Fall 2014 Reading & Mathematics Retake Training Materials

Fall 2014

Reading & Mathematics Retake

Training Materials

Overview

These training materials are based on the Fall 2014 Reading & Mathematics Retake Test Administration Manual (Fall 2014 Retake Manual) and are available at www.FLAssessments.com/FallRetake.

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Overview

These training materials are designed to highlight important information regarding test administration policies and procedures.

Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

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Test Administration Manual

The Fall 2014 Retake Manual includes scripts and instructions for administering the computer-based Reading and Mathematics Retakes.

Scripts and instructions for administering accommodated computer-based forms (via TestHear) and scripts for administering paper-based accommodations (regular print, large print, braille, one-item-per-page) are located at www.FLAssessments.com/FallRetake.

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Test AdministrationSchedule

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Test AdministrationSchedule

• The official state testing window for the Fall 2014 Reading and Mathematics Retakes is October 6–17.

• Any deviation from this schedule must be approved in writing by the FDOE.

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Test Administration Schedule

• The FCAT 2.0 Reading Retake must be conducted over two days. Students have half of a typical school day to complete each session. Students MUST complete Session 1 before beginning Session 2. Half day= 3 - 3.5 hours

• The FCAT Mathematics Retake is untimed; however, testing must not extend beyond the end of a school day.

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What’s New

• A new requirement has been added to seating charts for students testing on laptop computers: Test administrators must now record which workstation each student is testing on so that student responses can be recovered, if necessary.

• Session Rosters now contain columns for accommodations provided and accommodations used so that test administrators will have a place to record this information if the roster is used to capture required administration information. 8

Reminders

• Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.

• ALL test administrators must be certified educators.

• All personnel involved in test administration must read and sign a Test Administration and Security Agreement, provided in Appendix D of the Fall 2014 Retake Manual.

• Test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix D.

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Reminders

The following resources for this administration can be found at www.FLAssessments.com/FallRetake:•Test administration manual•Scripts and instructions for administering TestHear accommodated forms•Scripts for administering paper-based accommodations•Braille scripts•Forms to report test irregularities/security breaches and missing materials•Training materials•Student tutorials•Comment forms•Blank Administration Record/Security Checklist•Security Log•Test Administrator Prohibited Activities Agreement•Test Materials Chain of Custody Form•Test Administration and Security Agreement•Parent/Guardian Letters•Materials Return List

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Reminders

Required Administration Information• The list of required administration information has

been updated to include both the accommodations provided to students and the accommodations used by students during the test administration.

• The blank Administration Record/Security Checklist has been updated to include fields for recording both accommodations provided and accommodations used.

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Reminders

For students taking the Reading Retake:• CBT Worksheets may be provided if students prefer to

make handwritten notes instead of using the online notepad tool. The worksheet is an 8½” × 11” page (located in Appendix D and posted to PearsonAccess) that may be copied and distributed to students at the beginning of a test session. If schools are providing worksheets, students must be given a new, unused worksheet at the beginning of each test session.

• A four-digit seal code is required for students to begin Session 2. Seal codes must be provided as instructed in the test administration script. Students must NOT be given seal codes prior to the beginning of Session 2. See pages 6–7 in the Fall 2014 Retake Manual for information about seal codes. 12

Reminders

• Incorrect student profiles added to PearsonAccess via the New Student wizard may be updated before or after testing. The district assessment coordinator can submit a request by calling Pearson Customer Support at 877-847-3043.

• An Alternate Passing Score (APS) flag for the FCAT 2.0 Reading Retake is available in PearsonAccess for students who are eligible for the APS. This is an optional field that can be specified when adding a new student or assigning a Reading Retake test to a student.

• Secure student information (e.g., SSN) must never be communicated via email.

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Reminders

Leaving Campus• If a student begins a session and leaves campus without

finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.

• No exceptions will be made once the student leaves the school’s campus, so students and parents/guardians must be made aware of this policy.

• If you have concerns about a student being able to complete a session, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day.

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Reminders

Electronic Devices Policy • If a student is found with ANY electronic device(s), including but not

limited to cell phones and smartphones, during testing OR during breaks (e.g., restroom breaks, lunch), his or her test must be invalidated.

• School personnel must ensure that students who will return to complete a test session do not have access to their cell phones or other electronic devices during breaks even if the devices are turned off or the students do not use them.

• The best practice would be for students to leave devices at home or in their lockers on the day of testing.

• Students and parents/guardians must be made aware of this policy prior to testing.

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Reminders

Computer-Based Testing•Resources for computer-based testing, including information about test setup, best practices, and training resources, are located at www.FLAssessments.com/CBTTrainingResources.

•The CBT Test Administrator Quick Reference Guide is available at www.FLAssessments.com/AdditionalResources.

•If a technical issue interrupts testing and is not able to be resolved quickly, school staff should contact Pearson Customer Support at 877-847-3043 and notify the district assessment office immediately. If a student still has difficulty logging in or gets kicked out of his or her test more than once, that student should not continue attempting to log in until the issue is diagnosed and resolved.

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Reminders

Computer-Based Testing (continued):•Student tests should only be Marked Complete in PearsonAccess in one of the following circumstances:

– A student had to stop testing (e.g., cheating, illness) and will not finish the test. (After being marked complete, school personnel must invalidate the test.)

– A student finished the test but exited instead of submitting the test and the test should be scored.

– A student completed Session 1 and never started Session 2. (In this circumstance, the test does NOT need to be invalidated.)

– As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance.

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Reminders

TestHear• TestHear accommodated computer-based forms (large print, color

contrast, zoom, screen reader, assistive devices) are available for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans.

• Separate scripts and instructions for administering accommodated forms are provided at www.FLAssessments.com/FallRetake.

• Students who require accommodated CBT forms must practice using the TestHear ePAT for the specific accommodated form or form combination that they will use during testing.

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Reminders

Paper-Based Materials• Paper-based test materials (Reading Passage Booklets, regular print,

large print, braille, one-item-per-page) are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans.

• Scripts for administering paper-based accommodations are provided at www.FLAssessments.com/FallRetake.

• Schools are required to maintain a Test Materials Chain of Custody Form, located in Appendix D of the Fall 2014 Retake Manual and at www.FLAssessments.com/FallRetake. Schools must record accurate information on the form, including the dates and times activities are completed, the names of the people performing activities involving the materials, and information about the locked storage room.

• Results for mispackaged TO BE SCORED test materials and/or materials not returned on schedule will be included in late reporting.

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Glossary of Terms

PearsonAccess www.pearsonaccess.com/fl • A website used for almost all test

preparation (e.g., PreID), setup, administration, and reporting tasks.

• Requires a username and password.

• Verify that you are working in the correct test administration each time you log in.

• Links to support materials: www.FLAssessments.com/FallRetake.

• PearsonAccess will time out after 14 minutes of inactivity.

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Glossary of Terms

• Accessed from the Training Center tab on the PearsonAccess Home page.

• Provides an opportunity to− practice PearsonAccess tasks.

− manage the Infrastructure Trial in preparation for testing.

• Requires a username and password.

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PearsonAccess Training Center

Glossary of Terms

TestNav 6.9 (TestNav)

• Platform for Florida’s high-stakes computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

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Glossary of Terms

TestHear 2.1.0.7 (TestHear)• Platform used to deliver accommodated forms (e.g., large print,

zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodations.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS X 10.5 or later installed and are running Windows (e.g., via Boot Camp).

• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

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Glossary of Terms

Proctor Caching• Proctor Caching is a process of loading test content locally on a

computer at the school level.• Does not require a separate caching server and can run on any

workstation on the network that meets minimum requirements.• Proctor Caching software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT/FCAT 2.0/EOC computer-based testing in

Florida.• Instructions for proctor caching are provided in the Technology

Coordinator Guide.

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Pearson Support and PearsonAccess

Support Contacts– District I and T department: 754-321-0411– Student Assessment: 754-321-4250– Pearson: 1-877-847-3043 (Monday–Friday, 7:00 am–8:30 pm ET)

Appendix B in the Fall 2014 Retake Manual provides the following information:• PearsonAccess

− User Accounts (FDOE has distributed instructions for setting up user accounts to district assessment coordinators.)

− Browser requirements

− How to log in for the first time

− How to reset passwords

• Training Center

− Test Setup Exercise25

Students to be Tested

Reading Retake•Students who entered Grade 9 in the 2009–10 school year through the 2012–13 school year and are pursuing a standard Florida high school diploma must pass the Grade 10 FCAT 2.0 Reading test or obtain a concordant score on the ACT or SAT as one of the requirements for graduation.

•The following students are eligible to participate in this administration:

– Retained Grade 10 or Grades 11–Adult (AD) regular high school students who have not yet passed the Grade 10 FCAT 2.0 Reading test.

– Students who enrolled in Grade 9 prior to the 2009–10 school year but have not yet passed the Grade 10 FCAT Reading test. (Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.)

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Students to Be Tested

FCAT Mathematics Retake•Students who entered Grade 9 in the 2009–10 school year or earlier, are pursuing a standard Florida high school diploma, and have not yet passed Grade 10 FCAT Mathematics test or obtained a concordant score on the ACT or SAT in order to fulfill the graduation requirement are eligible to participate in this administration.

•The FCAT Mathematics Retake will be administered for the last time in Spring 2015. Students who still need to pass the Grade 10 FCAT Mathematics after Spring 2015 must earn a concordant score on the ACT or SAT.

•Students who entered Grade 9 in the 2010–11 school year and beyond do NOT take the FCAT Mathematics Retake.

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• Students who have received a GED diploma are not eligible to participate in FCAT/FCAT 2.0 administrations.

• Students enrolled in grade levels below Grade 10 MAY NOT participate in Retake administrations.

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Special Program Students

• Make arrangements to test special program students.

• Ensure that these students are tested under the correct school number, according to the chart on page 2 of the Fall 2014 Retake Manual.

• PBT – Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart.

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Proctors

When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors.

*FDOE strongly encourages the use of proctors in all testing rooms, even those with 25 or fewer students.

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1–25 students Test Administrator*

26–50 students Test Administrator and 1 Proctor

51–75 students Test Administrator and 2 Proctors

Test Security

Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement.

Examples of prohibited activities include the following:•Reading or viewing the passages or test items before, during, or after testing•Revealing the passages or test items•Copying the passages or test items•Explaining or reading passages or test items for students•Changing or otherwise interfering with student responses to test items•Copying or reading student responses•Causing achievement of schools to be inaccurately measured or reported

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Test Irregularities/Security Breaches

• Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.

• If a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator to discuss possible test invalidations.

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Test Irregularities/Security Breaches

• For test irregularities requiring further investigation by the district and for security breaches, a written report must be submitted within 10 calendar days after the irregularity or security breach was identified. The report must include:

– The nature of the situation– The time and place of the occurrence– The names of the people involved– Copies of completed forms (Test Administration and Security Agreements, Test

Administrator Prohibited Activities Agreements, Test Materials Chain of Custody Form, etc.)

– A description of the communication between the district assessment coordinator’s office and school personnel

– How the incident was resolved– What steps are being taken to avoid future test irregularities or security breaches

• A form to report test irregularities and security breaches can be found at www.FLAssessments.com/FallRetake.

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Missing Materials

• Schools must investigate ANY report of missing materials and report missing secure materials (e.g., Reading Passage Booklet, Student Authorization Ticket, used work folder or worksheet, Session Roster) to the district assessment coordinator immediately.

• Within 30 calendar days of the incident, a written report must be submitted to the FDOE. The report must include:− The nature of the situation− The time and place of the occurrence− The names of the persons involved− Copies of completed forms (Test Administration and Security Agreements, Test

Administrator Prohibited Activities Agreements, Test Materials Chain of Custody Form, etc.)− A description of the communication between the district assessment coordinator’s office

and school personnel− How the incident was resolved− What steps are being implemented to avoid the future losses

• A form to report missing materials can be found at www.FLAssessments.com/FallRetake. 34

Test Invalidation

• District assessment coordinators will advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised.

• If a situation listed in the “Test Invalidation” section on pages 17–18 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately.

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Test Administrator Before TestingChecklist

Read the test administration manual. Read the Test Administration Policies and Procedures and the Test

Security Statute and Rule in Appendix C, and sign the Test Administration and Security Agreement.

Read and sign the Test Administrator Prohibited Activities Agreement. Establish an appropriate setting for test administration. Prepare and receive all materials needed for test administration. Prior to the first day of testing, ensure that your students and

parents/guardians understand the testing policies regarding electronic devices, leaving campus during testing, the Testing Rules Acknowledgment, and discussing test content after testing.

If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss how accommodations will be provided with your school coordinator.

Ensure that you know how to open TestNav or TestHear to the login screen for each student computer prior to testing.

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Test Administrator Before Testing

• Sign and return a Test Administration and Security Agreement, which indicates that you have:− received training− read the Test Security Statute and State Board Rule− read all applicable portions of the test administration manual− understood and agreed to adhere to all test security and

administration policies and procedures

• Sign and return a Test Administrator Prohibited Activities Agreement

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Prepare the Room for Testing• Tests should be administered in a room that has

comfortable seating, good lighting, adequate ventilation, and sufficient workspace.

• Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. Discuss any concerns with your school assessment coordinator.

• Post the sign that reads TESTING—Please Do Not Disturb and display the stopping time as instructed in the script. Remove or cover all visual aids in the room.

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Prepare the Room for Testing (cont.)

• When you arrive on the day of testing, open each student workstation in the testing room to the student login screen, but do not log in for students.

• Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing (www.FLAssessments.com/RetakeStudentCommentForm).

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

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Test Materials Needed (as applicable):• Test Administration Manual

• Session Roster or Administration Record/Security Checklist

• Student Authorization Tickets

• Seating Chart

• Calculators

• Test Group Code

• Seal Code (Session 2)

• Security Log

• Work Folders

• CBT Worksheets

• FCAT Mathematics Reference Sheets

• Reading Passage Booklets (accommodations)

• Test and Answer Books (accommodations) 40


Test Administration Manual• You will need the Fall 2014 Retake Manual to read the test

administration scripts to students.

• When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications.

• The scripts and instructions for the administration of accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) and paper-based accommodations are located at www.FLAssessments.com/FallRetake.

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Required Administration InformationRecord the following required information on your Session Roster or Administration Record/Security Checklist:• Students assigned to the room• Attendance information• Accommodations provided to students• Accommodations used by students• Test group code• Unique security number of secure documents assigned to each

student (paper-based accommodations only)• Signatures of test administrator and school assessment coordinator• Dates and times when secure materials are received and returned

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Required Administration Information (cont.)• The list of required administration information includes both

the accommodations provided to students and the accommodations used by students during the test administration.

• If a student chooses not to use an accommodation that is provided, the school assessment coordinator should be notified when testing is completed, and the accommodation should not be recorded in PearsonAccess or on the student grid sheet.

• Schools are responsible for maintaining documentation of accommodations that are provided but not used.

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Session Roster• School assessment coordinators will provide a Session

Roster (CBT only), which includes the following information:

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• Session Rosters may be used to record required administration information.


Session Roster (cont.)

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Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.


Student Authorization Tickets• You will receive Student Authorization Tickets from your school assessment

coordinator at the beginning of each day of testing.

• For the test, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

• Each student will log in using the same Student Authorization Ticket for both test sessions.

• Give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

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Student Authorization Tickets (cont.)


Test Group Code• A test group code is a unique four-digit number used as a

security measure to identify groups of students tested together. Each testing room must utilize a different test group code.

• Students will enter the test group code before beginning the test, as indicated in the scripts.

• Your school assessment coordinator will provide you with a test group code. The same test group code is used for each test session.

• If students are absent for a test session, a different unique code must be used for each make-up session.

• The code must be recorded on the required administration information and on each seating chart.

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Test Code Test Group CodeA six-character code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav/TestHear.

A unique four-digit number created by district assessment coordinators or by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav/TestHear and before students see the first question.

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Seating Chart• An accurate seating chart must be maintained for each testing room for each test

session. Seating charts must record the following information:− The room name/number− Student names and their locations in the room during testing− The front and back of the room− Direction students are facing− Date− Session starting and stopping times− Test administrator name− Names of proctors (if applicable)− Test group code− Session name in PearsonAccess (CBT)− Laptop assignments (if applicable)

• If the seating configuration changes during testing, a new seating chart must be created.

• Remember to maintain seating charts for both test sessions of the Reading Retake.• If testing on laptops, record which workstations students are testing on so that

student responses can be recovered, if necessary. 50


Seal Code (Reading Retake only)• A seal code is a unique four-digit number used to allow students to

access Session 2 of the computer-based FCAT 2.0 Reading test after they have completed Session 1.

• TestNav and TestHear require a seal code to proceed to Session 2 on Day 2.

• Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code.

• Seal codes should not be given to students until Day 2 when the Session 2 administration script is read to students.

• Students are not able to return to Session 1 once they have logged in to Session 2. Each student will log in using the same Student Authorization Ticket for both test sessions.

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Seal Code (cont.)


Seal Code TestNav

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Students enter the seal code here on Day 2.

Students will exit using the Save and Exit button on this screen on Day 1.


Seal Code TestHear

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Students enter the seal code here on Day 2.

Students will exit using this button on this screen on Day 1.


Security Log

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A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.


CBT Worksheets (Reading Retake)• CBT Worksheets may be provided for students to make

notes. A sufficient number of worksheets should be available for all students taking the computer-based test.

• The worksheet is an 8½” × 11” page (located in Appendix D of the Fall 2014 Retake Manual and PearsonAccess) that may be copied and distributed as indicated in the administration script.

• Students must be provided a new worksheet for Session 2.

• Collect used worksheets after each session and return them to your school assessment coordinator.

• Used worksheets are secure materials.56


Reading Passage Booklets• Reading Passage Booklets will be provided for eligible

students taking the computer-based Reading test who have this accommodation identified in their IEPs or Section 504 plans.

• The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer.

• Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script.

• Reading Passage Booklets are secure materials.57

Test AdministratorBefore Testing

Work Folders, Mathematics Reference Sheets, and Calculators (Mathematics Retake)•You will receive work folders for students taking the computer-based FCAT Mathematics Retake. Distribute folders as indicated in the administration script. Used folders are considered secure materials.

•FCAT Mathematics Reference Sheets are available in the TestNav and TestHear platforms. If your school will provide paper copies of reference sheets, make sure you have sufficient copies for all students in your testing room. Distribute reference sheets before testing as indicated in the administration script. Used reference sheets are considered secure materials.

– If you are administering a paper-based Mathematics Retake, students MUST be provided with reference sheets.

• A calculator is available in the TestNav platform; however, a supply of approved handheld four-function calculators should be available for any students who request to use one.

• Handheld four-function calculators MUST be provided to students taking an accommodated computer-based (TestHear) or a paper-based Mathematics Retake. 58


Additional items:• Pens and/or pencils• Clock or watch• Signs

− Do Not Disturb Sign− Electronic Devices Sign− Session Signs

• Cover Sheets (for paper-based accommodations)− TO BE SCORED Cover Sheet− NOT TO BE SCORED Cover Sheet

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Communicate Testing Policies to Parents/Guardians and Students•Electronic Devices Policy––If students are found with ANY electronic devices, including but not limited to cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on testing days.

•Leaving Campus—If students leave campus before completing a test session (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete that session. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day. Please make sure parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days.

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Communicate Testing Policies to Parents/Guardians and Students (cont.)•Testing Rules Acknowledgment—Prior to testing, students will be asked to affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Students taking a computer-based test show that they have read the statement by clicking a box (TestNav) or circle (TestHear); in a paper-based test, a signature line appears below the statement.

•Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign/check the acknowledgment reads, “After the test, you may not discuss the test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram. If you are found sharing information about test items, even without the intent to cheat, your test will be invalidated.” Please make sure that students understand this policy prior to testing and remind them that “discussing” the items includes any kind of electronic communication, such as texting, emailing, or posting to blogs or social media websites, etc.

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Accommodations• Appendix A of the Fall 2014 Retake Manual

provides specific information and instructions regarding accommodations for students with disabilities and English Language Learners (ELLs).

• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

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CBT Test Administrator Quick Reference Guide•This guide lists possible error messages students may encounter, explanations for each message, and troubleshooting solutions.

•This guide is a helpful resource for test administrators during testing and is available at www.FLAssessments.com/AdditionalResources.

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Test Administrator During TestingChecklist

Maintain the seating chart, Security Log, and record of required administration information for your room.

Ensure that each student has a pen or pencil, and distribute testing materials as indicated in the scripts.

Read the appropriate administration scripts VERBATIM to students. Read the important information and adhere to the instructions between the SAY boxes.

Keep accurate time for each test session and display stopping times for students.

Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately.

After students have completed the test, assist them with accessing the student comment form at www.FLAssessments.com/RetakeStudentCommentForm. 64

Test AdministratorDuring Testing

• Read script—Read the appropriate administration script based on the method of delivery and accommodations provided. Refer to the table on page 26 of the Fall 2014 Retake Manual.

• Distribute materials according to the administration script and maintain the security of test materials before, during, and after testing.

• Keep accurate time for each session of the Reading Retake. Remember that failure to provide the correct amount of time will likely result in test invalidation.

• Maintain test security—Maintain test security at all times and report violations to your school assessment coordinator. If a student leaves the room, secure the student’s computer according to your school assessment coordinator’s instructions.

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Test Administrator During Testing

Supervise Test AdministrationEnsure that students:

• Have cleared the area around their workstations of all materials except for the appropriate test materials.

• Click the Testing Rules Acknowledgment box and enter the correct test group code.

• Do not have books, notes, scratch paper, or electronic devices of any kind during testing or during breaks within a test session, even if they do not use them.

• Do not talk to other students or make any disturbance.

• Are working independently.

• Are working in the correct test and session (check student name and test on the screen).

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Test Administrator During Testing

Supervise Test Administration (cont.)•It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing.

•While you may encourage students to continue working, you MAY NOT talk with them about test items or help them with their answers, nor may you discuss test items or answers with students, even after testing is complete.

•If a student’s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues and resume the student’s test in PearsonAccess (or contact your school assessment coordinator if you are not authorized to do so).

•If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved.

•If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.

•After they have completed the test, assist students with accessing the student comment form at www.FLAssessments.com/RetakeStudentCommentForm. 67

Test Administrator After TestingChecklist

Verify that you have collected all required administration information, including accommodations actually used by each student, and make copies for your files.

Verify that your seating chart and Security Log have been completed correctly, and make copies for your files.

Report any missing materials to your school assessment coordinator.

Organize and return materials to your school assessment coordinator.

Complete the Test Administrator Comment Form at www.FLAssessments.com/FallRetake.

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School Assessment Coordinator Before Testing Checklist

Read the test administration manual. Read the Test Administration Policies and Procedures and sign a

Test Administration and Security Agreement. Train test administrators and proctors, and ensure that test

administrators sign a Test Administrator Prohibited Activities Agreement.

Receive test materials from your district assessment coordinator, maintain an accurate Test Materials Chain of Custody Form, inventory materials within 24 hours, and report any missing materials or request additional materials immediately.

Communicate the process for collecting required administration information to test administrators.

Distribute test group codes to test administrators.69

School Assessment Coordinator Before Testing Checklist

Assign proctors, as needed. Arrange practice test sessions. Ensure that appropriate test settings are available for all test

sessions. Verify student information and create test sessions. Print and distribute Session Rosters, Student Authorization

Tickets, and seal codes (Reading Retake Session 2) on each test administration day.

Make arrangements to test any special program students who may be testing at your school.

If any students who require special accommodations are testing at your school, discuss how accommodations will be provided with test administrators (Appendix A of the Fall 2014 Retake Manual).

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School Assessment Coordinator Before Testing

Receive Test Materials • Your district assessment coordinator will provide you with the appropriate

materials for tests being administered at your school. These may include:

– Regular print, large print, braille, and/or one-item-per-page test materials for students with paper-based accommodations, including

• Test and answer books• Mathematics Reference Sheets• PreID labels and rosters• Return labels, Document Count Forms, and paper bands• Special document kits

– Reading Passage Booklets for CBT students with this accommodation

• Materials including Student Authorization Tickets, Session Rosters, CBT Worksheets, and reference sheets for CBT students are printed at your school.

• Work Folders arrived with your shipment of test administration manuals.71


Receive Materials and Maintain Security• Box contents are listed on page 54 of the Fall 2014 Retake Manual.

• Inventory the contents of the boxes within 24 hours of receipt and report missing materials immediately.

• Keep materials secure at all times and maintain your Test Materials Chain of Custody Form.

• No more than three people should have access to the locked storage area.

• Do not open shrink-wrapped materials or begin preparing (applying student labels) more than one week prior to testing.

• Save the original boxes for returning TO BE SCORED special document materials.

• If you need additional materials or if you have questions, contact your district assessment coordinator. 72

School Assessment CoordinatorBefore Testing

Prepare for Test Administration•Assign Test Group Codes according to instructions from the district assessment coordinator.

•Determine Reading Retake Session length. Each session may last for half of a typical school day. Provide specific starting and stopping times to test administrators and instruct them to display stopping times clearly for students.

•Communicate to test administrators the process (e.g., Session Roster, administration record/security checklist) for collecting required administration information.

•Ensure test administrators understand the instructions for maintaining seating charts. After testing, copy all seating charts, file the copies, and return originals in the District Assessment Coordinator ONLY box.

•Ensure the Technology Coordinator understands his or her responsibilities before, during, and after testing; review test administration and security policies and procedures; establish a plan for handling issues during testing; and ensure the Technology Coordinator has signed a Test Administration and Security Agreement.

•Provide appropriate test settings and prepare computers. See pages 56–57 of the Fall 2014 Retake Manual as well as the minimum system specifications at www.FLAssessments.com/MinimumSpecs for more information.

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Train Test Administrators and Proctors• You are responsible for training all test administrators and proctors,

including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.

• Test Administrators must be certified educators.

• Test administrators who will be administering the test to students using large print, braille, or one-item-per-page materials must be trained in the use of those test materials.

• For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.

• Test administrators must be familiar with all appropriate sections of the manual, as well as accommodated scripts and instructions located at www.FLAssessments.com/FallRetake, if applicable.

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School AssessmentCoordinatorBefore Testing

Train Test Administrators and Proctors (cont.)•Non-certified school personnel and volunteers approved by the district may serve as proctors.

•While proctors are not required in rooms where 25 or fewer students are being tested, FDOE strongly encourages the use of proctors in all test administrations to help reduce testing irregularities and aid in investigations, if necessary.

•To ensure test security, FDOE discourages testing students in large groups (e.g., in a cafeteria or auditorium); however, in the event that students are tested in a large group, the appropriate number of proctors MUST be present during the test session (see page 11 of the Fall 2014 Retake Manual).

•Ensure ALL test administrators and proctors are aware of test administration and test security policies and procedures, as described on pages 57–58 in the Fall 2014 Retake Manual.

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Arrange Practice Test Sessions • Schedule and arrange practice tests (ePATs) as described in

the Fall 2014 Retake Manual.

• Before a student can participate in this computer-based administration, the student must complete the correct ePAT to learn how to use the computer-based system. If a student has previously participated in an ePAT for the subject test he or she will take, the student is not required to participate in an ePAT for this administration.

• To access instructions for downloading and installing the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs.

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School Assessment Coordinator Before TestingArrange Practice Test Sessions (cont.)• Students who require accommodated CBT forms (e.g.,

screen reader, large print, color contrast, zoom, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing.

• Accommodated practice forms (TestHear ePATs) and scripts are available at www.FLAssessments.com/ePATs.

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Create Test Sessions• Your district may have created test sessions automatically via the

PreID upload. If your district created test sessions through the PreID upload, you will see these sessions when you log in to PearsonAccess.

• If your district did not create test sessions during the PreID upload, you will need to create test sessions before you can verify student information.

• These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing.

• Detailed instructions on how to create a test session and verify student information are on pages 60–63 in the Fall 2014 Retake Manual.

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School Assessment Coordinator During Testing Checklist Ensure the test sessions have been started in PearsonAccess. Provide test administrators with additional materials, as

necessary. Monitor each testing room to ensure that test administration and

test security policies and procedures are followed, seating charts and Security Logs are being properly completed, and required administration information is being collected.

Be available during testing to answer questions from test administrators.

In PearsonAccess, monitor session status and resume students’ tests, if necessary.

Arrange for and supervise make-up administrations.

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School Assessment Coordinator After Testing Checklist Verify that all distributed secure materials have been returned.

Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

In PearsonAccess, stop test sessions and invalidate student tests, if necessary.

In PearsonAccess, record accommodations actually used by students.

Organize materials and return them to your district assessment coordinator.

Complete the School Assessment Coordinator Comment Form at www.FLAssessments.com/FallRetake and encourage test administrators to complete their forms.

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School Assessment Coordinator After Testing

Organize and Return Materials• Store Student Authorization Tickets and Session Rosters until results are

reported for this administration and then destroy them as directed by the district assessment coordinator.

• File the Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements.

• Copy the seating charts, required administration information, Chain of Custody forms, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.

• Used and unused work folders and CBT worksheets must also be packaged in the District Assessment Coordinator ONLY boxes.

• Reading Passage Booklets are secure documents and must be packaged with NOT TO BE SCORED materials using the yellow return labels.

• If applicable, follow return instructions for TO BE SCORED materials on pages 94–104 in the Fall 2014 Retake Manual. 81

Broward’s Adobe Presentation will not include all of the information on Paper Based materials. Please

refer to the full presentation at our updates and manuals page if you need guidance with using PB

tests.

All PBT Administration must be conducted the first week of testing (Oct 6-10) and be returned to SAR at

the end of that week.

An email will be sent with specific instructions. 82

Paper-Based Tests (PBT)

The following slides relate to the administration of paper-based tests (regular print, large print, braille, or one-item-per-page), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Paper-based large print and one-item-per-page are available as unique accommodations for eligible students.

The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only.

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Paper-Based Tests (PBT)

For paper-based testing only: • Schools will receive PreID labels for paper-based tests if students with paper-

based accommodations were indicated in your PreID file. Affix the label to the correct test for each student.

− The following four categories must be correct on a label in order for it to be used: Student Name, Student ID Number, District Number, and School Number.

• School assessment coordinators and test administrators must track security numbers of secure test documents in their records of required administration information.

• Test administrators must refer to Appendix A of the manual for large print, braille, and one-item-per-page instructions. School and district assessment coordinators should refer to their respective Responsibilities After Testing sections for instructions.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess. 84

PBT Reminders

PBT Chain of Custody Form

• The Test Materials Chain of Custody form is available in Appendix D of the Fall 2014 Retake Manual and at www.FLAssessments.com/FallRetake.

• The purpose of this form is to track test materials at all times, including:– their location– the dates and times they are handled– the names of the persons performing various activities involving the

materials

• Schools must retain copies (electronic or hardcopy) of completed forms for their files after materials are packaged for pickup and return the originals (via email or in the District Assessment Coordinator ONLY Box) to the district assessment coordinator.

• A certified educator must be present at all times that test materials are handled directly.

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PBT Sample Student Grid Sheet

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PBT Security Numbers

• Used to account for each test and answer book.• Consists of a nine-digit number followed by a check digit located

in the upper right corner of secure test and answer books.• Packing list shows the number ranges assigned to each school,

and written documentation of the number ranges must be maintained at all times during distribution and return of books.

• Pre-populated Administration Record/Security Checklists with security numbers for all assigned test and answer books are provided in PearsonAccess.– Blank Administration Record/Security Checklist also provided in

PearsonAccess and in Appendix D of the manual.

• The test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.

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PBT DNS and UNDO Bubbles

• Located in the SCHOOL USE ONLY box on the student grid sheet.

• See pages 15–16 of the Fall 2014 Retake Manual for guidelines for test invalidation and circumstances in which the DNS bubble should be gridded.

• If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

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PBT Student Demographic Information

• The student grid sheet captures student demographic information.

• A document is preidentified if it has a student label affixed.

• Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil.

• For more information about specific demographic fields, see pages 76–81 of the Fall 2014 Retake Manual.

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PBT Sample Preidentified (PreID) Student Label

• Four elements must be correct on PreID labels: student name, student ID number, district number, and school number.

• If the student name, ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded.

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PBT Test Administrator After Testing

Return Test MaterialsOrganize your paper-based materials according to the list below:•TO BE SCORED – Cover sheet and documents (includes invalidated documents with the DNS bubble gridded)•NOT TO BE SCORED – Cover sheet and documents (includes unused documents and defective documents with the DNS bubble gridded)•Test administration manuals, security logs, required administration information, seating charts, Chain of Custody forms, used and unused work folders, used and unused reference sheets, and used and unused CBT worksheets

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PBT School Assessment Coordinator After Testing

Return Test Materials to Your District Assessment Coordinator1. Verify that all distributed secure materials have been returned. Notify your district

assessment coordinator immediately if any secure materials are missing. 2. Make copies of the records of required administration information, as well as

Security Logs and seating charts, and file the copies. 3. If a test has been invalidated, verify that the DNS bubble has been gridded and that

the document is placed with TO BE SCORED materials. • Verify that the DNS bubble has been gridded on a defective document and that the

document is placed with NOT TO BE SCORED materials. • Verify that no DNS bubble has been gridded by mistake. If it has, verify that the

DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

Mispackaged materials or materials returned past the established pickup dates will delay reporting of student results.

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Complete Document Count Forms

1.Verify that all documents from make-up sessions are included.

2.Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records.

3.Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.

4.Verify the accuracy of all information entered; inaccurate information may delay the scoring process.

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Paper Bands• Documents from more than one grade level may be banded

together (e.g., Grade 11 and Grade 12).

• Documents for each special program (FLVS Full-Time High School, District Virtual Instruction Program, District Franchise of FLVS, Virtual Charter School, Home Education) must be banded separately.

• Complete all fields on the paper band.

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Package Materials for Return

Prepare the following types of boxes for return to your district assessment coordinator (as appropriate):

• RED-labeled boxes—TO BE SCORED Regular Print Materials

• WHITE-labeled boxes—TO BE SCORED Large Print/One-Item-Per-Page Materials

• PINK-labeled boxes—TO BE SCORED Braille Materials

• YELLOW-labeled boxes—All NOT TO BE SCORED Materials

• District Assessment Coordinator ONLY boxes

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Regular Print and SpecialDocument TO BE SCOREDPackaging Diagrams

Appendices

• Appendices in the Fall 2014 Retake Manual include:

– Appendix A—Accommodations

– Appendix B—Pearson Support and PearsonAccess

– Appendix C—Test Security Statute and Rule

– Appendix D—Forms, Cover Sheets, Checklists, Signs

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Appendix A:Accommodations

• Appendix A provides specific information and instructions regarding the following:– Accommodations for Students with Disabilities– Accommodations for English Language Learners– Special Documents—Large Print, Braille, and One-Item-

Per-Page Test Administrator Responsibilities Before, During, and After Testing

• School personnel responsible for administering tests to students with accommodations must familiarize themselves with all relevant information in Appendix A before testing.

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Appendix B: Pearson Customer Support and PearsonAccess

Refer to Appendix B for the following:• Information needed prior to contacting Pearson Customer

Support

• Information regarding PearsonAccess (operational site and training center)

– Recommended operating system and browser combinations for workstations

– Logging in for the first time

– Resetting password

– Training Center Test Setup Exercise

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Appendix C:Test Security Statuteand Rule

• Appendix C of the manual contains the following:– Florida Test Security Statute (s. 1008.24, F.S.)– Florida State Board of Education Test Security Rule (6A-

10.042, FAC)

• All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix C prior to signing a Security Agreement.

• The Statute and Rule in Appendix C are printed on perforated pages that may be removed for use during trainings.

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Appendix D: Forms, Cover Sheets, Checklists, Signs

Appendix D contains the following forms, cover sheets, checklists, and signs to be copied and used before, during, or after testing: •Test Administration and Security Agreement•Test Administrator Prohibited Activities Agreement•Test Materials Chain of Custody Form•Security Log•Blank Administration Record/Security Checklist•Test Administrator, School Assessment Coordinator, Technology Coordinator, and District Assessment Coordinator Checklists•Do Not Disturb Sign •Session 1 and Session 2 Signs•Electronic Devices Sign•Cover Sheets (for organizing paper-based materials after testing)•FCAT Mathematics Retake Reference Sheet•CBT Worksheet

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Comment Forms

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• After testing, test administrators, school assessment coordinators, technology coordinators, and district assessment coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/FallRetake.

• FDOE and Pearson appreciate feedback from district and school personnel.

Thank you for ensuring a secure and successful Fall 2014 Reading

& Mathematics Retake administration.

Questions?

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Fall 2014 Reading & Mathematics Retake Training Materials

Documents

Transcript of Fall 2014 Reading & Mathematics Retake Training Materials