Finance and Adult Education

What’s up with the money?

The Day Ahead

Why are we here? Why are YOU here? What do you want to know? What knowledge can you share?

Funding Streamswhere does the money come from?

WIA– Titles I, II, III, IV

VATEA ALE WEP Incarcerated Youth EPE EOA/EA Other

Workforce Investment Act (WIA)

Title I— workforce investment systems, one stops, workforce investment boards

Title II– Adult literacy—Adult Education Act Provisions (Adult Ed providers)

Title III—Wagner Peyser (UI) (DOL) Title IV—Rehabilitation Act Provisions

(VESID)

WIA Title II

Competitive dollars To provide adult education and literacy services to

assist adults to become literate and obtain the knowledge and skills necessary for employment and self sufficiency

To assist adults who are parents to obtain the skills necessary to become partners in the education of their children

Assist adults in the completion of a secondary education

WIA II –EL Civics

• To help students become more proficient in English; EFF standards

• Increase awareness of US systems• To achieve competency as family

members, citizens and workers.• Prepare for citizenship

WIA Title II—Corrections Education

For use in local correctional facilities. Provide ABE, GED, ESL instruction for

incarcerated adults. Other related employment preparation

i.e. job readiness

Who gets WIA dollars?

Local school districts BOCES CBO’s, FBO’s Volunteer organizations Libraries Colleges

Forms and Reporting--WIA

FS-20 form NRS Data System Program Information Form Self Review Form http://www.oms.nysed.gov/cafe/guidance.html

VATEA/Perkins

Formula funding / non-competitive. Funds allocated through formulas related to

economically disadvantaged served. To improve the quality of career & tech

education. Prepare for high skill, high wage, high

demand occupations. Integration of challenging academics.

Who gets VATEA/Perkins dollars?

School districts BOCES Community

colleges

Forms and Reporting for VATEA/Perkins

FS-10 for proposed budget FA10A-for amendments FS-10F for final expenditures http://www.oms.nysed.gov/cafe/guidance.html CTEDS—Career & Technical Education Data System

—follow up data– CTEDS 1—July- numbers served July1-June 30– CTEDS 2—February—outcomes from previous year

Adult Literacy Education-ALE

Competitive funding for not-for-profit organizations—non LEA’s

ABE, ESOL, HSE New York State Legislature

Forms & Reporting--ALE

FS-20 for proposed budget NRS data Program Information Form Self Review Form http://www.oms.nysed.gov/cafe/guidance.html

Welfare Education (WEP)

Competitive--LEA’s– Participants eligible for public assistance or food

stamps– Over 16 and out of school.

Dollars being directed to 12 Literacy Zones.

Equivalent of Attendance (EOA)

Out of School Youth– Serve youth 16-20– Local district dollars– Used for GED programs– Can be under Alternative Education– AHSEP, HSEP regulations, definitions– Can leverage with WIA I and II dollars

IncarceratedYouth

Non-competitive Local district in which county facility is located Can contract with BOCES HSE/AHSEP/GED for 16-21 year olds STAC forms with contact hours submitted to the

state through local district Money received by district; paid to contractor Neglected & Delinquent dollars may be used.

Employment Preparation Education (EPE)

Serves those over 21 without a high school diploma

Contact hour reimbursement Rate varies by district and by BOCES EPE Manual NRS data collection NRS Report Card

EPE Manual

Grants Finance Webpage

Redesigned March 2008 Forms, reports Guidance & Information (Fiscal Guidelines,

Q&A) Announcements and reminders Important links (OMB Circulars, EDGAR,

etc.)

Funding Stream Tips

Read the OMB circulars and follow up power point on the web site.

Check web site frequently for new information and updates.

Create a process for tracking time and effort. Keep documentation for all expenditures

(purchases, staffing, etc) for all funding streams. Enroll organization in electronic payment plan

through Office of State Comptroller.

Funding Stream Tips 2

Be aware of your indirect rate and allowable expenditures.

Know the difference between administrative costs vs. indirect.

Know the difference between employees and contractors.

Be aware of definition of “equipment” vs. “supplies.”

Funding Stream Tips 3-Amendments

Review grant expenditures throughout program year to make any needed adjustments in a timely manner.

Submit amendment requests no later than May 1.

Not to be used as part of the close out process.

The number 1 funding tip:

Call SED BEFORE the problem develops!

BUDGETING

Salaries Benefits Classroom supplies Operations &

Maintenance Rental(s) Telephone

Advertising Publications Equipment Professional

development Central office support IT Services

Classroom supplies/Equipment

Testing materials Texts / workbooks Research materials Instructional materials Computers Software

OVERHEAD

Rent Utilities Plowing Lawn care Taxes Daily maintenance IT Support Other internal transfers

Staff

Salaries– Annual increase according

to contract– Annualize hourly expenses

Benefits– FICA– Workmen’s Comp– Unemployment Insurance– Health & Dental insurance– Retiree health insurance– Compensated absences

STAFFING

Instructors Aides Case Managers Support Staff Administrators Central Office

Your partner in financial success—the Business Office!

Who is your contact? What does the

Business Office need? Remember AUDITS What do you need? Required reports Useful reports Regular updates and

meetings

FS-10

Providing the best service for the money---

Be sure you know eligibility requirements allowable expenditures reporting requirements correct forms

for funding streams

Things to consider:

Blending customers Blending funding streams Collaborations as a way to serve customers and

stretch the dollars Providing fee for service programs Allocating resources

– i.e. multiple funding streams supporting salaries– Time / effort logs

Federal requirements—EDGARhttp://www.ed.gov/policy/fund/reg/edgarReg/edgar.html

Self Review Form

Track your progress

Make program improvements

http://emsc.nysed.gov/aewd/forms.shtml

Adult Literacy

Compliance

Self Review Form

Serving adults by maximizing resources…

The mission of adult educators everywhere.