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MDPC INTERNAL ISM CHECK LIST The purpose of this checklist is toprovide the companys representatives in addition to the Master, a toolto use in locating system weaknesses that may exist in areas where it isknown FPSO Kikeh are currently concentrating. The format is one of a

simplified audit that can be managed by persons having no auditorexperience. The completed check list should be forwarded to theCompanys Designated Person for appropriate action.Item : SMS Reporting Satisfacto

ryRequest Response Yes / No

Please show me thefollowing:

Accident reporting

Accidents on shipreported to companyAccidents on othercompany vesselsreported to ship.

Minutes of SafetyMeeting

Forwarded to

Company Response.

GeneralCorrespondence onsafety or pollutionissues

Ship to Company

Company to Ship

Conclusion: Can it be established that there is an active dialogueestablished between the ship and the Company on matters of safetyand pollution prevention?

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Item : Control of Ships Certificates Satisfactory

Request Response Yes / NoPlease show mehow the validity ofthe ships statutoryand classcertificates aremonitored.

The Master hasbeen made aware

by the Companythat he isindependentlyresponsible tocontrol shipcertificates.

Is the Companyinformed regularlyof the status of allships certificates?

Are surveysarranged from theship with theCompany beinginformed

Or

Are surveys

arranged by theCompany?

Is the Companynotified whendefects occuraffecting the validityof shipscertification?

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Conclusion: Can it be shown that the ships staff and the Company areboth sufficiently aware of the status of the ships certificates at anygiven time?

Item : Manning Satisfacto

ryRequest Response Yes / No

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Please show thatthe vessels crewcomplement is atleast equal to thesafe manning

document minimumrequirement.

Please show me thefollowingconfirmations oftraining.

Officers

Certificates of Competency STCW95

CoC endorsementswhere necessary forthe type of ship.

Flag Endorsements

GMDSS

Medical

Crew

Basic Training

WatchkeepingCertificates

Medical

Conclusion: Can it be seen that there is a system in place to monitor theexistence of the above documents and their respective validities?

Item : Safety & Environmental Policy Satisfactor

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y

Request Response Yes / No

Is the CompanysPolicy on Safetyand PollutionControl availableto all crew-members?

Do the postedcopies of thePolicy Statementhave a revisionnumber or date?

Are the postedPolicy Statementsof the same issueas that appearingin the SMS manualshowing thesignature of theHead of theCompany.

Does the

statement includethe following:

Companycommitment toensure safety ofthe ship and itscrew

&

Companycommitment toprotect theenvironment bythe avoidance ofpollution.

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Conclusion: Is the Companys ISM Policy Statement comprehensive inconfirming the Companys intention to meet the requirements of theISM Code?

Item : Designated Person Satisfactory

Request Response Yes / No

Is a definition ofthe responsibilityof the DP generallyavailable to thecrew?

Do the crew knowthe name of theperson acting asthe companys DP?

Conclusion: Are the crew aware that all matters relating to safety andpollution prevention are are directly under the responsibility of theCompanys Designated Person?

Item : ResourcesSatisfactory

Request Response Yes / No

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Does the ship havesufficient crew forthe activitiespresently engagedupon?

Is the vesselsupkeep preventedeither by a lack ofmaterials or crew?

Is the vesselsplannedmaintenanceprogrammeadversely affectedby a lack of materials or crew?Conclusion: Is the ship sufficiently stored and crewed for the presentservice and maintenance programmes?

Item : Ship Documentation Satisfacto

ryRequest Response Yes / No

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Does the ship havea storage systemthat enables thelocation of documents and

the requiredpublicationsquickly?

Does the ship havea Master Listshowing thepresence of requiredpublications andtheir respectiveedition dates?

Does the ship havea Master Listshowing thepresence of required chartsand theirrespective issuedates?

Conclusion: Is there a system of document control onboard that isunderstood and used?

Item : Masters Responsibility and Authority Satisfactory

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Request Response Yes / No

Can the Captainexplain the scopeof hisresponsibility and

authorities withoutreferring to theCompanys SafetyManagementSystem Manual?

Conclusion: Has the Captain demonstrated that he understands therelationship between the Masters authority and that of the Companyduring normal operations and the different relationship existing duringemergency operations?

Item : Maintenance Satisfactory

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Request Response Yes / No

Please show methe records of plannedmaintenance for:

Machinery&Deck

Are the records ofwork carried outentered andsigned off?

Is it clear whatwork is becomingdue?

Does the workbecoming due onthe PMS triggerthe ordering ofrequired materialsin good time?Conclusion: Is it apparent from a casual inspection on deck and in the

engine room that the ship is operating a maintenance programme?

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Item : Emergency Preparedness Satisfactory

Request Response Yes / No

Are the shipsemergency plansdrilled regularly?

Do the drills utilisethe ships lifesaving, firefighting, medicalandcommunicationequipment

periodically?

Are the commonemergencysituationscovered?

Are the emergencycontact pointsknown by at leasttwo persons

having radiooperatorqualifications?

Does the crewunderstand theemergencysituation beingdrilled in its widestsense?

Possible causesPossible effectsPossible responsesConclusion: Do individual members of the crew understand what themain types of emergency situations are that can occur on ships? Andare they aware of their duties in each case?

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Item : Fire Control Plan Satisfactory

Request Response Yes / No

Is the Fire ControlPlan adequatelydisplayed in theaccommodation?

Are copies located

on both sides oftheaccommodationblock in goodcondition?

Are the copiesdisplayed in theaccommodation ingood condition andnot faded or

damaged?

Has the Plan beenaltered and if sohave the changesbeen confirmed bythe approvingauthority?

Is the Master surethat the Plan asdisplayeddescribes thearrangementcurrently onboardhis vessel?

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Conclusion: The Fire Control Plan is accurate and easy toread?

Item : Development of Plans Shipboard Operations Satisfactory

Request Response Yes / No

Have the normaloperations that arecarried outonboard the shipbeen checked to

see if they arepotentially risky?

Does this includerisk to personnel,the ship and theenvironment?

Where risks havebeen identified hasan element of

control beenintroduced tominimise thepotential risk?

Where such riskmanagementexists is itunderstood by thepersonnel

engaged on theactivity?

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Conclusion: Have plans been developed within the SMS to reducepossible risks that can occur during the performance ofeveryday duties?

Item : Training / Drills Satisfactory

Request Response Yes / No

Is there a record ofparticipation foreach crewmembersparticipation / rolein each trainingClass or Drill?

Is it ensured thattraining and roleplay in Drills are

rotated so that theskills are sharedbetween many?

Are crewencouraged toparticipate in thediscussionsfollowing a Classor Drill?

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Conclusion: Are Drills carried out in a way that ensures all crew are fullyengaged?

Item : Personnel Safety Satisfactory

Request Response Yes / No

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Is it explained tothe crew that theyare responsible fortheir own safety?

And the following:

That the Companyreduces theirexposure to risk bytraining and thesupply of protective clothing/ equipment whereappropriate.

That activitieshaving identifiedrisk potential arecovered bycontrols suppliedby the Companyfor theirprotection.Conclusion: Are the crew aware that the safety of theship/crew and the protection of the environment is the

responsibility of every crew member?

Summary

If any of the concluding questions have been answered inthe negative it means the ship is operating in a condition

that can result in a port state control detention at any time.

Material Check List Controlled

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The following items make up 80% of the materialdeficiencies causing FPSO Kikeh detentions.

Yes / No

Lifeboats / rafts : general condition of boat / raft

: condition of stores

: condition of launching device

: means of embarkation

All Fire Pumps : immediate availability , correctoperationFire Dampers : full closure, correct local operation ,remote

where fitted.Oily Water : correct operation with test facility to

prove correct Separator operation in portSafety : existing areas of corrosion ormechanical damage Construction that could affectthe seaworthiness of the ship have

been reported to class.Load Line : ships openings and their means ofclosure are

regularly checkedCharts : required onboard by regulation andconfirmed by &

Publications regular checksMachinery : availability, safe operation, noexcessive leakages

main propulsion & generators

If any the above items are not found in good order:

1) The ship will be detained until the deficiency isrectified.2) The value of the Safety Management System and the

Planned Maintenance System will be called into

question and may result in further PSC scrutiny.

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