FINANCIAL MANAGEMENT

AUTOMATING FINANCE

24 AUGUST 201210:30

PRESENTED BY: Scott WatsonWing Financial Analystswatson@capnhq.gov

Intuit PaymentNetwork

Intuit PaymentNetwork Accounts are set up by a Wing Financial

Analyst

https://ipn.intuit.com/

Created as an inexpensive way for small businesses to receive payments electronically

Provides payment links on QuickBooks Invoices

Intuit PaymentNetwork

Receiving Payments Bank to Bank Transfers

$0.50 per transaction to receive payments

Credit Cards 3.25% of the transaction amount

E-commerce Buttons Custom Web Payment Links

Intuit PaymentNetwork

Bank Transfers to Wing

Initial limits on bank transfers received $500.00 Daily Limit $1000.00 Monthly Limit

Limits may be increased as needed Next step: $2,500 Daily Limit Next step: $5,000 Monthly Limit

Intuit PaymentNetwork

Intuit PaymentNetwork Process Wing creates and emails an invoice Once received, members click a

payment link on the emailed invoice

Intuit PaymentNetwork

Invoice recipients will then: Confirm or re-enter amount

Enter email address Address used for payment confirmation only

Enter personal banking information

Bank payments less than $5,000 are usually funded in 1-2 business days. Larger payments are usually funded within 3-5 business days

Automatically records

payments in QuickBooks

Intuit PaymentNetwork

A member may choose: To set up their own personal account

with Intuit Allows for fast payment of subsequent

invoices No personal financial data is kept by CAP

Bank Industry Data Encryption Same company used for tax filings 240,000 merchants use Intuit’s credit card

processing services Processes over 116 million transactions per year

Make a one-time payment

Intuit PaymentNetwork

Accepting Credit Cards:

Must be turned on through the PaymentNetwork

Creates a “Payment Method” option Credit Card Bank Account

Intuit PaymentNetwork

Transaction fees are 3.25% of the transaction amount

Funds are usually remitted to your bank within 3-5 business days

Intuit PaymentNetwork

E-commerce Buttons Create multiple buttons Single button / Multiple amounts

On the Intuit PaymentNetwork Choose a color and tagline The PaymentNetwork generates the

HTML code that you copy to your website

Customizable Use your wing logo and create your own

tagline

Intuit PaymentNetwork

Custom Pay Link Wing website Wing Facebook page Email Message

WingConference2012 https://ipn.intuit.com/pay/

XXWingConference2012

Customizable Use your wing logo and create your own

tagline

Intuit PaymentNetwork

Create Quick Response Codes (QR Codes) to enable payment from mobile devices

Intuit PaymentNetwork

Buttons and Links Requires:

Amount Email address Banking Information

Personal account One-time payment

Intuit PaymentNetwork

Optional: Bank Account Holder Information:

Personal Comment

Intuit PaymentNetwork

Requesting Payment from the Network website Sent through email

Create contacts in your PaymentNetwork Address Book

Deposit into any account Enter amount Customizable Subject or Message Set as recurring

Intuit PaymentNetwork

WeeklyMonthlyEvery two weeks

Discount for using the PaymentNetwork

Intuit PaymentNetwork

Multiple Checking Accounts Invoices Originated from QuickBooks E-commerce Buttons Pay Links

Funds are deposited into the account established as the “Primary” account at the time the payment is made

Payment Requests from the PaymentNetwork

Funds are deposited into the account established as the “Primary” account at the time the request is made

Intuit PaymentNetwork

History and Status

View Recent/All Activity

View Payments

View Requests

Track Status

Intuit PaymentNetwork

Download Payments - “Payments” Only

Intuit PaymentNetwork

.

SmartVault Provides online secure storage for

financial documents that are accessible remotely through a website

PowerPoint available on Capmembers.com website

Ipad App Browse, Search, View and Upload

Documents

.

Secure web-based solution to sign and store documents

Iphone App Allow on-the-go approval

Wing Pilot Finance Report

Location WMIRS

Reports Section > “Wing Pilot Finance Report”

HoursFuel

A MissionB MissionC Missions

WingsRegions

Run reports for one day or up to one year

Wing Pilot Finance Report

Wing Pilot Finance Report

Bill Members for proficiency fuel charges placed on Wing AVcards

Wing Pilot Finance Report

Convert to .csv (Excel) Change rates Add formula: “Sortie Hrs Flown” * “AC

Rate” Calculate new totals

Rates increased by $2.00

Wing Pilot Finance Report & QuickBooks

Run your “Wing Pilot Finance Report”

Hours Fuel

Convert reports to Excel to change rates if need

Bill for member flying time and fuel Weekly or bi-weekly

Reconcile monthly

Unpaid bills are recorded in Accounts Receivable

AUTOMATING FINANCE

Questions?Scott Watson

Wing Financial Analystswatson@capnhq.gov