Fall 2012 Reading & Mathematics Retake Training Materials

1

Fall 2012 Reading & Mathematics

Retake

Training Materials

Overview

• These training materials are based on the Fall 2012 Reading & Mathematics Retake Test Administration Manual.

• Training materials are available at www.FLAssessments.com/FallRetake.

2

http://www.flassessments.com/FallRetake

Overview

• These training materials are designed to highlight important information regarding test administration policies and procedures.

• Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

3

Manual

• One manual is provided for this administration. Instructions and scripts for administering for computer-based (CBT), paper-based (PBT), and accommodated forms are included in this manual.

4

Computer-Based Test Schedule

October 8-18

FCAT 2.0 Reading Retake Two half-day sessions over two days*

FCAT Mathematics Retake Untimed—up to one school day

5

*Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical school day.

Fall 2012 Reading & Mathematics Retake Schedule

CBT Daily AdministrationScheduleFCAT 2.0 Reading Retake• Schools administering the CBT FCAT 2.0 Reading

Retake may schedule sessions during the entire Retake window (October 8 – October 18).

• Any paper-based accommodations must be administered on the day designated by the district, with make-up testing administered as needed.

6

CBT Daily AdministrationScheduleFCAT Mathematics Retake• CBT sessions may be scheduled during the

entire Retake window (October 8 – October 18).

• Students may have up to the length of a typical school day to complete the test but must complete the test in one day.

• Any paper-based accommodations must be administered on the day designated by the district, with make-up testing administered as needed.

7

What’s New for Fall 2012

FCAT Reading Retake• The FCAT Reading Retake was administered for the last

time in Spring 2012.

• Students who entered grade 9 in Fall 2009 and earlier and who have not yet obtained a passing score on Grade 10 FCAT Reading will take the FCAT 2.0 Reading Retake.

8


Session Information• For the FCAT 2.0 Reading Retake, a school must

administer Session 1 to all participating students prior to administering Session 2.

• Any students who are absent for Session 1 of the FCAT 2.0 Reading Retake may NOT take Session 2 of the test until they have completed Session 1. These students should still be tested in two sessions over two days.

9


Student Honor Statement • Prior to testing, students are required to read and

acknowledge a Student Honor Statement that reads: “I understand that giving or receiving unauthorized help during the test is cheating and if I give or receive such help during this test, it will result in the invalidation of my test results.”

• Students taking a computer-based test must read the statement and check a box beside the statement, “I agree” at the beginning of the test. In paper-based tests, a signature line appears below the Student Honor Statement.

10


Practice Tests• Schools must administer the appropriate practice test(s) using

the ePAT scripts to all students to be tested using the ePAT scripts; however, if a student has previously participated in an ePAT for the subject test he or she will take, the student is not required to participate in an ePAT session for this administration.

• Practice test (ePAT) scripts are no longer included in the test administration manual. The ePATs and ePAT scripts are posted at www.FLAssessments.com/ePATs.

• The link to the ePATs should be provided to all students and their parents/guardians prior to testing so that they can access the ePATs and practice on their own at any time. 11

http://www.flassessments.com/ePATs


New TestHear Software• A new version of TestHear that incorporates seal code

functionality for the FCAT 2.0 Reading Retake along with other minor updates must be downloaded to each workstation that will be used by students requiring accommodated CBT forms.

• The newest version of TestHear is available at www.FLAssessments.com/downloads.

12

http://www.flassessments.com/downloads


No Calculators in TestHear• TestHear does not have a built-in four-function calculator.

• Students taking an accommodated CBT form of the FCAT Mathematics Retake MUST be provided with an approved handheld four-function calculator to use during the test, as indicated in the administration script.

13


Technology Coordinator Guide• The Technology Coordinator sections of the manual have

been removed and combined into a separate document called the Fall 2012 Reading and Mathematics Retake Technology Coordinator Guide.

• The Technology Coordinator Guide is available at www.FLAssessments.com/FallRetake.

14


Reminders• Inappropriate actions by school or district personnel

before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.

• ALL test administrators must be certified educators.

• All personnel involved in test administration must read and sign an FCAT/FCAT 2.0 Test Administration and Security Agreement, provided in Appendix E of the Fall 2012 Retake Manual.

• Test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix E. 15

Reminders

Leaving Campus• If a student begins a session and leaves campus without

finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.

• No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy.

• If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day.

16

Reminders

Electronic Devices Policy • If a student is found with ANY electronic device(s), including, but not

limited to, cell phones and smartphones, during testing OR during breaks (e.g., restroom breaks, lunch), his or her test must be invalidated in order to successfully enforce this policy.

• School personnel must ensure that students do not have access to their cell phones or other electronic devices even if the devices are turned off or the students do not use them, if they will return to complete a test session.

• The best practice would be for students to leave devices at home or in their lockers on the day of testing.

• Students and parents must be made aware of this policy prior to testing. 17

Reminders

TestHear• Accommodated computer-based test forms (large print, color

contrast, zoom, screen reader, assistive devices) are available for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans.

• These forms will be accessed using the TestHear software. Separate instructions and administration scripts for accommodated forms are provided in Appendix A of the Fall 2012 Retake Manual.

• Students who require accommodated CBT forms must practice using the accommodated ePAT for the specific accommodated form or form combination that they will use during testing. 18

Reminders

Paper-Based Materials• Regular print and braille test materials are available for

eligible students who have such accommodations identified in their IEPs or Section 504 plans.

• Reading Passage Booklets for computer-based Reading tests are available for eligible students with this accommodation indicated in an IEP or Section 504 plan. Although Reading Passage Booklets are included in the category of

paper-based accommodations, eligible students who require them will test on the computer.

19

Reminders

Handheld Calculators• After participating in an FCAT Mathematics Retake

practice test, a student may request an approved handheld four-function calculator on the day of testing. Test administrators should have a supply of approved calculators for these students.

20

Reminders

Virtual School Students• Districts must make arrangements to test Florida Virtual

School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.).

21

RemindersThe following resources for this administration can be found at www.FLAssessments.com/FallRetake:■ Test Administration Manual■ Technology Coordinator Guide■ Forms to report test irregularities/security breaches and missing materials■ Training materials■ Comment forms■ Blank Administration Record/Security Checklist■ Security Log■ Test Administrator Prohibited Activities Agreement■ Test Materials Chain of Custody Form■ FCAT/FCAT 2.0 Test Administration and Security Agreement■ Materials Return List■ Braille scripts■ Reference sheet

22


Glossary of Terms

PearsonAccess – www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID), setup,

administration, and reporting tasks.• Correct test administration must be selected each time you log in.• Requires a username and password.• Links to support materials:

www.FLAssessments.com/FallRetake • PearsonAccess will timeout after 14 minutes of inactivity.

23

http://www.pearsonaccess.com/fl

http://www.flassessments.com/SpringRMS

Glossary of Terms

PearsonAccess Training Center• Accessed from the Training

Center tab on PearsonAccess Home page.

• Provides an opportunity to Practice PearsonAccess tasks. Manage the Infrastructure Trial in

preparation for testing.• Requires a username and

password.

24

Glossary of Terms

TestNav 6.9 (TestNav)• Platform for Florida’s high-

stakes computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

25

Glossary of Terms

TestHear• Platform used to deliver accommodated forms (e.g., large print,

zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require accommodated CBT forms.

• TestHear operates on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).

26

Glossary of Terms

ePAT• Electronic Practice Assessment Tool• Allows students to practice using the computer-based

platform prior to testing. • Available for download at

www.FLAssessments.com/ePATs. • Download ePAT launcher separately from test content.• Accommodated ePATs are also available. Launcher is

bundled with the practice test content for accommodated forms.

• Scripts and instructions for downloading ePATs are under the Resources tab.

27


Glossary of Terms

Proctor Caching• Proctor Caching is a process of loading or “caching” test content locally

on a computer at the school level.• Does not require a separate caching server and can run on any

workstation on the network that meets minimum requirements.• Proctor Caching software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT/FCAT 2.0/EOC computer-based testing in

Florida.• Instructions for proctor caching are provided in the Fall 2012 Reading

and Mathematics Retake Technology Coordinator Guide.

28

Pearson Support and PearsonAccessContact Pearson Support

• Phone Number: 1-877-847-3043• E-mail: [email protected]

Appendix C in the Fall 2012 Retake Manual provides the following information:• PearsonAccess

User Accounts− FDOE distributed instructions for setting up user accounts to district

assessment coordinators. Browser requirements Logging in for the first time Resetting passwords

• Training Center Test Setup Exercise 29

mailto:[email protected]

Students to be Tested

Retakes• Students who have not passed the Grade 10 Reading

assessment (FCAT or FCAT 2.0) required for graduation participate in the FCAT 2.0 Reading Retake.

• Students who entered Grade 9 in Fall 2009 or earlier and have not yet passed the Mathematics portion of the Grade 10 FCAT participate in the FCAT Mathematics Retake.

30

Students to be Tested

Special Program Students

• Make arrangements to test special program students (Home Education, Virtual School)

• PBT - Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart on page 80 of the Fall 2012 Retake Manual.

31

Test Invalidation• A test MUST be invalidated if either of the following

circumstances occurs: A student has an electronic device during testing A student is cheating during testing A student is given unauthorized help during testing

• A test MAY be invalidated if one of the following circumstances occurs: A student becomes ill and is unable to finish A student is not allowed the correct amount of time A error occurs in the administration of an accommodation A student works in the incorrect session An error occurs in test administration or procedures A disruption occurs during testing

32

Test Invalidation• District assessment coordinators will advise schools of the

appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised.

• When a student’s test is invalidated for any reason, record the invalidation in PearsonAccess according to the instructions on pages 93-94 of the Fall 2012 Retake Manual. For paper-based accommodations, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials (PBT).

• More information about test invalidation policies may be found on pages 18-19 of the Fall 2012 Retake Manual.

33

Test AdministratorBefore, During, and

After Testing

34

Test Administrator Before Testing Read the test administration manual. Read the Test Administration Policies and Procedures and sign the

FCAT/FCAT 2.0 Test Administration and Security Agreement. Read and sign the Test Administrator Prohibited Activities

Agreement. Establish an appropriate setting for test administration. Prepare and receive all materials needed for test administration. Ensure that your students and parents understand the testing

policies prior to the first day of testing. If you are administering tests to students who require

accommodations, become familiar with the accommodations and discuss how accommodations will be provided with your school coordinator.

Ensure that you know how to open TestNav or TestHear to the login screen for each student computer prior to testing. 35

Test Administrator Before Testing• Sign and return an FCAT/FCAT 2.0 Test Administration and

Security Agreement, which indicates that the test administrator: Has received training Has read the Test Security Statute and State Board Rule Has read all applicable portions of the Test Administration Manual Understands and agrees to adhere to all test security and

administration policies and procedures

• Sign and return a Test Administrator Prohibited Activities Form

36

Test Administrator Before TestingEstablish an Appropriate Setting• Tests should be administered in a room that has

comfortable seating, good lighting, adequate ventilation, and sufficient workspace.

• Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. Discuss any concerns with your school assessment coordinator.

• Post the sign that reads TESTING—Please Do Not Disturb and display starting and stopping times as soon as testing begins. Remove or cover all visual aids in the room. 37

Test Administrator Before TestingEstablish an Appropriate Setting• When you arrive on the day of testing, open each student

workstation in the testing room to the student login screen, but do not log in for students.

• Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing. (www.FLAssessments.com/RetakeStudentCommentForm)

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

38

http://www.flassessments.com/RetakeStudentCommentForm

Test Administrator Before TestingSummary of Test Materials Needed (as applicable)

• Test Administration Manual• Session Rosters• Student Authorization Tickets• Seating Chart• Test Group Code• Seal Code (Reading Retake Session 2)• Security Log• Mathematics Reference Sheets• Work Folders• Reading Passage Booklets• Calculators• Test and Answer Books 39

Test Administrator Before TestingTest Administration Manual• You will need the Fall 2012 Reading & Mathematics Retake

Test Administration Manual to read the test administration scripts to students.

• When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications. Do not interpret this as permission to paraphrase test items.

• Scripts and instructions for the administration of accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) are provided in Appendix A. 40

Test Administrator Before TestingTest Administration Manual (cont.)• Appendix D on page 201 is the CBT Test

Administrator Quick Reference Guide.

• This guide lists possible error messages students may encounter, explanations for each message, and possible solutions.

• This guide is a helpful resource for test administrators during testing.

41

Test Administrator Before TestingSession Roster• School assessment coordinators will provide a Session Roster,

which is a list of all students scheduled in a test session and includes the following information: Test Administration Session Name Test to be Administered Test Code (password) Student Name Student ID Numbers Student Birth Dates Class information Login ID

42

Test Administrator Before TestingSession Roster (cont.)• The School Assessment Coordinator sections of

the Fall 2012 Retake Manual provide instructions for creating and printing Session Rosters.

• Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

43

Test Administrator Before Testing

44

Test Administrator Before TestingRequired Administration Information

The Session Roster may be used to verify or record most required administration information, including:• Students assigned to the room• Attendance information• Accommodations provided• Test group code• Unique security number of secure documents assigned to

each student• Signatures of test administrator and school assessment

coordinator and dates for when secure materials are received and returned

45

Test Administrator Before TestingStudent Authorization Tickets• The School Assessment Coordinator sections of the manual

provide instructions for scheduling students into test sessions and printing Student Authorization Tickets.

• For each test, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

• Students taking the FCAT 2.0 Reading tests will log in using the same Student Authorization Tickets for both sessions.

46

Test Administrator Before TestingStudent Authorization Tickets (cont.)• The test administrator will give each student a

ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

47


48

Student Authorization Tickets (cont.)

Test Administrator Before TestingSeating Chart• An accurate seating chart must be maintained for each testing room for

each test session. Seating charts must record the following information: The room name/number Student names and the location of students in the room during testing The front and back of the room Direction students are facing Date Session starting time Test administrator name Names of proctors (if applicable) Test group code Session name in PearsonAccess (CBT)

• If students change seating or are moved to a different location during a test session, a new seating chart must be created.

49

Test Administrator Before TestingTest Group Code• A test group code is a unique four-digit number used to identify

a group of students testing together.

• Each group of tested students in a testing room should receive a unique test group code.

• District assessment coordinators will either create and

distribute test group codes to all school assessment coordinators or will instruct them to create their own unique four-digit codes.

• Students will enter the test group code before beginning the test, as indicated in the scripts. 50


Test Code Test Group CodeA six-character code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number created by district assessment coordinators or by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav and before students see the first question.

51

Test Administrator Before TestingSeal Code• A seal code is a unique four-digit number used to allow students

to access Session 2 of the computer-based FCAT 2.0 Reading test after they have completed Session 1.

• TestNav and TestHear require a seal code to proceed to Session 2 on Day 2.

• Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code.

• Seal codes should not be given to students until Day 2 when the Session 2 administration script is read to students.

• Students are not able to return to Session 1 once they have logged in to Session 2. Students will log in using the same Student Authorization Tickets for both test sessions.

52


53

Seal Code (cont.)

Test Administrator Before TestingSeal Code (cont.)

54

Students enter the seal code here on Day 2.

Students will exit on this screen on Day 1.

Test Administrator Before TestingSecurity Log

55

A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.


Mathematics Reference Sheet• The computer-based test has a pop-up window that

includes the FCAT Mathematics Retake Reference Sheet.

• Paper copies of the FCAT Mathematics Retake Reference Sheet are provided for ALL students taking the FCAT Mathematics Retake. (Last CBT administration where paper copies are provided by FDOE.)

• The reference sheet is also available at www.FLAssessments.com/FallRetake and as a perforated sheet in Appendix E of the manual and may be photocopied if necessary.

56

http://www.flassessments.com/SpringRMS

Test Administrator Before TestingMathematics Reference Sheet (cont.)• Once students complete the test, the test

administrator should collect all reference sheets, and the school assessment coordinator should destroy them by recycling, or return them, as directed by the district assessment coordinator.

• Used reference sheets are secure materials.

57

Test Administrator Before TestingComputer-Based Test Work Folders• The Florida Computer-Based Testing Work Folder is a piece of

yellow 11x17 paper folded in half with graph paper printed on the back cover. Work folders arrived in your shipment of test administration manuals.

• For the Mathematics test, students are provided with work folders

to work the problems. One work folder should be sufficient for each student; however, students may request additional folders.

• Work folders are to be distributed to students at the beginning of Mathematics test sessions. Test administrators must ensure that students have enough desk space to use their folders.

58

Test Administrator Before TestingComputer-Based Test Work Folders (cont.)• Once students complete the Mathematics test, the

test administrator must collect all work folders. • The school assessment coordinator should

package the used folders in the District Assessment Coordinator ONLY box.

• Used work folders are secure materials.

59

Test Administrator Before TestingReading Passage Booklets• Reading Passage Booklets will be provided for eligible

students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans.

• Districts were required to specify the number of Reading Passage Booklets needed for students during the enrollment/participation count window.

• The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer.

60

Test Administrator Before TestingReading Passage Booklets (cont.)

• Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script.

• Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing. Please see the Fall 2012 Retake Manual for passage booklet return instructions.

61

Test Administrator Before TestingCalculators• Your district should have an adequate supply of approved four-

function calculators provided by the FDOE. Districts are responsible for establishing policies for the storage, use, and retention of calculators.

• Students with visual impairments may use the approved large key/large display or talking four-function calculators supplied by the FDOE. Schools that have not yet accumulated an adequate supply of approved large key/large display or talking four-function calculators to accommodate all students with visual impairments may use comparable calculators that are regularly used in their classrooms. Such calculators must be basic four-function models and must not have functions that are unavailable on approved calculators. No other calculators may be used.

62

Test Administrator Before TestingCalculators – TestNav• TestNav has a built-in, four-function calculator in the FCAT

Mathematics Retake.

• Once a student has participated in a practice test, he or she may request to use an approved handheld four-function calculator.

• Test administrators should provide handheld calculators at the beginning of a test session to all students who request one, as indicated in the test administration script.

63

Test Administrator Before TestingCalculators – TestHear • TestHear does NOT have a built-in four-function calculator.

• Students taking an accommodated CBT form of the FCAT Mathematics Retake should be provided an approved handheld four-function calculator at the beginning of the test session, as indicated in the test administration script.

64

Test Administrator Before TestingAdditional items:• Pens and/or pencils• Clock or watch• Signs

Do Not Disturb Sign Electronic Devices Sign Session Signs (FCAT 2.0 Reading Tests)

• Cover Sheets TO BE SCORED Cover Sheet NOT TO BE SCORED Cover Sheet

65

Test Administrator Before TestingMissing Materials and Test Irregularities/Security Breaches• Test administrators should report any test irregularities (e.g.,

disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.

• If a secure document, such as a test and answer book, a Reading Passage Booklet, a Student Authorization Ticket, a used Work Folder, a used reference sheet, or a Session Roster, is not found or a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator.

• Forms to report missing materials form and test irregularities/security breaches form can be found online at www.FLAssessments.com/Fall Retake.

66



Communicate Testing Policies to Parents and Students

Electronic Devices Policy—If students are found with ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing.

Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. Students and parents should be aware of this policy. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day.

Student Honor Statement—Prior to testing, students will be asked to acknowledge a Student Honor Statement that reads, “I understand that giving or receiving unauthorized help during the test is cheating and if I give or receive such help during this test, it will result in the invalidation of my test results.” Students taking CBT Retakes may show they have read the statement by clicking a checkbox; in paper-based Retakes, a signature line appears below the statement.

67

Test Administrator Before TestingAdministration Accommodations• Appendix A of the Fall 2012 Retake Manual

contains detailed information regarding administration accommodations for students with disabilities and ELLs.

• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

68

Test Administrator During Testing Maintain the seating chart, Security Log, record of required

administration information for your room. Ensure that each student has a pen or pencil, and distribute

testing materials as indicated in the scripts. Read the appropriate administration scripts VERBATIM to

students. Please read the important information and adhere to the instructions between the SAY boxes.

Keep accurate time for each test session and display times for students.

Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately.

69

Test Administrator During Testing

Ensure the following:• Students have cleared the area around their workstations of

all materials except for Student Authorization Tickets, pens or pencils, and the following materials, as applicable: work folders, calculators, Reading Passage Booklets, and reference sheets.

• Students agree to the Student Honor Statement and enter the correct test group code.

• Students do not have books, notes, extra scratch paper, or electronic devices (except for approved calculators) of any kind during testing, even if they do not use them.

• Students do not talk or make any disturbance.• Students are working independently.• Students are working in the correct test. 70

Test Administrator During Testing• It is not appropriate to use cell or classroom phones,

grade papers, or work on the computer during testing.

• While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.

• If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.

71

Test Administrator After Testing

Verify that you have collected all required administration information, including accommodations actually used by each student.

Verify that your seating chart and Security Log have been completed correctly.

Make copies for your files. Report any missing materials to your school assessment

coordinator. Organize materials and return them to your school assessment

coordinator. Complete the Fall 2012 Retake Test Administrator Comment

Form at www.FLAssessments.com/FallRetake.

72


School Assessment Coordinator

Before, During, and After Testing

73

School Assessment Coordinator Before Testing Read the test administration manual. Read the Test Administration Policies and Procedures and sign

the FCAT/FCAT 2.0 Test Administration and Security Agreement. Train your test administrators and proctors. Ensure that test administrators sign the Test Administrator

Prohibited Activities Agreement. Receive test materials from your district assessment coordinator. For Mathematics tests, ensure an adequate supply of reference

sheets is available for all students. Communicate the process for collecting required administration

information to your test administrators. Distribute test group codes and seal codes (FCAT 2.0 Reading

tests, prior to Session 2) to test administrators.

74

School Assessment Coordinator Before Testing Assign proctors, as needed. Arrange practice test sessions. Ensure that appropriate test settings are available for all test

sessions. Verify student information and create test sessions. Distribute Session Rosters and Student Authorization Tickets on

the day of test administration. Make arrangements to test any special program students who

may be testing at your school. If any students who require special accommodations are testing

at your school, discuss how accommodations will be provided with test administrators (Appendix A).

Complete any Computer-Based Assessments Certification district readiness activities as directed by the FDOE.

75

School Assessment Coordinator Before TestingReceive Test Materials • Your district assessment coordinator will provide

you with the following materials, as appropriate for your school: Work folders FCAT Mathematics Retake Reference Sheets FCAT 2.0 Reading Retake Passage Booklets Other materials, as indicated in the Fall 2012 Retake Manual (as

applicable)

• Ensure that an adequate supply of working calculators is available prior to the beginning of test administration. 76

School Assessment Coordinator Before TestingReceive Materials and Maintain Security• Box contents are listed on pages 57-58 of the manual.• Inventory the contents of your boxes within 24 hours of receipt

and report missing materials immediately.• Keep materials secure at all times.• No more than three individuals may have access to the

locked storage area.• Do not open shrink-wrapped materials or begin

preparing (applying student labels) more than one week prior to testing.

• Save the original boxes for returning special document materials.

• If you need additional materials or if you have questions, contact your district assessment coordinator.

77

School Assessment Coordinator Before TestingTrain Test Administrators and Proctors• You are responsible for training all test administrators

and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.

• Test Administrators must be certified educators.

• Test administrators who will be administering the test to students using braille materials must be trained in the use of those test materials.

• For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.

78

School Assessment Coordinator Before TestingProctors• When testing a large group of students,

proctors MUST be assigned to the room to assist the test administrator.

• Refer to the table below for the required number of proctors for computer-based tests.

* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students whenever possible. 79

1-25 students Test Administrator*26-50 students Test Administrator and 1 Proctor51-75 students Test Administrator and 2 Proctors

School Assessment Coordinator Before TestingArrange Practice Test Sessions • Schedule and arrange practice tests (ePATs) as described in

the Fall 2012 Retake Manual.

• Before a student can participate in this computer-based administration, the student must complete the correct ePAT to learn how to use the computer-based system. If a student has previously participated in an ePAT for the subject test he or she will take, the student is not required to participate in an ePAT for this administration.

• To access instructions for downloading and installing the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs. The technology coordinator will need to download and install the software.

80


School Assessment Coordinator Before TestingArrange Practice Test Sessions • Students who require accommodated CBT forms

(e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing.

• Accommodated practice forms (TestHear ePATs)

are available at www.FLAssessments.com/ePATs.

81


School Assessment Coordinator Before TestingCreate Test Sessions• Your district may have created test sessions automatically

via the PreID upload. If your district created test sessions through the PreID upload, you will see these sessions when you log in to PearsonAccess.

• If your district did not create test sessions during the PreID upload, you will need to create test sessions before you can verify student information.

• These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing.

• Detailed instructions on how to create a test session and verify student information are on pages 64-65 of the Fall 2012 manual. 82

School Assessment Coordinator Before TestingComputer-Based Assessment Certification• The Computer-Based Assessments Certification

process must be completed and submitted as directed by the FDOE.

• Schools are responsible for providing information about the number and types of computers to be used for computer-based testing and the number of students to be tested on each day of the administration window.

• Schools must also respond to questions about whether readiness activities have been completed. 83

School Assessment Coordinator During Testing Ensure the test sessions have been started in PearsonAccess. Provide test administrators with additional materials, as

necessary. Monitor each testing room to ensure that test administration and

test security policies and procedures are followed, seating charts and Security Logs are being properly completed, and required administration information is being collected.

Be available during testing to answer questions from test administrators.

In PearsonAccess, monitor session status and resume students’ tests, if necessary.

Arrange for and supervise make-up administrations.

84

School Assessment Coordinator After Testing Verify that all distributed secure materials have been returned.

Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

In PearsonAccess, stop test sessions and invalidate student tests, if necessary.

In PearsonAccess, record accommodations actually used by students.

Organize materials and return them to your district assessment coordinator.

Complete the Fall 2012 Retake School Assessment Coordinator Comment Form at www.FLAssessments.com/FallRetake, and encourage test administrators to complete a form.

85


School Assessment Coordinator After TestingOrganize and Return Materials• Store any approved hand-held four-function calculators as

directed by the district assessment coordinator.• Store Student Authorization Tickets, reference sheets, Session

Rosters, and work folders until results are reported for this administration and then destroy them as directed by the district assessment coordinator.

• File the FCAT/FCAT 2.0 CBT Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements.

• Copy the seating charts, required administration information, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.

• Reading Passage Booklets are secure documents and must be packaged with NOT TO BE SCORED materials using the yellow return labels. 86

The following slides relate to the administration of paper-based tests (regular print or braille), which are only offered as accommodations for students who have such accommodations identified in their IEPs or Section 504 plans.

Each slide contains an icon of a pencil and a test to indicate that the information pertains to paper-based tests only.

87

Paper-Based Tests (PBT)

For paper-based testing only: • You will receive a PreID label for each paper-based test being

administered if these students were indicated in your PreID file upload. Affix the label to the correct test for that student.

The following four categories must be correct on a label in order for it to be used: Student Name, Student ID Number, District Number, and School Number.

• School assessment coordinators and test administrators must track security numbers of secure test documents in their records of required administration information.

• Test administrators must refer to the Braille Test Administration section in Appendix A of the manual for braille responsibilities. School and district assessment coordinators should refer to their respective Responsibilities After Testing sections for instructions.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess. 88

PBT Reminders

PBT Materials Needed for Testing

• Test Documents FCAT Mathematics Retake Test and Answer Books FCAT 2.0 Reading Retake Test and Answer Books

• Reference Sheets – packaged in packs of 5 and 20 and shipped with test materials

• Calculators

89

PBT Chain of Custody Form

• The Test Materials Chain of Custody form is available in Appendix E of the Fall 2012 Retake Manual and on PearsonAccess and posted at www.FLAssessments.com/FallRetake.

• The form must be maintained as test materials are handled before, during, and after testing.

• A certified educator must be present at all times that test materials are handled directly.

90


PBT Sample Student Grid Sheet

91

PBT Security Numbers

• Used to account for each test and answer book.• Consists of a nine-digit number followed by a check digit.• Packing list will indicate the number ranges assigned to

each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

• Test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.

• See page 14 of the manual if a document becomes soiled. 92

PBT DNS and UNDO Bubbles

• Located in the SCHOOL USE ONLY box on the student grid sheet.

• See page 16 of the manual for circumstances when the bubble should be gridded.

• If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

93

PBT Student Demographic Information

• Student grid sheet captures student demographic information.

• A document is preidentified if it has a student label affixed.

• Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil.

• For more information about specific demographic fields, see pages 79-81 of the Fall 2012 Retake Manual.

94

PBT Sample Preidentified (PreID) Student Label

• Four elements must be correct on PreID labels: student name, student ID number, district number, and school number.

• If the student name, ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded.

95

PBT Test Administrator After Testing

Return Test MaterialsOrganize your paper-based materials according to the list below:• TO BE SCORED – Cover sheet and documents• NOT TO BE SCORED – Cover sheet and documents (includes

unused documents and documents with the DNS bubble gridded)

• Test administration manuals, security logs, required administration information, seating charts, Chain of Custody forms, used and unused work folders, and used and unused reference sheets

96

PBT School Assessment Coordinator After Testing

Return Test Materials to Your District Assessment Coordinator1. Verify that all distributed secure materials have been returned. Notify your district

assessment coordinator immediately if any secure materials are missing. 2. Check for and remove any stray reference sheets from the test and answer books. 3. Make copies of the records of required administration information. 4. Make copies of all Security Logs and seating charts and file the copies. 5. If a test has been invalidated, verify that the DNS bubble has been gridded and that

the document is placed with TO BE SCORED materials. Verify that the DNS bubble has been gridded on a defective document and that the

document is placed with NOT TO BE SCORED materials. Verify that no DNS bubble has been gridded by mistake. If it has, verify that the

DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

6. Use the cover sheets to separate test materials for return.

Mispackaged materials or materials returned past the established pickup dates will delay reporting of student results. 97


Complete Document Count Forms1. Verify that all documents from make-

up sessions are included. 2. Do not copy blank count forms;

however, once the count forms are completed, you may copy them for your records.

3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.

4. Verify the accuracy of all information entered; inaccurate information may delay the scoring process.

98


Paper Bands• Each document type must be banded separately. You may

use more than one paper band per document type, if necessary.

• Documents for each special program (FLVS Full-Time High School, District Virtual Instruction Program, District Franchise of FLVS, Virtual Charter School, Home Education) must be banded separately.

• Complete all fields on the paper band.

99


100

Package Materials for ReturnPrepare the following types of boxes for return to your district

assessment coordinator (as appropriate):• RED labeled boxes – All TO BE SCORED Materials• WHITE labeled boxes – TO BE SCORED Special

Documents, if applicable• YELLOW labeled boxes – All NOT TO BE SCORED

Materials• District Assessment Coordinator ONLY boxes

101

PBT TO BE SCORED Test and Answer Books Packaging Diagram

102

PBT Special Documents (Braille) Packaging Diagram

Additional Information

Test Security Statue and Rule• Appendix B of the manual contains the following:

– Florida Test Security Statute (1008.24, F.S.)– Florida State Board of Education Test Security Rule (6A-

10.042)

• All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix B prior to signing a Security Agreement.

103

Comment Forms

104

• After testing, test administrators, school assessment coordinators, technology coordinators, and district assessment coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/FallRetake.

• Thank you for your valuable feedback!


Fall 2012 Reading & Mathematics Retake Training Materials

Documents

Transcript of Fall 2012 Reading & Mathematics Retake Training Materials