FI CO OKENN Display Standard Heirarchy

BUSINESS PROCESS PROCEDURE

Title: Display Standard HierarchyModule: FI - Finance/ControllingSub-Module:FI - Cost Center Accounting

File name: document.doc

Owner: Ronda Beck Solution/Release: 4.72

Display Standard Hierarchy OKENN

Trigger

Use this transaction to view cost centers included in the cost center standard hierarchy

Business Process Description Overview

The standard hierarchy is a structure that contains all the cost centers belonging to one controlling area. The standard hierarchy consists of two structural elements: the end nodes contain the cost centers themselves and the summarization nodes summarize the cost centers of the nodes attached to them. The standard hierarchy represents the standard cost center rollups desired for reporting.

Any user whose responsibilities include the need to work with, have knowledge of, or maintain cost center information will use this transaction to view various cost centers, cost center groups, and the structure within which they reside. A user responsible for a cost center group can use this hierarchy to determine if all the cost centers that should be included in that group are included and accurate.

Examples: A user viewing a standard report of cost center information for his area notices a new cost center on the report. He can use this transaction to see when that cost center was added and by whom; or, a new manager may use this transaction to view all cost centers within the area for which she is responsible.

Input - Required Fields Field Value/Comments

Controlling Area Controlling Area.

Example: UK00

Output - Results Comments

Displays the standard hierarchy. You can use the “find by” feature within this transaction to navigate to a specific cost center or cost center group.

Tips and Tricks

You will be required to enter Controlling Area (UK00) only on initial sign-on for a session. You may also establish the default UK00 in your Parameter ID.

You may display every node of the standard hierarchy by placing the cursor on UKSTANDARD node and select from the EDIT menu, Expand Subtree.

Last Modified: Owner: Version: Page:3/16/2006 5:04:00 AM The IRIS Project Author Copy 1 / 12





Procedure

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. Click .

3. Click .

4. Click .

5. Click .

6. Click .

7. Click .

8. Double-click .






Set Controlling Area

9. If prompted, complete/review the following fields. You will be required to enter Controlling Area only on initial sign-on for a session. You may also establish the default UK00 in your Parameter ID.

Field Name R/O/C Description

Controlling Area R Controlling Area.

Example: UK00

10. Click or press the Enter key.

11. To expand the subtree for a given cost center group, go to the box labeled “Standard hierarchy”, place the cursor on the group you want to expand, and click to highlight the rows.

From the menu you may select Edit, expand Subtree, or click .






Standard hierarchy for cost centers Display

12. As required, complete/review the following fields:


Cost Center Group R Cost Center Group.

Example: UKSTANDARD

13. As the cost center groups open, you can select any subtree and expand it by clicking the group.

14. Continue to drill down on each subtree group. Click .

15. Click .

16. Click .

17. View the cost centers for B10000.






Display B1000 Cost Centers

18. To search within the standard hierarchy for a specific cost center or cost center group, go to

the “Find by” section in the upper-left-hand corner and double-click .






Find Cost Center Group

19. As required, complete/review the following fields:


Group Name R Group Name.

Example: H71700

20. Click .







21. Double-click .

22. The Cost Center Group selected will appear on the left quadrant of the screen. Double-click .







23. The lower portion of the screen will display information for the cost center, and the upper portion will show the cost centers for that cost center group.

Result

You have displayed the UK standard hierarchy and searched for a specific cost center group.

Comments

Requests for changes to the standard hierarchy must be made through Area Fiscal Officers. Alternative cost center groups can be established as needed for reporting and cost allocations. Please also refer those requests to Area Fiscal Officers.

How to export the Standard Hierarchy






To export the standard hierarchy, use OKENN to display a cost center group. You can either use the Find by feature to display the complete hierarchy (UKSTANDARD) or enter a specific node.

Place your cursor on the Print icon . A screen like the one shown below will

appear. If you want to print the view display, place your cursor on the Print icon

again. If you want to export results, click on the Print view icon (directly to the right of the Print icon).






The icon will display a drop-down box offering four choices: Print view, Print entire hierarchy, Print preview of view, Print preview of entire hierarchy. The view is just the node displayed, while the entire hierarchy is not the entire UKSTANDARD but rather all underlying nodes and cost centers of the view displayed.

If you select Print preview of the entire hierarchy, the following will display:

From the Main Menu, select System > List > Save> Local File.

A box will appear offering several choices, including Spreadsheet. Click on the appropriate choice and then press the Enter key,






A dialog box will appear in which you specify where to save the file and what to name it.

Click on the Generate button. The file will be located where and named what you specified.


FI CO OKENN Display Standard Heirarchy

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