Exit 1 Introduction to PowerPoint This is an overview to introduce you to some PowerPoint basics. It...

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Introduction to

PowerPoint

This is an overview to introduce you to some PowerPoint basics.

It will take 5-10 minutes.

Navigate by using the buttons to the left.

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Introduction to

PowerPoint

Table of contents

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Get to know PowerPoint

Create your first presentation

Customize your first presentation

Present your first presentation

Where to get more help and tips5

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Get to Know PowerPoint Page 1 of 9


PowerPoint basics

Each “page” in a presentation is called a slide.

You can have as many slides in your presentation as you need.

They can be rearranged at any time or shown in any order you choose.

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What can you create?

On-screen presentations Web pages for Web use Color and B&W overheads Color and B&W paper printouts 35 mm slides Audience handouts Speaker notes


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Views

Views are ways of looking at and working on your presentation.

There are different views to work in… Normal View Slide Sorter View Slide Show View

Move between views by clicking on the View buttons in the lower left part of the PowerPoint window.


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ViewButtons

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Views: Normal View. . . 3 views

in 1 The text outline of your

presentation is in the left pane. Click here to learn more

about the Outline Pane. The current slide with all

your graphics and objects is in the right pane. Click here to learn more

about the Slide Pane.

Notes appear in the small pane below the Slide Pane.

OutlinePane

SlidePane

NotesPaneGet to Know PowerPoint

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Views: Slide Sorter View

Click the Slide Sorter View button to move to the Slide Sorter View.

This view shows small thumbnail pictures of all the slides in your presentation.

Select one or more slides and rearrange by dragging it to the desired location.

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Slide Sorter View button

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Views: Slide Show View

Slide Show View is being used right now to view this presentation.

Use Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.

Your presentation will run full screen with all animations and transitions.

Advance to the next slide with a mouse click, or move forward and backward by using the cursor keys.

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Summary

You can create electronic slide shows, Web pages, overheads, speaker notes and audience handouts with PowerPoint.

Your presentation is made up of multiple slides all in a single file.

Views provide different ways to view and work on your presentation.

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Create your first

presentation

Contents

Click here if you’re not sure what to say or how to organize your first presentation. Learn how to start using the AutoContent Wizard.

Click here if you know what you want to say. Learn how to start your presentation from scratch.

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AutoContent Wizard

Select AutoContent Wizard when you run PowerPoint for the first time.

The AutoContent Wizard creates a presentation with a title slide and several additional topic slides.

It provides suggested content and organization for your presentation.

Select the AutoContent Wizard

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AutoContent Wizard

Follow the step-by-step instructions in the Wizard.

When you finish, the AutoContent Wizard creates a presentation with a title slide and several additional topic slides.

Market Plan

Market Past, Present & Future

Review changes in market share, leadership, players, market shifts, costs, pricing, competition

Product Definition

Describe product/service being marketed

Click to add notes

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Marketing Plan

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AutoContent Wizard

Select the suggested text and replace it with your own words.

Use the scroll bar to advance to the next slide.

Click to add notes

Market SummaryMarket Past, Present & Future

Review changes in market share, leadership, players, market shifts, costs, pricing, competition

Product DefinitionDescribe product/service being marketed

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•Market Past, Present & Future

• Review changes in market share, leadership, players, market shifts, costs, pricing, competition

Market Summary


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AutoContent summary

Use the AutoContent Wizard to create a new presentation if you don’t know how to get started. Setting up meetings Training Progress reports And so forth

Replace the suggested text with your own words.


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Start from scratch

Click Designs in the Presentations category of the Project Gallery to pick the look for your presentation.

Scroll through the different designs to preview them in the Gallery window until you find the one you like.


Select Designs

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Start from scratch

Next, pick a layout. PowerPoint’s slide layouts take care of alignment and placement of text and objects on the slide.

Choose a slide layout that best matches the information you want to put on the new slide.


PowerPoint’sslide layouts

Scroll to see more slide layouts

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Click to add title

• Click to add text

TitlePlaceholder

Bulleted Text Placeholder

Insert NewSlide


Start from scratch

Follow the on-screen instructions to click and type your text into the placeholders on the slides. Bullets appear

automatically. Tab to indent (we call it

demote).

Select New Slide from the Insert Menu.

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Start from scratch summary

Pick a look for your presentation.Pick a slide layout that matches the information you

want to put on the new slide.Type your title and text into the placeholders on the

slides.Add additional slides.


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Customize your first

presentation

Contents

Here’s what is discussed in this section: Choose a new look Add drawings and diagrams Add charts Add clip art Add your logo or make changes to every

slide Add pictures, tables, organization charts,

WordArt drawing objects, and multimedia

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presentation Choose a new look

Design Templates are professionally designed looks that you can apply to your presentation at any time.

Each Design Template contains the master slides, which control elements like background design, colors, fonts, bullet styles, and font size.


Select Apply Design Template from the Format Menu to preview and select a new design for your entire presentation. The content of your presentation does not change.

The same presentation with 4 different Design Templates applied

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presentation Choose a new look

A color scheme is a set of 8 coordinated colors for titles, text, and graphics. Each design template has several color schemes to choose from. Select a new color scheme for some or all of the slides in your

presentation.


The same design template with different color schemes applied.

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presentation

Add a drawing or diagramUse PowerPoint AutoShapes to create diagrams

and drawings.Click on the shape and type. Text is automatically

attached to the shape.


Just click and type

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presentation

Add a chart Insert a new slide, and

select a layout with a chart. Double click the chart

placeholder to create your chart.

Replace the sample data with your data.

Click outside the chart on your slide to return to PowerPoint.

Double-click your chart to edit it again.

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presentation

Add clip art Click the Insert Clip Art button to access the clip art

collection. Select from hundreds of images. You can move and resize the clip art on your slide. There are many additional clip art pictures on the Microsoft

Office CD and on the Web.


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presentation

Add your logo or change every

slideUse the Slide Master when you want to add or change something on every slide.

Master slides hold the formatting information for the title, text, bullets, and background items that appear on every slide of your presentation.


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Click to edit Master title style

Click to edit Master text styles Second level

Third level Fourth level

Fifth level

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presentation

Add your logo or change every

slide On the View menu, choose Master, and then click Slide Master. Insert your company logo on the slide master where you would like it to appear. Return to your slides when you are finished working on the master.

Add your logo to the master...

And the logo appears on each slide



…and the logo appears on each slide

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Add other objects to your slides. Pictures Organization charts Tables WordArt drawing objects Multimedia

• Movies and sounds• Narration



presentation

Add other graphics

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presentation

SummaryChoose a new look for your presentation.Add drawings and diagrams, charts, and clip art to

your slides.Add your logo or make changes to every slide.Add pictures, organization charts, WordArt drawing

objects, tables, and multimedia.


Home

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Present Your PresentationPage 1 of 7

Present your first

presentation

Contents

Here’s what is discussed in this section:

On-screen slide show

Color and black and white overheads

Handouts

Speaker notes

Publish on the Web

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Slide Show

Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.

“Build” your bullet points one by one by using animation.

Animate diagrams and charts.Add transition effects between slides.Play sounds and movies.


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Overheads and paper slides

Print in color, grayscale, or pure black and white Black and white preview.

Preview what your black and white overheads and paper copies will look like by using the Grayscale Preview.


Color Grayscale

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Handouts

Print handouts for your meeting attendees.Choose how many slides you would like to print per

page.


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Notes

Print your notes to refer to while you speak or to provide additional detail about the slide content.

Preview how your notes pages will print from the View menu.


Image of slide

Notes

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Publish on the Web

Save your presentation as HTML Web pages and publish on the Web for others who missed your presentation.

Your colleagues can view the Web presentation by using their Web browser.

Open the HTML files in PowerPoint to update or change whenever you need to.


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Summary

Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.

Print overheads in color or black and white.Create and print handouts for your audience.Use speaker notes to refer to while you speak.Publish your presentation on the Web.

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Where to get more

information

Use the Office Assistant to get Help.

The Office Assistant provides guidelines for great presentations and professional presenting, including advice from Dale Carnegie Training®.

The Mactopia Web site has up-to-date information and free downloadable extras. On the Help menu, click Help on the Web.

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Tutorial Extras

Open this presentation in PowerPoint and poke around to see what we did to create it.

Look at the Notes pages for details on how we created this presentation.

Print out the Notes pages so you have a handy reference to how this presentation was created.

ExtrasPage 2 of 2

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Print Notes Pages

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