export-importdocumentation-121009092352-phpapp02 (1).ppt

8/11/2019 export-importdocumentation-121009092352-phpapp02 (1).ppt

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What is export?

Sale of goods from one country to another againstpayment in foreign currency in a legal way


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It should mention Parties: Addresses and Identities

Nature of contract: Sales of goods/services, agency/distributorship

Date of agreement The contract should state

Products name (including its technical name )

Sizes in which it is supplied Standards/specifications according to the buyer or as per the samples approved by

him. Details of specification of sample must be given in the contract Quantity, total value Inspection, Test certification Packing, packaging, labelling Marking Terms of delivery Duty and charges, taxes Period of delivery terms of payment discounts and commisions

licences and permits

insurance


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Why do we need documentation?

Buyer and sellers are separated by long distances

Formal contract ( assigning duties/responsibilities)is necessary

Protection of interests of both the parties

The operational constraint

Claim of export assistance and incentives

provided by the government


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Trade documents may be broadlycategorised into 3 heads

Commercial documentsLegal or Regulatory documents

Incentive and Assistance Claim documents


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Possession of docs imply ownership of goods Docs represent goods shipped by exporter

These docs entitle the importer Indicates goods at destination, and Used to compensation by insurance, in the

event of damage or loss


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Commercial Invoice

Packing list Insurance

Certificate/Policy

Bill of Exchange

Shipment Advice

Certificate of Origin

Inspection Certificate Transportation

Documentation- Bill of lading -forwarder- Airway Bill

- Combined transport

document


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DOCUMENTATION AS PERREQUIREMENT OF GOI

Export License if necessary AR4/AR5 Form Pre-shipment Inspection

Certificate Export Declaration form GR/PP/VPP/COD/Softex

Form Shipping Bill - customs

DOCS AS PER REQUIREMENTOF IMPORTING COUNTRY

Customs Invoice GSP Certificate of origin


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Application form Shipping Bill duly authenticated by customs

Commercial Invoice attested by bank Statement of exports certified by the

negotiating bank Registration cum membership form of

concerned export promotion council


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First and the only complete document for ashipment from among the set of commercialdocuments.

Serves as a basis for preparation of all otherdocuments

CI is needed at both pre-shipment and post-

shipment stages for Obtaining Export Inspection Certificate,

Clearance from excise and customs

Negotiating documents with the bank.


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CI performs three main functions

It is a Document of Content,

It is a Bill by exporter,It is a Packing List

It also sets forth the terms of shipment and

payment and can operate as Certificate of Origin


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Equivalent to multimodal transportdocument/airway bill/railway/lorry/postparcel/courier receipt

These documents state and evidence themode, manner and date of shipment.

These docs define the contractual rights and

obligations of the parties lawful holders can claim goods at the

destination and at will given by forwarder to exporter


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It performs 3 functions: An evidence of contract of affreightment between the

ship owner and the charterer

A receipt of goods

Document of title:(Order B/L: negotiable doc. andConsignee named/ Straight B/L: non-transferable)


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Itslegally defined as anunconditional orderin writing, addressed by one person to

another, signed by the person giving it,requiring the person to which it is addressedto pay on demand or at a fixed ordeterminable future time a certain sum ofmoney, to or to the order of, a specifiedperson or to bearer.


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EXPORTER(Drawer) (Payee)

IMPORTER

(Drawee)

IMPORTERS BANK(remitting bank)

DOCS

(MASTER/HOUSE AWB)

CUSTOMSEXPORTERS BANK

(collecting bank)

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2 3

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5

6


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It performs the role of bridging time gap betweenshipment of goods and receipt of sale amount.

This is required to be honored either by actual

payment or by an undertaking to make payment at afuture date by the party on whom it is drawn. After payment/undertaking the importers bank will

hand over the documents to the importer for takingpossession of goods.

Can be either a Sight Draft (for DP Docs AgainstPayment) OR Usance/Term Draft (for DA DocsAgainst Acceptance)


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Sight Bill of Exchange BILL OF EXCHANGE

Bill of exchange for Date Place On demand, Pay this First of Exchange (Second of the same date and tenor being unpaid)

to the order of (exporters bank) a sum of .... only for value received vide Airway Bill No./Billof Lading

No. dated . and place the same to account.

To : Drawee For : Drawer (exporter)

Usance Bill of Exchange

BILL OF EXCHANGE Bill of exchange for Date Place . Days after date, Pay this First of Exchange (Second of the same date and tenor

being unpaid) to the order of (exporters bank) a sum of .. only for value received vide AirwayBill No./

Bill of Lading No. dated . and place the same to account.

To : Drawee For : Drawer (exporter)


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Lunch time

export-importdocumentation-121009092352-phpapp02 (1).ppt

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