FBC Program Organization

August 8, 2007 1

First Baptist Church

Program Organization

August 8, 2007 2

I. PROGRAM ORGANIZATION INTRODUCTION .............................................................................................. 3

II. PROGRAM LEADERS ......................................................................................................................................... 3

III. SUNDAY SCHOOL .............................................................................................................................................. 6

IV. WOMAN’S MISSIONARY UNION ..................................................................................................................... 7

V. COMMITTEES ...................................................................................................................................................... 7

VI. MINISTRY TEAMS .............................................................................................................................................. 8

1. Congregational Life Committee ........................................................................................................................... 9

A. COMPUTER NETWORK MINISTRY TEAM ............................................................................................. 10

B. HOSPITALITY MINISTRY TEAM .............................................................................................................. 10

C. RECREATION MINISTRY TEAM ............................................................................................................... 11

D. SPECIAL EVENTS MINISTRY TEAM ....................................................................................................... 11

2. Discipleship Committee ...................................................................................................................................... 12

A. BAPTIST HISTORY AND CONNECTIONS MINISTRY TEAM ............................................................... 12

B. CHILDREN'S MINISTRY TEAM ................................................................................................................. 13

C. COLLEGE MINISTRY TEAM ...................................................................................................................... 13

D. LIBRARY/MEDIA CENTER MINISTRY TEAM ........................................................................................ 14

E. PRESCHOOL MINISTRY TEAM ................................................................................................................. 14

F. SENIOR ADULT MINISTRY TEAM ............................................................................................................ 15

G. SPECIAL NEEDS MINISTRY TEAM .......................................................................................................... 15

H. STUDENT MINISTRY TEAM ...................................................................................................................... 16

I. WEEKDAY EARLY EDUCATION MINISTRY TEAM ............................................................................... 17

J. YOUNG & MEDIAN ADULT MINISTRY TEAM ....................................................................................... 17

3. Finance Committee ............................................................................................................................................. 18

COUNTING MINISTRY TEAM ........................................................................................................................ 19

4. Legal Committee ................................................................................................................................................ 19

5. Ministry Development Committee ..................................................................................................................... 19

INTERCESSORY PRAYER MINISTRY TEAM .............................................................................................. 20

6. Missions Committee ........................................................................................................................................... 20

A. COMMUNITY MINISTRIES MINISTRY TEAM ........................................................................................ 21

B. GLOBAL MISSIONS CENTER MINISTRY TEAM .................................................................................... 21

C. HABITAT FOR HUMANITY MINISTRY TEAM ....................................................................................... 22

D. PARISH NURSING MINISTRY TEAM ....................................................................................................... 23

E. SMALL MAINTENANCE AND REPAIR (SMART) MINISTRY TEAM ................................................... 23

7. Music and Worship Committee .......................................................................................................................... 24

A. BAPTISMAL MINISTRY TEAM ................................................................................................................. 24

B. FIRST FELLOWSHIP MINISTRY TEAM .................................................................................................. 25

C. LIVING CHRISTMAS TREE MINISTRY TEAM ........................................................................................ 25

D. LORD’S SUPPER MINISTRY TEAM .......................................................................................................... 25

E. SANCTUARY AESTHETICS MINISTRY TEAM ....................................................................................... 26

F. WORSHIP CARE MINISTRY TEAM ........................................................................................................... 26

8. Nominating Committee ...................................................................................................................................... 27

9. Outreach Committee ........................................................................................................................................... 28

EVANGELISM MINISTRY TEAM ................................................................................................................... 28

10. Personnel Committee ......................................................................................................................................... 29

11. Stewardship Committee .................................................................................................................................... 30

12. Trustees .............................................................................................................................................................. 30

A. AUDIO-VISUAL MINISTRY TEAM ........................................................................................................... 31

B. GROUNDS BEAUTIFICATION MINISTRY TEAM ................................................................................... 32

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I. PROGRAM ORGANIZATION INTRODUCTION

First Baptist Church, as a fellowship of believers, has many individuals involved in ministries and committees, in addition to the times we come together for Worship and Bible Study. This Program Organizational Manual is a document in which the Committees and Ministry Teams are defined for the knowledge of the Church membership. The Committees and Ministry Teams are defined as to purpose, tasks for which they are responsible, and method of involvement. If you have an interest in serving in one of these areas, please contact either the chairperson of the group or the minister liaison for the group. A unique partnership exists between two groups of First Baptist Church members: the ministerial staff and the Deacons. Under the guidance of the Holy Spirit, each is called by the church and charged with providing spiritual leadership, pastoral care, and equipping for ministry throughout the entire body of the church. Professional Ministerial Staff. The Pastor and other staff ministers lead the church in proclamation of the Gospel, worship of God, Christian education and discipleship, active ministry and mission service, and belonging and caring in the family of faith. Each staff minister provides leadership and expert counsel for groups of laity who serve as biblically mandated ministers in the church, in the community, and to the uttermost parts of the world. Deacons. As ordained ministers alongside the professional ministerial staff, Deacons share in all of the tasks of spiritual leadership, extending the ministry reach of the church. Deacons support the spiritual health of the congregation by considering the spiritual nature of decisions and plans of the church, and by offering living examples of serving Christ and the church according to the spiritual gifts God has entrusted to each of them. Deacons provide primary leadership for pastoral ministry teams including Hospital Visitation, Home Visitation, Bereavement, Prayer, and New Member Orientation Teams. These ministry teams serve as prototypes for this proposal, in which church-elected leaders enlist other church members to serve alongside them in hands-on ministry. Deacons are elected by the church membership after prayerful consideration from both the candidates and the church. Thirty-six voting deacons serve a rotating 3-year term with twelve rotating off each year and twelve rotating on. Leadership Council. Chaired by the Pastor, this group consists of the Chairs from Personnel, Finance, Trustees, Missions and Deacons. The Church Treasurer, WMU Director, and Sunday School Director are also members of the Leadership Council. The Leadership Council meets once/month for the purpose of communication and coordination among the various groups and organizations of the church.

II. PROGRAM LEADERS

A. Director of Sunday School

The Director of Sunday School gives overall administrative direction to the Sunday School in its planning and functioning. The Director of Sunday School works with the Faith Development Staff, which is comprised of the Program Ministry Staff and the Associate Pastor in implementing the teaching and learning goals of the church through the Sunday School.

The Director of Sunday School is enlisted by the Nominating Committee, to be approved by the church, for a one-year term, and may serve consecutive terms. The term of office will run from October through September.

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The Duties of the Director of Sunday School include the following:

1. Leads in developing Sunday School goals, plans, and budget. 2. Works with the Faith Development Staff in evaluating and using curriculum for all age groups. 3. Helps enlist the division directors and other general officers as needed. 4. Meets with Sunday School Departments for social and outreach events.

B. Assistant Director of Sunday School

The Assistant Director of Sunday School assists the Director of Sunday School in the overall administration and direction to the Sunday School in its planning and functioning.

The Assistant Director of Sunday School is a mature Christian having leadership experience, either in Sunday School or in other organizations of the church. The Assistant Director of Sunday School is enlisted by the Nominating Committee, to be approved by the church, for a one-year term, and may serve consecutive terms. The term of office will run from October through September.

The Duties of the Assistant Director of Sunday School include the following:

1. Works with the Director of Sunday School in training for the position of Director of Sunday

School. 2. Helps enlist the division directors and other general officers as needed. 3. Be available Sundays and Wednesdays for meetings and planning sessions. 4. Meets with Sunday School Departments for social and outreach events.

C. Church Clerk

The Church Clerk is enlisted by the Nominating Committee, to be approved by the church, for a one-year term, and may serve consecutive terms. The term of office will run from October through September.

The Duties of the Church Clerk include the following:

1. Records minutes of regular and special business meetings; works with the Pastor’s Ministry

Assistant to get these minutes in final typed form for the permanent church minutes book. 2. Is responsible for the proper preparation, recording, and storage of the Church Minutes,

records. and any other official church actions. 3. Presents either detailed or summarized minutes of previous regular or special business

meetings at each regular business meeting. 4. When approved by the Ordaining Council, acts as clerk to record the procedure and

program of an Ordaining Council when either ministers of the gospel or deacons are ordained in our church. (This normally includes requesting that each participating ordained minister or deacon sign a sheet of paper to be attached to the minutes showing those who participated.)

5. To alert the Moderator at church business meetings as to old and new business or other items of interest on which the church needs to take action.

D. Assistant Church Clerk

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The Assistant Church Clerk is enlisted by the Nominating Committee, to be approved by the church, for a one-year term, and may serve consecutive terms. The term of office will run from October through September.

The Duties of the Assistant Church Clerk include the following:

1. Assists the Pastor and other Ministerial Staff in the reception of new members at all church

services. (This individual will request the other Assistant Church Clerk to serve whenever he/she expects to be absent from his/her respective service.)

2. Fulfills the duties of the Church Clerk when the Church Clerk is unavailable. E. Church Treasurer

The Church Treasurer is enlisted by the Nominating Committee, to be approved by the church, for a one-year term, and may serve consecutive terms not to exceed five years. The term of office will run from October through September.

The Duties of the Church Treasurer include the following:

1. Assures that funds that are received are maintained, accounted for, and expended in

accordance with church policy. The Treasurer is assisted in this effort by the Counting Ministry Team (who counts and deposits offerings), and by the Accounting Assistant (who maintains financial records, prepares deposit slips, and writes checks for approval by the Finance Committee and signature of the Treasurer.)

2. Serves as a member of the Finance Committee. In this capacity, the Church Treasurer assists in preparation of the church budget and monthly financial reports, and keeps informed on the financial status of the church.

3. Signs checks for expenditures covered by the approved budget, or items approved after vouchers are approved by two members of the Finance Committee.

4. Approves withdrawal of funds from savings accounts based on Finance Committee decisions.

F. Woman’s Missionary Union Director

The Woman’s Missionary Union Director is responsible for working with the First Baptist Church Women’s Missionary Union to set goals with specific results and to provide plans of action for achieving these goals in accordance with the following five strategic principles of WMU:

1. Pray for and give to missions 2. Do missions 3. Learn about missions 4. Develop spiritually toward a missions lifestyle 5. Participate in the work of the church and the Denomination.

The Duties of the WMU Director include the following:

1. Plans the WMU display at the Annual Church Missions Fair 2. Prepares WMU brochure for non-members 3. Prepares WMU yearbook for the WMU members 4. Prepares the WMU bulletin board 5. Attends associational WMU meeting, state meetings, and training conferences 6. Sets the goals for the mission offerings with help of the staff. 7. Serves on the Leadership Council 8. Serves on the Missions Committee

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9. The WMU Director keeps the membership informed of national WMU projects

G. Church Librarian

The Church Librarian leads the Library/Media Center Ministry Team. The Church Librarian is enlisted by the Nominating Committee, to be approved by the church, for a one-year term, and may serve consecutive terms. The term of office will run from October through September.

The Duties of the Church Librarian include the following:

1. Enlists members of the Library/Media Center Ministry Team. 2. Is responsible for the orientation and training of Library/Media Center Ministry Team

members in library methods and procedures. 3. Serves as a member of the Library/Media Center Ministry Team and assists in the

preparation of the library budget. 4. Provides a monthly report for the church. 5. Promotes and publicizes the use of the library through the organizations of the church. H. Church Historian The Church Historian serves as a focal point in matters related to First Baptist Church history. The Historian is enlisted by the Nominating Committee, to be approved by the church, for a one-year term, and may serve consecutive terms. The term of office will run from October through September.

The Duties of the Church Historian include the following:

1 Serves as a member of the Baptist History and Connections Ministry Team. 2 Advises the Baptist History and Connections Ministry Team of events, reports, and articles

concerning First Baptist Church that should be included in the church history records. 3. Shares the History of the Church as requested by various groups.

III. SUNDAY SCHOOL The function of our Sunday School Ministry is that of the Bible teaching agency of the church. Its responsibility is to reach people for the study of God's Word and church membership. Teachers and Directors serve on a volunteer basis. Their willingness to prepare and serve allows this organization to function smoothly. The Sunday School is divided into major age group divisions: Experienced Adult, Young and Median Adult, College, Youth, Children and Preschool. The age group staff members enlist Sunday School workers. Department Directors ideally are enlisted first. They may in turn enlist workers for their departments who are added to the overall Sunday School Staff. Workers are enlisted or re-enlisted for one year at a time and may continue without a break in teaching service.

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IV. WOMAN’S MISSIONARY UNION

The purpose of the WMU is to set goals with specific results and to provide plans of action for achieving these goals, which should be in accordance with the following five strategic principles of WMU:

1. Pray for and give to missions 2. Do missions 3. Learn about missions 4. Develop spiritually toward a missions lifestyle 5. Participate in the work of the church and the Denomination.

The WMU consists of the following WMU leaders: WMU Director, Assistant Director, Missions Coordinator, Women On Missions Coordinator, age-level directors (GA’s, Acteens, Mission Friends), and other project event leaders as needed. The duties of the WMU include the following:

1. Achieving WMU tasks 2. Providing opportunities to pray for missions and missionaries, to do mission activities, to learn

about missions, and to develop a mission concern and lifestyle. 3. Involving more people in missions. 4. Scheduling regular meetings and special activities. 5. Planning for the budget and expenditures. 6. Securing resources and supplies. 7. Keeping records and reporting. 8. Cooperating with Church mission activities and efforts.

V. COMMITTEES Committee members are those who have been a member of the church for a minimum of one year, enlisted by the Nominating Committee, and elected by the church. In conjunction with the staff member assigned by the Associate Pastor or Pastor, these Committees will work to fulfill our Vision Team Report in their designated area. They will develop new plans and strategies to enhance ministry in their designated area and request financial resources to support the work of that committee within the Body. Serving on these committee(s) is time intensive. Meetings once a month are normal. Due to various expectations of a committee’s obligations, a minimum attendance may be imposed at the discretion of the committee. Referral to the Nominating Committee for replacement is appropriate. Accompanying each of the Committees are Ministry Teams. Where Ministry Teams are already in place, they are listed with their charter under their corresponding Committee. Other Ministry Teams will be added as needed in the future. The Committee needing an additional Ministry Team will develop a charter for this group to accompany their request to the Nominating Committee, who will in turn present the request to the church. Likewise, when a Ministry Team ceases to be needed, the corresponding Committee should make a request to the Nominating Committee, who will in turn submit the request to the church. In both cases the Nominating Committee has the responsibility to work with the Committee making the request to make adjustments as needed before presentation to the church.

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Committees are enlisted in August and elected by the church in September. All assignments are for a three-year period beginning in October of the year elected and concluding at the end of September (3) three years later. The exception is the Stewardship Committee, which concludes its term in December. Each committee will elect a chairperson in October and report their selection to their staff liaison. The (12) twelve Committees are as follows:

1. Congregational Life 2. Discipleship 3. Finance 4. Legal 5. Ministry Development 6. Missions 7. Music & Worship 8. Nominating 9. Outreach 10. Personnel 11. Trustees 12. Stewardship

VI. MINISTRY TEAMS

A second type of grouping in the Program Organization is Ministry Teams. Ministry Team Coordinators are enlisted by the Nominating Committee for a (3) three year rotation with the term beginning in May of the year elected and concluding at the end of April (3) three years later. Ministry Team Coordinators will be elected by the church. Ministry Team Coordinators recruit as many church members as needed to accomplish the work assigned to their team. These team members do not have to be voted on by the church (i.e. there would be open enrollment so that new members could immediately begin service on a ministry team). Team members will serve a (3) three-year term (or a partial term if recruited for a specific event or at some point during the year). The Ministry Team will work closely with the committee they are assigned. In addition to the existing Ministry Teams listed in this document, additional Ministry Teams may be formed to coordinate the efforts of various Ministry Groups when a specific task is needed for a short period. It is assumed as well that, as new ministries are developed and adopted by the church, additional Ministry Teams will be added. Presently, there are 30 (thirty) Ministry Teams. Primarily, these teams would do the hands on ministry tasks needed to make the church function effectively, but there will be some administrative (policy-making and planning) functions.

Congregational Life Committee

• Computer Network Ministry Team

• Hospitality Ministry Team

• Recreation Ministry Team

• Special Events Ministry Team Discipleship Committee

• Baptist History and Connections Ministry Team

• Children’s Ministry Team

• College Ministry Team

• Library/Media Center Ministry Team

• Preschool Ministry Team

• Senior Adult Ministry Team

• Special Needs Ministry Team

• Student Ministry Team

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• Young & Median Adult Ministry Team

• Weekday Early Education Ministry Team Finance Committee

• Counting Ministry Team

Legal Committee no current Ministry Team Ministry Development Committee

• Intercessory Prayer Ministry Team

Missions Committee

• Community Ministries Ministry Team

• Global Missions Center Ministry Team

• Habitat for Humanity Ministry Team

• Parish Nursing Ministry Team

• Small Maintenance and Repair (SMART) Ministry Team

Music and Worship Committee

• Baptismal Ministry Team

• First Fellowship Ministry Team

• Living Christmas Tree Ministry Team

• Lord’s Supper Ministry Team

• Sanctuary Aesthetics Ministry Team

• Worship Care Ministry Team

Nominating Committee no current Ministry Team

Outreach Committee

• Evangelism Ministry Team

Personnel Committee no current Ministry Team

Stewardship Committee no current Ministry Team

Trustees

• Audio-Visual Ministry Team

• Grounds Beautification Ministry Team

1. Congregational Life Committee The purpose of the Congregational Life Committee is to promote the biblical concept of koinonia, or fellowship, within the church; encourage and organize the church to be a caring community where members minister to each other in times of need; plan and implement events for the church that foster a spirit of celebration and community within the congregation. The Congregational Life Committee consists of six (six) members serving a term of three (3) years. Two (2) members will complete his or her term of service each year and will rotate off the Committee. Each year two (2) members are enlisted by the Nominating Committee and elected by the church. The Associate Pastor will serve as an ex-officio member of this Committee.

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The Duties of this committee are to implement the goals set out in the Vision Team Report related to Congregational Life. These Ministry Teams would relate to the Congregational Life Ministry Team.

A. COMPUTER NETWORK MINISTRY TEAM

The purpose of the Computer Network Ministry Team is to evaluate the computer network needs of the church and its ministries and to develop a system to meet those needs.

The Computer Network Ministry Team consists of three (3) members, each serving a term of three (3) years. One (1) member completes his or her term of service each year and rotates off the Ministry Team. Each year one (1) member is enlisted by the Nominating Committee and elected by the church. Other Ministry Team participants may be recruited by the Ministry Team according to technical skills needed for administering the church’s computer network. The Church Business Manager and Computer Network Administrator are ex-officio members of this Ministry Team.

The Duties of the Computer Network Ministry Team include the following:

1. To receive and review the computer network needs of the church ministries, programs and

staff on an annual basis as recommended by the church staff. This recommendation will include an order of priorities to allow for annual budgeting.

2. To incorporate computer needs of the church, as per the recommendation, into a long-range plan, to be reviewed annually by the Ministry Team.

3. To prepare an annual budget for recommendation through the Trustees and to administer budget funds approved by the church. The Business Manager will administer the annual computer budget for routine expenditures, not over established policy limits, with documentation to the Computer Network Ministry Team (Examples: software, monitors, maintenance items, etc.).

4. To evaluate and approve bids submitted for the purchase of new equipment and/or software as required.

B. HOSPITALITY MINISTRY TEAM

The purpose of the Hospitality Ministry Team is to address all issues associated with welcoming guests who attend both regular and special church services.

Three (3) adult church members, each of whom serves a three (3) year term, coordinate the Hospitality Ministry Team. One (1) coordinator rotates off the team, and one (1) coordinator is elected to the team each year. The coordinators are enlisted by the Nominating Committee and elected by the church. The Minister of Missions and Outreach serves as an ex-officio member of the ministry team.

The coordinators of the Hospitality Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry.

The Hospitality Ministry Team relates directly to the Congregational Life Committee.

The Duties of the Ministry Team include the following:

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1. To provide ushers, greeters, and other appropriate assistance for receiving and welcoming church members and guests to all Sunday services and other special services. Examples of special services are revivals, music programs, funerals, etc.

2. To guide Sunday School new-comers to Welcome Centers, where they may be provided with information about church programs, services, and Bible study options, registered and escorted to appropriate Bible study classes.

3. To promote a spirit of worship at all church services, by such actions as directing members and guests to available seats, distributing the church service order of worship, and taking the initiative to assure the comfort and safety of the congregation.

4. To establish and maintain a training program for participants in the Hospitality Ministry Team.

C. RECREATION MINISTRY TEAM

The purpose of the Recreation Ministry Team is to lead the church to provide wholesome and creative leisure time experiences for all persons, and to use recreation as a tool for ministry to the church, to the non-churched as an outreach opportunity, and to the community. Christian Recreation usually falls within these major arenas of interest: sports, both individual and team sports, social recreation, crafts, outdoor recreation, physical fitness, and family activities.

The Recreation Ministry Team consists of six (6) adult members, each of whom serves a two (2) year term. Two (2) members are elected by the church and two (2) rotate off the Ministry Team each year. Nominees are enlisted by the Nominating Committee and presented to the Church for election. The Recreation Ministry Director serves as an ex-officio member of this Ministry Team.

The duties of the Recreation Ministry Team include the following: 1. To assist the church in developing a philosophy of Christian recreation and to provide vision

updates of the Recreation Ministry to the church. 2. To project plans, set goals, and provide timely evaluation for the total Recreation Ministry of

the church. This would include being aware of the recreation needs of the church and refining plans and actions to fill those needs.

3. To assist in enlistment of leadership in consultation with the Director of Recreation. 4. To assist the Director of Recreation in preparing budget recommendations for the Recreation

ministry, according to church budgeting policies, and to help administer church approved budget funds.

5. To review and establish policies and procedures for participation relating to the Recreation Ministry and the Christian Life Center.

6. To assist the Director of Recreation as needed in the purchase, inventory, care, and repair of supplies and equipment.

D. SPECIAL EVENTS MINISTRY TEAM

The purpose of the Special Events Ministry Team is to provide host(s) or hostess(es) for functions to support the church programs and activities. Two (2) adult church members, each of whom serves a two (2) year term, coordinate the Special Events Ministry Team. One (1) coordinator rotates off the team, and one (1) coordinator is elected to the team each year. The coordinators are enlisted by the Nominating Committee and elected by the church. The Church Hostess serves as an ex-officio member of the team. The coordinators of the Special Events Ministry Team are to recruit as many church members as needed to accomplish the work assigned.


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1. To serve the church in all occasions of special church-wide entertaining, such as official

receptions and dinners for the total church program. Some examples of this type function are receptions to welcome or bid good-bye to staff members, the First Missionary Baptist Church Joint Worship Reception, and the Summer Sunday Night After church Fellowships.

2. Special group receptions, parties, socials and the like are not the responsibility of this team. 3. To develop and oversee the Special Events Budget. 4. To keep an accurate inventory listing of the items kept in the Special Events closet. These

items such as silver pieces, tablecloths, table runners, and other entertaining items are to be used only by church-wide events. The Special Events Team coordinators shall make decisions concerning the use by anyone else.

2. Discipleship Committee The purpose of the Discipleship Committee is to provide leadership for the discipleship ministries of the church.

The Discipleship Committee is composed of six (6) members: These six members will each serve a three (3) year term. Two (2) members are elected by the church, and two (2) rotate off the committee each year. Nominees are presented to the church by the Nominating Committee for election. The Associate Pastor, Minister of Young & Median Adults and the Minister of Experienced Adults along with the Sunday School Director will serve as ex-officio members of this committee.

The Duties of the Discipleship Committee include the following:

1. Based on a thorough understanding of the mission and character of First Baptist, Huntsville,

to develop and articulate an overarching approach to discipleship in the church. This approach will be based on sound biblical, theological, spiritual, and developmental principles.

2. To develop a calendar of specific strategies and ministry events consistent with this overarching approach. In addition to ongoing classes, this calendar will include small group opportunities and other special events.

3. To identify and train leaders to assist in the implementation of the discipleship and faith development ministry.

4. To communicate the approach, the specific strategies, and the ministry events to the church family and to the community.

The following Ministry Teams would relate to the Discipleship Committee.

A. BAPTIST HISTORY AND CONNECTIONS MINISTRY TEAM

The purpose of the Baptist History and Connections Ministry Team is to assure that the history of the church is duly recorded, collected, and utilized to understand the church’s relationship to other Baptist entities, the broader Christian family, and to society as a whole. The Baptist History and Connections Ministry Team consists of nine (9) adult members, each of whom serves a three (3) year term. Three (3) members are elected by the church, and three (3) rotate off the Ministry Team each year. Nominees are enlisted by the Nominating Committee and presented to the church for election. The Associate Pastor, the Deacon Chairperson, and the Pastor, or his designated representative, serve as ex-officio members of this Ministry Team. The Church Historian also serves as an ex-officio member of this Ministry Team.


5. To encourage the church to keep and maintain adequate historical records. 6. To collect and safeguard all church records, assuring that they are accurate and complete.

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7. To collect and/or write reports of all significant events and matters relating to First Baptist Church and add them to the church history records.

8. To gather information concerning Baptist heritage, organization, statements of faith, current issues and future developments to establish the context of Baptist life in which the church lives.

9. To encourage First Baptist Church members to attend and participate in local, state, and national Baptist meetings which are supported by First Baptist Church.

10. To share pertinent information concerning contemporary developments in Baptist life, historical perspectives on these developments, and implications for the church’s denominational and worldwide connections.

11. To help all church members to appreciate the church through an understanding of its past. 12. To prepare exhibits of historical interest and act as consultant on dramatic and/or media

presentations of church historical events. 13. To oversee the writing and publication of additions to the History of First Baptist Church,

Huntsville. 14. To make recommendations to the church regarding its official identification with other Baptist

entities, in light of the church’s historic Baptist principles.

B. CHILDREN'S MINISTRY TEAM

The purpose of the Children's Ministry Team is to provide leadership to the children's program organizations of the church. The Ministry Team advises, consults with, and supports the Minister of Children.

The Children's Ministry Team consists of nine (9) adult members, each of whom serves a three (3) year term, with no restrictions on consecutive terms of service. Each year three (3) members rotate off the Ministry Team and three (3) members are elected to the Ministry Team. Each member is elected to serve in an area of emphasis. Two (2) members promote Young Child Development (1st and 2nd Graders). Two (2) members promote Middle Child Development (3rd and 4th Graders). Two (2) members promote Older Child Development (5th and 6th Graders). One (1) member focuses on Spiritual Considerations. One (1) member focuses on Gender Considerations. One (1) member focuses on Special Needs. The members are enlisted by the Nominating Committee and presented to the church for election. The Minister of Children, the Division Director for Children’s Sunday School, and the Minister of Children's Missions and Music serve as ex-officio members of this Ministry Team.


1. To evaluate and to oversee the implementation of a curriculum of faith education for children

in Grades 1-6. 2. To provide parent education opportunities for the raising of children in a Christian home. 3. To formulate and recommend policies and procedures regarding children's faith experiences. 4. To coordinate children's calendar of activities while emphasizing the liturgical year. 5. To support and assist in the enlistment and training of children's leadership, both adult and

child-age leaders. 6. To evaluate opportunities of faith development for children any time the children are present

in any church activities. 7. To analyze and recommend the purchase of new equipment, learning environment

enhancement, and resources.

C. COLLEGE MINISTRY TEAM The purpose of the College Ministry Team is to plan, implement, and support the college ministry of the church and to assist, consult with, and advise the Minister of Students.

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The College Ministry Team consists of five (5) members. The five (5) members will include the College Sunday School Teacher, College Outreach Leader, and three (3) additional members, which are elected by the church. Each would serve a three-year term, with one (1) member rotating off the Ministry Team each year. These three (3) members are enlisted by the Nominating Committee and presented to the Church for election. The Minister of Students serves as an ex-officio member of this Ministry Team. The Duties of the Ministry Team include the following:

1. To promote evangelism and Christian growth among all college students. 2. To present a calendar of college ministry activities and publish the calendar for college

students, college ministry workers, and families. 3. To assist college students and adults on any committees or ministry teams which pertain to

students’ plans; publicity and promotion of college ministry activities, retreats, fellowships, trips, specific college ministry-centered activities, and college students on mission.

4. To encourage college students’ support of the total Church program. 5. To evaluate and suggest improvements of college students’ activities. 6. To work with the Minister of Students in the preparation of a proposed college ministry budget

and to assist the Minister of Students in the administration of the approved church budget as needed.

D. LIBRARY/MEDIA CENTER MINISTRY TEAM

The purpose of the Library/Media Center Ministry Team is to promote and strengthen the program of the church through the ministry of the library/media center.

The Library/Media Center Ministry Team consists of the church librarian, technical processes director, circulation director, and a number of library associates. The librarian is enlisted by the Nominating committee, to be approved by the church each year. The librarian enlists all other members of the committee for a one (1) year term with no restrictions on the number of consecutive terms of service. Church approval is not required.

The Duties of the Team include the following:

1. To catalog and prepare books and other materials for circulation to the church family. 2. To open and operate the library/media center on a scheduled basis for lending books and

other materials to the church family. 3. To maintain records defining the status of each book or document contained in the

library/media center's collection. 4. To inform the church of the library/media center, its services and materials and how to use

them. 5. To establish library/media center policies. 6. To administer funds allocated for acquisition of library/media center materials and operations.

E. PRESCHOOL MINISTRY TEAM

The purpose of the Preschool Ministry Team is to provide leadership to the preschool ministries of the church. The Ministry Team advises, consults with, and supports the Minister of Preschool.

The Preschool Ministry Team consists of nine (9) adult members each of whom serves a one (1) year term, with no restrictions on consecutive terms of service. The nine (9) members are the two Preschool Sunday School Division Directors, Cradle Roll Director, Mission Friends Director, WEE Ministry Team Chairman, Recreation Ministry Team representative, a father of a preschool child,

August 8, 2007 15

a mother of a preschool child, and one at-large member. The mother and father of a preschool child and the at-large member are enlisted by the Nominating Committee and are presented to the church for election.

Ex-Officio members of the Preschool Ministry Team are the Minister of Preschool, the Childcare Coordinator, and the Children’s Music and Missions Coordinator.


1. To evaluate and to oversee the implementation of a curriculum of faith education for

preschoolers. 2. To provide parent education opportunities for the rearing of children in a Christian home. 3. To formulate, recommend, and publicize preschool policies and procedures. 4. To evaluate and recommend the purchase of new equipment and resources that serve to

enhance the learning environment. 5. To establish guidelines for safety and cleanliness in the preschool environment. 6. To coordinate the use of facilities assigned to the Preschool Division. 7. To coordinate the preschool calendar of activities within the overall church calendar. 8. To evaluate, support, and assist in the enlistment and training of preschool leadership, both

volunteers and employees. 9. To communicate with the appropriate groups in the church, including the Leadership Council,

the Finance Committee, and the various organizations using the Preschool facilities. 10. To work with the Minister of Preschool in the development of an annual budget request and

assist the Minister of Preschool in the administration of the approved church budget for these ministries as needed.

F. SENIOR ADULT MINISTRY TEAM

The purpose of the Senior Adult Ministry Team is to assist the Minister of Senior Adults in organizing and performing ministries involving senior adults (adults age 55 and older) in ministry, missions, and fellowship. The Senior Adult Ministry Team is made up of seven (7) senior adults, including Hallelujah Choir President, Fellowship Club President, Sunday School Senior Adult Division Director, Deacon Home Visitation Ministry Chairperson, and three (3) members enlisted by the Nominating Committee and elected by the church. An effort to have representation from the following age groups: 55-65; 65-75; 75 and older is made. The Minister of Senior Adults will serve as an ex-officio member of the Ministry Team.


1. To assist the Minister of Senior adults in planning and implementing ministries involving and

addressing the needs of senior adults. 2. To assist the Minister of Senior adults in formulating Christ honoring objectives and goals to

meet senior adult needs. 3. To help establish new ministries and activities designed to reach senior adults of all ages,

and to involve senior adults in ministry. 4. To maintain communication with senior adult organizations through the president/chairperson

members of the Ministry Team to assure coordination of all senior adult ministries and activities sponsored by First Baptist Church.

5. To coordinate the calendar of senior adult ministries and activities with the church calendar. 6. To assist in preparing budget recommendations for senior adult ministries, according to

church budgeting policies, and to help administer church approved budget funds.

G. SPECIAL NEEDS MINISTRY TEAM

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The purpose of the Special Needs Ministry Team is to support and facilitate accessibility and inclusiveness of all persons, regardless of physical or mental disabilities, throughout the programs and ministries of First Baptist Church.

The Special Needs Ministry Team consists of nine (9) adult members. Three (3) members are elected by the church, and these members ideally recruit six (six) other members who include:

Person(s) with a disability Caregiver of a person with a disability Parent/Grandparent of a child with a disability Professional person with experience in the disability field Person with knowledge of facilities and construction Usher/Greeter

The members elected by the church serve three (3) year terms, with one (1) member rotating off, and one (1) member elected to the Ministry Team each year. These members are enlisted by the Nominating committee and presented to the church for election. The Associate Pastor and Minister of Preschool will serve as ex-officio members.


1. Accessibility - To identify, prioritize, and promote the elimination of physical and attitudinal

barriers encountered by persons with disabilities and their families, and to inform the congregation and the community of special accommodations.

2. Disability Awareness - To increase the congregation's understanding of the needs of persons with disabilities and their families.

3. Needs Assessment and Ministry Development - To identify needs relating to disabilities among church members and the community and to facilitate ministries for meeting those needs.

4. Resource Development - To suggest and/or provide educational, curriculum, and other resource materials appropriate for persons with disabilities and their families, and equipping church members for ministry inclusiveness.

5. Ministry Consultation - To make recommendations to other committees and ministry teams regarding special accommodations needed to enable persons fully to participate in the activities of the church.

H. STUDENT MINISTRY TEAM

The purpose of the Student Ministry Team is to plan, implement, and support the student ministry of the church and to assist, consult with, and advise the Minister of Students. The Student Ministry Team consists of seven (7) members. The seven members will include the Sunday School Middle School Division Director, the Sunday School High School Division Director, Director of Wednesday Night Live, and the Youth Choir Representative. Three (3) additional members are elected by the church. Each would serve a three-year term, with one (1) member rotating off the Ministry Team each year. These three (3) members are enlisted by the Nominating Committee and presented to the Church for election. The Minister of Students serves as an ex-officio member of this Ministry Team.


1. To promote evangelism and Christian growth among all students, Grade 7-12. 2. To present a calendar of student ministry activities for church approval and publish the

calendar for students, student workers, and families.

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3. To assist students and adults on any committees or ministry teams which pertain to students’ plans; publicity and promotion of student activities, retreats, fellowships, trips, specific student-centered activities, student camp, and students on mission.

4. To encourage student support of the total Church program. 5. To evaluate and suggest improvements of student activities. 6. To work with the Minister of Students in the preparation of a proposed student budget and to

assist the Minister of Students in the administration of the approved church budget as needed.

I. WEEKDAY EARLY EDUCATION MINISTRY TEAM

The purpose of the Weekday Early Education Ministry Team is to provide leadership to the ministry and activities of the Weekday Early Education Program, advising, consulting with, and supporting the Weekday Early Education Director.

The Weekday Early Education Ministry Team consists of nine (9) adult members, each of whom serves a three (3) year term. Three (3) members are elected by the church, and three (3) rotate off the committee each year. Nominees are enlisted by the Nominating Committee and presented to the Church for election. The Minister of Young and Median Adults and Business Manager serve as ex-officio members of this Ministry Team.


1. To recommend and publicize policies, and procedures for weekday ministry programs. 2. To determine the needs of the weekday ministry program and approve the disbursement of

funds for those needs. 3. To ensure that policies and procedures relating to the Weekday staff are compatible with

those established by the Personnel Committee for other staff members. 4. To interview, establish salaries, and hire a qualified Weekday Director and supporting staff. 5. To coordinate the use of all preschool facilities with each preschool organization and

establish good communication with those organizations, using the Minister of Young and Median Adults and Business Manager as staff liaisons.

J. YOUNG & MEDIAN ADULT MINISTRY TEAM

The purpose of the Young & Median Adult Ministry Team is to provide leadership for the young and median adult ministries of the church. The Ministry Team will advise, consult with, and support the work of the Minister of Young and Median Adults with regard to Young and Median Adult Ministry. The Young & Median Adult Ministry Team is composed of nine (9) members: three leaders among the Young & Median Adult Sunday School groups and six members-at-large. Working in conjunction with the Minister of Young & Median Adults, the members-at-large are recruited by the Nominating Committee and presented to the church for election. Members at-large are elected for a two year term of service beginning in May

The Duties of the Young & Median Adult Ministry Team include the following:

1. Based on a thorough understanding of the mission and character of First Baptist, Huntsville,

to develop and articulate an overarching approach to Young & Median Adult Ministry. This approach will be based on sound biblical, theological, spiritual, and developmental principles.

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2. To develop a calendar of specific strategies and ministry events consistent with this overarching approach. This calendar will include a variety of ongoing classes and group meetings, small groups, mission activities, outreach activities, and special events.

3. To work with the Minister of Young & Median Adults in the development of an annual budget request and assist the Minister of Young & Median Adults in the administration of the approved church budget for these ministries as needed.

4. To identify and train leaders to assist in the implementation of the Young & Median Adult Ministry.

5. To communicate the approach, the specific strategies, and the ministry events to young and median adult members, the church family, and the community.

6. To implement the Young & Median Adult Ministry calendar. 7. To evaluate the approach, the strategies, and the events, modifying as needed. 8. To encourage all young and median adults to participate in the overall life of the church

family.

3. Finance Committee The purpose of the Finance Committee is to monitor contributions and expenses of the church, to assist in the development of the annual budget, to assist in the development of resources for future ministries, to provide for the weekly accounting of church receipts, and to arrange for internal review of church financial policies and practices. The Finance Committee consists of nine (9) members, each member serving a term of three (3) years. The members are enlisted by the Nominating Committee and elected by the church. The Church Treasurer serves as an elected officer of the church. The Church Treasurer serves as a voting ex-officio member on the committee and works closely with the Finance Committee, with the primary responsibility of check signing. The Church Business Manager, Church Accountant, and Associate Pastor also serve as ex-officio members of the committee. The Duties of the Committee include the following: 1. To lead in the budget planning through study of the giving history and a reasonable rate of

giving growth, evaluate the reasonableness of budget amounts based on a thorough understanding of the factors affecting the various accounts, analyzing budget requests from church organizations, consultation with church staff, leaders, and other members.

2. To meet monthly with appropriate staff to review all aspects of church financial management. 3. To establish policies and procedures regarding financial and stewardship concerns and to

recommend these policies and practices to the church for adoption, as required. 4. To review and authorize weekly church expenditures, devising and implementing an

adequate financial check-and-balance and record system. 5. To monitor circumstances that may necessitate an over-budget expenditure or the need for

expenditures for unplanned, non-budgeted expenses. 6. To lead in the development of the annual church budget, in cooperation with the church staff,

the Leadership Council, committee chairs and ministry team coordinators. 7. To monitor monthly line item budget expenditures. 8. To provide information on budget and giving status to appropriate church leaders and

membership throughout the year. 9. To recommend prudent actions to insure that expenditures are maintained within expected

receipts for the fiscal year. 10. To arrange for internal reviews of church financial policies and practices. 11. To meet monthly with appropriate staff to coordinate all aspects of church finances. This current Ministry Team would relate to the Finance Committee.

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COUNTING MINISTRY TEAM

The purpose of the Counting Ministry Team is to count the offerings and other receipts from each Sunday’s services and on special occasions

The Counting Ministry Team is composed of six (6) adult church members, each of whom serves a three (3) year term. Two (2) members rotate off the Ministry Team, and two (2) members are elected to the Ministry Team each year. When members rotate off the Ministry Team, they cannot be re-elected for at least one (1) year. The members are enlisted by the Nominating Committee and elected by the church. The Accounting Assistant serves as an ex-officio member of this Ministry Team.

The Counting Ministry Team relates directly to the Finance Committee.


1. To count the contributions received by the church (preferably on Monday) for the previous

Sunday. 2. To count the contributions at other times when specified (i.e., special offerings, revivals, etc.). 3. To follow policies and practices of accounting, confidentiality, etc. specified in the church

Finance Manual in performing their duties.

4. Legal Committee The purpose of the Legal Committee is to provide legal advice to the Trustees, church ministerial and other staff, and any church organization needing legal assistance. The Legal Committee consists of three (3) members, each member serving a term of three (3) years. One (1) member completes his/her term of service each year and rotates off the committee. Each year one (1) member is enlisted by the Nominating Committee and elected by the church. The Associate Pastor and the Church Business Manager serve as ex officio members of the committee. The duties of the Committee are expressed in the purpose.

5. Ministry Development Committee The purpose of the Ministry Development Committee is to involve every member in some form of ministry that matches his/her Spiritual gifts, Heart, Abilities, Personality, and Experiences (SHAPE). To accomplish this goal, the Ministry Development Committee shall design a Ministry Development system that shall help people discover their SHAPE and then match their ministry resources with the needs in the church and community. They shall provide regular opportunities for people to volunteer for a ministry in the church and provide new members with this Ministry Development system as part of their orientation to the church. Realizing that our church has a responsibility to encourage people who have experienced a calling to vocational ministry, the Ministry Development Committee shall explore the possibility of a partnership between First Baptist Church and a seminary/divinity school. The purpose will be to create ministry residency opportunities that will allow interns to serve within our church as a part of their Ministry Development. The Ministry Development Committee consists of six (6) members serving a term of three (3) years. Two (2) members shall complete his or her term of service each year and shall rotate off the Committee. Each year two (2) members are enlisted by the Nominating Committee and elected by the church. The Associate Pastor shall serve as an ex-officio member of this Committee.

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This Ministry Team shall relate to the Ministry Development Committee. The Duties of this committee are to implement the goals set out in the Vision Team Report related to Ministry Development.

INTERCESSORY PRAYER MINISTRY TEAM

The purpose of the Intercessory Prayer Ministry Team is to lead the church to develop the practice of prayer in private, group, and corporate worship life. The coordinators of the Intercessory Prayer Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry. The Pastor and Associate Pastor will work with the Intercessory Prayer Ministry Team. The Intercessory Prayer Ministry Team relates directly to the Deacon-led Prayer Ministry.

The Duties of the Team include the following:

1. To lead the church to deepen its practice of prayer through private, shared, and corporate

prayer. 2. To lead the church to organize prayer chains, prayer groups, prayer partners, prayer walks,

and other organized opportunities for church members to pray for individuals, the church, community, and global needs.

3. To encourage training in the practice of prayer, spiritual disciplines for strengthening prayer, and other means of equipping persons to grow in their prayer life, as individuals, families, and parts of the body of the church .

6. Missions Committee The purpose of the Missions Committee is to help coordinate the missions activity of the church and to administer church resources to support missions involvement of the church and its members. The Missions Committee consists of nine (9) adult members who will each serve a three-year term with three rotating off each year. The Pastor, WMU Director and Minister of Missions and Outreach will serve as ex-officio members of this Committee.

The Duties of this Committee include the following:

1. To survey the needs for mission projects and activities and recommend to the church those

considered most worthy of the church's support. 2. To coordinate all mission activities of the church, and working with church organizations,

groups, and individuals, to determine and recommend appropriate mission projects and activities to the church for approval.

3. To recommend a budget for mission activities not specifically assigned to other church organizations such as the WMU, and in particular for special mission projects of the church, and to administer budget and designated missions funds approved by the church.

These current Ministry Teams would relate to the Missions Committee.

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A. COMMUNITY MINISTRIES MINISTRY TEAM

The purpose of the Community Ministries Ministry Team is to help the First Baptist family understand and become involved in performing various mission projects in our community of Huntsville and Madison County.

The Community Ministries Ministry Team consists of eight (8) adult members: the WMU Mission Actions Director, a representative from the Missions Committee, and six (6) adult members elected by the church. These six members each serve a three (3) year term. Two (2) members are elected by the church, and two (2) members rotate off the committee each year. Nominees are enlisted by the Nominating Committee and presented to the church for election. The Minister of Missions and Outreach serves as ex-officio member of this Ministry Team.

The Duties of This Ministry Team include the following:

1. To report to the church quarterly on issues of community concern that may be addressed by

the church or individual participation in ministry. (Examples: illiteracy, mental health, the homeless, family problems, etc.) This can be done in The Messenger, Wednesday evenings, etc.

2. To network with caring agencies in our community (e.g., Alliance for the Mentally Ill, Helpline, CASA, Habitat for Humanity, etc.) to discover ways First Baptist can become involved in hands-on community service.

3. To lead in identifying projects for First Baptist members to have hands-on and financial involvement in meeting community needs and proclaiming the gospel of Christ.

4. To prepare and recommend a budget for community ministries activities, and to administer the budget approved by the church.

B. GLOBAL MISSIONS CENTER MINISTRY TEAM

The purpose of the Global Missions Center Ministry Team is to lead the church to create and utilize a central repository of information about Christian missions and opportunities to be involved in Missions through prayer, financial giving, direct personal participation in missions service, and other means of supporting missions and missionaries across the world.

The Global Missions Center Ministry Team consists of six (6) members, each serving a term of three (3) years. Two (2) members complete their term of service each year and rotate off the Ministry Team. Each year two (2) members are enlisted by the Nominating Committee and elected by the church.

The Duties of the Global Missions Center Ministry Team include the following:

1. To plan, direct, and coordinate a central repository of information, including publications,

recordings, artifacts, and electronic media, related to global missions efforts and opportunities.

2. To assist church missions organizations, groups planning mission projects, and other groups and individuals in creating awareness of and using the resources of the Global Missions Center.

3. To establish policies and procedures for other groups beyond First Baptist Church to use the resources of the Global Missions Center

4. To recommend, through the Trustees, equipment needed for operation of the Global Missions Center.

5. To recommend the budget for operation of the Global Missions Center, in cooperation with the Missions Committee, and to administer budget funds approved by the church.

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C. HABITAT FOR HUMANITY MINISTRY TEAM

The purpose of the Habitat for Humanity Ministry Team is to facilitate the church’s participation with the local chapter of Habitat for Humanity in building and housing for low-income families. This Team functions only when our church is involved in Habitat projects. Three (3) adult church members, each of whom serves a three (3) year term, coordinate the Habitat for Humanity Ministry Team. One (1) coordinator rotates off the team, and one (1) coordinator is elected to the team each year. The coordinators are enlisted by the Nominating Committee and elected by the church. The coordinators of the Habitat for Humanity Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry. The Habitat for Humanity Ministry Team relates directly to the Community Ministries Ministry Team. The duties of the ministry team are to enlist people to perform the following duties.

1. Construction Coordination:

*This group is responsible for seeing that the site preparation, work, and materials are ready for the work groups. Other tasks include: a. To oversee that work and materials meet Habitat standards. b. To work with the Volunteer Coordination and Promotion groups, providing them

with a construction timetable, which details the type of work for that particular work session along with the number of people needed to complete that session’s task.

c. To work with the Habitat representative seeing that the communications between FBC and Habitat regarding the project remains open.

2. Hospitality Coordination: *This group is responsible for seeing that break refreshments and lunch are provided for all our volunteers. They are also to work with the Outreach Committee to organize and implement a house warming and food pounding for the family at the time of completion.

3. Promotion and Publicity: *This group is responsible for maintaining a weekly report to the church regarding the progress and prayer needs of this project. Media used may include The Messenger, e-mail, Wednesday newsletter, Web page, etc. Other tasks include: a. To help with the promotion and communication to FBC membership of the

opportunity to work, and the need for financial support and prayers. b. To help with the volunteer correspondences and communication between work

groups, construction, and hospitality each week. c. To collect and maintain two scrapbooks of the work and workers who worked on

the home. One is given to the family of the home, and one to FBC at the completion of the project.

4. Volunteer Coordination: *This group is responsible for the enlistment of students, families, and church members that are necessary to complete this project. *They will work with the construction group in determining the number of volunteers needed each week and the type of work that is required. *This group is responsible for weekly orientation and training of each work group. They also are to work with the Promotion and Publicity group to help with the on-going communication needed to assure effective completion of the project.

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D. PARISH NURSING MINISTRY TEAM

The purpose of the Parish Nursing Ministry Team is to work through the congregation to promote health and disease prevention based on the care of the whole person as God’s creation. Three (3) adult church members, each of whom serves a three (3) year term, coordinate the Parish Nursing Ministry Team. One (1) coordinator rotates off the team, and one (1) coordinator is elected to the team each year. The coordinators are enlisted by the Nominating Committee and elected by the church. The Parish Nurse at FBC will serve as an ex-officio voting member of this ministry team with no limit of service. The coordinators of the Parish Nursing Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry. The Parish Nursing Ministry Team relates directly to the Missions Committee.


1. To apply nationally accepted purposes of parish nursing to this church and community. These

functions include a. integration of faith and health b. health education c. personal health counseling d. referral to appropriate health care providers and resources e. training volunteers f. developing support groups g. health advocacy

2. To direct the work of the team toward both church members and persons in the community.

E. SMALL MAINTENANCE AND REPAIR (SMART) MINISTRY TEAM

The purpose of the Small Maintenance and Repair (SMART) Ministry Team is to follow God’s Guidance in the organizing of teams and providing ministry to widows, widowers, and others of FBC, assisting them with small maintenance and repair actions of their personal property and/or residence. SMART efforts are organized to help those who are unable to perform these tasks for themselves. SMART resources are funds which have been donated for this ministry.

The Small Maintenance and Repair (SMART) Ministry Team is coordinated by three (3) adult church members, each serving a term of three (3) years. One (1) coordinator rotates off the team, and one (1) coordinator is elected to the team each year. The coordinators are enlisted by the Nominating Committee and elected by the church. SMART Coordinators may be reenlisted without a break in service. The coordinators of the Small Maintenance and Repair (SMART) Ministry Team are to recruit as many church members as needed to accomplish the work assigned. The goal is to enlist youth and adults to work together to accomplish the ministry, but also to help bridge the gap between the different age groups within FBC. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry.

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The Small Maintenance and Repair (SMART) Ministry Team relates directly to the Minister to Senior Adults and the Student Minister who would work together with the ministry team to insure the intentional involvement of students and adults.


1. To maintain a list of qualified and skilled adults who would be willing to work on a SMART

assignment. 2. To enlist youth to sign up for SMART. 3. To conduct an annual training and organizational meeting. 4. To establish a reporting system of work being done to the church. 5. To develop a procedure to help FBC members know how to request assistance. 6. To determine the feasibility of a requested assistance. 7. To organize teams for work. Each team and individual is to provide his or her own tools. In

the case of having to use the tools that belong to FBC this team is to maintain and properly care for this equipment.

7. Music and Worship Committee The purpose of the Music and Worship Committee is planning, implementing and leading First Baptist Church in the worship of God and to advise and support the Minister of Music and Worship. The Music and Worship Committee consists of 6 (six) members. The Minister of Music and Worship will work with the Nominating Committee to suggest names for enlistment by the Nominating Committee that will include representation from the entire church. The Duties of the Music and Worship Committee include the following:

1. To support the music ministry and give guidance in coordination and evaluation of the music

ministry. 2. To provide leadership for applying the best of developments in Christian music, observances

of seasons of worship from the Christian calendar, and other methods and practices of Christian music and worship to all areas of the church.

3. To survey the needs of the music ministry as to equipment, space, materials, and music for worship, and make recommendations to the church regarding these needs.

The following Ministry Teams would relate to the Music and Worship Committee:

A. BAPTISMAL MINISTRY TEAM

The purpose of the Baptismal Ministry Team is to assist with the practice of the church ordinance of Believer’s Baptism.

Three (3) pairs of adult church members, each of whom serves a three (3) year term, coordinate the Baptismal Ministry Team. One pair rotates off the team, and one pair is elected to the team each year. The pairs are enlisted by the Nominating Committee and elected by the church.

The coordinators of the Baptismal Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry.

The Baptismal Ministry Team relates directly to the Pastor’s Office.

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1. To assist the minister and the baptismal candidate(s) before and after the service of baptism, as needed, concerning the preparation of the baptistery, dressing rooms, equipment, and accessories.

2. To provide a current inventory of supplies, furnishings, and accessories and to request additions and/or replacements as needed.

3. To see that robes, handkerchiefs, and towels are laundered and ready for next service.

B. FIRST FELLOWSHIP MINISTRY TEAM The purpose of the First Fellowship Ministry Team is to assist the staff and other worship leaders in the preparation and development of the First Fellowship Worship Service. This group will assist with and coordinate aspects as needed such as greeting, refreshments before worship, directing guests at the welcome center after worship, aesthetics of the worship space, publicity, video, audio, drama, and music. The First Fellowship Ministry Team consists of 6 (six) members. The coordinators of the First Fellowship Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry. The Pastor, Minister of Music and Worship, and one representative from the praise bands’ leadership will serve as ex-officio members of this Ministry Team along with three others.

C. LIVING CHRISTMAS TREE MINISTRY TEAM

The purpose of the Living Christmas Tree Ministry Team is to assist with the planning, preparation, and presentation of Living Christmas Tree worship services. The Living Christmas Tree Ministry Team is coordinated by one (1) adult church member, who serves a one (1) year term, with no limit to successive terms of service. The Minister of Music and Worship recruits the coordinator. Upon request the Nominating Committee will provide assistance in recruitment. Once enlisted this individual will be elected by the church. The coordinator of the Living Christmas Tree Ministry Team is to recruit as many church members as needed to accomplish the work assigned. Typically, the coordinator, in consultation with the Minister of Music and Worship, will recruit chairpersons for the following tasks: Construction, Decoration, Tickets, Lighting, Audio, Videotaping, Parking, and Hospitality. Other team members include the chairpersons of the Hospitality Ministry Team, Sanctuary Aesthetics Ministry Team, Orchestra Council, and Sanctuary Choir (President). Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry. The Living Christmas Tree Ministry Team relates directly to the Music and Worship Committee. The Duties of the Ministry Team are stated in its purpose.

D. LORD’S SUPPER MINISTRY TEAM

The purpose of the Lord’s Supper Ministry Team is to be responsible for all details relating to the observance of the Lord’s Supper.

Three (3) pairs of adult church members, each of whom serves a three (3) year term, coordinate the Lord’s Supper Ministry Team. One (1) pair rotates off the team, and one (1) pair is elected to

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the team each year. The pairs are enlisted by the Nominating Committee and elected by the church. During their second year of service, coordinators on the Lord’s Supper Ministry Team will serve as chair. The chair is to do the following: 1. Coordinate schedule of services with pastor’s office 2. Have quarterly meetings with other team members to plan and correct methods. 3. Train new members, especially the new chair when that time comes. 4. Communicate needs and suggestions with the pastor’s office. The coordinators of the Lord’s Supper Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry. The Lord’s Supper Ministry Team relates directly to the Pastor’s Office and the Deacons. The Duties of the Ministry Team include the following:

1. To prepare the elements and the table(s) for the observance of the Lord's Supper services. 2. To be responsible for cleaning, maintaining, and storing equipment used for serving the

Lord’s Supper. 3. To recommend purchase of new items when needed. 4. To coordinate with the deacons to determine the number of element trays needed and the

locations needed.

E. SANCTUARY AESTHETICS MINISTRY TEAM

The purpose of the Sanctuary Aesthetics Ministry Team is to assure the provision for floral decorations and to coordinate other aesthetic enhancements for the Sanctuary at appropriate times. Three (3) adult church members, each of whom serves a three (3) year term, coordinate the Sanctuary Aesthetics Ministry Team. One (1) coordinator rotates off the team, and one (1) coordinator is elected to the team each year. The coordinators are enlisted by the Nominating Committee and elected by the church. The Associate Minister of Music/Organist is an ex-officio member of this ministry team. The coordinators of the Sanctuary Aesthetics Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry. The Sanctuary Aesthetics Ministry Team relates directly to the Music and Worship Committee.


1. To be responsible for the flowers in the Sanctuary for the Sunday services. 2. To prepare arrangements for special worship services as needed. 3. To coordinate other aesthetic enhancements for the Sanctuary (e.g. Banners, communion

table runners, hangings, etc.) as appropriate for seasons of the Christian calendar and for special worship services.

F. WORSHIP CARE MINISTRY TEAM

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The purpose of the Worship Care Ministry Team is to provide loving care for preschoolers during Sunday morning worship services. The Ministry Assistant to Childhood Ministries enlists individuals to serve in Worship Care.

Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry. They must also have completed and have been approved by the Safekeeping Policy of the church.

The sole responsibility of this ministry team is to ensure care for our preschoolers during worship service times.

8. Nominating Committee The purpose of the Nominating Committee is to identify, enlist, and develop church members, according to their spiritual gifts, for the church to accomplish its mission and ministry. The committee nominates church program leaders, committee members, and ministry team coordinators to the church for election, and assists in involving all members in ministry. The Nominating Committee consists of nine (9) members, each member serving a term of three (3) years. Three (3) members complete their term of service each year, and rotate off the committee. Each year three (3) members are enlisted by the Deacons and elected by the church. The Associate Pastor serves as an ex officio member of the committee. Enlistment and Election of Church Members for Service Should Follow the Following Schedule:

Church Program Leaders - September Committees- September Ministry Teams - April

The Church Program Leaders Enlisted by the Committee for Election by the Church include the following: Director of Sunday School Assistant Director of Sunday School Church Clerk Assistant Church Clerk Recording Clerk Church Treasurer Woman's Missionary Union Director Church Librarian Church Historian

The Duties of the Nominating Committee include the following: 1. To enlist nominees for church program leaders, committees, and ministry teams and present

them to the church for election. All nominees must have been church members for a minimum of one year.

2. To provide follow-up contacts with all elected nominees, informing them of their election and provide elected nominees with a written description of the duties of their position.

3. To assist Faith Development Staff and other organizational leaders in enlisting church members to serve in the church elected positions of their various organizations. It is the responsibility of the Nominating Committee to present the completed organization to the Church for approval

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4. To assist Ministry Team Coordinators in enlisting church members based on surveys of their interests and gifts.

5. To ensure that Trustees are elected by the church at regular or special called business meetings of the church after nominations have been received from this committee.

9. Outreach Committee The purpose of the Outreach Committee is to heighten public awareness of the church and its mission and ministries, using all available secular and church-related media.

The Outreach Committee consists of six (6) members. The Minister of Missions and Outreach will serve as an ex officio member of the committee.

The Duties of the Outreach Committee include the following:

1. To develop strategies for creating and maintaining awareness of First Baptist Church and its

mission and ministries among the general population of Huntsville and surrounding areas. 2. To utilize advertising media, such as newspapers, radio and television, Internet, postal mail,

etc., to spread the message of Christ and the church. 3. To develop and implement media market branding for First Baptist Church in all forms of the

church’s communications. 4. To recommend a budget for public relations expenses, according to church budget policies,

and to administer budget funds approved by the church. . These current Ministry Teams would relate to the Outreach Committee.

EVANGELISM MINISTRY TEAM

The purpose of the Evangelism Ministry Team is to lead church members to share the Gospel of Jesus Christ and to encourage people to become a part of our church family.

Three (3) adult church members, each of whom serves a three (3) year term, coordinate the Evangelism Ministry Team. One (1) coordinator rotates off the team, and one (1) coordinator is elected to the team each year. The coordinators are enlisted by the Nominating Committee and elected by the church. The Minister of Missions and Outreach serves as an ex-officio member of this ministry team. The coordinators of the Evangelism Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry.


1. To consult with and assist the Pastor, Associate Pastor, Ministerial Staff, and Deacons in

developing and presenting an integrated and thoughtful program of evangelism for the church.

2. To seek to encourage among church members a spiritual awakening which is conducive to evangelism.

3. To strengthen church outreach/evangelism efforts by working with church program organizations and other church groups (WMU and Women’s Ministry, Men’s Ministry, Deacons, etc.) and the network of Sunday School Department leaders, as well as class members. In particular, to support the church in its efforts to reach people with the Gospel of Christ and the witness of the church, and to enlist and equip persons to become effective witnesses for Christ.

4. To evaluate the response of the church to its evangelistic opportunities.

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10. Personnel Committee Our church staff is responsible for leading and guiding First Baptist Church in performing our mission and ministry. The purpose of the Personnel Committee is to lead and represent our church body in providing, supporting, administering, and caring for the entire church staff. This includes such responsibilities as personnel administration, performance evaluation, salary administration, policy and procedure review, issue resolution, and service recognition of the church staff, according to the Personnel Policy Manual.

The Personnel Committee consists of twelve (12) members, each member serving a term of three (3) years. Four (4) members complete their term of service each year and rotate off the committee. Each year four (4) members are enlisted by the Nominating Committee and elected by the church. The Pastor and Associate Pastor serve as ex-officio members of the committee, and therefore do not have committee voting privileges. The Chair of the Personnel Committee is elected each term by members of the Personnel Committee and moderates each meeting. A Vice-chair is also elected each term by members of the Personnel Committee and serves as the Chair’s delegate in his/her absence. The Chair shall report periodically to the church at business meetings (or as required) to keep the church membership abreast of personnel actions. The Nominating Committee seeks church members who are able to assume strong leadership roles that can fill the needs of the subcommittees as outlined below.

The Personnel Committee shall organize three sub-committees each term. These sub-committees and their roles are outlined below:

1. Awards & Special Recognition Sub-Committee

Identify, plan for, and execute all aspects of an eligible employee’s service award recognition, as identified in the Personnel Policy Manual.

2. Policies & Procedures Sub-Committee Maintain the Personnel Policy Manual, Church Job Descriptions, and any other assigned Staff Documents. Draft and present to full committee any proposed policy revision language as directed by Personnel Chair or full committee.

3. Budget Sub-Committee Prepare and maintain Church Personnel Budget. Prepare and present recommended church staff salary adjustments to full committee for administration action per policy, which includes knowledge of insurance, retirement, etc.

The duties of the Personnel Committee include, but are not limited to the following: 1. To lead the church to determine the staff needed to facilitate the church’s mission and

ministry, and the organizational structure by which the staff may serve most effectively. 2. To direct the employment, release, and satisfactory performance of all salaried, hourly, and

part-time personnel. The employment of Support Services employees is the responsibility of the Church Business Manager.

3. To establish and maintain job descriptions, compensation rates, and allowances for all church staff members.

4. To provide resources and to encourage training and staff education opportunities for all eligible staff members.

5. To establish and maintain personnel policies for staff members, including vacations, sick leave, holidays, recognitions, and awards.

6. To address any issues or actions related to employee morale and welfare.

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11. Stewardship Committee The Stewardship Committee should consist of six (6) members, each member serving a term of three (3) years. Two (2) members complete their term of service each year, and rotate off the committee. Each year two (2) members are enlisted by the Nominating Committee and elected by the church. The Church Business Manager and Church Accountant will serve as ex-officio members of the committee. The Duties of the Committee include the following: 1. To develop an overall plan for stewardship education through the various ministries and

programs of the church. This is done on a systematic, year-round basis, emphasizing financial stewardship in all aspects of our lives. Various publications are used as well as classes and training sessions.

2. To develop goals and plans for stewardship education dealing with church members’ attendance, prayer involvement, and places of service, using the concept of total stewardship. These goals and implementation of the goals are coordinated with other church organizations and ministries.

3. To develop an annual stewardship theme. 4. To enlist stewardship resource persons for use in church educational and promotional efforts. 5. To elect a leader, who serves as Chairperson of the committee. 6. To meet monthly with appropriate staff to coordinate all aspects of church stewardship. 7. To lead the church to practice Christian stewardship in all areas of life, both personally and

together as a local body of Christ, including time, talents, spiritual gifts, and financial resources.

12. Trustees The Trustees of the First Baptist Church of Huntsville, Alabama, Inc. shall consist of nine (9) members. Nominees for Trustees shall be enlisted by the Nominating Committee and presented to the Church for election. The Business Manager of the Church shall serve as an ex-officio member of the Trustees. The Trustees of the First Baptist Church of Huntsville, Alabama, Inc. shall serve a three (3) year term. The terms of the Trustees shall be staggered and three (3) Trustees shall be elected by the Church each year with three (3) members rotating off each year. The Duties and Powers of the Trustees of the First Baptist Church of Huntsville, Alabama, Inc., Shall Be as Follows: 1. To act at all times in a fiduciary/legal capacity on behalf of the Church and its members and

to maintain a fiduciary/legal relationship toward the property of the Church, both real and personal. Action taken by the Trustees shall always be subject to review and approval by the Church. The Trustees shall submit a report to the Church at a regular business meeting on at least a quarterly basis.

2. To acquire, hold, purchase, and receive real and personal property of the Church whether by deed, by gift, by devise or by bequest, subject to approval by the Church. To convey, transfer, distribute and dispose of real and personal property of the Church by any form of legal conveyance or transfer, subject to approval by the Church. These functions of the Trustees will be coordinated with the Finance Committee and the procedures in the Church Finance Manual will be implemented and followed wherever practical.

3. To execute deeds, mortgages, promissory notes, contracts or other legal documents on behalf of the Church, subject to approval by the Church.

4. To represent the Church in any litigation brought by or against the Church. 5. To hold, administer, use, manage, and maintain the real and personal property of the Church

in trust for the members of the Church, including, but not limited to, any alterations, additions

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or modifications to the Church, and to preserve and protect all Church property whether real or personal. This function will be coordinated with the Building Committee, if any.

6. To obtain adequate insurance coverage on all property of the Church, whether real or personal. This function will include a periodic inventory of the property of the Church.

7. To oversee the buildings, grounds, computers, equipment, vehicles, and any other asset that facilitates the church to be on mission.

8. To seek the advice and assistance, when needed, of the Legal Committee of the Church.

Vacancies on the Trustees must be filled at any regular or special called business meeting of the Church after nominations have been received from the Nominating Committee. Any Trustee may be removed by a majority vote of the Church sitting in a regular or special called business meeting for any cause the Church deems advisable; provided, however, any Trustee shall be given an opportunity to defend himself or herself either before or during such business meeting.

The following Ministry Teams would relate to the Trustees.

A. AUDIO-VISUAL MINISTRY TEAM

The purpose of the Audio-Visual Ministry Team is to support First Baptist Church ministries with electronic, acoustical, optical/visual media, church dramas, musical productions, radio and television broadcasts, applications of the technologies, video equipment, stage and television lighting, broadcast sound and sound reinforcement systems, telecommunications/satellite systems, and other technologies.

The Audio-Visual Ministry Team is coordinated by two (2) adult church members, each of whom serves a two (2) year term. These coordinators do not have any limitation to successive years of service, due to technical skills required to provide broadcast engineering, telecommunications, stage lighting and sound system operations, and due to the long period of training required for broadcast operations. The coordinators are enlisted by the Nominating Committee and elected by the church. The coordinators of the Audio-Visual Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry. The Audio-Visual Ministry Team relates directly to the Trustees.


1. To provide engineering design, system implementations, system operations, corrective and

preventive maintenance, augmentation and modification of audio, visual media, television systems, and sound reinforcement systems.

2. To generate television, radio, telecommunications, audiovisual systems, special stage lighting requirements and specifications and initiate procurements for systems, subsystems and maintain inventory of spares.

3. To be responsible for radio and TV broadcasting operations, telecasts, and coordination with radio and TV stations.

4. To produce TV promotional spots, musical events, and forms for broadcasts. 5. To perform audio and video tape recording and tape editing for special events and normal

Sunday broadcasts. 6. To provide assistance to Committees, Ministry Teams, Sunday School, and to respond to

requests from Church Staff and the Pastor. 7. To submit a budget request for equipment and supplies to the Trustees for inclusion in the

annual church budget.

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B. GROUNDS BEAUTIFICATION MINISTRY TEAM

The purpose of the Grounds Beautification Ministry Team is to look for ways to involve the church membership in care and beautification of the church grounds. All projects are determined in coordination with the Trustees. All funds used with the Grounds Beautification Ministry Team are at the discretion of the Trustees. The Church Business Manager will serve as an ex-officio member of this Ministry Team. The Grounds Beautification Ministry Team is coordinated by three (3) adult church members, each of whom serves a three (3) year term. One (1) member rotates off the Ministry Team, and one (1) member is elected to the Ministry Team each year. The members are enlisted by the Nominating Committee and elected by the church. The Business Manager serves as an ex-officio member of this ministry team. The coordinators of the Grounds Beautification Ministry Team are to recruit as many church members as needed to accomplish the work assigned. Participation in the ministry does not require that team members be elected by the church, but is open to any persons who recognize God’s gifts and calling for this area of ministry. Previously we had 22 Workgroups Baptist History and Connections Workgroup- Baptist History and Connections Ministry Team Children’s Ministry Workgroup- Children’s Ministry Team Community Ministries Workgroup- Community Ministries Team Computer Network Workgroup- Computer Network Ministry Team Counting Workgroup- Counting Ministry Team Discipleship and Faith Development Ministry Workgroup- Discipleship Committee Global Missions Center Ministry Workgroup- Global Missions Center Ministry Team Global Missions Workgroup- Missions Committee Median Adult Workgroup- Young & Median Adult Ministry Team Music and Worship Workgroup- Music and Worship Committee One Spirit, One Message (OSOM) Ministry Workgroup- DELETE Preschool Ministry Workgroup- Preschool Ministry Team Public Relations Ministry Workgroup- Outreach Committee Recreation Ministry Workgroup- Recreation Ministry Team Senior Adult Ministry Workgroup- Experienced Adult Ministry Team Single Adult Workgroup- Merge into Young & Median Adult Ministry Team Special Needs Ministry Workgroup- Special Needs Ministry Team Student Ministry Workgroup- Student Ministry Team SS Ministry Workgroup- group will function under the age group responsible Weekday Early Education Ministry Workgroup- WEE Ministry Team Woman’s Missionary Union Ministry Workgroup- remove from list, falls under program org. Young Adult Workgroup- merge to become Young & Median Adult Ministry Team Previously we had 21 Ministry Teams Audio-Visual Ministry Team Baptismal Ministry Team Getting to Know You Ministry Team- DELETE Habitat for Humanity Ministry Team Hospitality Ministry Team Intercessory Prayer Ministry Team Living Christmas Tree Ministry Team Library/Media Center Ministry Team Lord’s Supper Ministry Team Mission Trips Ministry Team- DELETE Outreach and Evangelism Ministry Team- becomes Evangelism Ministry Team Parish Nursing Ministry Team

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Sanctuary Aesthetics Ministry Team Small Maintenance and Repair (SMART) Ministry Team Special Events Ministry Team Upward Basketball Ministry Team- DELETE Worship Care Ministry Team Christian Women’s Job Corp (CWJC) Ministry Team- Ministry Team never organized English as a Second Language (ESL) Ministry Team- Ministry Team never organized Sarah Tate Reading Room Ministry Team- Ministry Team never organized JAMMIN= (Jesus and Me Ministries) Ministry Team- Ministry Team never organized

FBC Program Organization

Documents

Transcript of FBC Program Organization