FI Financial Accounting

Release Notes

SAP R/3 EnterpriseRelease 470x200

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2 FI Financial Accounting 12.1 FI-GL General Ledger Accounting 12.1.1 FI-GL-IS Information System 12.1.1.1 12.2 FI-AP Accounts Payable 12.2.1 FI-AP-AP Basic Functions 12.2.1.1 FI-AP-AP-CL Closing Operations 12.2.1.1.1 12.3 FI-AR Accounts Receivable 22.3.1 FI-AR-AR Basic Functions 22.3.1.1 FI-AR-AR-CL Closing Operations 22.3.1.1.1 22.4 FI-BL Bank Accounting 32.4.1 FI-BL-PT Payment Transactions 32.4.1.1 FI-BL-PT-LB Lockbox 32.4.1.1.1 Postprocessing Lockbox (enhanced) 32.5 FI-AA Asset Accounting 32.5.1 FI-AA-SVA Special valuation 32.5.1.1 Property Tax Report (Japan) (New) 32.5.1.2 Post Revaluations and New Valuations (New) 62.6 FI-FM Funds Management 72.6.1 Consignment Process in Funds Management (New) 72.6.2 Validity Dates for Application of Funds an in FM 72.7 FI-AF Additional Functions 82.7.1 FI-AF-DPC Down Payment Chains 82.7.1.1 Down payment chains (new) 82.8 FI-TV Travel Management 92.8.1 FI-TV-PL Travel Planning 92.8.1.1 Galileo Interface (new) 9

2.8.2 FI-TV-COS Travel Expenses 102.8.2.1 Interface Deutsche Bahn Corporate Portal (BIBE) (new) 102.8.2.2 Country Version for Italy 112.8.2.3 Separation Allowance Regulations of German Federal States 112.8.2.4 Separation Allowance Stopovers for Business Trips 122.8.2.5 Subsidies for Trips Home in Separation All External Stays 12

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2 FI Financial Accounting

2.1 FI-GL General Ledger Accounting

2.1.1 FI-GL-IS Information System

2.1.1.1

Use

From SAP R/3 Enterprise Financials Extension 2.00 (EA_APPL 200) you can use drilldown reporting tocreate reports on average balances (reports to display average daily balances). In particular, these reportsare required in the banking area.

Previously you had to save the average balances separately in an average balance ledger and could onlycalculate the key figures year-to-date and month-to-date. Now, all you have to do is activate a day ledgerin Customizing. You can then calculate all the standard key figures (month-to-date, quarter-to-date,week-to-date, year-to-date, and so on).

When you define the drilldown reports you can use several average balance key figures or severalaverage balance key figures with balance sheet key figures in one report. SAP delivers two sampledrilldownreports ADBREPORT-1 and ADBREPORT-2 for calculating average balances. For moreinformation, see SAP note 599692.

Effects on Customizing

In order to be able to create reports for average balances, you have to activate a day ledger in the SpecialPurpose Ledger (FI-SL) (an FI-SL totals table with 366 periods that contains the original postings). TheIMG activity for activating the FI-SL totals table is in Customizing for Financial Accounting underSpecial Purpose Ledger -> Information System -> Drilldown Reporting -> Use DrilldownReporting -> Activate Drilldown Reporting for FI-SL Tables.

2.2 FI-AP Accounts Payable

2.2.1 FI-AP-AP Basic Functions

2.2.1.1 FI-AP-AP-CL Closing Operations

2.2.1.1.1

Use

From SAP R/3 Enterprise Financials Extension 2.00 (EA_APPL200), as preparation for the consolidation

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you can use this function to ensure the following for postings of receivables and payables within thegroup:

o Completeness

o Correct amount and currency

o Posting to accounts indicated as trading partners

The system finds items for which there is no opposing entry in the partner company.

It also finds items that are indicated as cleared in one company, but that are still open in the othercompany.

It recognizes items as belonging together if the reconciliation criterion (as standard the reference) isidentical and the amounts and currencies agree in both companies.

If a criterion does not match, the items are not reconciled and are displayed in the manual reconciliation.

In contrast to RFICRCOO, the program can also reconcile items in different clients or R/3 systems.

The user can also assign items locally, without changing the documents.

2.3 FI-AR Accounts Receivable

2.3.1 FI-AR-AR Basic Functions

2.3.1.1 FI-AR-AR-CL Closing Operations

2.3.1.1.1

Use

From SAP R/3 Enterprise Financials Extension 2.00 (EA_APPL200), as preparation for the consolidationyou can use this function to ensure the following for postings of receivables and payables within thegroup:

o Completeness

o Correct amount and currency

o Posting to accounts indicated as trading partners

The system finds items for which there is no opposing entry in the partner company.

It also finds items that are indicated as cleared in one company, but that are still open in the othercompany.

It recognizes items as belonging together if the reconciliation criterion (as standard the reference) isidentical and the amounts and currencies agree in both companies.

If a criterion does not match, the items are not reconciled and are displayed in the manual reconciliation.

In contrast to RFICRCOO, the program can also reconcile items in different clients or R/3 systems.

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The user can also assign items locally, without changing the documents.

2.4 FI-BL Bank Accounting

2.4.1 FI-BL-PT Payment Transactions

2.4.1.1 FI-BL-PT-LB Lockbox

2.4.1.1.1 Postprocessing Lockbox (enhanced)

Use

As of SAP R/3 Enterprise Financials Extension 2.0 (EA_APPL 200) you can create Dispute Cases forchecks when postprocessing the lockbox. The postprocessing of the lockbox has been integrated in thenew bank statement postprocessing for this purpose.

Additional new functions:

o Simultaneous display of several lockboxes and quick navigation between them.

o Change the customer in the payment advice note header

o Free selection of customers, G/L accounts or vendors

o Simultaneous posting of several checks

To access lockbox postprocessing, go to the SAP Easy Access screen and choose FinancialAccounting -> Banks -> Incomings -> Lockbox -> Postprocessing (or Reprocess).

Effects on System Administration

To create dispute cases from the postprocessing of the lockbox you require the component SAP DisputeManagement.

See also

You can find additional information on the lockbox in the SAP Library under Accounting -> FinancialAccounting (FI) -> Bank Accounting (FI-BL) -> Payment Transactions -> Lockbox.

For additional information on Dispute Management, visit the SAP Help Portal in the Internet under theaddress help.sap.com -> SAP Cross Industry Solutions -> mySAP Financials -> SAP FinancialSupply Chain Management -> SAP Dispute Management.

2.5 FI-AA Asset Accounting

2.5.1 FI-AA-SVA Special valuation

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2.5.1.1 Property Tax Report (Japan) (New)

Use

As of SAP R/3 Enterprise 47×200, companies in Japan can prepare property tax declarations using anew report, the Property Tax Report. This replaces the Statement of Net Assets report.

The new report offers a number of functions that were not available in the old report. For example:

o Tax accountants can use it to prepare tax declarations that handle additional depreciation and thatare formatted exactly as required by each tax office.

o Cost center managers can use it to forecast how much property tax their cost center will have to pay.

Effects on Existing Data

Before you execute the program for the first time, you must:

o Provide the report with various data from last year's property tax declaration

o Post asset transactions manually (depending on when you go live)

o Maintain the asset master records

These activities are described in more detail in the following.

Note

SAP Japan provides a number of data migration programs to help you go live with the report. For moreinformation, see SAP Note 616975.

Opening Values for Tax Declaration

Before you run the report for the first time, you must provide it with various data from last year'sproperty tax declaration, for example, each asset's tax book value and tax evaluation amount. It needs thisinformation to be able to prepare this year's property tax declaration

That means that you have to fill out the following fields in the report's results table(IDFIAA_JP_RESULT):

Field Contents

MANDT Client

BUKRS Company code

ANLN1 Main asset number

ANLN2 Asset subnumber

NUMC_DECL_YEAR Tax declaration year

NUMC14_LOG_SEC Time when data was saved in results table(YYYYMMDDHHMMSS)

NUMC14_STORE_SEC Sequential number of record

CURR_APC_TOTAL Total acquisition and production costs at end of taxdeclaration period

CURR_TAX_BVL Tax book value

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CURR_TAX_EVA Tax evaluation amount

We recommend that you use the migration program provided by SAP Japan. For more information, seethe Note mentioned above.

Posting Asset Transactions Manually

In order to calculate each asset's taxable value, the report reads all of the data from the asset transactionsthat you have posted over the course of the tax declaration year. For example, the 2006 tax declarationcovers all of the asset transactions that occurred from 2 January 2005 through 1 January 2006.

Therefore, if you go live with Asset Accounting (FI-AA) partway through the tax declaration year, youmust also post the asset transactions from the first part of the tax declaration year in the system.

For example, assume you intend to go live on 1 November 2005. By 1 November you have migrated allof your legacy data, including the data described above. As of that date, your accounting clerks post allasset transactions in the SAP R/3. However, when you come to prepare the 2006 property tax declaration,it also requires all the asset transaction data from 2 January through 31 October 2005. You therefore haveto ensure that all this data is available in your system as well.

That means that you have to fill the fields in the tables listed below. Again, we recommend that you usethe migration programs provided by SAP Japan.

In the table ANEK (asset transaction header), fill out the following fields:

Field Contents Obligatory?

TCODE Transaction code Yes

STBLG Reversal document number No

STJAH Reversal document fiscal year No

MENGE Quantity Yes

MEINS Base unit of measure Yes

ANLU1 Asset number sending/receiving asset in transfer Yes

ANLU2 Subnumber sending/receiving asset in transfer Yes

BELNR Reference document number* Yes

BUZEI Number of line item within accounting document No

BZDAT Asset value date Yes

XANTEI Indicator: Post proportional values automatically* Yes

AWTYP Reference procedure* Yes

AWORG Reference organizational units* Yes

*In the event of transfers from one asset to another, these values in the sending asset and the receivingasset must be identical.

In the table ANEP (asset line items), fill out the following fields:

Field Contents Obligatory?

MANDT Client Yes

BUKRS Company Code Yes

ANLN1 Main asset number Yes

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ANLN2 Asset subnumber Yes

GJAHR Fiscal year Yes

LNRAN Sequence number of asset line items in fiscal year Yes*

AFABE Real depreciation area Yes

BELNR Accounting document number Yes**

BUZEI Number of line item within accounting document If available

BZDAT Asset value date Yes

BWASL Asset transaction type Yes

ANBTR Amount posted Yes

LNSAN Sequence number of reversed asset line items Yes, but only in reversaldocuments

*After you have filled this table and ANEK, find the highest number in this field for each asset and enterit in the field ANLH-LANEP before you make the first posting on 1 April.

**In the event of transfers from one asset to another, these values in the sending asset and the receivingasset must be identical.

Asset Master Maintenance

There are a number of fields in the asset master that you need to fill out. There are also new procedures tofollow in some asset transactions. For details, see the SAP Library documentation mentioned below.

Effects on Customizing

Make the settings in the IMG activity Make Settings for Property Tax Report, and implement theBusiness Add-Ins that you need. The Add-Ins and the IMG activity are located in Customizing forFinancial Accounting (FI) under Asset Accounting -> Information System -> Property Tax Report(Japan).

Again, SAP Japan provides some sample implementations for some of the Add-Ins.

See also

SAP Library -> SAP R/3 Enterprise Application Components -> Logistics -> Country Versions ->Asia-Pacific -> Japan -> Financial Accounting (FI) -> Asset Accounting (FI-AA) -> Property Tax

2.5.1.2 Post Revaluations and New Valuations (New)

Use

As of R/3 Enterprise Extension Set 2.0, you can use the new Post Revaluations and New Valuationsreport to revaluate assets in accordance with the Australian Accounting Standards AAS10 and AAS38.The Post Revaluations and New Valuations report (RAAUFW02) replaces the original Revaluation report(RAAUFW01). With this new report, you can now also allocate depreciation over the useful life of anasset and perform revaluations at any time during a fiscal year.

Effects on Customizing

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The new report is based on the same Customizing settings as the original report, the only difference beingthat the user exit EXIT_RAAUFW01_001 is now replaced by a Business Add-In. You must thereforecopy the coding from the user exit to the new Add-In. To implement the new Add-In, complete theAdd-In: Revaluations and New Valuations step.

See also

For more information, see Asset Accounting -> Special Valuation -> Replacement Values (General) ->Post Revaluations and New Valuations in the SAP Library.

2.6 FI-FM Funds Management

2.6.1 Consignment Process in Funds Management (New)

Use

Funds Management can now handle the accounting for transfer and settlement of vendor consignmentstock into project stock. This includes the budget consumption during the transfer into project stock andthe settlement done using transaction MRK0.

2.6.2 Validity Dates for Application of Funds and Functional Area in FM

Use

You can now enter validity periods for application of funds or a functional area, limiting their validity toa given span of time.

Effects on Existing Data

Existing functional areas and application of funds can be updated by giving an interval of time.

Effects on Data Transfer

None.

Effects on System Administration

Users cannot make postings outside the validity period defined for the application of funds or functionalarea.

Effects on Customizing

BADI FM_DATES_ENHANCEMENT must be activated and must return an "X" flag in exportparameter E_ACTIVE.

APP_FUNDS_DATES_ACTIVE controls the dates for application of funds.

FUNCT_AREA_DATES_ACTIVE controls the validity periods for functional area.

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2.7 FI-AF Additional Functions

2.7.1 FI-AF-DPC Down Payment Chains

2.7.1.1 Down payment chains (new)

Use

As of SAP R/3 Enterprise Extension 2.0 (EA_APPL200), the Down Payment Chains (FI-AF-DPC)component provides you with a means for managing down payment chains. Financial transactions such asadvance payments, down payments and invoices, which logically belong together within a specificcontract, need to be cleared against each other. All these accounting documents are brought together in adown payment chain.

The following functions are available to you:

o Several transactions are brought together in a down payment chain. For example, one down paymentchain can consist of several partial invoices, the final invoice and corrections. Partial invoices can beeither invoices (affecting net income), or down payment requests (affecting net income). If thepartial invoice is an invoice, you can enter an advance payment at the outset.

o In the transactions for the down payment chain you can include:

- Security retention amounts for final invoices, which affect payment after a certain period oftime has elapsed

- Special retention amounts which have arisen because of quality defects or incorrect invoicing

- Additional costs

o The application offers you a user-friendly working environment and a clear and structured displayof the down payment chains. You can enter and post data, monitor payables and receivables andgain information on current and future payment transactions.

o In principle, debit-side and credit-side down payment chains have the same structure. Thisguarantees consistent management of the chains.

o When entering transaction data you can choose between cumulative or delta data entry.

o You enter payment documents using the Accounts Receivable and Payable Accounting (FI.AP/AR)transactions. In doing so, the system assigns the payment documents to the relevant transactions.This guarantees that the outgoing and incoming payments are also displayed in the relevanttransactions.

o The accounting documents belonging to one transaction are displayed in the document view. Forexample, the invoice document, reversal document for the transaction Final Invoice, a furtheraccounting document, and payment document can be displayed.

o In the document display for the transaction, you can navigate from the accounting document to theassociated financial accounting documents.

o Account assignment is carried out by means of WBS elements. This is how costs and revenues for

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the down payment chain are assigned to the projects. The relevant accounts for FinancialAccounting are managed in Controlling (CO) as cost elements or revenue elements.

o There are several reports available to you for monitoring payables and receivables, as well asrevenue and expenses for individual projects, customers or vendors.

o You can maintain the sales tax summary report for deferred tax for down payment chains.

o You can archive down payment chains.

Effects on Customizing

You must maintain different Customizing settings. You can find the settings in Customizing forFinancial Accounting under Accounts Receivable and Accounts Payable -> Business Transactions ->Debit-Side and Credit-Side Down Payment Chains.

2.8 FI-TV Travel Management

2.8.1 FI-TV-PL Travel Planning

2.8.1.1 Galileo Interface (new)

Use

SAP R/3 Enterprise Travel Extension 2.0 (EA-HR 200) provides access to Galileo as an externalreservation system.

The new interface was developed in collaboration with Galileo, which is an official partner of SAP withEnterprise 2.0. The connection is established on the Galileo side through the Galileo XML Selectconnector. You can obtain this connector directly from Galileo. SAP Galileo middleware is available onthe SAP Service Marketplace under http://service.sap.com/tm .

All functions of SAP Travel Planning for booking flights, hotels, and rental cars are provided withGalileo. All airlines, hotel chains, and car rental companies that can be booked through Galileo areavailable. You can also generate PNRs with the standard PNR elements.

In the standard configuration, the data of SAP Travel Planning are continually synchronized with Galileodata to ensure that the data in both systems are consistent at all times.

Effects on Customizing

You make the settings for communication between the SAP system and the Galileo system in theImplementation Guide for Travel Management under Travel Planning -> Master Data -> TechnicalControl Parameters for Travel Planning.

See also

For more information, refer to the Implementation Guide for Travel Management under Travel Planning-> Technical and Organizational Prerequisites.

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2.8.2 FI-TV-COS Travel Expenses

2.8.2.1 Interface Deutsche Bahn Corporate Portal (BIBE) (new)

Use

SAP R/3 Enterprise Travel Extension (EA-HR 200) provides access to the Deutsche Bahn CorporatePortal (BIBE) as an external reservation system.

The connection is established on the SAP side through the SAP Business Connector middleware, whichyou can obtain directly from SAP. The SAP Service Marketplace under http://service.sap.com/tm provides the application required by the BIBE interface for installation on the Business Connector.

All functions of the Deutsche Bahn Corporate Portal (such as timetable information, booking, bookingoverview and online ticket ordering) are available in SAP Travel Planning. The user branches fromTravel Planning to the portal page of the Deutsche Bahn, where all further user dialogs take place. After

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the user leaves the portal, the transactions generated in the portal are transferred to the SAP travel plan.

You can use the interface to the Deutsche Bahn Corporate Portal either independently or in connectionwith any global reservation system (GDS) that is available in SAP Travel Planning.

Effects on Customizing

You make the settings for communication between the SAP system and the Deutsche Bahn system in theImplementation Guide for Travel Management under Travel Planning -> Master Data -> TechnicalControl Parameters for Travel Planning.

See also

For more information, refer to the Implementation Guide for Travel Management under Travel Planning-> Technical and Organizational Prerequisites.

2.8.2.2 Country Version for Italy

Use

SAP R/3 Enterprise Travel Extension 2.0 (EA-HR 200) provides two new trip provision variants for Italy.

o Trip provision variant 15 covers the general statutory requirements for Italy as described in Decreto Legislativo n. 314/97 and TUIR (Testo Unico delle Imposte sui Redditi).

o Trip provision variant i1 likewise covers general statutory requirements for Italy and also providesindustry-specific functions for business trips (missioni) for banks as described in the LabourNational Collective Agreement for Banking.

You can and should configure both of these trip provision variants for your specific requirements.

See also

For more information, refer to the SAP Library under Financials -> Financial Accounting -> TravelManagement -> Country and Industry Versions of Travel Expense Accounting -> Country Version forItaly.

2.8.2.3 Separation Allowance Regulations of German Federal States

Use

Travel expense accounting in SAP R/3 Enterprise Travel Extension 2.0 (EA-HR 200) supports the currentdomestic separation allowance regulations of the following German states:

o Baden-Wuerttemberg

o Bavaria

o Bremen

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o Hamburg

o Hessen

o Mecklenburg-Western Pomerania

o North-Rhine/Westphalia

o Rhineland-Palatinate

o Saarland

o Saxony

o Thuringia

The separation allowance regulations of these states for travel in foreign countries are not supported.

Note

The federal domestic separation allowance regulations currently valid in Berlin, Brandenburg, LowerSaxony, Saxony-Anhalt, and Schleswig-Holstein are already supported.

2.8.2.4 Separation Allowance Stopovers for Business Trips

Use

Travel expense accounting in SAP R/3 Enterprise Travel Extension 2.0 (EA-HR 200) supports separationallowance stopovers for business trips.

When the duration of stay at a business place exceeds a certain number of days, the system automaticallyproposes that a separation allowance stopover be created. This stopover receives the correspondingstatutory trip type Separation Allowance with Business Trips.

If a business trip is made to different business places and there is a longer stay at each business place, thesystem automatically creates only a separation allowance stopover. You must create any additionaldestinations manually. If you change the starting and ending date of the business trip or stopoversafterwards, the system does not automatically adjust the separation allowance stopover. Instead, you mustadjust it manually if necessary.

2.8.2.5 Subsidies for Trips Home in Separation Allowance for External Stays

Use

In SAP R/3 Enterprise Travel Extension 2.0 (EA-HR 200) you can enter trips home on a special TripsHome tab. There you can specify whether the trip home was made by the separation allowance receiveror by a family member.

You can assign receipts and trip segments to each trip home and run a separate comparison calculation ofthe trip segment reimbursement and the travel costs for these costs.

See also

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For more information, see the SAP Library underZusatzdaten für Trennungsgeldperioden bearbeiten.(use the search function in the SAP Library to find this topic)This documentation is available in German only.

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