Facilitation and project management, 24th Feb, Marcel Ekkel
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Facilitation and Project Management APM Hong Kong Branch - 24 Feb. 2015
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Transcript of Facilitation and project management, 24th Feb, Marcel Ekkel
Facilitation and
Project Management
APM Hong Kong Branch - 24 Feb. 2015
Marcel Ekkel • Lucidus Consulting
• APM training
• Consulting
• SynergySynQ Ltd.
• Consulting
• Project/Portfolio Mgt
• Facilitation
• APM Branch Member
Introduction
Facilitation in the PM space
PDW
Let’s Play
When my team is overseas
Close up
– wikipedia
“Facilitation is any activity that makes tasks for others easy, or tasks that are assisted”
from The American Heritage® Dictionary of the English Language, 4th Edition
“fa•cil•i•ta•tion (fə-sĭlˌĭ-tāˈshən)▶
n. The act of making easy or easier.
n. The state of being made easy or easier.
n. Physiology The process of lowering the threshold for propagation of the action potential of a neuron, especially by repeated use of a neural pathway or the summation of two or more sub-threshold impulses.
”
– ProjectManagement.Com
A set of techniques used by a workshop leader, or facilitator, to improve the operation of a workshop or project team meeting. The benefits of applying facilitation techniques include:
• elimination of the effect of politics and power struggles on the information-gathering and/or problem-solving process
• enhanced communication among participants of the workshop session or meeting
• balanced participation required for achieving consensus • well-paced activities moving towards the completion of one or more workshop
deliverables
• enhanced creativity • easier, more effective conflict resolution
• greater commitment to workshop results • managed expectations
• Active Listener
• Asks Questions
• Stays neutral on content
• Stays on track
• Check Energy Levels
• Tests Assumptions
• Collects Ideas
• Summarise Clearly
One who contributes to structure and process to interactions so groups are able to function effectively and make
high-quality decisions.
manage
GROUP and INDIVIDUAL
manage the EVENT
manage your LEARNING
manage the PROCESS
manage YOURSELF
Starting
During
Ending
sponsor what why who
trouble makers context
Follow up
before during after
Facilitation in the PM space• Project Definition Workshop
• Planning and Scheduling
• Problem Solving
• Decision Making
• Idea Generation
• Meetings
• Others
PDWproject definition workshop
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PDW – Day 1Agenda itemIntroductionSetting the sceneGoalObjectivesFinal product definition
LunchApproachScopeProject outcomesConstraintsProduct Breakdown Structure & Product Flow
15
PDW – Day 2Agenda item
Product Breakdown Structure, Product Flow & Product Description
Risks
Project name
Organisation
Short – term activity planningCommunication planning
Business benefits / costsWrap upTidy up
Right Participants Follow Up
Preparation Facilitator
SponsorShip
Let’s Play
• 2 Groups
• 5 min brainstorm
• 5 min group
• Review
When my team is overseas
challenges
• (body) language
• facial expressions
• interactions
• engagement
Agenda Test Test Test
Connection
Check Pulse Plan B Plan C
Introduction
Facilitation in the PM space
PDW
Let’s Play
When my team is overseas
Close up
