Federal Programs Network Community Schools Sponsors Fall 2015.
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Transcript of Federal Programs Network Community Schools Sponsors Fall 2015.
Federal Programs NetworkCommunity Schools Sponsors
Fall 2015
Topics
Overview of Title I
Maintenance of Effort (MOE)
Required School Board Policies
Title I
Purpose of Title I
Improve academic achievement
Hold schools accountable
Target funds in the schools
Funds to make a difference
Use of Title I FundsTargeted Assistance
Supplemental instructional services for students • Failing • At-risk of failing• Achieve academic proficiency
Targeted Assistance means that services are provided to a select group of children
Is not eligible yet or has chosen not to operate as a Title I Schoolwide program
Title I Targeted AssistanceSection 1115 Title I Part A
Title I Targeted Assistance
Students are identified for services on the basis of multiple, educationally related criteria
Rank order
Title I Targeted AssistanceEligible Students
Section 1115(B)
Migrant children, Immigrant or LEP who received services under other federal grants
Children who participated in Title I-funded preschool programs, Head Start, Even Start or Early Reading
Neglected or delinquent Children
Homeless children
Benefits of TA School
Title I funds exclusively serve children with the greatest academic need.
The academic progress of the individual student served is readily monitored and evaluated.
Title I funds are clearly budgeted, expended and accounted for.
May a district use Part AFunds to Identify At-risk
Students?
No. It’s the district’s responsibility.
What’s a Title I Schoolwide Program?
Comprehensive Plan
Poverty level of at least 40%.
School must spend at least one year developing a comprehensive plan.
Comprehensive Needs Assessment
Identify gaps between current school status and vision of where it wants to be.1
Comprehensive Plan
2Reform Strategies Highly Qualified Teachers(Must be 100%HQT) High Quality Professional Development
Comprehensive Plan
Attract Highly Qualified Teachers
Increase Parental Involvement
Preschool Transition
Teachers & Use of Assessment Data
Effective and Timely Additional Assistance
Coordination of Programs
Comprehensive Plan
Schoolwide Plan Development
Schoolwide Plan Development
The comprehensive plan SHALL be –• Developed during a one-year period*• Developed with the involvement of
- Parents, teachers, principals, administrators, Pupil Services Personnel, Technical Assistance Providers, School Staff and even
Students (if secondary school)
School must annually evaluate the outcomes
Is the plan appropriate as written?
School must revise its plan as necessary
Annual Evaluation
3
Resources
Designing Schoolwide Pro. Non- Reg. Guidance
Title I Fiscal Issues
Schoolwide Pool User Guide
Auditor of State Bulletin2007-003
Parent Involvement Requirements
Parent Involvement Building Plan
School-Parent Compact
Assessing Parental Involvement
Parent Notices
Parent Right-to-Know
Annual meeting to Inform parents of school’s participation in the Title I program
Notice to parents if their child was taught by non-HQ teacher
Maintenance of Effort
Maintenance of Effort (MOE)Two types of MOE: ESEA & IDEA
What is IDEAMaintenance of Effort?
MOE Exceptions
Voluntary departure
Decrease in enrollment of SWD
Termination of an obligation/long-term
Errors in reporting expenditures/ADM
Finding the variance for MOE
Step 1 = Calculate GFE variance
Step 2 = Review detailed expenditures
Step 3 = Determine the variance in ADM
Step 4 = High cost student changes
Step 5 = Examine payroll for staff changes
Step 6 = Look for data errors.
Failure to Meet MOE
Repayment of Variance to Federal Govt.
Must be State and Local Funds
Failure in one year does not reduce MOE
Maintenance of Fiscal Support
Maintenance of Fiscal Support
Budgeted Amount
Excess Cost
The MFS is located in CCIP IDEA Budget Details/Redirection Page.
IDEA Supplement Not Supplant
ESEA MOE
Examines the amount the district expends on providing an education to students compared to previous year. District is required to spend at least 90% of what it spent last year, either by Per Pupil Expenditure (PPE) or by General Fund Expenditure (GFE).
• Did the district maintain financial support for students from one year to the next?
Two Ways to Pass ESEA MOE
• General Fund Expenditure (GFE): Expend at least 90% of last year from State and Local funds.
• Per Pupil Expenditure (PPE): Expend at least 90% of last year based on per pupil amounts from State and Local funds.
• Only takes one Pass to meet MOE• Takes two Fails to fail MOE
ESEA MOE Pass
MOE Fail
Failure to Meet the RequirementThe Ohio Department of Education must reduce the amount of funds under the covered programs in any fiscal year in the exact proportion* by which the district fails to maintain effort by falling below 90 percent of either the combined fiscal effort per student or aggregate expenditures.
*The department uses the measure most favorable to the district.
Waiver to Maintenance of Effort
WAIVER – U.S. Department of Education Secretary may waive the requirement if it is determined a waiver is equitable due to:
Exceptional or uncontrollable circumstancesPrecipitous decline in financial resources
How can I prevent my district from failing the ESEA Maintenance of Effort
requirement?
Monitor current year expenditures (aggregate and per pupil) against 90% of the previous year expenditures (aggregate or per pupil).
Federal Program required Board Policies
Required Board Policy
Annually reviewed Parent Involvement
policy Fiscal Procurement policy McKinney Vento Homeless Assistance
Act-Title VII-B • Homeless policy• Dispute resolution procedures
Federal Programs required Board Policies
Required Board Policy
Annually reviewed Parent Involvement
policy Fiscal Procurement policy McKinney Vento Homeless Assistance
Act-Title VII-B • Homeless policy• Dispute resolution procedures
Compliance Documentation for Desk and Onsite Monitoring
Title I-A Improving Basic Programs Documentation Required for Upload
• Annual notification to parents regarding Qualifications of teachers
• Notification to parents regarding teacher NOT HQ
• Evidence of Schoolwide planning for Schoolwide new
• Eligibility criteria – multi-criteria form for TA model
• Fiscal Records to support 20% set aside budget separated for each building
• Supporting documentation for 20% set aside activities
• Evidence of parent involvement activities• Evidence of parent participation in planning• Copy of district parental involvement policy• Evidence of annual review date on policy
Title I-A Improving Basic Programs Documentation Required for Upload
• Fiscal records to support Parental Involvement set aside budget broken down by building
• Evidence of involvement of parents regarding how funds are allocated for parental involvement activities
• Sample school parent involvement plan with date of most recent review
Title I-A Improving Basic Programs Documentation Required for Upload
• Evidence of dissemination and availability of school parental involvement plan to public
• Annual parent meeting sign in sheets and/or agendas
• School Parent compact• Evidence of programs, activities, trainings,
agendas, materials, sign in sheets and communication to parents
Title I-A Improving Basic Programs Documentation Required for Upload
• Copies of information provided to parents in a language parents can understand
• Sample paraprofessional schedule
• Written Principal Attestation
• Written comparability procedures
Title I-A Improving Basic Programs Documentation Required for Upload
• Completed federally funded personnel Excel file
Title I-A Improving Basic Programs Documentation Required for Upload
Equitable Services to Nonpublic Schools Documentation Required for Upload
• Inter-district or Third party contracts for equitable nonpublic service
• Eligibility criteria – multi-criteria selection form for nonpublic
• School parent compact for nonpublic schools• Evidence of parental involvement activities at
participating nonpublic schools• Fiscal records showing service amounts for each
nonpublic with any prior year carryover• Payroll Records
Title I-D Improving Basic Programs Documentation Required for Upload
• Formal agreement with correctional facility
McKinney Vento Homeless Assistance Act – Title VII-B Documentation Required
for Upload • Board Homeless policy• Dispute resolution procedures• Meeting agendas for Homeless training
Title I School Improvement Sub A Documentation Required for Upload
• Documentation showing providers have access to data and building personnel
• Contracts with providers• Fiscal Records showing building specific
budgets and any prior year carryover funds
Title II-A Improving Teacher Quality Documentation Required for Upload
• District professional development plan
Title III LEP and Title III Immigrant Documentation Required
for Upload• Consortia Member agreements
Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards Documentation Required for Upload
• Account History Report (ACCRPT) for current fiscal year – sort by Fund/Staff name
• Budget Account Information (BUDLED) for current fiscal year – sort by Fund/Function/Object
• Procurement policy
Social Media
@OHEducation
ohio-department-of-education
Ohio Families and EducationOhio Teachers’ Homeroom
OhioEdDept
storify.com/ohioEdDept
education.ohio.gov