February 17, 2012 2012 MIS Conference 1. Presenter ◦ Emily Rang, Information Technology...

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February 17, 2012 2012 MIS Conference 1

Transcript of February 17, 2012 2012 MIS Conference 1. Presenter ◦ Emily Rang, Information Technology...

Page 1: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

February 17, 20122012 MIS Conference

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Page 2: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Presenter◦ Emily Rang, Information Technology Specialist

with WA State Office of Superintendent of Public Instruction (OSPI)

◦ Agency of approximately: 400 employees, 15 departments and 53 online web applications

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Page 3: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

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Page 4: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Improve education for students◦ Meaningful, timely data

What worked and what didn’t What we learned that surprised us What we are doing now

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Page 5: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

SEA

LEA

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Special Ed office

Special Ed Dept.

HR Dept. Homeless Ed Office

State and Federal Reporting

HQ Teacher office

Homeless Student Office

Special Ed DB

HQT DBHomeless

Spreadsheet

Page 6: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Reduce burden on LEA and SEA◦ Consolidate data collections

Create common definitions of data◦ Reuse data at SEA

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Page 7: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Installed Data Governance

Cartoons Courtesy of The Data Governance Institute, LLC. (http://www.datagovernance.com/cartoon_30.html)

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Page 8: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

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Identified Silos in SEA◦ Individual program areas

Assigned clear “data owners” Importance of maintaining “ownership” of their data

Page 9: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Worked on common, clear, concise data definitions◦ Internal SEA meeting once a week◦ Documented in a data manual ◦ Used Data Governance meetings

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Page 10: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Comprehensive Education Data And Research System (CEDARS)◦ Single LEA submission to SEA

Student Teacher Course

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Page 11: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Make everything as simple as possible, but not simpler.- Albert Einstein

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Page 12: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Reviewed Existing Data Collections◦ Identified all program areas of SEA with separate

data collections of overlapping data

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Page 13: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Slowly started replacing single, one-off data collections

Instead, pre-populated data for LEA acceptance of quality instead of data entry

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Page 14: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

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Page 15: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

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Page 16: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

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Page 17: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Right. . ?

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Page 18: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Combatted silos in the SEA, but we missed them in the LEA.

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Page 19: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

LEA’s Program offices didn’t know their CEDARS contact in the LEA

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Page 20: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

LEA & SEA Data ReviewSEA

LEA

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CEDARS

Special Ed Dept.

HR Dept.

Homeless Ed Office

State and Federal Reporting

Page 21: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Unified Communications from SEA◦ CEDARS and program offices

Emails Webinars In-person trainings

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Page 22: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Unified communications from SEA as one agency

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Page 23: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Training Webinars ◦ with invitations to both the Program LEA and

CEDARS LEA contacts◦ Presented by both the program SEA and CEDARS

SEA contacts

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Page 24: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Creating great documentation!◦ Business rules, business rules, business rules◦ User Guides◦ Mapping documents◦ Posting business rules for reports

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Page 25: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Transitioning a one-off database used by Bilingual SEA and LEA for tracking students LEP eligibility into CEDARS◦ Data ◦ Functionality

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Page 26: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Adding more complicated data collections to CEDARS in 2012-13◦ Absence data◦ Discipline data◦ Turning this into a pre-populated annual report

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Page 27: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Finding new opportunities◦ Additional Special Education reporting◦ Title I◦ Unexcused Absences and Truancy◦ Discipline

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Page 28: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Adding data quality reports for CEDARS Users about program reports◦ Bilingual Student◦ Immigrant Student

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Page 29: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

Annual data review reports available earlier Inviting broader range of LEA users to

Webinars, Video Conferences SEA staff modeling team behavior

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Page 30: February 17, 2012 2012 MIS Conference 1.  Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public.

THANK YOU!

Emily Rang

OSPI Information TechnologyCustomer [email protected](360) 725-6376www.k12.wa.us

30MIS Feb 17, 2012