards, 47
insignia, 41, 141
internal audit arrangements, 46
international organisations, awards to Australian citizens, 41
International Women’s Day, 29
Internet address, inside front cover
intranet, 47
investitures, 21, 39–41
KKendall, Major Geoff Martin, 21
Key, John, 22
key performance indicators, 14
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LLandscape Management Plan, 2
leadership development see also staff training and development
Leake, Robert, 31
legal services expenditure, 53
letter of transmittal, i
long service and occupational awards see Defence, meritorious and long service awards
MMalkara Special School, 30
management and accountability, 44–55
Management Committee, 44
market research, 53
Marymead, 30
Medal for Gallantry, 21
medals and other investiture items, 41
media coverage, 32
meritorious service awards see Defence, meritorious and long service awards
Mitchell, Elizabeth, 38
NNational Capital Authority, 18
National Disability Strategy, 53
National Emergency Medal, 2, 36
National Gallery of Australia, 34
National Police Service Medal, 2, 36
natural disasters, 11
Nichol, Stephen, 39
nominations for honours and awards see Australian Bravery Decorations; Order of Australia
OOaths and Affirmations of Office, 19
occupational health and safety, 47, 50, 69
Office of the Official Secretary to the Governor-General
financial performance, 12–13
organisational structure, 4
outlook for 2011–12, 2
overview, 3–4
performance trends, 14
official activities, 16, 141 see also visits by Governor-General
Official Establishments Trust, 18
official properties see Admiralty House, Kirribilli; Government House, Yarralumla
Official Secretary to the Governor-General
review by, 2
role of, 3, 54
official visits see visits by Governor-General
Ombudsman, 46
Open Days, 30
operating result, 12
operational plans see plans and planning
Order of Australia, 36–37
awards, 21, 39–40, 60–63
awards to foreign citizens, 39
booklets about, 41
establishment, 59
nominations, 33, 39, 60–63
research for nominations, 38, 39
see also Council for the Order of Australia
organisational review, development and innovation, 50–51
organisational structure, 4
outcome and program, 3
performance report, 13–41
performance summary, 8
performance trend information, 14
resources for, 12–13, 73
outlook, 2
overseas visitors see visiting heads of state and heads of government
overseas visits see visits by Governor-General
overview, 3–4
Ozharvest, 55
146 OFFICE OF THE OFFICIAL SECRETARY TO THE GOVERNOR-GENERAL
Pparliamentary committees, 46
patronage of organisations, 27
pay see remuneration
Payne, Keith, 37, 40
performance development (staff), 48
performance indicators, 14
performance pay, 48
performance report see under Program
philanthropic organisations, patronage of see patronage of organisations
Pillay, Navi, 28
plans and planning
business plans, 45, 46
heritage management, 18, 33, 52, 55
Landscape Management Plan, 2
police awards and medals, 36, 37, 39, 41, 66 see also Australian Bravery Decorations
Portfolio Budget Statements, 3, 45
PricewaterhouseCoopers, 46
Prime Minister, 3
Prime Minister of Australia Affirmation of Office, 19
procurement see purchasing
profiles
Kerry Cox, 49
Norm Dunn, 35
Sam Groves, 17
Robert Leake, 31
Elizabeth Mitchell, 38
Program 1, Support for the Governor-General and Official Activities
financial performance, 15
outcome performance, 8
performance indicators, 14
performance trend information, 14
resources for, 12–13
Program Component 1: Support of the Governor-General
financial performance, 15
key results, 18–35
performance report, 15–35
Program Component 2: Administration of the Australian Honours and Awards System
financial performance, 36
key results, 39–41
performance report, 36–41
property management, 18, 33, 52, 55 see also Admiralty House, Kirribilli; Government House, Yarralumla
Protective Security Coordination Centre, 34
Public Service Act 1999, 46
publications, 41
purchasing, 46, 52, 53, 70
Rreceptions and community events, 16, 18, 28–30
regional centres, visits to, 10–11, 27
remuneration arrangements, 47–48 see also Enterprise Agreement
representational functions see receptions and community events
Resources for Outcomes, 12, 73
reviews and evaluations see also audit activities
risk management, 45
Risk Management Plan, 45
Roberts-Smith, Corporal Ben, 2, 21, 37, 39–40
Ssalaries see remuneration
Sandakan ,Malaysia, 24–25
Satyanand, Sir Anand, 22
school visits, 16, 18, 30
scrutiny see audit activities; external scrutiny
security management, 34, 46
senior executive service remuneration, 47
Smith Family, 30
Social Inclusion Measurement and Reporting Strategy, 53
staff, 48, 67–68
staff training and development, 47, 48
Standing Council on Community, Housing and Disability Services, 53
State Visit to Vietnam, 20
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state visits by heads of state and other dignitaries, 22
storm damage, 2, 34
Strategic Business Plan, 45
Strategic Planning Framework, 45
structure see organisational structure
TTalbot, Steven, 47
tendering see also purchasing
Timor-Leste Solidarity Medal, 41
training see staff training and development
Tyhuis, Clement, 47
UUlysses Motorcycle Club, 28
uniformed occupations honours and awards see also Australian Bravery Decorations
United Nations High Commissioner for Human Rights, 28
Vvaluation of assets, 52
Vice-Regal Heritage Property Master Plan, 18, 33, 52, 55
Victoria Cross for Australia, 2, 21, 37, 39–40
Vietnam, State Visit to, 20
visit by Governor-General, 16
visiting heads of state and heads of government, 22
visits by Governor-General
to Defence forces/establishments, 20, 25
overseas, 20, 22–25
to regional centres in Australia, 10–11, 27
visits to official properties see receptions and community events
WWalter, Lorraine, 47
WalterTurnbull, 46
website, 16, 33
workforce see staff
workplace behaviour, 46
workplace health and safety, 47, 50, 69
works projects at official properties see also Admiralty House, Kirribilli; Government House, Yarralumla
148 OFFICE OF THE OFFICIAL SECRETARY TO THE GOVERNOR-GENERAL
The Governor-General inspects the Escort Squadron at RAAF East Sale before presenting the Governor-General’s Banner to the School of Air Traffic Control on 24 May 2011.
Front cover: The Governor-General meets Alex Graham during a visit to the Technical Aid to the Disabled facility in Northmead, Sydney. Neil Duncan Photography.
Back cover: The Governor-General visits the Australian War Memorial on Remembrance Day 2010.
Inside front: Government House in frost and Admiralty House by night.
Inside back: The Governor-General is greeted by local children in Chinchilla on 7 January 2011 as part of a visit to flood affected areas of Queensland.
The images depicted at section breaks throughout this report are of wildlife from the grounds of Government House.