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Management/Confidential

CODE OF ORDINANCES Chapter 20 – PERSONNEL

ARTICLE III. – EMPLOYEE BENEFITS

DIVISION 2. – COMPENSATION OR PAY PLAN

Sec. 20-67. Longevity pay.

(a) Regular fulltime employees, both nonclassified and classified, who have served as such

continuously for five (5) or more full years shall receive an annual longevity payment in

accordance with the following schedule:

(1) Employee employed on or before February 28, 1987.

Total Continuous Service

Annual Longevity Payment (percent of annual salary)

5 through 9 years 2½

10 through 14 years 5

15 through 19 years 7½


25 or more years 12½

(2) Employee hired on or after March 1, 1987.

Service in Employment Category

Amount Per Year for Each Year of

Continuous Service

Management category I $264.00

Management category II 234.00

Management category III 204.00

Management category IV 141.00

Management category V 129.00

Nonexempt category 129.00

Service in each employment category will be calculated on a whole-month basis. If an employee

has served at least half of the calendar days of a month in an employment category, the whole

month will be credited in that category.

CODE OF ORDINANCES Chapter 20 – PERSONNEL

ARTICLE III. – EMPLOYEE BENEFITS

DIVISION 2. – COMPENSATION OR PAY PLAN

(b)

In the event a regular fulltime employee is or has been on an authorized unpaid leave of

absence or has been suspended, dismissed or laid off after having qualified for longevity

pay, such employee shall receive a pro rata cash payment based on a computation of

those months during which he was actually present for duty during the year for which

payment is to be made. Provided, however, that an employee not on duty and not

working due to an injury incurred on the job or a Service-connected disability shall

receive credit for longevity pay which would normally have accrued to him as if the

employee had been on duty and working; provided further, however, that in no event

shall such injured or disabled employee receive credit for nor shall longevity pay accrue

after the expiration of twelve (12) calendar months from the date of inception of such

injury or disability if the employee has not returned to work within such twelve-month

period.

(c)

Continuous fulltime Service shall be computed through October 31 of the year in which

payment is to be made. Payment shall be made on or about December 1 of each year.

(d)

Notwithstanding anything contained in this section to the contrary, Schedule I and

Schedule II employees hired on or after October 1, 2012, shall not receive any longevity

payment.

Sec. 20-81. Compensation supplemental to Retirement benefits.

Employees hired on or before January 4, 1989 who receive Retirement benefits from

either the police and Firefighters' Retirement System or the general employees' Retirement

System shall be eligible for supplemental compensation upon Retirement, as that term is

utilized in section 20-129 or section 20-110 of the respective Retirement Systems, as same

may be amended from time to time, provided and to the extent that their Retirement benefits

have otherwise been limited by operation of Section 415 of the Internal Revenue Code. Such

supplemental compensation shall be in the form of a life annuity, payable in equal monthly

installments in an amount which shall be calculated as follows:

(1)

Members of the police and Firefighters' Retirement System. By determining

(prior to imposition of the limitations imposed at Retirement by Section 415,

I.R.C.) the monthly benefits accrued upon Retirement as specified under this

Code section 20-129, as same may be amended from time to time, and by

deducting therefrom one-twelfth (1/12th) of the annual limitations imposed at

the time of Retirement by operation of Section 415, I.R.C.

(2)

Members of the general employees' Retirement System. By determining

(prior to imposition of the limitation imposed at Retirement by Section 415,

I.R.C.) the monthly benefits accrued upon Retirement as specified under this

Code section 20-110, as same may be amended from time to time, and by

deducting therefrom one-twelfth (1/12th) of the annual limitations imposed at

the time of Retirement by operation of Section 415, I.R.C.

FOP (includes Sergeants)

ARTICLE 20 - LONGEVITY PAY

Section 1. Each regular full-time employee who has served as such continuously for five (5) or more full years shall receive an annual longevity payment on or before December 1 of each calendar year in accordance with the following schedule:

Total Continuous Service Annual Longevity Payment

5 through 9 years 2.5% of annual salary

10 through 14 years 5% of annual salary

15 through 19 years 7.5% of annual salary


25 or more years 12.5% of annual salary

("Annual Salary", as used in this Article, shall mean the employee's base salary, excluding any benefit payment or extra compensation received.)

Continuous full-time service shall be computed through October 31 of the year in which payment is made.

Section 2. Employees hired on or after February 1, 1990, shall be eligible for longevity pay in accordance with Section 1, except that the annual longevity payment shall not exceed ten percent (10%) of annual salary.

Section 3. Each regular full-time employee hired after February 18, 1993, and has served as such continuously for five (5) or more full years, shall receive an annual longevity payment on or before December 1 of each calendar year in accordance with the following schedule:


5 through 9 years $1,095.00



20 through 24 years $2.745.00

25 or more years $3,295.00

Section 4. Employees hired on or after October 1, 2004, shall not be eligible for a longevity payment.

ARTICLE 39 – VACATION LEAVE

Section 1. The City converted from its daily vacation leave accrual program to an hourly leave accrual program. This conversion from the daily to hourly leave accrual program is not intended to

change the amount of vacation leave an employee is eligible to earn in a twelve month period, rather it is intended to simplify the administration of the vacation leave accrual program.

Section 2. Eligibility – Each full-time employee shall earn vacation leave at the rate shown below, per years of continuous service.

VACATION LEAVE ACCRUAL TABLES

FOP

Years of

Service

Hours earned

for every hour paid

Hours earned

per Biweekly

Pay Period (if all hours paid)

Max (hrs)

FOP K-9

(43 hrs)

Years of

Service

Hours earned

for every hour paid

Hours earned

per Biweekly

Pay Period (if all hours paid)

Max

(hrs)

<05 0.05775 4.62 384.00 <05 0.05372 4.62 384.00

05 0.06163 4.93 392.00 05 0.05733 4.93 392.00

06 0.06650 5.24 408.00 06 0.06093 5.24 408.00

07 0.06925 5.54 424.00 07 0.06442 5.54 424.00

08 0.07313 5.58 440.00 08 0.06802 5.85 440.00

09 0.07700 6.16 456.00 09 0.07163 6.16 456.00

10 0.08088 6.47 472.00 10 0.07523 6.47 472.00

11 0.08463 6.77 488.00 11 0.07872 6.77 488.00

12 0.08850 7.08 504.00 12 0.08233 7.08 504.00

13 0.09238 7.39 520.00 13 0.08593 7.39 520.00

14 0.09625 7.70 536.00 14 0.08953 7.70 536.00

15 0.09625 7.70 544.00 15 0.08953 7.70 544.00

>15 0.09625 7.70 544.00 >15 0.08953 7.70 544.00

Section 3. The Police Chief shall make every effort to ensure that earned vacation leave is used on a current yearly basis in order to provide employees with vacation and proper rest and relaxation. However, employees may, at their option, accrue vacation leave to a maximum of the leave earned in two (2) anniversary years.

Section 4. Annual leave is intended to be used to provide a periodic vacation. However, earned vacation leave may be used for any other purpose when authorized by the Police Chief. Vacation leave will only be used with the prior approval of the Police Chief and shall not be authorized prior to the time it is earned by the employee. Vacation leave shall not be unreasonably denied. The supervisor’s primary concern will be manpower and assignments when approving vacations. As manpower allocation and demands for service differ between shifts, districts and divisions, the number of employees allowed on vacation at any given time on any shift will not be limited by a fixed number. The final appeal of a complaint will be at the Major level in the Operations Bureau and at the Captain level in the Investigative and Support Services Bureaus. Vacation leave shall not be granted to employees with less than six (6) months of continuous service.

Section 5. Holidays occurring while an employee is on vacation leave shall not be charged against the employee’s vacation leave balance.

Section 6. The minimum charge for vacation leave shall be in units of one quarter (1/4) hour.

Section 7. In the event of a resignation in good standing, the employee shall be paid for any unused vacation leave. In the event of a layoff, the employee shall have the option of being paid for any unused vacation leave. In the event of the death of the employee, the beneficiary, estate, or other designee as provided by law shall be paid for any unused vacation at the employee’s current rate of pay.

ARTICLE 40 – SICK LEAVE

Section 1. Purpose – The City of Fort Lauderdale grants Sick Leave to eligible employees to provide continued income during employee illness. Sick Leave shall not be considered a right to be used at the employee’s discretion but rather a privilege which shall be allowed only in a case of personal illness or disability, legal quarantine because of exposure to contagious disease, or in the case of illness in the immediate family. No more than ten (10) working days in any calendar year may be taken as Sick Leave because of illness in the immediate family, known as Family Sick Leave.

The employee’s immediate family is defined as the employee’s spouse, domestic partner, children, mother, father, sister, brother, grandparents, and parents-in-law.

The terms “parents”, “mother” and “father” means biological or adoptive parents of the employee and domestic partner or any individual who stood in place of a parent, charged factitiously with a parent’s rights, duties, and responsibilities.

The term “children” means a biological, adopted, or foster child, a step-child, a legal ward, or a child of a person who is standing in place of a parent, charged factitiously with a parent’s rights, duties and responsibilities.

The term “spouse” means a husband or wife; the term “domestic partner” means a person whose relationship with the employee meets the eligibility criteria for domestic partner status established by the City and who has executed and filed the required affidavit with the City’s Risk Management Division attesting to satisfaction of the eligibility requirements.

Section 2. Leave Accrual - The City converted from its daily sick leave accrual to an hourly leave accrual program. This conversion from the daily to hourly leave accrual program is not intended to change the amount of sick leave an employee is eligible to earn in a twelve month period, rather it is intended to simplify the administration of the sick leave accrual program.

Section 2.1 All permanent and probationary full-time employees shall earn sick leave at the rate of .04625 hours leave for each hour worked in the normal forty (40) hour work week. For example, an employee earns 1.85 hours sick leave after working one normal forty (40) hour work week. Days worked shall include days for which leave with pay was authorized. The maximum sick leave earned during one year shall not exceed ninety-six (96) hours.

Section 3. Unlimited Accumulation – Employees whose anniversary date of employment is prior to October 1, 1977, shall be eligible to accumulate an unlimited number of accrued Sick Leave days.

Section 4. 720 hours Limitation – A maximum of seven hundred twenty (720) hours of sick leave only will be permitted to accrue at any time for employees whose anniversary date of employment is October 1, 1977, or anytime thereafter. For employees hired on or after October 1, 1977, however, Sick Leave may be accrued in excess of the seven hundred twenty (720) hours limit, provided that such additional hours may be used only for sickness and may not be converted to be uses as vacation or paid for upon termination of employment in accordance with Sections 11 and 12 of this Article.

Section 5. Conversion of Sick Leave – Conversion of Sick Leave is permitted, however, the first thirty (30) days (240 hours) of accrued Sick Leave are not subject to these conversion privileges.

A. An employee with at least two hundred forty (240) hours but less than seven hundred twenty (720) hours of accrued Sick Leave as of their anniversary date, may convert the unused balance of any Sick Leave earned in the previous anniversary year, but not more than 48 hours, to either forty eight (48) hours to be used as Vacation Leave (subject to approval of the employee’s department employee with at least two hundred forty (240) hours but less than seven hundred twenty (720) hours of accrued Sick Leave as of their anniversary date, may convert the unused balance of any Sick Leave earned in the previous anniversary year, but not more than 48 hours, to either forty eight (48) hours to be used as Vacation Leave (subject to approval of the employee’s department head) or to a cash payment payable at the rate of fifty percent (50%) of the employee’s current rate of pay.

B. An employee with at least seven hundred twenty (720) hours of accrued Sick Leave as of their anniversary date may convert the unused balance of any Sick Leave earned in the previous anniversary year not to exceed ninety six (96) hours to be uses as Vacation Leave subject to the approval of the Police Chief or to a cash payment payable at the rate of fifty percent (50%) of the employee’s current rate of pay.

C. All hours resulting from a conversion of Sick Leave must be taken prior to the employee’s next anniversary date, retirement, or separation from City employment. If the employee does not so utilize such hours, such leave shall remain as Sick Leave at the original value thereof.

Section 6. Leave Requirements – In order to be granted Sick Leave with pay, an employee must meet the following conditions:

A. Notify the immediate supervisor not later than two (2) hours after the beginning of the scheduled workday of the reason for such employee’s absence, or within lesser limits if required by the Police Chief. Failure to comply with the above may be permitted should the circumstances for such failure be warranted.

B. Permit such medical examination, nursing visit, or inquiry which the City deems desirable.

C. File a written request for such Sick Leave on the form and in the manner to be prescribed and submit, where reasonable and if requested by the Police Chief, a medical certificate signed by a physician stating that the employees is/was unable to work and upon returning to work that the employee is again physically able to perform the required duties.

Section 7. Claiming Sick Leave when physically fit shall be cause for dismissal.

Section 8. Sick Leave pay will be paid at the employee’s current basic rate of pay at the time which the employee is incapacitated due to illness or injury. The minimum charge for Sick Leave shall be in units of one-quarter (1/4) hour.

Section 9. Sick Leave pay will be normally paid at the same rate as a regular workday, except in those instances where other City benefits, excluding Social Security, may supplement. In such instances, the City Manager shall maintain the uniform formula for Sick Leave pay amount and use to preclude payments in excess of regular pay.

Section 10. An employee whose employment is terminated or who retires while in good standing shall be paid twenty-eight percent (28%) of the unused accrued sick leave hours at his/her final rate of pay. Employees whose employment is terminated or retires not in good standing shall not be paid for any unused accrued sick leave hours.

Section 11. Notwithstanding Section 10, an employee, hired prior to January 1, 1985, upon termination from City employment in good standing, shall be paid for unused Sick Leave in accordance with the following schedule:

10 Years of Service or Less 25% of Rate of Accrual

Greater than 10 Years of Service

but Less than 20 Years 45% of Rate of Accrual

20 Years or More 65% of Rate of Accrual

Retiring employees may convert up to ninety-six (96) hours of accrued Sick Leave to be used as final vacation leave in accordance with the following schedule:

10 Years of Service or Less 4 hours used as vacation leave for every eight (8) hours of Sick Leave

Greater than 10 years of service 5.20 hours used as vacation leave for

but less than 20 years every eight (8) hours of sick leave

20 Years or More 6.4 hours used as vacation leave for

every eight (8) hours of sick leave

Section 12. Voluntary Employees’ Beneficiary Association (VEBA) - Upon the Union establishing a VEBA and the City’s receipt of proof of an application for an IRS determination letter confirming compliance with applicable provisions of the Code, and implementation of the pension changes contained in Article 46 such that the City’s required contribution to the Retirement System for the 2013-14 plan year is reduced by the entire balance of the Chapter 185 premium tax revenue reserve account in the Retirement System on December 31, 2013, the City will contribute an amount equivalent to the entire balance of the Chapter 185 premium tax revenue reserve account in the Retirement System on December 31, 2013. Additionally, when a bargaining unit member reaches normal retirement and separates from the City, seventy five percent (75%) of his/her accrued vacation and sick leave payout will be placed in the VEBA.

However, the Union shall indemnify and hold the City harmless from any financial implications related to any deposit to the VEBA prior to the date of the confirmation letter. The Union shall be responsible for any taxes, fines or fees related to any deposit made prior to the IRS confirmation letter should the VEBA not be in compliance with the IRS Code.

Each party shall be responsible for their own administrative costs, including start-up costs.

FOP (includes Captains & Lieutenants)


Section 1 Bargaining unit members who have served such continuously for five (5) or more full years shall receive an annual longevity payment in accordance with the following schedule:

(a) Employee employed on or before February 28, 1987:

Annual Longevity Payment

Total Continuous Service (percent of annual salary)

5 through 9 years 2-1/2




25 or more years 12-1/2

(b) Employee hired on or after March 1, 1987:

Amount Per Year for Each

Service in Employment Category Year of Continuous Service

Lieutenant $204.00

Captain $204.00

Management Category III $204.00

Management Category IV $141.00

Management Category V $129.00

Non-exempt Category $129.00

Service in each employment category will be calculated on a whole-month basis. If an employee has served at least half of the calendar days of a month in an employment category, the whole month will be credited in that category.

Section 2 In the event a regular full-time employee is or has been on an authorized unpaid leave of absence or has been suspended, dismissed or laid off after having qualified for longevity pay, such employee shall receive a pro rata cash payment based on a computation of those months during which he/she was actually present for duty during the year for which payment is to be made. Provided, however, that an employee not on duty and not working due to an injury incurred on the job or a service-connected disability shall receive credit for longevity pay which would normally have accrued to him/her as if the employee had been on duty and working; provided further, however, that in no event shall such injured or disabled employee receive credit for nor shall longevity pay accrue after the expiration of twelve (12) calendar months from the date of inception of said injury or disability if the employee has not returned to working within such twelve-month period.

Section 3 Continuous full-time service shall be computed through October 31 of the year in which payment is to be made. Payment shall be made on or about December 1 of each year.

Section 4 Regular full-time employees hired on or after October 1, 2004, shall not be eligible for any longevity benefits.

ARTICLE 39 - VACATION LEAVE

Section 1 The City converted from its daily vacation leave accrual program to an hourly leave accrual program. This conversion from the daily to hourly leave accrual program is not intended to change the amount of vacation leave an employee is eligible to earn in a twelve month period, rather it is intended to simplify the administration of the vacation leave accrual program.

Section 2 Eligibility - Each full-time employee shall earn vacation leave at the rate shown below, per years of continuous service.

VACATION LEAVE ACCRUAL TABLE

Employee Group

Years of Service

Hours earned for every hour

paid

Hours earned for Pay Period (if all hours

paid)

Maximum (hrs)

Police Mgmt

<05 0.05775 4.62 384.00

05 0.06163 4.93 392.00

06 0.06550 5.24 408.00

07 0.06925 5.54 424.00

08 0.07313 5.85 440.00

09 0.07700 6.16 456.00

10 0.08088 6.47 472.00

11 0.08463 6.77 488.00

12 0.08850 7.08 504.00

13 0.09238 7.39 520.00

14 0.09625 7.70 536.00

15 0.09625 7.70 544.00

>15 0.09625 7.70 544.00

Section 2.1 The Police Chief shall make every effort to ensure that earned vacation leave is used on a current yearly basis in order to provide employees with vacation and proper rest and relaxation.

However, employees may, at their option, accrue vacation leave to the maximum earned in two (2) anniversary years.

Section 3 Annual leave is intended to be used to provide a periodic vacation. However, earned vacation leave may be used for any other purpose when authorized by the Police Chief. Vacation leave will only be used with the prior approval of the Police Chief and shall not be authorized prior to the time it is earned by the employee. Vacation leave shall not be granted to employees with less than six (6) months of continuous service.

Section 4 Holidays occurring while an employee is on vacation leave shall not be charged against the employee's vacation leave balance.

Section 5 The minimum charge for vacation leave shall be in units of one- quarter (1/4) hour.

Section 6 In the event of a resignation in good standing, the employee shall be paid for any unused vacation leave. In the event of a layoff, the employee shall have the option of being paid for any unused vacation leave. In the event of the death of the employee, the beneficiary, estate, or other designee as provided by law shall be paid for any unused vacation at the employee's current rate of pay.

Section 7 Beginning January 1 of each year, each Captain shall receive forty eight (48) “Captain” hours. These hours must be used in the calendar year, or the employee may elect the option of accepting cash payment at seventy-five percent (75%) of the current rate of pay.

An employee appointed to the Police Captain rank after January 1st, shall receive a prorated amount of “Captain” hours for each full month served as a Police Captain during that year.

Section 8 Upon termination of employment with the City for any reason, employees who have completed six (6) or more months of continuous service will be paid for all accrued, unused vacation at the rate of pay in effect at the time of termination. Accrued, unused “Captain” days earned under Section 7 of this Article will be paid at seventy-five percent (75%) of the rate of pay in effect at the time of termination.

ARTICLE 40 - SICK LEAVE

Section 1 Purpose - The City of Fort Lauderdale grants Sick Leave to eligible employees to provide continued income during employee illness. Sick Leave shall not be considered a right to be used at the employee's discretion but rather a privilege, which shall be allowed only in a case of personal illness or disability, legal quarantine because of exposure to contagious disease, or in the case of illness in the immediate family. No more than ten (10) working days in any calendar year may be taken as Sick Leave because of illness in the immediate family known as Family Sick Leave.

The employee's immediate family is defined as the employee's spouse, domestic partner, children, mother, father, sister, brother, grandparents, and parents-in-law.

The terms “parents”, “mother” and “father” means biological or adoptive parents of the employee and domestic partner or any individual who stood in place of a parent, charged factitiously with a parent’s rights, duties, and responsibilities.

The term “children” means a biological, adopted, or foster child, a step-child, a legal ward, or a child of a person who is standing in place of a parent, charged factitiously with a parent’s rights, duties and responsibilities.


Section 2 Leave Accrual - The City converted from its daily sick leave accrual to an hourly leave accrual program. This conversion from the daily to hourly leave accrual program is not intended to change the amount of sick leave an employee is eligible to earn in a twelve month period, rather it is intended to simplify the administration of the sick leave accrual program.


Section 3 Unlimited Accumulation - Employees whose anniversary date of employment is prior to October 1, 1977, shall be eligible to accumulate an unlimited number of accrued Sick Leave days.

Section 4 720 hours Limitation - A maximum of seven hundred twenty (720) hours of sick leave only will be permitted to accrue at any time for employees whose anniversary date of employment is October 1, 1977, or anytime thereafter. For employees hired on or after October 1, 1977, however, Sick Leave may be accrued in excess of the seven hundred twenty (720) hours limit, provided that such additional hours may be used only for sickness and may not be converted to be used as vacation or paid for upon termination of employment in accordance with Sections 11 and 12 of this Article.

Section 5 Conversion of Sick Leave - Conversion of Sick Leave is permitted, however, the first thirty (30) days (240 hours) of accrued Sick Leave are not subject to these conversion privileges.

A. An employee with at least two hundred forty (240) hours but less than seven hundred twenty (720) hours of accrued Sick Leave as of their anniversary date, may convert the unused balance of any Sick Leave earned in the previous anniversary year, but not more than 48 hours, to either forty eight (48) hours to be used as Vacation Leave (subject to approval of the employee's department head) or to a cash payment payable at the rate of fifty percent (50%) of the employee's current rate of pay.

B. An employee with at least seven hundred twenty (720) hours of accrued Sick Leave as of their anniversary date may convert the unused balance of any Sick Leave earned in the previous anniversary year not to exceed ninety six (96) hours to be used as Vacation Leave subject to the approval of the Police Chief or to a cash payment payable at the rate of fifty percent (50%) of the employee's current rate of pay.

C. All hours resulting from a conversion of Sick Leave must be taken prior to the employee's next anniversary date, retirement, or separation from City employment. If the employee does not so utilize such hours, such leave shall remain as sick leave at the original value thereof.

Section 6 Leave Requirements - In order to be granted Sick Leave with pay, an employee must meet the following conditions:

A. Notify the immediate supervisor not later than two (2) hours after the beginning of the scheduled workday of the reason for such employee's absence, or within lesser limits if required by the Police Chief. Failure to comply with the above may be permitted should the circumstances for such failure be warranted.


C. File a written request for such Sick Leave on the form and in the manner to be prescribed and submit, where reasonable and if requested by the Police Chief, a medical certificate signed by a physician stating that the employee is/was unable to work and upon returning to work that the employee is again physically able to perform the required duties.

Section 7 Claiming Sick Leave when physically fit shall be cause for dismissal.

Section 8 Sick Leave pay will be paid at the employee's current basic rate of pay at the time which the employee is incapacitated due to illness or injury. The minimum charge for Sick Leave shall be in units of one-quarter (1/4) hour.

Section 9 Sick Leave pay will be normally paid at the same rate as a regular workday, except in those instances where other City benefits, excluding Social Security, may supplement. In such instances, the City Manager shall maintain the uniform formula for Sick Leave pay amount and use to preclude payments in excess of regular pay.

Section 10 An employee whose employment is terminated while in good standing or retires shall be paid for twenty eight (28%) of the unused accrued sick leave hours at his/her final rate of pay. Employees whose employment is terminated or retires not in good standing shall not be paid for any unused accrued sick hours.

Section 11 Retiring employees may convert accrued Sick Leave to be used up to ninety-six (96) hours as final vacation leave in accordance with the following schedule:

10 Years of Service or Less 4 hours used as vacation leave for every eight (8) hours of sick leave

Greater than 10 years of service 5.20 hours used as vacation leave for every eight (8) hours

but less than 20 years of sick leave

20 Years or More 6.4 hours used as vacation leave for every eight (8) hours

of sick leave

Section 12 Voluntary Employees’ Beneficiary Association (VEBA) - Upon the Union establishing a VEBA and the City’s receipt of proof of application for an IRS determination letter confirming compliance with applicable provisions of the Code, and implementation of the pension changes contained in Article 46 such that the City’s required contribution to the Retirement System for the 2013-14 plan year is reduced by the entire balance of Chapter 185 premium tax revenue reserve account in the Retirement System on December 31, 2013, the City will contribute an amount equivalent to the entire balance of the Chapter 185 premium tax revenue reserve account in the Retirement System on December 31, 2013. Additionally, when a bargaining unit member reacher normal retirement and seperated from the City, seventy five (75%) of his/her accrued vacation and sick leave payout will be place in the VEBA.

However, the Union shall indemnify and hold the City harmless from any financial implications related to any deposit to the VEBA prior to the date of the confirmation letter. The Union shall be responsible for any taxes, fines or fees related to any deposit made prior to the IRS confirmation letter should the VEBA not be in compliance with the IRS Code.

Each party shall be responsible for their own administrative costs, including start-up costs.

Teamsters


Section 1. Eligibility – All full time employees shall accrue vacation leave, as provided in the Vacation Accrual Schedule in Section 4 of this Article, while the employee is in a regular pay status, which is defined as regularly scheduled hours worked in the employee’s normal forty (40) hour work week.

For example, an employee with one year of service accrues vacation leave at an hourly rate of .05775 and therefore earns 2.31 hours of vacation leave after working one normal forty (40) hour week. Accrual of longevity vacation leave shall begin on the employee’s anniversary date.

Section 2. Longevity Vacation Leave - As provided in the Vacation Accrual Schedule in Section 4 of this Article, employees with five (5) years or more of service begin to accrue leave at the higher rate on the anniversary date of their employment.

For example, an employee whose anniversary date is May 8th and accrues vacation leave at the rate of .05775 per hour and begins to accrue at the rate of .06163, as of May 8th and five (5) years service; at the hourly rate of .06550 beginning May 8th and six (6) years service, and so on, to a maximum hourly rate of .09625, beginning May 8th and 14 or more years service.

Section 3. Regular pay status includes time for which leave with pay is authorized. An employee utilizing sick and/or vacation leave to supplement Workers’ Compensation or City disability compensation to the extent necessary to equal the employee’s regular bi-weekly salary shall be considered to be in a regular pay status for purposes of earning vacation leave.

Vacation leave cannot accrue while the employee is in a non-pay status, except that unpaid suspensions forty (40) hours or less are considered periods of pay status for purposes of vacation leave accrual.

Section 4.

VACATION ACCRUAL SCHEDULE

Years

of

Continuous Service

*Maximum Vacation

Days/Hours

Earned

Per Year

Hourly

Accrual Rate

Maximum

Accrued

Days/Hours Vacation Leave

Less than 5 15/120 .05775 30/240

5 16/128 .06163 32/256

6 17/136 .06550 34/272

7 18/144 .06925 36/288

8 19/152 .07313 38/304

9 20/160 .07700 40/320

10 21/168 .08088 42/336

11 22/176 .08463 44/352

12 23/184 .08850 46/368

13 24/192 .09238 48/384

14 or more 25/200 .09625 50/400

*The total for Maximum Earned Vacation Days/Year includes the three (3) Personal Holidays converted to vacation leave.

Section 5. Each department head should make every effort to ensure that earned vacation leave is used on a current yearly basis in order to provide employees with vacation and proper rest and relaxation.

However, employees may, at their option, accrue vacation leave to a maximum of the leave as provided in the Vacation Accrual Schedule in Section 4 of this Article.

Section 6. Annual leave is intended to be used to provide a periodic vacation. However, earned vacation leave may be used for any other purpose when authorized by the department head. Vacation leave will only be used with the prior approval of the department head and shall not be authorized prior to the time it is earned by the employee. However, such vacation leave shall not be unreasonably denied. Vacation leave shall not be granted to employees with less than six (6) months of continuous service.

Section 7. Holidays occurring while an employee is on vacation leave shall not be charged against the employee's vacation leave balance.

Section 8. The minimum charge for vacation leave shall be in units of one quarter (1/4) hour.

Section 9. Any employee wishing to leave the City in good standing shall submit to the department head at least two (2) weeks before leaving a written resignation stating the date the resignation shall become effective and the reason for leaving. In the event of a resignation in good standing, the employee shall be paid for any unused vacation leave. In the event of a layoff the employee shall have the option of being paid for any unused vacation leave. In the event of the death of the employee, the beneficiary, estate, or other designee as provided by law shall be paid for any unused vacation at the employee's current rate of pay. In the event that an employee is discharged from City service, the employee shall be paid for any unused vacation leave, as long as the employee has been employed by the City for six (6) or more months.

Section 10. Certain employees whose work schedules do not allow for the observance of holidays shall be credited with vacation days equal to the number of holidays listed in Article 35, "Holidays". These additional vacation days will be credited in the month the holiday occurs. Such employees will have their vacation maximum adjusted to reflect these credited days.

ARTICLE 37- SICK LEAVE

Section 1.1 Purpose - The City of Fort Lauderdale grants sick leave to eligible employees to provide continued income during employee illness. Sick leave shall not be considered a right to be used at the employee's discretion, but rather a privilege which shall be allowed only in a case of personal illness or disability, legal quarantine because of exposure to contagious disease, or in the case of illness in the

immediate family. No more than eighty (80) hours in any calendar year may be taken as sick leave because of illness in the immediate family.

The employee's immediate family is defined as the employee's spouse, domestic partner, children, parents, sister, brother, parents-in-law, sister-in-law, brother-in-law, grandparents and children, parents, sister, brother, and grandparents of the domestic partner.

The term “parents” means biological parents of the employee and domestic partner or any individual who stood in place of a parent, charged factitiously with a parent's rights, duties, and responsibilities.

The term “children” means a biological, adopted or foster child, a step child, a legal ward, or a child of a person who is standing in place of a parent, charged factitiously with a parent's rights, duties and responsibilities.


Section 1.2 Family and Medical Leave Act (FMLA) is available to eligible employees in accordance with federal guidelines and shall include domestic partner. Please see the City’s Policy and Standards Manual (PSM) Chapter 6.2.5.

Section 1.3 The City may require such medical examination, nursing visit, or inquiry which the City deems desirable.

Section 2. Leave Accrual - All permanent and probationary full-time employees shall earn sick leave at the rate of .04625 hours leave for each hour worked in the normal forty (40) hour workweek. For example, an employee earns 1.85 hours sick leave after working one normal forty (40) hour workweek. Days worked shall include days for which leave with pay was authorized. The maximum sick leave earned during one year shall not exceed ninety-six (96) hours. Sick leave earned on October 1, 1977, and thereafter shall accrue at the rate of pay in effect at the time such leave is earned. All sick leave accrued prior to October 1, 1977, shall accrue at the rate of pay in effect as of October 1, 1977.

An employee utilizing sick and/or vacation leave to supplement Workers’ Compensation or City disability compensation to the extent necessary to equal the employee’s regular bi-weekly salary shall be considered to be in a regular pay status for purposes of earning sick leave.

Sick leave cannot accrue while the employee is in a non-pay status, except that unpaid suspensions of forty (40) hours or less are considered periods of pay status for purposes of sick leave accrual.

Section 3.0 Conversion of Sick Leave - Conversion of sick leave is permitted; however, the first two hundred and forty (240) hours of accrued sick leave are not subject to these conversion privileges. Any conversion of sick leave to be used as vacation leave is at the sole discretion of the department head who will review requests to convert vacation leave based upon the department's staffing and operational needs.

Section 3.1 An employee with over two hundred and forty (240) hours but less than seven hundred and twenty (720) hours of accrued sick leave at the time of his/her anniversary date may convert the unused balance of any sick leave earned in the previous anniversary year, but not more than forty-eight (48) hours, to either forty-eight (48) hours of leave to be used as vacation (at the sole discretion of the department head) or to a cash payment payable at the rate of fifty percent (50%) of the employee's current rate of pay.

Section 3.2 All leave resulting from a conversion of sick leave must be taken prior to the employee's next anniversary date, retirement, or separation from City employment. If the employee does not so utilize such leave, such leave shall remain as sick leave at the original value thereof.

Section 3.3 Unlimited Accumulation - An employee whose anniversary date of employment is prior to October 1, 1977, shall be eligible to accumulate an unlimited number of accrued sick leave days.

An employee hired prior to October 1, 1977, with seven hundred and twenty (720) hours of accrued sick leave may convert the unused balance of any sick leave earned in the previous anniversary year not to exceed ninety-six (96) hours of leave to be used as vacation (at the sole discretion of the department head) or to a cash payment payable at the rate of fifty percent (50%) of the employee's current rate of pay.

Section 3.4 Seven hundred and twenty (720) hours limitation - A maximum of seven hundred and twenty (720) sick leave hours only will be permitted to accrue at any time for employees whose anniversary date is October 1, 1977, or any time thereafter. In order for employees to accumulate seven hundred and twenty (720) hours for sick leave usage a cap of eight hundred and sixteen (816) hours will be established. The seven hundred and twenty (720) hours maximum will apply to any payment of accrued sick leave upon termination or retirement as provided in this Article.

An employee hired on or after October 1, 1977, with above seven hundred and twenty (720) hours but below eight hundred and sixteen (816) hours of accrued sick leave at the time of his/her anniversary date may convert the unused balance of any sick leave earned in the previous anniversary year to leave to be used as vacation on a one to one basis not to exceed ninety-six (96) hours of vacation leave (at the sole discretion of the department head) or to a cash payment payable at the rate of fifty percent (50%) of the employee's current rate of pay.

On the date an employee reaches eight hundred and sixteen (816) hours of accrued sick leave, conversion of ninety-six (96) hours accrued sick leave will be automatically made to cash payment payable at the rate of fifty percent (50%) of the employee's current rate of pay.

Section 4. Leave Requirements - In order to be granted sick leave with pay, an employee must meet the following conditions:

A. Notify the immediate supervisor not later than two (2) hours after the beginning of the scheduled workday of the reason for such employee's absence, or within lesser limits if required by the department head. Failure to comply with the above may be permitted should the circumstances for such failure be warranted.


C. File a written request for such sick leave on the form and in the manner to be prescribed, and submit, where reasonable and if requested by the department head, a medical certificate signed by a physician stating the employee is/was unable to work and upon retuning to work that the employee is again physically able to perform the required duties.

Section 5. Claiming sick leave when physically fit shall be cause for discipline up to and including dismissal.

Section 6. Sick leave taken because of illness or injury or converted to vacation or to a cash payment shall utilize the most recently accrued sick leave. Sick leave pay will be paid at the employee's current basic rate of pay at the time which the employee is incapacitated due to illness or injury. The minimum charge for sick leave shall be in units of one-quarter (1/4) hour.

Section 7. Sick leave pay will be normally paid at the same rate as a regular workday, except in those instances where other City benefits, excluding Social Security, may supplement. In such instances, the City Manager shall maintain the uniform formula for sick leave pay amount and use to preclude payments in excess of regular pay.

Section 8. Payment for unused sick leave shall be made to employees hired on or after April 10, 1983, whose employment is terminated while in good standing and in accordance with the following schedule:

Upon Termination in Good Standing 25% of rate of accrual

Upon Retirement 50% of rate of accrual

Section 9. An employee hired prior to April 10, 1983, upon termination from City employment in good standing, shall be paid for unused sick leave in accordance with the following schedule:

10 years of service or less 25% of rate of accrual

Greater than 10 years of service but less than 20 years 45% of rate of accrual

20 years or more 65% of rate of accrual

Upon retirement from City employment, an employee shall be paid for unused sick leave in accordance with the following schedule:


Greater than 10 years of service but less than 20 years 65% of rate of accrual


Retiring employees may convert ninety-six (96) hours of accrued sick leave to final vacation leave:

10 years of service or less 4 hours used as vacation leave for every eight (8) hrs of sick leave

Greater than 10 yrs of service but less than 20 yrs 5.20 hours used as vacation leave for every eight (8) hrs of sick leave

20 years or more 6.40 hours used as vacation leave for every eight (8) hrs of sick leave


Section 1. Each regular full-time employee hired prior to April 10, 1983, who has served as such continuously for five (5) or more full years, shall receive an annual longevity payment on or before December I of each calendar year in accordance with the following schedule


5 through 9 years 2-1/2% of annual salary




25 or more years 12-1/2% of annual salary

("Annual Salary" as used herein, shall mean the employee's base salary, excluding any benefit payment or extra compensation received.)

Section 1.1 For purposes of computing longevity pay, Workers' Compensation, Social Security, and disability benefits shall not be considered as part of the employee's base salary.

Section 2. Each regular full-time employee hired between April 10, 1983 and September 28, 2005, who has served as such continuously for five (5) or more full years, shall receive an annual longevity payment on or before December I of each calendar year in accordance with the following schedule:


5 through 9 years $550

10 through 14 years $1,100



25 or more years $2,750

Section 3. Bargaining unit employees hired after September 28, 2005 shall not be eligible for any longevity benefit.

IAFF

ARTICLE 15

LONGEVITY PAY

Section 1. Regular full-time employees employed prior to October 1, 1982, and who have served as such continuously for five (5) or more full years shall receive an annual longevity payment in accordance with the following schedule:






25 or more years 12-1/2% of annual salary

(“Annual Salary” as used herein shall mean the employee’s base salary excluding any benefit payment or extra compensation received.)

Section 2. Regular full-time employees employed on October 1, 1982, or after and who have served as such continuously for five (5) or more full years shall receive an annual longevity payment in accordance with the following schedule:


5 to 9 years $1,050.00

10 to 14 years 1,600.00

15 to 19 years 2,150.00

20 to 24 years 2,700.00

25 or more years 3,250.00

Section 3. Except that in the event such a regular full-time employee is or has been on an authorized leave of absence, suspended or laid off after having qualified for longevity pay, such employee shall receive a pro rata cash payment based on a computation of those months which the employee was actually present for duty during the year for which payment is to be made.

Section 4. A regular full time employee who is awarded a disability benefit from the Police and Fire Pension Board shall receive full longevity pay for a period of two (2) years from the date of disability based on the rate of pay in effect at the time of disability.

Section 5. Continuous full-time service shall be computed through October 31 of the year in which payment is to be made. Payment shall be made on or about December 1 of each year.

Section 6. Employees hired on or after October 1, 2004, shall not be eligible for a longevity payment.

ARTICLE 16

HOLIDAYS AND VACATIONS

Section 1. Holidays: The following are recognized holidays for eligible employees:

New Year’s Day (January 1)

Martin Luther King’s Birthday (Third Monday in January)

Memorial Day (Last Monday in May)

Independence Day (July 4)

Labor Day (First Monday in September)

Veterans’ Day (When observed by Federal employees)

Thanksgiving Day (Fourth Thursday in November)

Day Following Thanksgiving

Christmas Day (December 25)

Three (3) Personal Holidays (converted to vacation leave)

Section 2.1 Operations (24 Hour Shift Personnel):

The above holidays seventy two (72) hours shall be added to the annual leave of those members of the Fire-Rescue Department working twenty-four (24) hour shifts.

Probationary employees shall have all holidays which are accrued from their initial date of entry through December 31 of the year in which they are hired added to their first scheduled vacation periods.

Section 2.2 Non-Operations (8 Hour Shift Personnel):

A. Fixed Date: Employees on the active payroll on the date of the fixed date holiday shall have the day off and receive eight (8) hours holiday pay at the straight rate of pay. To be eligible for a paid holiday, an employee must also have worked his/her full, regularly scheduled workday before and after the holiday. For fixed date holidays, a day worked shall include a day for which leave with full pay is authorized.

In the event the holiday falls on a Saturday, the preceding Friday shall be observed as the holiday

recognized by this Agreement. When a holiday falls on a Sunday, the following Monday shall be

observed as the holiday.

Section 3. Vacations: It is agreed that the classified members of the Operations Division of the Fire-Rescue Department shall have their vacation computed on the basis of sixteen (16) hours charged for each twenty-four (24) hour shift not worked because of vacation.

Section 4.0 Vacation Accrual:

The City converted from its daily vacation leave accrual to an hourly leave accrual program (see Vacation Leave Accrual Table). This conversion from the daily to hourly leave accrual program is intended to simplify the administration of the vacation leave accrual program.

Section 4.1 Eligibility – Each full-time employee shall earn vacation leave at the rate shown below, per years of continuous service.

VACATION LEAVE ACCRUAL TABLES

IAFF

Not

Required to work

Holidays

Years of

Service

Hours earned

for every hour paid

Hours earned

per Pay

Period (if all hours paid)

Max (hrs)

IAFF

(on shift)

Required to work

Holidays

Years of

Service

Hours earned

for every hour paid

Hours earned

per Pay

Period (if all hours paid)

Max

(hrs)

<05 .05775 4.62 240.00 <05 .04813 4.62 384.00

05 .06163 4.93 248.00 05 .05136 4.93 392.00

06 .06550 5.24 264.00 06 .05459 5.24 408.00

07 .06925 5.54 280.00 07 .05771 5.54 424.00

08 .07313 5.85 296.00 08 .06094 5.85 440.00

09 .07700 6.16 312.00 09 .06417 6.16 456.00

10 .08088 6.47 328.00 10 .06740 6.47 472.00

11 .08463 6.77 344.00 11 .07053 6.77 488.00

12 .08850 7.08 360.00 12 .07375 7.08 504.00

13 .09238 7.39 376.00 13 .07698 7.39 520.00

14 .09625 7.70 392.00 14 .08021 7.70 536.00

15 .09625 7.70 400.00 15 .08021 7.70 544.00

>15 .09625 7.70 400.00 >15 .08021 7.70 544.00

Bargaining Unit members who become disabled on or after July 14, 1993, and who are not working due to disability shall be eligible to earn vacation and holiday leave while in a full pay status using sick/vacation leave, worker’s compensation, or both. The maximum vacation accrual provisions of this Article shall apply to such disabled employees. Bargaining Unit members shall cease to accrue holiday and vacation leave as of the date they are granted a disability benefit by the Police and Fire Pension Board.

Section 4.2 Maximum Vacation Accrual: Operations employees (24 hour shift personnel) who have been employed full-time for at least 15 years will be allowed to accrue up to a maximum of five hundred forty four (544) vacation hours with the approval of the Fire Chief or designee. Non-Operations employees (8 hour shift personnel) who have been employed full-time for at least 15-years will be allowed to accrue up to a maximum of four hundred (400) vacation hours with the approval of the Fire Chief or designee.

Section 4.3 The Fire Chief shall make every effort to ensure that earned vacation leave is used on a current yearly basis in order to provide employees with vacation and proper rest and relaxation. However, employees may, at their option, accrue vacation leave to a maximum of the leave earned in two (2) anniversary years.

Section 5. Bargaining Unit members (Operations) shall have a maximum of four (4) choices of vacations with no minimum number of days per choice. No multi-day carry-over shall be permitted except as stated above. If after the third pick, the employee cannot be scheduled to his or her satisfaction, the employee must utilize his/her remaining vacation days as determined by the availability and the Fire Chief or designee.

NOTE: For vacation purposes a scheduled “Kelly Day” during a vacation will be considered an open vacation day for other personnel.

Section 6.2 Under the hourly leave accrual program, the three (3) personal holidays (twenty four hours) are earned as vacation leave.

Section 7. Floating Holiday: Effective January 1, 2001, each regularly employed full-time employee shall earn a “Floating Holiday” for any calendar year in which no sick leave was used. The “Floating Holiday” shall consist of eight (8) hours added to the vacation leave of such employee. Probationary employees shall also be eligible provided they have worked full-time for the entire calendar year and have successfully completed probation prior to the end of the calendar year. The eight (8) hours additional vacation leave shall accrue on January 1 immediately following the calendar year of unused sick leave. The additional vacation leave may be used at a time approved by the Department Head or designee. The “Floating Holiday” is to be used during the calendar year in which it is posted or it is forfeited by the employee. Such leave time may not be converted to a cash payment.

ARTICLE 18

SICK LEAVE: SICKNESS IN FAMILY LEAVE – DEATH IN FAMILY LEAVE – UNUSED SICK LEAVE

Section 1.0 Sick Leave Accrual:

Section 1.1 The City converted from its daily sick leave accrual to an hourly leave accrual program. This conversion from the daily to hourly leave accrual program is not intended to change the amount of sick leave an employee is eligible to earn in a twelve month period, rather it is intended to simplify the administration of the sick leave accrual program.


Section 1.3 Employees working a twenty-four (24) hour shift shall earn sick leave at the rate of .03854 hours leave for each hour worked in a 48-hour week. Days worked shall include days for which leave with pay was authorized.

Section 1.4 Employees working a twenty-four (24) hour shift shall be charged 16-hours sick leave for each twenty-four (24) hours not worked because of non-duty sickness or disability, or sickness in the family. Employees assigned to a five (5) day, forty (40) hour workweek shall be charged eight (8) hours sick leave for each eight (8) hours not worked because of non-duty related sickness or disability, or sickness in the family.

Section 1.5 Bargaining Unit members who become disabled on or after July 14, 1993, and who are not working due to disability shall be eligible to earn sick leave while in a full pay status using sick/vacation leave, worker’s compensation, or both. The maximum sick leave accrual provisions of this Article shall apply to such disabled employees.

Bargaining Unit members shall cease to accrue sick leave as of the date they are granted a disability benefit by the Police and Fire Pension Board.

Section 2. Sickness in Family: Up to a maximum of 48-hours in any calendar year will be granted to employees working twenty-four (24) hour shifts; and up to a maximum of 40-hours for employees working a forty (40) hour workweek for Sickness in the Family Leave. Family sick leave will be counted as sick leave usage for the employee’s performance evaluation rating. For purposes of this Section, family members are defined as the following relatives: mother, father, sister, brother, spouse or child of the employee.

Section 3.1 Death in Family: In the event of a death in the immediate family, members of the Fire-Rescue Department will be granted leave with pay for each documented occurrence as follows:

Employees working twenty-four (24) hour shifts - up to a maximum of 32-hours (two (2) shifts).

Employees working eight (8) hour shifts - up to a maximum of 24-hours

For the purposes of this Section, “Immediate Family” shall be defined as: spouse, children, mother, father, sister, brother and grandparents of the employee and those of the employee’s spouse. Said time shall not be deducted from the member’s accrued sick leave. In the event of the death of the employee’s

grandchildren, the employee will be permitted to utilize any unused vacation time to attend funeral services of the deceased.

Section 3.2 The City may require proof of such death, relationship or both before the employee’s return to work.

Section 4.0 Conversion of Sick Leave: Conversion of sick leave is permitted; however, the first two hundred forty (240) hours of accrued sick leave are not subject to these conversion privileges. Any conversion of sick leave to be used as vacation leave is at the sole discretion of the Fire Chief, or designee, who will review requests to convert sick leave based upon the Department’s staffing and operational needs. However, the use of converted sick leave shall also be based upon the Department’s staffing and operational needs.

Section 4.1 An employee with over two hundred forty (240) hours but less than seven hundred twenty (720) hours of accrued sick leave at the time of his/her anniversary date, may convert the unused balance of any sick leave earned in the previous anniversary year, but not more than 48-hours, to either hours used as vacation leave (subject to the approval of the Fire Chief or designee) or to a cash payment payable at the rate of fifty percent (50%) of the employee’s current rate of pay.

Section 4.2 Unlimited Accumulation: An employee whose anniversary date of employment is prior to October 1, 1977, shall be eligible to accumulate an unlimited number of accrued sick leave hours.

An employee hired prior to October 1, 1977, with seven hundred twenty (720) hours of accrued sick leave may convert the unused balance of any sick leave earned in the previous anniversary year, not to exceed ninety six (96) hours, to either hours used as vacation leave (subject to the approval of the Fire Chief or designee) or to a cash payment payable at the rate of fifty percent (50%) of the employee’s current rate of pay.

Section 4.3 720 Hours Limitation: A maximum of seven hundred twenty (720) sick leave hours only will be permitted to accrue at any time for employees whose anniversary date is October 1, 1977, or any time thereafter. In order for employees to accumulate seven hundred twenty (720) hours for sick leave usage a cap of eight hundred sixteen (816) hours will be established. The seven hundred twenty (720) hours maximum will apply to any payment of accrued sick leave upon termination or retirement as provided in this Article.

An employee hired on or after October 1, 1977, with at least seven hundred twenty (720) hours but below eight hundred sixteen (816) hours of accrued sick leave at the time of his/her anniversary date may convert the unused balance of any sick leave earned in the previous anniversary year to either hours used as vacation leave, not to exceed ninety six (96) hours of leave (subject to approval of the Fire Chief) or to a cash payment payable at the rate of fifty percent (50%) of the employee’s current rate of pay.

On the date an employee reaches eight hundred sixteen (816) hours of accrued sick leave, conversion of ninety six (96) hours of leave will be automatically made to a cash payment payable at the rate of fifty percent (50%) of the employee’s current rate of pay.

Section 4.4 Sick leave converted for vacation usage shall remain in the sick leave balance until used. All hours resulting from a conversion of sick leave must be taken prior to the employee’s next anniversary date, retirement or separation from City employment.

Section 5.0 Sick leave taken because of illness or injury or converted to leave used as vacation or to a cash payment shall utilize the most recently accrued sick leave.

Section 5.1 As part of the process of initial appointment to a position in the Fire-Rescue Department, Bargaining Unit members will be advised that an employee who terminated from the City while not having completed the probationary period as an original appointment shall not be paid for any unused sick leave.

Section 6. An employee, upon termination from City employment in good standing, shall be paid for unused sick in accordance with the following schedule:


Greater than 10 years of service

but less than 20 years 45% of rate of accrual


Section 7.0 Upon retirement from City employment, an employee shall be paid for unused sick leave in accordance with the following schedule:


Greater than 10 years of service

but less than 20 years 65% of rate of accrual


Bargaining Unit members awarded disability benefits by the Police and Fire Pension Board and subsequently terminated are eligible to be paid for unused sick leave as a retiree in accordance with the provisions of this Section.

Section 7.1 Additionally, retiring employees may convert up to ninety six (96) hours of accrued sick leave to be used as final vacation leave in accordance with the following schedule:

10 years of service or less 4-hours vacation leave for each eight (8) hours of sick leave

Greater than 10 years of service 5.20-hours vacation leave for eight (8)

but less than 20 years hours of sick leave

20 years or longer service 6.40-hours vacation leave eight (8) hours of

sick leave

Section 8. Sick leave shall not be considered as a right to be used at the employee’s discretion, but rather as a privilege which shall be allowed only in case of personal sickness or disability, or in the case of illness in the immediate family.

Section 9. In order to be granted sick leave with pay an employee must meet the following conditions:

Section 9.1 An Operations employee who is incapacitated while on leave or off duty because of sickness, injury or other reasons shall notify the Fire-Rescue Department Sick Leave Notification Telephone Line, (954) 828-6838, prior to 0700 hours on the day scheduled to report for duty giving the reason for the absence. Employees assigned to Administration or the Prevention Bureau who are incapacitated while on leave or off duty because of sickness, injury or other reasons shall notify the Fire-

Rescue Department Sick Leave Notification Telephone Line, (954) 828-6800, prior to 0700 hours on the day scheduled to report for duty giving the reason for the absence. The employee shall provide the Sick Leave Notification Telephone Line with the complete address and telephone number where he/she can be contacted. Unless advised otherwise by the City, the above procedure will be followed for each day of absence.

Section 9.2 Return to Duty: A doctor’s certificate may be required after any absence due to illness or any injury.

Section 9.3 The City may require medical documentation for calling in sick due to personal illness. If an employee fails to present medical documentation from a licensed physician upon his or her return to work, when requested, the employee will be considered AWOL for the absence and subject to the terms and conditions of Article 43 (AWOL).

Section 9.4 Falsely claiming sick leave when physically fit shall be cause for discharge. The above shall apply for each duty day.

Section 10. Voluntary Employees’ Beneficiary Association (VEBA)

A. Upon the Union’s establishment of a VEBA and the City’s receipt of an IRS determination letter confirming compliance with applicable provisions of the Code, bargaining unit members, upon separation from the City, may opt for the City to pay the monetary value of accrued sick leaved as outlined in Section 6 and 7 of this Article and accrued vacation leave to the VEBA.

The parties agree to be responsible for their own administrative costs, including start up costs.

Federation


Section 1. Bargaining unit members who have served continuously for five (5) or more full years shall receive an annual longevity payment in accordance with the following schedule:

(a) Employee employed on or before February 28, 1987:

Annual Longevity Payment

Total Continuous Service (percent of annual salary)





25 or more years 12-1/2

(b) Employee hired on or after March 1, 1987:

Amount Per Year for Each

Service in Employment Category Year of Continuous Service

Supervisory/Professional Category III $204.00

Supervisory/Professional Category IV $141.00

Supervisory/Professional Category V $129.00

Service in each employment category will be calculated on a whole-month basis. If an employee has served at least half of the calendar days of a month in an employment category, the whole month will be credited in that category.

Section 2. In the event a regular full-time employee is or has been on an authorized unpaid leave of absence or has been suspended, dismissed or laid off after having qualified for longevity pay, such employee shall receive a pro rata cash payment based on a computation of those months during which he/she was actually present for duty during the year for which payment is to be made. Provided, however, that an employee not on duty and not working due to an injury incurred on the job or a service-connected disability shall receive credit for longevity pay which would normally have accrued to him/her as if the employee had been on duty and working; provided further, however, that in no event shall such injured or disabled employee receive credit for nor shall longevity pay accrue after the expiration of twelve (12) calendar months from the date of inception of said injury or disability if the employee has not returned to working within such twelve-month period.

Section 3. Continuous full-time service shall be computed through October 31 of the year in which payment is to be made. Payment shall be made on or about December 1 of each year.

Section 4. Bargaining unit employees hired on or after September 28, 2005 shall not be eligible for any longevity benefit.


Section 1. The parties acknowledge that the City converted from its daily vacation leave accrual program as provided in this Article to an hourly leave accrual program. This conversion from the daily to hourly leave accrual program is not intended to change the amount of vacation leave an employee is eligible to earn in a twelve month period, as described in the following sections, rather it is intended to simplify the administration of the vacation leave accrual program.

Section 2. Eligibility - Each full-time employee shall earn vacation leave at the rate shown below per years of continuous service.

VACATION LEAVE ACCRUAL TABLE

Professional

And

Supervisory

Years of

Service

Hours earned for every hour

paid

Hours earned per Pay Period (if all hours

paid)

Max (hrs)*

<05 0.05775 4.62 240.00

05 0.06163 4.93 248.00

06 0.06550 5.24 264.00

07 0.06925 5.54 280.00

08 0.07313 5.85 296.00

09 0.07700 6.16 312.00

10 0.08088 6.47 328.00

11 0.08463 6.77 344.00

12 0.08850 7.08 360.00

13 0.09238 7.39 376.00

14 0.09625 7.70 392.00

15 0.09625 7.70 400.00

>15 0.09625 7.70 400.00

*Includes leave previously accrued as “Personal Holidays”. Upon leaving City employment employees will be paid for all accrued but unused vacation time up to 48 hours less than the employee’s maximum amount of accrual.

Section 3.1 The department head shall make every effort to ensure that earned vacation leave is used on a current yearly basis in order to provide employees with vacation and proper rest and relaxation. However, employees may, at their option, accrue vacation leave to a maximum amount of leave that may be earned in two (2) anniversary years.

Section 3.2 The conversion of personal holidays to vacation leave, as provided in Holidays, does not increase the maximum amount of vacation leave employees will be paid upon termination of City employment. Therefore, the maximum amount of accrued vacation leave an employee is eligible to be paid upon termination from employment is three hundred and fifty-two (352) hours.

Section 4. Annual leave is intended to be used to provide a periodic vacation. However, earned vacation leave may be used for any other purpose when authorized by the department head. Vacation leave will only be used with the prior approval of the department head and shall not be authorized prior to the time it is earned by the employee. Vacation leave shall not be granted to employees with less than six (6) months of continuous service.

Section 5. Holidays occurring while an employee is on vacation leave shall not be charged against the employee's vacation leave balance.

Section 6. In the event of a layoff, the employee shall have the option of being paid for any unused vacation leave. In the event of the death of the employee, the beneficiary, estate, or other designee as provided by law shall be paid for any unused vacation at the employee's current rate of pay.

Section 7. Effective January 1 of each year, each full-time employee, shall receive additional “Supervisory or Professional” hours in accordance with Appendix B, Benefit Package. These days must be used in the calendar year, or the employee may elect the option of accepting cash payment at seventy-five percent (75%) of the current rate of pay.

An employee appointed to a Supervisory or Professional position after January 1st, shall receive a prorated amount of “Supervisory or Professional” hours for each full month served during that year.

Section 8. Upon separation of employment with the City for any reason, employees who have completed six (6) months of continuous service will be paid for all accrued, unused, vacation at the rate of pay in effect at the time of separation. Accrued, unused “Supervisory or Professional” hours earned under Section 8 of this Article will be paid at seventy-five percent (75%) of the rate of pay in effect at the time of separation.

ARTICLE 30 - SICK LEAVE

Section 1. Purpose - The City of Fort Lauderdale grants Sick Leave to eligible employees to provide continued income during employee illness. Sick Leave shall not be considered a right to be used at the employee's discretion but rather a privilege, which shall be allowed only in a case of personal illness or disability, legal quarantine because of exposure to contagious disease, or in the case of illness in the immediate family. No more than eighty (80) hours in any calendar year may be taken as Sick Leave because of illness in the immediate family.

The employee's immediate family is defined as the employee's spouse, domestic partner, children, parents, sister, brother, parents-in-law, sister-in-law, brother-in-law, grandparents and children, parents, sister, brother, and grandparents of the domestic partner.

The term “parents” means biological parents of the employee or domestic partner or any individual who stood in place of a parent, charged factitiously with a parent's rights, duties, and responsibilities.

The term “children” means a biological, adopted or foster child, a step child, a legal ward, or a child of a person who is standing in place of a parent, charged factitiously with a parent's rights, duties and responsibilities.


Section 1.2 Family and Medical Leave Act (FMLA) is available to eligible employees in accordance with federal guidelines and shall include domestic partner. Please see the City’s Policy and Standards Manual (PSM) Chapter 6.2.5.

Section 2. Leave Accrual - The City converted from its daily sick leave accrual program to an hourly leave accrual program. This conversion from the daily to hourly leave accrual program is not intended to change the amount of sick leave an employee is eligible to earn in a twelve month period, rather it is intended to simplify the administration of the sick leave accrual program. Days worked shall include days for which leave with pay was authorized.


Section 3. Unlimited Accumulation - Employees whose anniversary date of employment is prior to October 1, 1977, shall be eligible to accumulate an unlimited number of accrued Sick Leave hours.

Section 4. 720 Hours Limitation - A maximum of seven hundred twenty (720) hours of sick leave only will be permitted to accrue at any time for employees whose anniversary date of employment is October 1, 1977, or anytime thereafter. In order for employees to accumulate seven hundred twenty (720) hours for sick leave usage a cap of eight hundred sixteen (816) hours will be established. The seven hundred twenty (720) hours maximum will apply to any payment of accrued sick leave upon termination or retirement as provided in this Article.

Section 5. Conversion of Sick Leave - Conversion of Sick Leave is permitted, however, the first two hundred forty (240) hours of accrued Sick Leave are not subject to these conversion privileges.

A. An employee with two hundred forty (240) hours but less than seven hundred twenty (720) hours of accrued Sick Leave, may convert the unused balance of any Sick Leave earned in the previous anniversary year, but not more than forty eight (48) hours, to either forty eight (48) hours to be used as Vacation Leave (subject to approval of the employee's department head) or to a cash payment payable at the rate of fifty percent (50%) of the employee's current rate of pay.

B. An employee hired on or after October 1, 1977, with at least seven hundred twenty (720) hours but below eight hundred sixteen (816) hours of accrued sick leave at the time of his/her anniversary date may convert the unused balance of any sick leave earned in the previous anniversary year on a one to one basis not to exceed ninety six (96) hours to be used as vacation leave (at the sole discretion of the department head) or to a cash payment payable at the rate of fifty percent (50%) of the employee's current rate of pay.

On the date an employee reaches eight hundred sixteen (816) hours of accrued sick leave,

conversion of ninety six (96) hours of accrued sick leave will be automatically made to cash payment

payable at the rate of fifty percent (50%) of the employee's current rate of pay.

C. All hours to be used as vacation resulting from a conversion of Sick Leave must be taken prior to the employee's next anniversary date, retirement, or separation from City employment. If the employee does not utilize such leave, it shall remain in the sick leave balance at the original value thereof.

Section 6. Leave Requirements - In order to be granted Sick Leave with pay, an employee must meet the following conditions:

A. Notify the immediate supervisor of the reason for such employee's absence, within the limits required by the Department Director or designee. Failure to comply with the above may be permitted should the circumstances for such failure be warranted.

B. Permit such medical examination, nursing visit, or inquiry, which the City deems desirable.

C. File a written request for such Sick Leave on the form and in the manner to be prescribed and submit, where reasonable and if requested by the Department Director or designee, a medical certificate signed by a physician stating the employee is/was unable to work and upon returning to work that the employee is again physically able to perform the required duties.

Section 7. Claiming Sick Leave when physically fit shall be cause for dismissal.

Section 8. Sick Leave taken because of illness or injury or converted to vacation or to a cash payment shall utilize the most recently accrued Sick Leave. Sick Leave pay will be paid at the employee's current basic rate of pay at the time, which the employee is incapacitated due to illness or injury.

Section 9. Sick Leave pay will be normally paid at the same rate as a regular workday, except in those instances where other City benefits, excluding Social Security, may supplement. In such instances, the City Manager shall maintain the uniform formula for Sick Leave pay amount and use to preclude payments in excess of regular pay.

Section 10. Payment for unused Sick Leave shall be made to employees hired on or after October 1, 1984, whose employment is terminated while in good standing and in accordance with the following schedule:

Upon Termination in Good Standing 25% of Rate of Accrual

Upon Retirement 50% of Rate of Accrual

Section 11. An employee, hired prior to October 1, 1984, upon termination from City employment in good standing, shall be paid for unused Sick Leave in accordance with the following schedule:





Upon retirement from City employment, an employee shall be paid for unused Sick Leave in accordance with the following schedule:





Retiring employees may convert ninety six (96) hours of accrued Sick Leave to final Vacation Leave:

10 Years of Service or Less 4 hours used as vacation leave for


Greater than 10 years of service 5.20 hours used as vacation leave for

but less than 20 years every eight (8) hours of sick leave

20 Years or More 6.40 hours used as vacation leave for


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