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Transcript of Express Billing Finance Business Solutions. Agenda What is Express Billing? Standard vs. Express...
Express Billing
Finance Business Solutions
Agenda What is Express Billing? Standard vs. Express Billing Express Billing Set Up
- Personalize Page
Expand / Contract Page Sections
Tab Order
Preferences? - Saved Settings
Express Billing Entry- Invoice Entry: Header & Line Fields
- Invoice Entry: Accounting Revenue Distribution
- Invoice Entry: Header / Line Notes
- Invoice Entry: Copy Down vs. Add Lines
- Summary
- Invoice Status
Add / Review Billing Documentation Questions / Feedback / Support
What is Express Billing?
NS Financials delivered functionality - Streamlined invoice entry, same functionality as Standard Billing. Billing specialists have access to this menu item.
Most of the pages from the Standard Billing ‘page series’ are condensed onto one page.
Some Items are also displayed in a condensed format.
Adds functionality – Copy Down.
Hyperlinks on the page allow users to jump between Express / Standard Bill entry.
Standard Billing vs. Express Billing
Bill Lines
Bill Header
Finalise Bill
Header – Info 1
Address Info
Header – Misc Info
Header Note
Header – Info 2
Line – Info 1
Rev Acctg Distribution
VAT Info
Line Note
Header – Info 1 [Save]
Bill Summary Info
Header – Info 1 [Bill Status]
Bill General
Header Note
Standard Billing vs. Express Billing
Bill Summary Info
Acctg – Rev Distribution
VAT Info
Line Notes
Bill Summary
Standard Billing vs. Express BillingHeader Details:
1. Bill Status, Customer, Invoice Date, Cycle ID & Frequency
Header Details:
2. Accounting Date, Pay Terms, Bank Account, Sales, Credit, Biller & Bill Inquiry Phone
Standard Billing vs. Express BillingAddress Info:
3. Contact & Location
Header – Misc Info:
4. PO reference & Contract
Standard Billing vs. Express Billing5. Header – Note:
Header – Info 2:6. Billing Currency
Standard Billing vs. Express Billing7. Line – Info 1:
8. Acctg – Rev Distribution:
Standard Billing vs. Express Billing9. Header VAT:
10. Line VAT:
Standard Billing vs. Express Billing
11. Line – Note:
Standard Billing vs. Express Billing
12. Bill Summary Info:
Express BillEntry
Menu Navigation
Navigate to Billing > Maintain Bills > Express Billing
Page Set Up – Personalize Page
The first time using Express Billing set up the page layout and tabbing behaviour by selecting Personalize Page
Page Set Up – Copy Settings
Select Copy Settings
Note: your own navigation personalization will override these settings
Page Set Up – UNSW_EXPRESS_ENTRY
Use the look up to select a saved page settings [Note: set up in UAT NSF]
Billing General – Customer Info
Tab through to each field to be completed/updated:Attention To, Location & Invoice Media
Billing General – Payment Information
Select the icon to expand a panel if required.
Payment Information includes fields to adjust the Pay Terms & Bank Account [requited if changing Bill Currency at Currency Information]
Billing General – Header Detail
Enter / update Sales Person, Bill Inquiry Phone, Credit Analyst, Biller & PO Ref as required.
Billing General – Currency Information
Update Bill Currency if required.
Note: You will also need to update the Bank Account at Payment Information for USD, CAD, GBP, EUR, &SGD
Billing General – Projects/Contracts
Update Contract if required.
Note: A separate layout could be created for divisions who frequently use this field (or Bill Currency, Pay Terms, etc) and would prefer these panels to be expanded by default.
Billing General – Bill Lines
Enter the initial Bill Line including the:
Description, Quantity, UOM, & Unit Price.
If entering a multi-line bill with Accounting Revenue Chartfields, Descriptions or Line Notes that are repeated, complete the Account & Line Note prior to adding further lines.
Select Account or use the Navigation drop down.
Billing General – Navigation
To access Header Notes, Line Notes, Revenue Accounts, VAT or Bill Summary use the blue hyperlinks or the Navigation drop down.
Billers are also able to switch between Standard Entry & Express Entry using the blue hyperlinks.
Acctg - Rev Distribution
Enter Revenue Bill Line Distribution and then Save.
Select Line Notes from the Navigation drop down menu.
Line - Notes
Enter Line Notes. Select Billing General to return to the main page, or use the Navigation drop down to select VAT, Header Note, etc.
Line - VAT
Update VAT Defaults if required.
Select Billing General to return to the main page.
Header - Notes
Enter Header Notes.
Select Billing General to return to the main page.
Copy Down vs. Add Lines
Add further Bill Lines by selecting the icon at the end of each line or by entering the quantity and selecting Insert Bill Lines at Lines to Add.
This will add new blank Bill Lines.
Copy Down vs. Add Lines
Bill Line Copy Down copies all details from the first line (or selected line) including Description, Quantity, UOM, Unit Price, Revenue Distribution, VAT treatment and Line Notes.
Enter a quantity at Lines to Add and select the icon add Bill Lines with copied details. Update any fields that require amendment.
Summary
Before finalising an invoice select Summary to review.
Summary – Calculate Taxes
Select Calculate Taxes. If the Total Due & Total VAT amounts are not as expected, return to Header Info 1 & then review Line VAT.
Billing General – Bill Status
Change Bill Status to RDY and Save when you are ready to finalise the invoice.
Billing General – Invoice
Select the icon to generate the invoice on the same day rather than waiting for the overnight process.
Note: 1. If any billing errors occur these must be resolved the following date – e.g. Budget Check. 2. Payment cannot be made on the same day.
Supporting Documentation - Add
Navigate to:Billing > Maintain Bills > Supporting Documentation
Supporting Documentation - Review
Navigate to: Billing > Review Billing Information > View Supporting Documentation
Questions?
Accounts Receivable
Enquiries may be directed to [email protected]
Accounts Receivable Team Contacts:
http://www.fin.unsw.edu.au/InformationCentre/WhoCanHelp.html#2