Expression of Interest - Uttarakhand · document Rs. 10,000/- in the form of Demand Draft in favour...

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Cost of Document: Rs. 10,000/- (including S.Tax)

Expression of Interest For

Empanelment of the Channel Partner

and New Entrepreneur of MNRE

For

Design, manufacture, supply, erection, testing and commissioning including warranty, operation & maintenance for

5 years of grid interactive rooftop and small solar PV power plant of various capacities in the State of Uttarakhand

EOI No: 1/UREDA/03(1)/SPP Scheme/2015-16

Dated: 28-Jan-2016

Uttarakhand Renewable Energy Development Agency (UREDA) Energy Park Campus, Industrial Area, Patel Nagar, Dehradun

Tel: 0135-2521553, 2521387, Fax: 0135-2521386 E-mail: [email protected], Web: www.ureda.uk.gov.in

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UTTARAKHAND RENEWABLE ENERGY DEVELOPMENT AGENCY. OFFICE: Energy Park Campus, Industrial Area, Patel Nagar, Dehradun

Tel: 0135-2521387, 2521553 Fax 0135-2521386, E-mail: [email protected], Website: ureda.uk.gov.in

Empanelment of Firms for Grid interactive rooftop Solar PV Power Plant

Ministry of New and Renewable Energy has allocated a target of 44 MW grid interactive rooftop solar PV power plant under the grid connected rooftop and small solar power plants scheme in Uttarakhand. UREDA invites Expression of Interest (EOI) for empanelment of the experienced firms for “Design, manufacture, supply, erection, testing and commissioning including warranty, operation & maintenance for 5 years of rooftop and small solar PV power plant of various capacities in the State of Uttarakhand” The document for EOI can be seen and downloaded from 28/01/2016 at www.ureda.uk.gov.in. The offer can be submitted to UREDA head office Urja Park campus Patel Nagar, Dehradun up to 11/02/2016 till 11:00 A.M. along with the cost of document Rs. 10,000/- in the form of Demand Draft in favour of Director UREDA, and EMD of Rs 10,00,000/- (Rs Ten Lakhs Only) as prescribed in the document for EOI.

The undersigned reserves all the rights to reject any or all the offers without assigning any reason.

DIRECTOR, UREDA

mailto:[email protected]

http://www.ureda.uk.gov.in/

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PARTICULARS OF OFFER

1. EOI No. : 1/UREDA/03(1)/SPP Scheme/2015-16 2. Particulars of the work : Design, manufacture, supply, erection, testing and commissioning including warranty, operation & maintenance for 5 years of grid interactive rooftop and small solar PV power plant of various capacities in the State of Uttarakhand

3. Period of empanelment : One year

4. Cost of document : Rs. 10,000/- (inclusive of trade tax)

5. Last date/ time of submission : 11/02/2016 till 11:00 A.M.

6. Earnest money/Security Amount : Rs. 10,00,000/- (Rs. Ten Lakhs Only)

7. Validity of offer for acceptance : Two Months from the last date of submission

of offer

8. Date and Time of opening : 16/02/2016 at 3:00 P.M.

9. Place of opening of offer : Energy Park Campus, Industrial Area,

Patel Nagar, Dehradun

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A. BACKGROUND

The Government of India has launched the Jawaharlal Nehru National Solar

Mission (JNNSM) to promote ecologically sustainable growth while addressing India’s

energy security challenge. It will also constitute a major contribution by India to the

global effort to meet the challenges of climate change.

The aim of the Mission is to focus on setting up an enabling environment for

solar technology penetration in the country both at a centralized and decentralized level

by way of focusing on promoting Off grid/ Grid Connected Solar Power Generation

including hybrid systems to meet/supplement power, heating and cooling energy

requirements. These systems still require interventions to bring down costs but the key

challenge is to provide an enabling framework and support for entrepreneurs to develop

markets.

In order to create a sustained interest within the investor community, Ministry of

New & Renewable Energy (MNRE), Govt of India has given the details of various

promotional activities on the website of MNRE www.mnre.gov.in.

MNRE and GoUK have approved/sanctioned the Uttarakhand Grid Interactive

Rooftop and small SPV power plants Scheme. Under this scheme, UREDA has been

given a target to install cumulative 44 MW grid interactive Rooftop and small SPV power

plants in Uttarakhand based on net metering scheme. Individuals,

residential/commercial/ Institutional/Govt. building owners, and Industrial units are

eligible to set up Solar Power Plant within the prescribed capacity limit of upto 500 kW

at one site.

UREDA as per the instructions from Ministry of New and Renewable Energy, GoI

is in process of initiating the bidding process for determination of competitive cost of

each registered project to decide the applicable central financial assistance (CFA).

Capital subsidy upto maximum 70% of the benchmark cost of the system as per the

latest notification of MNRE no. 5/34/2013-14/RT dated 19/11/2015 or upto maximum

70% of the actual cost arrived through competitive bidding process, whichever is lower,

is admissible from (MNRE), Government of India.

UREDA has invited applications under this scheme through website and the

registration of projects is in process on first come first serve basis.

http://www.mnre.gov.in/

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B. SCOPE OF WORK:

To provide technical assistance and determination of the competitive cost and

fixation of CFA of the solar power project to be installed at various

premises/organizations under the Uttarakhand grid interactive rooftop and small solar

PV power plant scheme. UREDA invites bids for empanelment of firms for Design,

manufacture, supply, erection, testing and commissioning including warranty,

operation & maintenance for 5 years of grid interactive rooftop and small solar PV power

plant of various capacities in the State of Uttarakhand from the various Channel

Partners and New Entrepreneurs empanelled by MNRE for this work.

UREDA will empanel various firms who participate in this empanelment process

and wish to provide their services on the lowest quoted prices which are received under

this offer.

The selected firms will have to execute the selected projects under the

Uttarakhand Grid Interactive Roof Top and Small Solar PV Power Plants in accordance

with technical specification and various other requirements as per latest

directions/guidelines of MNRE under JNNSM.

The successful empanelled firms shall approach the applicants registered by

UREDA for receiving the orders on the rates approved by UREDA for Turnkey Execution

of the Solar PV Plants.

UREDA will not be responsible in case any empanelled firm does not get any work

order from the registered applicants under the Grid Interactive Roof Top and Small

Solar PV Power Plants Scheme. The registered applicants under this scheme shall be

free to install their projects from any firm subjected to the condition that project shall

have to be installed/commissioned as per the MNRE and UREDA guidelines.

The empanelled firms will design, manufacture, supply, erect, test and

commission the Solar Power Plant and shall make all necessary arrangement for

evacuation and injection of surplus power to the UPCL grid at the interconnection point.

The admissible CFA shall be released by UREDA in favor of registered applicant

after successful commissioning of the plant and inspection of the plant by the UREDA

officials.

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C. SITE / PROJECT LOCATION

It is important to note that under “Uttarakhand Grid Interactive Roof Top and

Small Solar PV Power Plants Scheme” projects of varying capacities shall be allotted.

The project installation may differ from site to site. The following types may be

considered:

Flat Roof Top

Industrial Type Inclined Roofs

Open Flat Land

Open hilly and inclined land, etc

Hence for providing the rates for installation of plants the bidder should consider the

various factors related to the different types of sites that can be expected in the State of

Uttarakhand and submit their bids accordingly. No additional payments above quoted

rates shall be admissible in any case.

D. INFORMATION TO THE FIRM/BIDDER

1. Bid submission by the bidder

1.1 The information and/or documents shall be submitted by the Bidder as per the

formats specified in Format 1.1 to 1.4 of this document.

1.2 Each bidder should submit financial bid as per the annexed Format: 3

1.3 The firm/bidder should submit their offer in two separate sealed envelopes i.e.

Part-I TECHNICAL PARTICULARS (along with the cost of the document and

Earnest Money/Security Amount & complete EOI document duly signed on each

page excluding financial offer) and PART-II FINANCIAL OFFER. Both these

envelops should be put and sealed in another envelope addressed to The Director,

UREDA, Energy Park Campus, Industrial Area, Patel Nagar, Dehradun subscribed

with following :-

a. EOI No. 1/UREDA/03(1)/SPP Scheme/2013-14

b. Offer for installation of Solar Power Plant under “Grid Connected Rooftop and

Small Solar Power Plant Scheme”

c. Name and address of the firm.

1.4 The technical particulars shall be opened on due date and time. The financial offer

of only technically short listed proposals shall be opened. In case the financial

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offers could not be opened on the same date, then the date of opening the financial

offer shall be communicated to the technically successful firms/bidders.

2. Earnest Money/Security Amount:-

2.1 The firm/bidder shall have to submit the Earnest Money/Security Amount of Rs.

10,00,000/- (Rs. Ten Lakhs Only) in the form of Bank Guarantee/FDR/ Demand

Draft issued/Plugged in favor of Director, UREDA from any nationalized bank and

valid for 18 months from the publication of this EoI. The Earnest Money/Security

Amount of unsuccessful offer shall be refunded within 15 days from the date of

finalization of empanelment.

2.2 The Earnest Money/Security Amount of the empanelled firms will be refunded

after the completion of duration of empanelment. In case any firm/bidder firm do

not complete the work (awarded by any of the registered applicant/UREDA) within

the stipulated time frame (as given in work order) or the quality of the work is not

satisfactory, UREDA reserves the right to forfeit the security deposit and cancel

the work/ empanelment.

3. Duration of Empanelment:-

The selected firms/bidders will be empanelled initially for one year. After

completion of this period, the validity of rates may further be extended on the basis of

performance of the consultant firm and mutual consent between UREDA and interested

empanelled firms.

4. Payments:-

Empanelled firms will have to receive orders from the registered applicants

(selected/registered by UREDA) on the rates approved by UREDA in each group and

will get payments from the concerned registered applicant as under:-

4.1 70% amount of the work value shall be paid by the “Registered Applicant” after

successful installation, commissioning of the Solar PV Power Plant and injection of

surplus power (if any) into the UPCL grid confirming to technical specification as

specified in this EoI.

4.2 20% amount of the work value shall be paid by the “Registered Applicant” after 3

months from the date of installation and commissioning of Solar PV Power Plant

at site subject to successfully passing the performance ratio test.

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4.3 Balance 10% of the contract value shall be treated as performance security and

shall be paid against satisfactory performance of the Solar PV Power Plant during

Warrantee, operation and maintenance period which includes maintaining a

minimum annual performance ratio of 75%. This amount shall be paid by the

registered applicant in 5 equal annual instalments, starting from completion of

one year from the date of Commissioning at site. The bidder shall have to submit

annual performance & functionality report to “Registered Applicant” and UREDA

for the release of annual payments.

5. Eligibility criteria

5.1 The Bidder should be a MNRE Empanelled Channel Partner and New

Entrepreneur (the copy of letter issued by MNRE to the firm in this regard should

be enclosed or The name of firm shall appear in the valid empanelled list of

MNRE channel partner and New Entrepreneur for rooftop grid connected solar

power plants for the current year List shall be valid as on date of issue of tender).

5.2 No price and purchase preference will be available on these projects as state

government funds are not applicable on these projects.

5.3 In case of any discrepancy in the rate(s) quoted in figure and words, the rates

given in words shall be considered valid.

5.4 Any overwriting or use of whitener shall make the bid liable to be rejected.

5.5 The financial bid should be submitted in INR only, otherwise it shall be out

rightly rejected.

6. Bid evaluation

6.1 The evaluation process comprises the following four steps:

Step I - Evaluation check of Bid as per the eligibility criteria

Step II - Evaluation of Price Bid

Step III - Selection of Bidders(s) for empanelment

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6.2 Responsiveness check of technical bid

The evaluation check of Bid submitted by Bidders shall be scrutinized to

establish responsiveness to the requirements laid down in the EoI.

a. Bids that are incomplete, i.e. not accompanied by any of the applicable

formats inter alia covering letter, power of attorney, format for disclosure,

valid Bid Bond etc.;

b. Bid not signed by Bidder in the manner indicated in this EoI;

c. Material inconsistencies in the information /documents submitted by the

Bidder, affecting the Eligibility Criteria;

d. Information not submitted in the formats specified in this EOI;

e. Bid being conditional in nature;

f. Bid not received by the Bid Deadline;

g. Bid having Conflict of Interest;

h. Bidder delaying in submission of additional information or clarifications

sought by UREDA as applicable;

i. Bidder makes any misrepresentation.

Each Bid shall be checked for compliance with the submission

requirements set forth in this EoI before the evaluation of Bidder’s

fulfilment of Eligibility Criteria is taken up.

6.3 Evaluation of bidder’s fulfilment of eligibility criteria

Evaluation of Bidder’s Eligibility will be carried out based on the information

furnished by the Bidder as per the prescribed Formats and related documentary

evidence in support of meeting the Eligibility Criteria. Non-availability of

information and related documentary evidence for the satisfaction of Eligibility

Criteria may cause the Bid to be non-responsive.

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6.4 Evaluation of Technical Bid

Detailed Technical evaluation criteria:

a) The Bids shall be evaluated on the basis of the application and the

supporting documents submitted by them.

b) The evaluation would be Quality and Cost based. The Technical Proposal would

be evaluated first and points would be allotted to each of the bidders as follows:

SI Field Points

A Empanelment in MNRE

1 ‘Category A’ Channel Partners of MNRE List 70 70

2 ‘Category B’ Channel Partners of MNRE List 65

3 ‘Category C’ Channel Partners of MNRE List 60

4 Empanelled New Entrepreneur of MNRE List 50

B Experience of supply, installation & commissioning of Grid Connected

Solar PV Power Project, with net-metering facility, (commissioned at least

one month prior to last date of submission of offer)

1 Above 500 KWp capacity 15 15

2 Above 100 KWp upto 500 KWp capacity 10

3 Above 1 KWp upto 100 KWp 5

C Financial capability- Average turnover for last 2 year

1 More than 5 Crore 10 10

2 Between 2 Crore to 5 Crore 5

D Bidder Company registered in Uttarakhand

(Enclose copy of company registration in Uttarakhand- if applicable)

5 5

Total 100

Note: - Documents to be submitted in support of the above Criteria:-

1. Documentary Proof regarding being empanelled in MNRE as Empanelled Channel

Partner or New Entrepreneur

2. For Experience of Projects installed & commissioned a copy of the Completion

certificate issued by the beneficiary.

3. CA certificate on letter head of CA regarding Average Turnover for last 2 years.

4. Copy of company registration in Uttarakhand- if applicable.

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The minimum Score to be obtained to qualify technically should be at least 60 points

otherwise the financial offer shall not be considered.

6.5 Evaluation of price bid

i. Price Bid (Envelope II) of the Qualified Bidders shall be opened in presence of

the representatives of such Qualified Bidders, who wish to be present, on a date

as may be intimated by UREDA to the Bidders through website or Email. The

evaluation of Price Bid shall be carried out based on the information furnished

in Envelope II (Price Bid).

ii. The Price Bid submitted by the Bidders shall be scrutinized to ensure

conformity with the EOI. Any Bid not meeting any of the requirements of this

EoI may cause the Bid to be considered “Non-responsive” at the sole decision of

UREDA.

iii. UREDA will prepare the list of lowest rate offered by bidder(s) in Rupees per

Kilowatt for each group of size/capacity

6.6 Selection of bidder(s) for empanelment

i. The lowest quoted rates by any bidder for every group of size/capacity will

be taken as a base rate.

ii. UREDA will empanel the technically qualified bidders who agree to work on

the lowest quoted rates (base rate) in each group of size/capacity of the

project.

iii. The list of the successful empanelled bidder/firm will be circulated to the

registered applicant.

6.7 Letter of Award

i. The concerned registered applicant may issue letter of award to any one of the

empanelled firm at the approved rate (in Rs/KW).

ii. If any empanelled firm gets order from any of the registered applicant, it shall

complete the design, engineering, manufacture, supply, storage, civil work,

erection, testing & commissioning within the mutually agreed time period

between the registered applicant and empanelled firm. However the maximum

time for the execution of the project shall be 6 months from the date of

issue of Letter of Award.

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iii. The registered applicant and the concerned empanelled firm shall enter into an

agreement for successful installation/commission of the project. The draft

agreement will be provided by UREDA.

iv. In case of breach of any terms of the agreement by any party, UREDA may

forfeit the EMD/Security money of the concerned empanelled firm or may

cancel the registered project of the applicant, as the case may be.

6.8 CFA disbursement

i. UREDA will disburse the applicable CFA to the registered applicant directly.

ii. The applicable CFA shall be calculated on the benchmark cost fixed by

MNRE/ the rates finalized by UREDA through this EOI, whichever is lower is

applicable.

iii. In case MNRE deducts applicable subsidy due to delay in project execution or

any other reasons like revision of benchmark cost, percentage of applicable

subsidy on benchmark cost etc, the actual subsidy amount provided by

MNRE shall be released to registered applicant.

iv. Total liability of UREDA under this contract shall be limited to release of

subsidy after 3 month of successful Commissioning and acceptance of project.

v. Joint inspection by UREDA shall be carried out before release of subsidy.

Bidder should provide all the data and necessary proof of meeting the

technical specifications as specified in the EoI.

E. TECHNICAL SPECIFICATION

Technically specification of the grid interactive rooftop and small SPV power plant shall

be accordance to the latest MNRE technical specifications as issued by notification no.

30/11/2012-13/NSM dated 26/06/14 or as directed by MNRE for the grid interactive

rooftop and small SPV power plant from time to time.

1 Brief Description of the System

The main components of the SPV plant are

PV Modules

Civil Work.

Module Mounting Structure.

Array Junction Boxes.

String Monitoring Boxes

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Grid Tie Inverters

Step- up Transformer – LT

Step- up Transformer – HT

SCADA / Monitoring System as per predefined parameters

Earth System

Lightning & Surge Protection

DC Cables.

AC Cables.

Illumination System

AC Metering and Grid Interconnection System.

This list is of general nature and some of the components may not be

required or may be combined as per the system finally designed.

2 Typical Power Generation Scheme

The system consists mainly of the following:

Solar PV array – which produces DC electricity when solar rays are incident

on it

Power Conditioning Units (PCU) or Inverters – which convert DC (Direct

Current) electricity into AC (Alternating Current) electricity and facilitate

synchronization with the grid power

Transformers – which transform the AC output of the Power Conditioning

Units to the level required at the grid

The SPV array (constituting solar PV modules of selected rating connected

in series and parallel combinations to build up the Voltage and Current

parameters as per desired design modalities ) produces DC electricity when Solar

insolation is incident on it. The DC power thus produced is taken through

various junction boxes and isolators and connected to the Inverter.

The Inverter houses the inverter circuitry which converts DC power supply

into AC power supply, the synchronization circuitry which actualizes the tie-up of

solar PV source to the grid source and the remote monitoring and control

circuitry. A number of Inverters are connected in parallel as per the desired AC

Power required.

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Depending on the grid voltage level to which the solar PV power is being

synchronized, different levels of step-up transformers may have to be deployed.

The protection and metering circuits play a very significant role in the

Inverter operation. Appropriate current transformers and potential transformers

are used to tap required feed back signals to initiate action on metering and

protection.

A Typical schematic diagram of a Grid connect system is shown below:

Power Conditioning

Unit

PV Array

Grid Supply

Isolator

DC BUS

Circuit

Breaker

Transformer

3 Typical System Components

a. PV MODULES:

i. The PV modules must conform to the latest edition of any of the following

IEC /equivalent BIS Standards for PV module design qualification and

type approval: Crystalline Silicon Terrestrial PV Modules IEC 61215 /

IS14286, Thin Film Terrestrial PV Modules IEC61646 / Equivalent IS

(Under Dev.), Concentrator PV Modules & Assemblies IEC 62108.

ii. In addition, the modules must conform to IEC61730 Part 1-requirements

for construction & Part 2 – requirements for testing, for safety qualification

or Equivalent IS (Under Dev.)

iii. PV modules to be used in a highly corrosive atmosphere (coastal areas,

etc.) must qualify Salt Mist Corrosion Testing as per IEC 61701/ IS 61701.

Authorized Test Centers: The PV modules must be tested and approved by one

of the IEC authorized test centers. In addition a PV module qualification test

certificate as per IEC standard, issued by ETDC (Electronics Test & Development

Centre), Bangalore or Solar Energy Centre will also be valid.

Identification and traceability: Each PV module used in any solar power

project must use a RF identification tag. The following information must be

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mentioned in the RFID used on each module. (This can be inside or outside the

laminate, but must be able to withstand harsh environmental conditions.)

Name of the manufacturer of PV Module

Name of the Manufacturer of Solar cells

Month and year of the manufacture ( separately for solar cells and module)

Country of origin ( separately for solar cells and module)

I-V curve for the module

Wattage, Im, Vm and FF for the module

Unique Serial No and Model No of the module

Date and year of obtaining IEC PV module qualification certificate

Name of the test lab issuing IEC certificate

Other relevant information on traceability of solar cells and module as per

ISO 9000

b. BALANCE OF SYSTEM (BOS) ITEMS/ COMPONENTS:

i. Module Mounting System

The mounting structure shall be designed for holding suitable number of

modules in a series. The frames and leg assemblies of the array structures shall

be made of mild steel hot dip galvanized of suitable sections of angle, channel or

any other section confirming to IS 2062. Stainless Steel /Hot dip galvanized steel

nuts and bolts will be used. The structure shall be designed to withstand all

loads incl. wind etc. The mounting structure shall be designed in such a way

that it will occupy minimum space without sacrificing the output from SPV

modules. Specially designed Aluminium Structures may also be offered for better

protection against the Corrosion over the life of the Plant.

While making Civil & Mechanical design, due consideration will be given to

all the dead loads, live loads, effects of wind loads, Seismic factors for the site

and suitable Design margins as per prevalent Indian standard and Industry

practices.

The Mechanical components for the module mounting shall comply to

standards to withstand wind loads of 150 Kmph and suitable design and test

reports should be made available on demand.

ii. Power Conditioning Unit

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The type of technology selected shall be suitable for the specific project

location considering the PV Solar Modules selected so as to maximize the yield

over the plant life. The inverter selected shall be either Distributed type or the

Central type. The capacity and the number of the inverters selected shall be

optimized so as to have less number of inverters however without compromising

the redundancy in case of failure of the inverter. The inverters shall have a Built

in transformer. In case the inverter model selected is transformer-less, then the

external transformers shall be provided to achieve the desired level of voltage for

the evacuation system.

The Offered Inverter should have internationally recognized IEC, TUV

and/or UL certifications (or equivalent as approved). Manufacturer shall carry

out all the tests as per the requirements of IEC, TUV and UL as applicable.

Supplier shall submit all the Manufacturing Test Certificates, performance

test certificates Inspection test Reports etc. in addition all the technical

specification sheets, product catalogues, Installation manuals, Operation and

maintenance manuals etc. in adequate numbers as finalized.

General description of Inverters

The DC power produced by Solar Modules is fed to inverter for conversion

into AC. In a grid interactive system AC power has to be fed at 415V 3Ph 50 Hz.

The output of the inverter must synchronize automatically its AC output to

the exact AC voltage and frequency of the grid. The design of the inverter should

be made to meet the Indian voltage and frequency conditions (the frequency band

should be ±5%).

The inverter continuously monitors the condition of the grid and in event

of grid failure; the inverter automatically isolates the Solar Power System. The

solar system is resynchronized with the grid after the restoration of grid.

The inverter shall be designed so as to operate the PV system near its

Maximum Power Point tracking (MPPT), the operating point where the combined

values of the current and voltage of the solar modules result in a maximum

power output.

The inverter should be a true sine wave inverter for a grid interactive PV

system. The testing should be verified to the Client with the help of required /

calibrated testing procedures before dispatch.

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The degree of protection of the indoor inverter panel shall be at least IP-31

and that of outdoor at least IP-55.

In Addition the PCU must qualify the following IEC/equivalent BIS

standards/MNRE specifications/as specified below:

** In case if the Charge controller is in-built in the inverter, no separate IEC

62093 test is required and must additionally conform to the relevant

national/international Electrical Safety Standards wherever applicable

c. POWER QUALITY REQUIREMENTS

The Total Harmonic distortion and ripple content on AC and DC side must

not exceed 3 % the provision to measure harmonics should be inbuilt feature of

the inverter. Voltage unbalance at the inverter output will be limited to one

percent (1 %) The power factor maintained by the inverter should be close to

unity The nominal steady state electrical characteristics of the system are as

follows:

a. Three phase alternating current at 50 Hz plus or minus 0.5 Hz

b. Nominal voltage of 110 kV with +10 % to -12 % variations

The project shall be designed and capable of being synchronized and

operated within a frequency range of 48.5 to 51.5 Hz at Grid Voltages. The

Operation of the project outside the nominal voltage and frequency specified

above will result in reduction of power output consistent with generator

capability curves. While designing the system EPC contractor shall comply with

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the provisions of the applicable law including, in particular, state grid code as

amended from time to time regarding the erection; testing; commissioning;

operation and maintenance parameters of the Solar Power Project.

Notwithstanding anything in the above, the Inverters should be equipped to

synchronize with the Grid under the existing and possible future requirements as

per the Grid Codes that may be in effect.

d. CABLES, SWITCHES, CIRCUIT BREAKERS, CONNECTORS AND

JUNCTION BOXES

i. Cables:

The cables deployed will be robust and resist high mechanical load and

tension. Cable should have High temperature resistance and weather proofing

characteristics to ensure long life. The connectors should have high current

carrying capacity. All the cables and connectors shall have IEC, UL, TUV or

equivalent approval and shall be designed to have excellent UV Resistance. The

cables should have Halogen free and flame retardant characteristic. All the

cables shall be suitably designed and sized to carry DC and AC currents with the

low voltage drops. The cables supplied shall have a proven track record for the

use in PV Solar Plants.

All cables shall be supplied conforming to IEC 60227/ IS 694 &

IEC60502/ IS 1554 Voltage rating: 1,100V AC, 1,500V DC.

ii. Switches, Circuit Breakers, Connectors

All Switches, Circuit Breakers, Connectors shall be supplied conforming to IEC

60947 part I,II, III / IS 60947 Part I,II,III/ EN 50521.

iii. Junction Boxes

All Junction Boxes shall be supplied conforming to IP 54(for outdoor)/ IP 21(for

indoor) as per IEC 529.

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e. TRANSFORMER

Step-up Transformers will be used to step-up the PCU output voltage to

exportable power voltage. In case the transformer is an integral part of the

Inverter (PCU), then a separate transformer shall not be required.

f. SWITCHYARD EQUIPMENT STRUCTURES

The structures will be made up of hot-dip galvanized steel and designed to

withstand forces during normal conditions (viz. wind loads & dead load of switchyard

components) and abnormal conditions (viz. short circuit, earthquake, etc.).

g. EARTHING

i. The PV module structure components shall be electrically interconnected and

shall be grounded.

ii. Earthing shall be done in accordance with IS 3043-1986, provided that earthing

conductors shall have a minimum size of 6.0 mm2 copper, 10 mm2 aluminium or

70 mm2 hot dip galvanised steel . Unprotected aluminium or copper-clad

aluminium conductors shall not be used for final underground connections to

earth electrodes.

iii. A minimum of two separate dedicated and interconnected earth electrodes must

be used for the earthing of the solar PV system support structure with a total

earth resistance not exceeding 5 ohm.

iv. The earth electrodes shall have a precast concrete enclosure with a removable lid

for inspection and maintenance. The entire earthing system shall comprise non-

corrosive components.

h. SURGE PROTECTION

i. Surge protection shall be provided on the DC side and the AC side of the

solar system.

ii. The DC surge protection devices (SPDs) shall be installed in the DC

distribution box adjacent to the solar grid inverter.

iii. The AC SPDs shall be installed in the AC distribution box adjacent to the

solar grid inverter.

iv. The SPDs earthing terminal shall be connected to earth through the above

mentioned dedicated earthing system. The SPDs shall be of type 2 as per

IEC 60364-5-53

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i. POWER EVACUATION SYSTEM

The power from the PCUs/Transformers is collected in a collecting station

(Pooling Substation inside the SPV Plant Boundary) and the high voltage power is

routed through the circuit breakers to the Transmission line and be eventually

connected to the grid.

It is important that the SPV power plant is designed to operate

satisfactorily in parallel with the grid within permissible limits of voltage and

frequency fluctuation conditions, so as to export the maximum possible units to

the grid. The proposed PCU shall have the capability for monitoring the grid

parameters (like voltage, frequency and harmonics) and getting the SPV Power

Plant output synchronized with the grid on a real time basis.

All the associated equipments for the transmission line and the extension

of bay in the receiving Grid substation are covered under the evacuation system.

j. SOLAR PV PLANT MONITORING SYSTEM / SCADA

Solar Power Plant Supervisory system is a complete Hardware and

Software solution for monitoring and supervision of solar power Generation

farms. Precise Measuring, Communication and control equipment required to

form a complete solution package of SCADA/Monitoring system is getting

developed with a high end resolution and offered.

Monitoring and control system provides optimal and predictable output

with a list possible down time as automatic reporting feature ensures quick

repair reducing drop out and enhanced profit.

k. CAUTION SIGNS

The standard caution and danger boards or labels as per Indian Electricity

Rules, the AC distribution box near the solar grid inverter and the building

distribution board to which the AC output of the solar PV system is connected

shall be provided with a noncorrosive caution label.

l. METERING

i. For the purpose of net metering, the meter should be installed as per the CEA

guidelines/UERC guidelines/ UPCL guidelines along with necessary

protection devices.

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ii. It is mandatory that the Solar Rooftop PV system shall be connected to the

Grid as per the guidelines of UPCL along with necessary protection devices.

m. DOCUMENTATION

The Installer shall supply the following documentation:

System description with working principles.

System single line diagram.

Solar PV array lay-out.

Routing diagram of cables and wires.

Data sheets and user manuals of the solar PV panels and the solar grid inverter.

A system operation and maintenance manual.

Name, address, mobile number and email address of the service centre to be

contacted in case of failure or complaint.

Warranty cards.

Maintenance registers.

n. QUALITY AND WORKMANSHIP

Solar PV modules are designed to last 25 years or more. It is therefore

essential that all system components and parts, including the mounting

structures, cables, junction boxes, distribution boxes and other parts also have a

life cycle of at least 25 years. Therefore all works shall be undertaken with the

highest levels of quality and workmanship. During inspection UREDA and its

representatives will pay special attention to neatness of work execution and

conformity with quality and safety norms. Non-compliant works will have to be

redone at the cost of the Installer.

o. WARRANTY

The mechanical structures, electrical works including power

conditioners/inverters/charge controllers/maximum power point tracker

units/distribution boards/digital meters/switch gear/storage batteries, etc. and

over all workmanship of the SPV power plants/ systems must be warranted

against any manufacturing/ design/ installation defects for a minimum period of

5years.

PV modules used in solar power plants /systems must be warranted for their

output peak watt capacity, which should not be less than 90% at the end of 12

years and 80% at the end of 25 years.

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The above referred Technical specifications have been prescribed by MNRE vide

no. 30/11/2012-13/NSM dated 26/06/2014. In case MNRE revises any of the

specification it shall have to be maintained accordingly.

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Format: 1.1 FORMATS FOR SUBMITTING EoI

Covering Letter Ref.No._________Date:___________ From: ____________ (Insert name and address of Individual) _________________ __________________ Tel. #: Fax#:

E-mail address# To Uttarakhand Renewable Energy Development Agency Energy park campus, Industrial area, Patel Nagar, Dehradun – 248 001, Uttarakhand

Sub: EoI for the empanelment of the experienced firms for “Design, manufacture,

supply, erection, testing and commissioning including warranty, operation & maintenance for 5 years of grid interactive rooftop and small solar PV power plant of various capacities in the State of Uttarakhand

Dear Sir, We, the undersigned….[insert name of the ‘Bidder’] having read, examined and

understood in detail the EoI Document for Implementation of Grid connected Roof Top Solar PV System Scheme in Uttarakhand State in India hereby submit our Bid comprising of Price Bid and Technical Bid.

1. We give our unconditional acceptance to the EoI no. …………………………..,

dated………………and EoI Documents attached thereto, issued by Uttarakhand

Renewable Energy Development Agency, as amended. As a token of our acceptance

to the EoI Documents, the same have been initialed by us and enclosed to the Bid.

We shall ensure that we execute such EoI Documents as per the provisions of the

EOI and provisions of such EOI Documents shall be binding on us.

2. EMD/Security money

We have enclosed a EMD/Security money of Rs……….(Insert Amount), in the form of bank guarantee no………..(Insert number of the bank guarantee) dated…………[Insert date of bank guarantee] as per Format ……from …………..(Insert name of bank providing EMD/Security money) and valid up to ………….in terms of Clause ……of this EoI.

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3. Acceptance

I. We hereby unconditionally and irrevocably agree and accept that the decision

made by Uttarakhand Renewable Energy Development Agency in respect of any

matter regarding or arising out of the EoI shall be binding on us. We hereby

expressly waive any and all claims in respect of Bid process.

II. We confirm that there are no litigations or disputes against us, which materially

affect our ability to fulfil our obligations with regard to execution of projects.

4. Familiarity with Relevant Indian Laws & Regulations

We confirm that we have studied the provisions of the relevant Indian laws and regulations as required to enable us to submit this Bid and execute the EoI Documents, in the event of our selection as Successful Bidder. We further undertake and agree that all such factors as mentioned in EOI have been fully examined and considered while submitting the Bid.

5. Contact Person

Details of the contact person are furnished as under:

Name : …………………………………………

Address : ………………………………………….

Phone Nos. : ………………………………………….

Fax Nos. : ………………………………………….

E-mail address : …………………………………………. 7. We are enclosing herewith the Technical Bid (Envelope I) and Price Bid (Envelope II)

containing duly signed formats, each one duly sealed separately, in one (1) original

as desired by you in the EoI for your consideration.

8. It is confirmed that our Bid is consistent with all the requirements of submission as

stated in the EoI and subsequent communications from Uttarakhand Renewable

Energy Development Agency.

9. The information submitted in our Bid is complete, strictly as per the requirements

stipulated in the EOI and is correct to the best of our knowledge and understanding.

We would be solely responsible for any errors or omissions in our Bid.

10. We confirm that all the terms and conditions of our Bid are valid for acceptance for a

period of …………………..from the Bid Deadline.

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11. We confirm that we have not taken any deviation so as to be deemed non-responsive.

Dated the_____________day of________,20…. Thanking you, we remain, Yours faithfully, Name,

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Format-1.2

General particulars of the bidder

Sl Particulars Details

1 Name of Bidder/Firm

2 Postal Address

3 E-mail address for communication

4 Telephone, Fax No.

5 Name, designation & contact number of the representative of the bidder/firm to whom all references shall be made.

6 Type of firm (Proprietor/ Partnership/ Pvt. Ltd./Ltd./Other)

7 Amount and particulars of the cost of RfP and EMD/security deposited.

8 Date of getting Empanelled in MNRE as Channel Partner or New Entrepreneur

9 Does bidder/firm have any relative working in UREDA? If yes state the name and designation.

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Format-1.3

PROFORMA FOR BANK GUARANTEE FOR EMD/Security money

(On Non-Judicial stamp paper of appropriate value)

Ref.: Date:

Bank Guarantee No.: To, Uttarakhand Renewable Energy development Agency (UREDA), Energy park campus, Industrial area, Patel Nagar, Dehradun – 248 001, Uttarakhand Dear Sir, Inaccordance with Invitation of Bids under Bid document No.………… M/S………………………….……………………………… having its Registered/ Head Office at ………………….(^)……………………..(hereinafter called the ‘’Bidder’’) who wishes to participate in the said tender for implementation of Grid connected Roof Top Solar PV System Scheme in UttarakhandState as per tender specification. We, the………………..[Name & Address of the bank]……………………………….and having our Head Office at……………………………..(#)………………………………….Guarantee and undertake to pay immediately on demand by ……………………………[Uttarakhand Renewable Energy Development Agency]hereinafter called the ‘UREDA’………………………………the amount of……(*)……... without any reservation, protest, demand and recourse to the extent of the said sum of Rs. (Rupees………………………..only). Any such demand made by the ‘UREDA’ shall be conclusive and binding on us irrespective of any dispute or difference raised by the Bidder. This guarantee shall be irrevocable and shall remain valid up to ………………………… (as per clause 2.1 of the EoI) . If any further extension of this guarantee is required, the same shall be extended to such required period on receiving instructions from M/s………………………… [Bidder’s name]……………………………………………on whose behalf this guarantee is issued. In witness whereof the Bank, through its authorized officer, has set its hand and stamp on this ………………………………………day of………………………………20………………..at………………. Witness: …………………………………………… (Signature) ……………………… (Signature) (Name)…………………………… ….…………………………………………… (Name) (Designation with Bank) Seal)………………………….…………………………………………… (Official Address)

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Stamp……………………………………….. Attorney as per Power of No……………………………………………… Date…………………………………………… Note: 1. (*) the amount shall be as specified in the Bid document. (#) Complete mailing address of the Head Office of the Bank to be given. 2. The Bank Guarantee shall be from a Bank as per as define in Clause 2.1 of the Bid document 3. The Stamp Paper of appropriate value shall be purchased in the name of guarantee issuing Bidder/bank issuing the guarantee.

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Format-2

DECLARATION BY THE BIDDER

I/We …………………………………(Hereinafter referred to as Bidder) being desirous of Bidding for the work, under this tender and having fully understood the nature of the work and having carefully noted all the terms and conditions, specifications etc. as mentioned in the tender document do hereby declare that-

1. The Bidder is fully aware of all the requirements of the EoI document and agrees with all

provisions of the EoI document and accepts all risks, responsibilities and obligations directly

or indirectly connected with the performance of the tender.

2. The Bidder is capable of executing and completing the work as required in the EoI and is

financially solvent and sound to execute the EoI work. The Bidder is sufficiently experienced

and competent to perform the contract to the satisfaction of UREDA. The Bidder gives the

assurance to execute the bid work as per specifications, terms and conditions of the EoI on

award of work.

3. The Bidder has no collusion with other Bidders, any employee of UREDA or with any other

person or firm in the preparation of the EoI.

4. The Bidder has not been influenced by any statement or promises by UREDA or any of its

employees but only by the EoI document.

5. The Bidder is familiar with all general and special laws, acts, ordinances, rules and regulations

of the Municipal, District, State and Central Government that may affect the work, its

performance or personnel employed therein.

7. The Bidder has never been debarred or black listed by any Government undertaking

/Department where the order of debar or blacklisting, as the case may be is in force at the

time of submission of Bid (An undertaking on Stamp paper in this regard shall be submitted).

8. All the information and the statements submitted with the Bid are true and no information

has been concealed by the Bidder.

9. The Bidder unconditionally acknowledges and accepts that

i. While these documents has been prepared in good faith, neither the firm nor its

employees or advisors make any representation, or warranty, express or implied

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or accept any responsibility or liability, whatsoever, in respect of any statements

or omissions herein, or the accuracy, completeness or reliability of information

and shall incur no liability under any law, statute, rules or regulations as to the

accuracy, reliability or completeness of the information, even if any loss or

damage is caused by any act or omission on their part”.

ii. “The Bidder shall make independent enquiry and satisfy itself with respect to all

the required information, inputs, conditions and circumstances and factors that

may have any effect on his Bid. While submitting the tender the Bidder shall be

deemed to have inspected and examined the conditions examined the laws and

regulations in force in India, the transportation facilities available in India, the

conditions of roads, bridges, ports etc. for unloading and/or transporting of

material and has based its design, equipment size and fixed its price taking into

account all such relevant conditions and also the risks, contingencies and other

circumstances which may influence or affect the supply of the products.

Accordingly, Bidder acknowledges that, on being selected as Successful, the Bidder

shall not be relieved from any of its obligations nor shall the Bidder be entitled to

any extension of time or financial compensation by reason of the unsuitability of

anything for whatever reason.

10. The bidder shall deploy PV modules/inverter systems compliant with applicable latest IEC standards and compliant with applicable standard as specified by Central Electricity Authority and shall meet various other technical requirements specified by MNRE for Grid Connected Rooftop and Small Solar Power Plant.

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Format 3: Financial Bid

(The Format should be on the Letter Head of the firm)

Date: _____________________

From : ____________________(Insert name and address of firm)

____________________

_____________________

Tel.#:

Fax#:

E-mail address#

To,

Director,

Uttarakhand Renewable Energy Development Agency,

Energy Park, Industrial Area, Patelnagar, Dehradun

Phone: 0135-2521553

Fax: 0135-2521386

Email: [email protected]

Website: http://ureda.uk.gov.in

Name of Work: Empanelment of the experienced firms for “Design, manufacture, supply,

erection, testing and commissioning including warranty, operation & maintenance for 5 years of grid interactive rooftop and small solar PV power plant of various capacities in the State of Uttarakhand

We give our unconditional financial rates in response of this EoI Document issued by UREDA:

S.No. Particulars of Work Rate per KW in INR

In Figure In Words

1. Up to 10 KWp

3. Above 10 KWp up to 100 KWp



Note: The above rates are quoted in INR per KW and are inclusive of all the taxes and duties

Signature Name Designation with Seal

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Checklist

Sr. No Description Compliance

1 Covering Letter as per prescribed Format-1.1

2 General particulars of the bidder as per prescribed Format-1.2

3 Bank guarantee for EMD/security money as per prescribed Format-1.3

4 Declaration by the bidder as per prescribed Format-2

5 Financial Bid as per prescribed Format-3

6 Cost of document

7 Copy of letter issued by MNRE to the firm for being a Empanelled Channel Partner or New Entrepreneur

8 Completion certificate for Experience of Supply, Installation & Commissioning of Grid Connected Solar Power Plant with net metering

9 CA Certificate for Average turnover for last 2 year

10 Copy of Company Registration in Uttarakhand

11 Other documents, if relevant (Please Specify)

Expression of Interest - Uttarakhand · document Rs. 10,000/- in the form of Demand Draft in favour...

Documents

Transcript of Expression of Interest - Uttarakhand · document Rs. 10,000/- in the form of Demand Draft in favour...