EXHIBITOR’S MANUAL · Email Address: [email protected] [email protected]...

EXHIBITOR’S MANUAL

Suite 1203, BTTC Centre, 288 Ortigas Ave. Cor. Roosevelt St., Greenhills, San Juan 1502 PHILIPPINES

Tel.: (632) 656-9239 (Trunkline) Email: [email protected] Website: www.worldbex.com 1

A WORLD BUILT BOLDER



TABLE OF CONTENTS

Trade Show Information 3

Trade Show Schedule 5

Participation Guidelines, Rules and Regulations 7

Official Contractor Forms

Deadline

FORM A: Fascia Name – Shell Scheme Package February 5, 2019 19

Furniture Rental February 5, 2019 20

Electrical Supplies & Fittings Rental February 5, 2019 22

Service Location Plan February 5, 2019 23

Utilities and other services February 5, 2019 24

Special Design of space only

or upgrading of shell scheme stands February 5, 2019 25

FORM D: Graphics & Signage February 5, 2019 26

FORM F: Manpower Services February 5, 2019 27

Hotel Accommodations 28

Hotel Reservation Form February 5, 2019

Show Directory Advertising Package February 8, 2019 30

Cancellation of Participation and Failure to Exhibit 31

Contemporaneous Events & Highlights

Floor plan and Location Maps 32




TRADE SHOW INFORMATION The Event/s: The 24th Philippine World Building and Construction Exposition or

WORLDBEX 2019

March 13 - 17, 2019

The 21st WORLDBEX SEMINARS 2019

March 14, 15 and 16, 2019 Organizer Worldbex Services International

Suite 1203, BTTC Centre, 288 Ortigas Ave. cor. Roosevelt St.,

Greenhills, San Juan 1502 PHILIPPINES

Telephone Number: (632) 656-9239 (Trunk Line)

Facsimile Number: (632) 477 1899

E-mail Address: [email protected]

Website: www.worldbex.com

Affiliated Freight Forwarder /s:

Alta Fairs & Exhibits #3 Sta. Agueda Avenue, Pascor Drive, Parañaque City

Telephone Number/s: (632) 551 4646

Facsimile Number/s: (632) 831 3054

Email Address: [email protected]

[email protected]

[email protected]

Website: www.atn.com.ph

COLTRANS Columbia Transport Inc. 2253 Aurora Blvd., (Formerly Tramo) Pasay City

Telephone Number /s: (632) 833 – 2551 to 55

Facsimile: (632) 833-2358


[email protected]

AGILITY International Logistics Inc.

Agility Centre, Ninoy Aquino Ave. Paranaque City, Philippines 1700.

Telephone Number /s: (632)784-3984

Facsimile: +63 2 8539768


www.agility.com

The Venues: World Trade Center Metro Manila (Main Hall, East Wing A, East Wing

B and North Wing)

Financial Center Area, Sen. Gil Puyat Ave.,

Pasay City, Philippines

Telephone Number: (632) 902- 0000

Facsimile Number: (632) 902- 0000 loc. 513/ 514

SMX Convention Center

Seashell Ln, Pasay City

Telephone Number: (632) 556-8888

Fax: (632) 556-2970

mailto:[email protected]

http://www.worldbex.com/

http://www.atn.com.ph/

mailto:[email protected]

http://www.agility.com/




Official Booth Contractor:

International Exhibitors:

EXIST Corporation

Magnitude Building 2,

4/F U-401, 186 E. Rodriguez Jr. Avenue, Bagumbayan, Quezon City 1110

Telephone Number /s: (632) 372-2142 / 668-8961

Facsimile: (632) 654-4492

E-Mail Address: [email protected]

[email protected]




TRADE SHOW SCHEDULE

Itinerary Location Hall Date Time Entrance/Freight

Access/Exits

World Trade Center -

Main Hall A, B, C March 11 -12 8am-10pm WTC Loading Bay

East Wing A All Halls March 11 -12 8am-10pm East Wing A Loading

Bay

Ingress East Wing B All Halls March 11 -12 8am-10pm East Wing B Loading

Bay

North Wing

All Halls

March 11 -12

8am-10pm

North Wing Entance

SMX 2nd Floor March 11 -12 8am-10pm SMX 2nd Floor Freight Elevator


Main Hall A, B, C

March 13 & 17 March 14 to 16

10am-6pm 10am-8pm

WTC Lobby (Entrance/Exit)

Event Proper

East Wing A & B All Halls March 13 & 17 March 14 to 16

10am-6pm 10am-8pm

East wing A Lobby (Entrance/Exit)

North Wing

All Halls

March 13 & 17 March 14 to 16

10am-6pm 10am-8pm

North Wing (Entrance/Exit)

SMX 2nd Floor March 13 & 17 March 14 to 16

10am-6pm 10am-8pm

SMX Ground Floor Lobby (Entrance/Exit)


Main Hall A, B, C March 17 6pm-12mn WTC Loading Bay

East Wing A All Halls March 17 6pm-12mn East Wing A Loading

Bay

Egress East Wing B All Halls March 17 6pm 12mn East Wing B Loading

Bay

North Wing

All Halls

March 17

6pm 12mn

North Wing Entance

SMX 2nd Floor March 17 6pm 12mn SMX 2nd Floor Freight

Elevator

Table 1. Trade Show Schedule for Exhibitors, Contractor and Freight Forwarders




Itinerary Amount to be charged

WTCMM Ingress / Egress P25, 000 per hour / per hall

WTCMM Trade Show Proper P50, 000 per hour / per hall

Table 2. Overtime Charges

Important: Exhibitors are strongly urged to follow the Ingress and Egress schedule allotted them.

Any Ingress and Egress procedures done prior or beyond the prescribed schedule will not be

allowed. Charges for overtime shall be to the account of the Exhibitor. Payment of the booth

space/s does not include Overtime. Any activities beyond the Ingress/ Egress and show days

schedule will merit overtime charges.

Overtime Rates: The overtime fee shall be to the account of the Exhibitors who will request for

overtime. Overtime rate is on a per hall basis, based on the rules and regulations set by the Event

Venue Management (please refer to table no.2). Billing will be made before the start of the

overtime with accompanying overtime agreement contract for settlement on or before Egress.

Payments shall be made to the Organizer on or before Egress. Since the Venue charges overtime

rate per hall, overtime charges will be to the account of the Exhibitors with the total overtime

rate per hall divided equally among the number of the exhibitors that requested for overtime

within each hall.




PARTICIPATION GUIDELINES

A. ADMISSION

Activity for Exhibitors and Participants

Date Time Location

Opening Ceremony March 13, 2019 10:00am WTCMM Lobby &

SMX 2nd Floor Pre-function Lobby

Worldbex Gala Night March 13, 2019 7:00pm

Trade Show Proper March 13 and 17, 2019 10:00am- 6:00pm WTCMM,

East Wing A & B, North Wingand SMX

Trade Show Proper March 14 - 16, 2019 10:00am- 8:00pm WTCMM,

East Wing A & B, North Wing and SMX

Seminars March 14 – 16, 2019 9:00am to 5:00pm

(Please refer to Bulletin for complete Seminars details)

SMX Convention Center (Meeting Room 4, 5, and 6

Table 3-A. Admission for Exhibitors and Participants

Activity for Visitors or Participants

Date Time Location

Opening Ceremony March 13, 2019 10:00am WTCMM/SMX Lobby

Admission for Trade Visitors Only

March 13, 2019 10:00am to 6:00pm WTCMM,


March 14-15, 2019 10:00am to 8:00pm WTCMM,


Admission for General Public and Students

March 16, 2019 10:00am- 8:00pm WTCMM,


March 17, 2019 10:00am- 6:00pm WTCMM,


Registration for Seminars Participants

March 14-16, 2018 8:00am –9:00am

(Please refer to Bulletin for complete Seminars details)

SMX Convention Center (Meeting Room 4, 5, and 6

Table 3-B. Admission for Visitors and Participants




B. SERVICES INFORMATION

BOOTH SYSTEM

LOCATION SIZE PRICE

WORLD TRADE CENTER METRO MANILA (Main Hall)

3000 3m x 6m (18 sqm) ₱ 149,000.00*

R8 to R9 3m x 4m (12 sqm.) ₱ 143,000.00*

R1 to R17 & R10 to R15 3m x 3m (9 sqm.) ₱ 112,000.00*

Corner Booths 3m x 3m (9 sqm.) ₱ 86,000.00*

Inside Booths 3m x 3m (9 sqm.) ₱ 70,000.00*

EAST WING A, B, NORTH WING & SMX

Regular Corner Booth 3m x 3m (9 sqm.) ₱ 81,000.00*

Regular Inside Booth 3m x 3m (9 sqm.) ₱ 65,000.00*

Prime Corner Booth 3m x 3m (9 sqm.) ₱ 91,000.00*

Prime Inside Booth 3m x 3m (9 sqm.) ₱ 81,000.00*

Prime Inside B03 3m x 6m (18 sqm.) ₱ 115,000.00*

S9035 3m x 5m (18 sqm.) ₱ 120,000.00*

INTERNATIONAL EXHIBITORS 3m x 3m (9 sqm.) USD 2,800.00**

* Value Added Tax/VAT is excluded

** Amenities for International Exhibitors are of different set




BOOTH SYSTEM

Standard package booth inclusions for

LOCAL PARTICIPANTS

I. Basic Booth Shell (BBSS)

- Genuine Octanorm System

- Side Panels and Partitions

- Fascia Board Panel

II. Accessories & Facilities (A/F)

- One (1) piece, Information Table

- Two (2) pieces, Conference Chairs

- One (1) piece, 3 Gang Convenience Outlet

(300watts or 1.36 amp.)

- Two (2) pieces, 40 watts Fluorescent Light

- Fascia Sticker (minimum 20 characters)

- Needle punch Carpet

Standard package booth inclusions for

INTERNATIONAL PARTICIPANTS

I. Basic Booth Shell (BBSS)

- Genuine Octanorm System

- Side Panels and Partitions

- Fascia Board Panel

II. Accessories & Facilities (A/F)

- One (1) piece, 60cm Conference Table

- Two (2) pieces, Conference Chairs

- One (1) piece, Lockable Cabinet

- Four (4) pieces, Shelves on Wall

- One (1) piece, 3 Gang Convenience Outlet

(300watts or 1.36 amp.)

- Two (2) pieces, 40 watts Fluorescent Light

- Fascia Sticker (minimum 20 characters)

- Needle punch Carpet

- Trash Bin




ELECTRICAL CHARGES

Exhibitors are allowed to use electrical outlets installed by the Official Contractor. However,

electric consumption will be charged accordingly to the exhibitors. Exhibitors are required to

observe the maximum wattage capacity of 300 watts/ 220V per booth to avoid dangerous electrical

tripping and overload.

Since electric consumption, arising from the installation and use of the outlets duly requested

from the Contractor, is not included in the booth cost. Exhibitors are required to settle payment

for Electrical Charges on or before Egress. A billing statement for electrical charges will be

delivered to the Exhibitor’s booth.

Formula:

No. of kilowatts used x No. of Hours x ₱ 24.00 kilowatt/ hour = Total Amount Due

C. BOOTH CONSTRUCTION

PRE- EVENT

1. Submit via facsimile transmittal or via e-mail the Reservation Form (also found attached in

WORLDBEX 2019 brochure, flyer or print ad) to Worldbex Services International (WSI) or to an

authorized WSI agent. Indicate desired booth locations and numbers.

2. Should the booth/s of your choice be unavailable, WSI shall inform your company via

phone/fax/e-mail immediately upon receipt of your reply form about the other available booth

you can choose from.

3. Upon agreement on your desired booth spaces, WSI shall send via mail or personal delivery

the Contract of Agreement along with the Billing Statement to officially signify your

participation in WORLDBEX 2019.

4. An Exhibitor’s Manual along with other information materials will be given during Exhibitors’

Orientation Day. The meeting will be held before the exhibition dates. All exhibitors will be

informed by the Organizer through facsimile and are obliged to attend the briefing.

5. All exhibitors are expected to have read the Exhibition Contract and Manual thoroughly to

ensure proper conduct of the exhibit.

6. Every special design booth must submit the detailed, scaled, dimensional drawings and

perspective drawing to the Organizer 60 days before the exhibit dates subject for approval. It

is compulsory to seek approval from the Official Contractor and Venue Holder should the

height of your booth exceeds 3.5 meters in height.




INGRESS/ MOVING- IN/ SETTING UP

1. A memo will be passed to all exhibitors two weeks before the said date indicating their specific

build- up schedules during Ingress. All exhibitors are expected to be ready with their exhibition

materials by this time.

2. To get all the Exhibitor passes and materials from the Organizer please proceed to the

designated Ingress Area and follow the procedures below:

Step 1. Settle payments with the Accounting Desk and get Ingress Clearance

Step 2. Fill out the Waiver of Claims and submit to the Organizer.

Step 3. Accomplish three (3) copies of company delivery receipt (list of all items to be brought

inside the exhibition hall) and attach to the Official Organizer’s Gate Pass. Each copy will be

given to the guard, to the Organizer and to the exhibitor.

AV Declaration Forms: Fill out the AV Declaration Forms for any audio visual equipment or

gadgets to be carried in and out from the exhibition hall. “Security Stickers” will be issued by

the Organizer to every equipment being carried out in/ out from the exhibition hall for security

checking.

Step 4. Fall in line to the first letter of your company name submitted to the Organizer (letters

are done alphabetically) to get the Exhibitor’s Ingress/Egress Ids, Exhibitor’s Ids, Car Pass,

Delivery/ Truck Pass, Gate Pass and other materials. Allotment of Ids is shown below. Extra Ids

have to be purchased from the Organizer. Ids should be worn at all times and are NOT

TRANSFERABLE. Strictly NO ID, NO ENTRY.

Booth Ids: Exhibitors are required to submit a list of all personnel who will man the booth/s

for the entire 5-day event 60 days before the exhibition dates.

Description Quantity

Every 9 sqm booth during Event Proper Five (5) pieces

Every 9 sqm booth during Ingress/Egress Ten (10) pieces

Extra/ loss Ids will be charged Php 25.00 per piece

Table 4. Allocation of IDs

Temporary Passes: Temporary passes are for supplier’s general worker, dispatch or lorry driver

who delivers items to the respective exhibitor’s booth. Passes can be collected from the

Organizer’s booth. They must surrender a personal valid ID and properly log the time in and out.

They are advised to remain in the exhibition hall for not more than 15 minutes. If overstayed, lost

and misplaced, they will be charged five (5) times the cost of the ID or entrance fee.

Step 5. Get additional materials if any and proceed to Ingress.




EXHIBIT PROPER

1. Exhibition halls open one (1) hour before the exhibit proper. Replenishing of goods and stocks,

fixing and arranging of booths should only be done within the given period. All users of the

exhibit halls are expected to ensure cleanliness within their own booth.

2. Exhibitors are expected to take necessary measure to ensure safety of their display within

their booth premises. Provide your own booth cover, net or sting to secure your booth. The

Organizer and the Venue Owner are not responsible for any losses or damages that may occur

inside the hall and within the exhibit venue premises.

3. Seminars and activities will be held during the exhibit dates. Seminar schedules will be posted

on the Bulletin Board of World Trade Center, East Wing and SMX.

EGRESS/ MOVING- OUT/ DISMANTLING

1. To get the necessary documents for Egress kindly proceed to the Organizer’s Office and follow

the procedures below:

Step 1. Settle all pending payments for additional equipment, electrical consumption, booth

rental and all other requirements, etc. on or before 3:00pm of March 16, 2019

Step 2. Fill out the Exhibitor’s Survey Form and submit to the Organizer

Step 3. Accomplish three (3) copies of company delivery receipts to be attached to the Official

Pull- out Gate Pass.

Step 4. Get additional materials if any and proceed to Egress.

General Rules:

A. Those wearing slippers, sandos and short pants shall not be allowed entry into the exhibition

hall.

B. Sanitation within the booth area shall be maintained by the exhibitor.

C. All exhibitors are strictly prohibited from using the aisle as display/ storage during Ingress and

show days. Please keep materials within your designated booth areas.

D. The entry of heavy equipment must have prior written permission from WTCMM; the floor

loading capacity is 250 lbs/sq.ft.at WTCMM only. Entry of heavy equipment are prohibited

at East Wing A & B and SMX.

E. No one is allowed to use the main entrance at any given time to bring in items to be used/ sold

during the fair. Exhibitors are advised to use the loading bay entrance for this purpose.

F. The height limit for all structures/ booth displays/ booth design is 6 meters for World Trade

Center; 3.4 meters for East Wing A & B and North Wing; middle booths, 2.4 meter for East

Wing A & B Perimeter booth and 3.5 meters for SMX. However, all exhibitors who will

consume the maximum/minimum height limit must submit the design/ perspective to WSI

not less than 60 days before Ingress

G. Persons below 10 years old are not allowed during Ingress and Egress.

H. Ingress and Egress starts exactly at the given time. All exhibitors with special booth designs are

expected to assemble and to dismantle their systems within this period. Assembling and

dismantling shall be done by the Official Contractor for those exhibitors who availed of its

booth system package.

I. No bringing in of foods and drinks inside the exhibition hall.

J. The Exhibitor is responsible for the daily cleaning and maintenance of their booth/s, the

Organizer will be responsible in cleaning the gangways only.

K. No Production number will be allowed on the booth (emcees & very loud sound system will not

be allowed)




D. WTCMM RULES AND REGULATIONS

1. No Exhibitor is allowed to move in or move out the exhibit goods without prior clearance and Gate

Pass before the scheduled time.

2. Electrical Consumption arising from the use of the power outlets will be charged accordingly by

the Organizer.

3. Exhibiting company is prohibited from spray painting, punching by screws and nails, pasting or

any action that may otherwise damage or disfigure the booth modules, shells, framing system.

Any such damage to booth modules or exhibition premises will be invoiced to the Exhibitor. Only

retouch painting of odourless paints with brush or rollers are allowed inside the exhibition hall.

Proper wall and floor covering must be used to prevent staining thereof.

4. Hanging of heavy loads from the exhibition hall ceiling structure is regulated. Only 1,000 kilos load

per truss is allowed and proper rigging points is to be observed (for WTC main hall only). A permit

from the Venue Management is strongly required. However, nailing, drilling or fixing onto the floor

is prohibited. Inclusive of any column, wall or any other part of the Venue.

5. No bolting, nailing, tacking, screwing and boring of holes and gluing of adhesives or devices of any

description likely to deface or damage walls, floors, furniture and furnishings on any part of the

exhibition venue.

6. No welding, grinding, heavy sawing and cutting of any construction material. No on- site build- up

from basic material to finished construction is allowed inside the exhibit hall. Only the assembly

of pre- fabricated components is allowed to be done on site, provided that prior written approval

from organizer is obtained.

7. For construction of double deck or structure of more than 3.5 meters height, plans and

specifications duly signed by a registered civil or structural engineer are required. These

documents will have to be submitted for evaluation and approval of WTCMM at least 60 days

before the construction of materials (applicable to WTC main hall exhibitors only).

8. Do not decorate or display company name using the side and back panel or partition and of your

neighbouring booth as well. Cover with white/ black cloth or paint with white/black paint the side

panels or back panels facing your neighboring companies. Failure to do so will penalize the

exhibitor.

9. No display of materials/ storage access construction behind perimeter booths in compliance with

the Fire and Security Regulations.

10. All constructions, installations or activities carried out, apart from those agreed in the sales

package shall be at the expense and responsibility of the Exhibitor and be done in such a manner

as to cause no unnecessary disturbance or disruption to the activities of the other users of the

Venue.




11. Multi- socket points may not be fitted as it may cause an overload and tripping. No tapping of

electrical connections to the building power points. Exhibitors are obliged to submit power load

requirement to the Official Contractor for proper installation of electrical supply to avoid power

interruption during exhibit proper.

12. Pasting of banners, posters and any other materials on walls, comfort rooms, columns and floors

are not allowed.

13. No tapping of water connection is allowed without prior written permission and supervision of the

Venue and the Official Contractor.

14. Strictly no cooking within the exhibition hall.

15. Liquors and other alcoholic beverages shall not be allowed in the exhibition hall except when

requested and approved by the Organizer.

16. Inert gases, combustible materials, toxic substances and other open flames are not allowed unless

with prior written permission from the Venue.

17. Exhibitor’s goods shall be removed from the exhibition hall and shall be held by the Organizer until

full payment of accounts. Likewise, the Exhibitor shall be held liable for any losses and storage fee

shall be charged accordingly.

18. For the protection of the general public, the Organizer, its Exhibitors and visitors and personnel of

the Venue, firearms and deadly weapons are not allowed entry even if accompanied with proper

government permits, documentation or licenses, if these are not for exhibit purposes.

19. The Organizer and the Venue Management reserve the right to refuse entry of persons, materials

or equipment which it considers detrimental to public safety.

20. Smoking is not allowed in the entire premises of WTCMM, East Wing A & B, North Wing and SMX.

21. Food and drinks are not allowed to be brought inside the building (there are restaurants and food

kiosks to serve food and beverage requirement of the clients and guests).

Note: (a) General hall lighting and air- conditioning will be switched on one (1) hour before the exhibition opens

and switched off exactly 15 minutes after the exhibition closes throughout the whole period except for Ingress

and Egress. (b) Exhibitors are not allowed to cover exhibits during exhibition hours and also not allowed to

dismantle, pack or remove exhibits before the last day of exhibition. (c) All activities and display items (model,

bunting stand, rack, etc.) conducted by Exhibitors, must be within the exhibit space only. Distributions of leaflets

or promotional items are strictly confined to the Exhibitor’s booth area. Other areas in the exhibition hall are

strictly prohibited. (d) Exhibitors must ensure that their respective booth/ display stand must be fully staffed and

fully displayed with exhibits at all times during the exhibition hours. (e) Do not leave booths unattended during

the Exhibition Operating Hours. The Organizer will not be held responsible for any loss of/ damage to exhibits

neither on exhibition day nor should exhibitors fail to move out after the Egress day.




SMX Convention Center RULES AND REGULATIONS

1. Affixing of Decorative Materials

Nothing may be taped, screwed, stapled, nailed, tacked or otherwise affixed to ceilings, walls, painted

surfaces, fire sprinklers, or air conditioning vents. Posting of decals and other stickers on the walls is strictly

prohibited. Backdrop banners should be supported by stand-alone frame support. Any damage shall be

charged to the Event Organizer, or deducted from the Building Protection Bond.

The SMX Management reserves the right to remove any material that is not in compliance with the

agreement during the contractors’ set-up.

2. Air Conditioning

Air conditioning will be provided during the event proper. Any requests for air conditioning outside the

published event hours will be charged accordingly.

3. Animals

Animals are not allowed within the Convention Center premises, except if the animal is legitimately part

of an approved exhibit. If allowed, the Event Organizer will be liable for any damages or injuries it will

cause. They will also be responsible for all sanitary requirements associated with the animal.

Special considerations will be made for service animals that assist law enforcement personnel and

persons with disabilities.

4. Candles

The use of candles is not allowed within the SMX Convention Center, except when given special approval

by the Operations Manager and the General Manager. If allowed, hurricane holders will be required for

each candle.

5. Carpentry

Carpentry is not allowed unless properly coordinated with and approved by the SMX Management.

6. Carpet and Wall Coverings

The Event Organizer is responsible for any damages on the carpet and wall coverings during ingress, event

proper and egress. Damages such as cuts, rips or tears, as well as major stains will be charged accordingly.

Depending on the set-up, the SMX Management may require protective covering for the floor/carpet.

7. Delivery of Goods and Arrival of Exhibitors (Ingress)

All goods will be inspected prior to entry. Prohibited materials such as firearms, gunpowder, ammunition,

explosives, drugs, radioactive materials, and goods beyond the building’s capacity that may hinder normal

operations will be denied entry. Only items that are declared on the Gate Pass (provided to the exhibitors

by the Event Organizer) will be allowed entry inside the premises. All deliveries must be directed to the

loading bay at the back of the building. The main lobby (front) is for personnel only.

The delivery bay area will only be opened during the stipulated ingress and egress hours. All personnel

must wear the contractor or exhibitor ID issued by the Event Organizer. The “No ID, No Entry” policy will

be strictly enforced.

8. Egress

All booths, stages and other equipment need to be dismantled and transported out of the Convention

Center within the stipulated egress hours. The SMX Management reserves the right to confiscate or

dispose of any materials left behind by the Event Organizer, the contractors and the exhibitors if

unclaimed within the holding period of one (1) month.




A thorough inspection will also be conducted upon the exit of exhibitors and their goods. Items that are

not listed in the Gate Pass may not be brought out of the facility. As with ingress, the cargo must pass

through the loading bay

9. Exhibit Areas

Exhibitors are responsible for the carpeting within their respective booths/areas. For exhibits on carpeted

areas, exhibitors are required to have additional protective carpet laid on top of the Convention Center's

carpet to protect it from possible damages. No alterations may be made on any part of the facility. All

electrical installations and tapping, plumbing and other fixtures will require approval from the SMX

Management, and must be undertaken by the official booth contractors if allowed.

10. Exhibit Goods and Demonstrations

Prohibited materials (listed under Delivery of Goods and Arrival of Exhibitors – Ingress section of this

manual) are strictly not allowed inside the premises. Please consult your Event Services Officer for more

information.

The SMX Security Department may provide the exhibitor with a laptop cable lock upon the request of the

Event Organizer. The cable will only be unlocked by SMX Security when the owner leaves the venue. Due

to the limited number of laptop cables, provision will be on a first come, first served basis.

Exhibit demonstrations must not be threatening to persons and property nor annoying to neighboring

booths and the general public. Indecent displays will not be tolerated. The SMX Management reserves the

right to remove such materials without permission from the exhibitor or the Event Organizer.

11. Food and Beverage

The Convention Center has accredited caterers to service all events within the venue. The Event Organizer

and their caterer of choice must coordinate with the Event Services Officer regarding the specific

requirements. No food and beverage may be brought inside the building unless coursed through the

accredited caterer.

The catering staff must be in uniform while inside the premises, and they must enter through the service

entrances at the back of the building. Caterers are responsible for the disposal of their own trash.

No storage rooms will be provided for food and other equipment; the kitchens will only be opened on the

day of the event. In addition, the SMX Management will not provide equipment to the caterer for buffet

purposes.

12. Helium Balloons

Helium balloons may not be sold or distributed inside the Convention Center. These are not allowed

within the facility.

13. Lights and Laser Displays

The SMX Management reserves the right to regulate the use of lights and laser displays of an event or

exhibitor if and when it interferes with other ongoing presentations and exhibitions.

14. Load Limit

The Function Rooms, Meeting Rooms and the second level pre-function lobby can hold 100 lbs. per square

foot. The maximum capacities of the car lift and the freight elevators are 4,000kg and 2,500kg, respectively.




15. Loading Bay

The Loading Bay at the back of the building has provision for 15 cargo trucks. There are two (2) freight

elevators and one (1) car lift to haul the equipment intended for the second level. Each Hall in the ground

level has a roll-up door with a vertical clearance of 4.2 meters.

The Loading Bay is solely intended for loading and unloading exhibit items, and may not be used for

parking of delivery trucks and other vehicles.

16. Other Prohibitions

Sleeping and gambling are strictly prohibited within the facility.

17. Painting

Spray-painting is strictly not allowed within the facility. Painting may be allowed for minor re-touching of

pre-fabricated modules, and must be done with water-based and odorless paint and a paintbrush or a

small roller brush. Protective covering for the floor/carpet must be provided by the Event Organizer or

contractor. This must be coordinated with the SMX Management for approval.

18. Pyrotechnics

Only SMX accredited suppliers may handle pyrotechnic requirements of the client.

19. Safety

Safety certifications (government standards) are required for certain exhibitor displays and equipment.

The exhibitor will be liable for personal injury or damage to the facility caused by the display module. The

doors to the emergency exits must be kept clear at all times. It is strictly prohibited to install or display

anything that could block the path to the exit.

The automatic sprinklers must also be free from obstructions. For exhibits directly underneath a sprinkler,

there must be a clearance of at least two (2) meters between the sprinkler and the top of the exhibit booth.

Scaffoldings must be covered in black cloth, and a whole plywood not less than ¼ inch thick must be placed

under the scaffolding at all times. All legs of the scaffolding should rest on the plywood.

All electrical wires on the floor must be covered by rubber ducts. Carpets need to be securely taped to the

floor, and the color of the duct tape must be similar to the color of the carpet or the floor.

20. Smoke Machines

Smoke machines may be allowed with approval from the SMX Management, but the usage should be

minimal, as excess smoke could trigger the automatic fire alarm and sprinkler system.

21. Smoking

The SMX Convention Center is a non-smoking facility, compliant with the Tobacco Regulation Act of 2003

(Republic Act 9211), which prohibits smoking in all enclosed spaces that are open to the general public. In

the interest of public health and safety, designated smoking areas are located outside the building.

22. Sound Volume

The SMX Management reserves the right to regulate the volume of music and sound system of an event

or exhibitor if and when it interferes with other ongoing events, presentations or exhibitions. Drumming

and other loud music will not be allowed in the common lobby areas during simultaneous events. Sound

systems installed in the common lobby areas will be monitored to ensure proper volume levels.




23. Supervision/Responsibility Fee (SRF)

The SRF is charged by the official exhibit contractor to sub-contractors hired by individual exhibitors for

the designs of their own areas. The official contractor thus becomes responsible for monitoring the work

of the sub-contractors, and they will also be liable for any damages on the venue.

24. Telephone Lines

Requests for telephone lines must be coordinated with the Event Services Officer at least three (3)

business days prior to the event. For exhibitions, one (1) complimentary telephone line will be installed

for the Secretariat. Additional telephone line requests will incur installation charges and service fees to be

charged to the Event Organizer.

25. Waste Disposal and Sanitation

The SMX Housekeeping Staff will be responsible for the waste disposal in the common areas such as the

lobby and restrooms.

The leased premises must at all times be kept clean and presentable and within sanitary conditions

according to the SMX standards. The Event Organizers must advise their exhibitors to provide receptacles

and sufficient containers for trash inside their respective booths. Event Organizers may opt to employ the

services of the building’s janitorial agency for the cleaning requirement for a fee.

Caterers and food concessionaires are responsible for hauling out their own trash, as these cannot be

thrown in the venue’s disposal area.

26. Water Features and Displays

The use of water features such as, but not limited to fountains, ponds, or waterfalls must be approved

and supervised by the SMX Management. The Event Organizer must provide protection for area/s where

the fixtures will be placed.

27. Welding Equipment

Welding is not allowed within the facility. Exhibit modules that require welding must be constructed at

another location before they are brought to the Convention Center.

28. Wi-Fi/Internet

Wi-Fi and internet access is available upon request with corresponding charges. This must be coordinated

with the Event Services Officer two (2) weeks prior to the event. PhilCom is the building's official provider.




FORM A: FASCIA NAME – SHELL SCHEME PACKAGE

BOOTH NO: ___________

Company: ________________________________________________________________________________

Address: _________________________________________________________________________________

________________________________________________________________________________________

Postal Code: ______________________________________ Country: ________________________________

Contact Person: ___________________________________ Job Title: ________________________________

Tel: _____________________________________________ Fax: ____________________________________

E-mail: __________________________________________ Signature: _______________________________

Please indicate on the table below the name of the exhibiting company and booth number to be reflected

on the fascia board*. This will be provided in upper case, white standard 100mm-high (4 inches) English

alphabet (maximum 20 letters including spaces). PLEASE USE BLOCK LETTERS.

*COMPANY NAME

*Maximum of 20 letter including spaces

The following items are provided with a 3m x 3m Shell Scheme Booth:

A. Walls : White laminated wall partition with fire retardant

white board infill

B. Fascia : 210mm (ht) white fascia board c/w Company’s name

and stand number in vinyl sticker

C. Lighting : 2 pcs. 40 watts fluorescent lights

D. Furniture : 1 pc. info counter, 2 pcs. chairs

E. Electrical : 1 pc. 300watts/220V convenience outlet

F. Flooring : 9 sqm needle punch carpet

*The above entitlements cannot be interchanged with other items. If exhibitors do not require any of the

items, no refunds will be given.

Return Form to: Mattie Mendiola | [email protected] Deadline: February 5, 2019




FURNITURE RENTAL 1

Payment Details :

Dollar Account : Banco De Oro (BDO) Account Name : Exist Corporation Account Number : 101510129608 Branch : Eastwood City – E. Rodriguez Jr Avenue Address : Magnitude Commercial Arcade E. Rodriguez Jr Ave. Bagumbayan Quezon City Swiftcode : BNORPHMM





FURNITURE RENTALS 2

Payment Details:

*Orders are valid only when accompanied with full remittance.

Dollar Account: Banco De Oro (BDO) Account Name: Exist Corporation Account Number: 101510129608 Branch: Eastwood City – E. Rodriguez Jr Avenue Address: Magnitude Commercial Arcade E. Rodriguez Jr Ave. Bagumbayan Quezon City Swiftcode : BNORPHMM





ELECTRICAL SUPPLIES AND FITTINGS RENTAL

Payment Details:







SERVICE LOCATION PLAN





UTILITIES AND OTHER SERVICES

Payment Details:







SPECIAL DESIGN OF SPACE ONLY OR UPGRADING OF SHELL SCHEME STANDS





FORM D: GRAPHICS & SIGNAGES

BOOTH NO: ___________

Company: ________________________________________________________________________________

Address: _________________________________________________________________________________

________________________________________________________________________________________



Tel: _____________________________________________ Fax: ____________________________________

E-mail: __________________________________________ Signature: _______________________________

Late orders received beyond the deadline will be charged a surcharge of 30% and 50% for on-site orders both payable

in cash prior to delivery.

Prices are for lease supply of materials, installation, dismantling and delivery to/from venue.

No refund and replacement for any cancelled orders 5 days prior to move-in/ingress.

Full payment is due before installation.

CODE DESCRIPTION USD PHP QUANTITY N GRAPHICS & SIGNAGES (Available Upon request)

N1-1 Handcrafted, Styro

N1-2 Handcrafted, Paper Mache

N2-1 Computer-Crafted, Sticker

N2-2 Computer-Crafted, Digprint

N2-3 Computer-Crafted, Fabric

N2-4 Computer-Crafted, Panaflex

N2-5 Computer-Crafted, Tarpaulin

Note : *Late orders are subjected to stock availability.

*A 50% surcharge applies for orders accepted after the

deadline.

Payment Details :


*Payment should be made payable to the Official Booth

Contractor.

*A separate billing from the Organizer will be forwarded to the

Exhibitors once a confirmed computation is completed.


SUMMARY OF ORDERS

PATICULARS AMOUNT

TOTAL ORDER

Surcharge (30% or 50% if applicable)

TOTAL COST

12% Value Added Tax

TOTAL DUE




FORM F: MANPOWER SERVICES

BOOTH NO: ___________

Company: ________________________________________________________________________________

Address: _________________________________________________________________________________

________________________________________________________________________________________



Tel: _____________________________________________ Fax: ____________________________________

E-mail: __________________________________________ Signature: _______________________________

Late orders received beyond the deadline will be charged a surcharge of 30% and 50% for on-site orders both payable

in cash prior to delivery.

Prices are for lease supply of materials, installation, dismantling and delivery to/from venue.

No refund and replacement for any cancelled orders 5 days prior to move-in/ingress.

Full payment is due before dissemination.

CODE DESCRIPTION USD PHP QUANTITY P GRAPHICS & SIGNAGES (Available Upon request)

P1-1 Exhibition Manager for Booth/Stand $ 80.00/hr ₱ 4,000.00/hr

P1-2 Exhibition Assistant Manager for Booth/Stand $ 80.00/hr ₱ 4,000.00/hr

P1-3 Exhibition Secretary/Staff $ 25.00/hr ₱ 1,250.00/hr

P1-4 Interpreters $ 85.00/hr ₱ 4,250.00/hr

P2 Security Service (Personnel within Booth/Stand) $ 90.00/hr ₱ 4,500.00/hr

P3 Cleaning of carpet & Waste bin only otherwise agreed

$ 6.00/sqm/day ₱

300.00/sqm/hr

P4-1 Installer-Regular Time $ 5.00/hr ₱ 250.00/hr

P4-2 Installer- Over-Time $ 6.00/hr ₱ 300.00/hr

P4-3 Installer-Sunday & Holiday-Regular Time $ 8.00/hr ₱ 400.00/hr

P4-4 Installer-Sunday & Holiday-Over-Time $ 9.00/hr ₱ 450.00/hr Payment Details:

*Full payment in cash due by deadline or before move-in /

ingress.

*Payment should be made payable to the Official Booth

Contractor.


SUMMARY OF ORDERS

PATICULARS AMOUNT

TOTAL ORDER

Surcharge (30% or 50% if applicable)

TOTAL COST

12% Value Added Tax

TOTAL DUE




FORM H: HOTEL ACCOMMODATIONS

Table 6. List of accredited hotels of WORLDBEX 2018.

Note: Prices are the subject to change without prior notice

HOTEL ROOM TYPE RATE

(Including Buffet Breakfast)

Century Park Hotel

#599 Pablo Ocampo Sr. St., Malate, Manila

Superior Room Deluxe

₱ 4,000.00 net t/ room / night (Single/Twin)

₱ 5,500.00 net t/ room / night (Single/Twin)

Conrad Manila

Seaside Blvd., Coral Way, Pasay City 1300

Deluxe Room Premiere Room

₱ 8,000.00 net (City View)

₱ 8,800.00 net (Bay View) ₱ 8,800.00 net (City View)

₱ 9,600.00 net (Bay View)

Diamond Hotel

Roxas Boulevard, Corner Dr. J. Quintos Street, Manila, 1000 Metro Manila

Deluxe Rooms Deluxe (Pool View)

₱ 5,900.00 (Single)₱ 6,500.00 (Double)

₱ 6,400.00 (Single)₱ 7,000.00 (Double)

Hotel Jen

#3001 Roxas Boulevard, Pasay City 1305, Metro Manila, Philippines

Deluxe Deluxe Bay View Club Room

₱ 4,000.00 (Single)

₱ 4,000.00 (Twin)

₱ 6,200.00 (Single)

₱ 7,000.00 (Twin)

₱ 6,800.00 (Single)

₱ 7,600.00 net (Twin)

Microtel

Coral Way Ave., Cor. Seaside Blvd., SM Mall of Asia Complex, Pasay City 1308

2 Queen Beds – Standard 2 Queen Beds – Corner 1 Queen Bed - Suite

₱ 4,400.00 net

₱ 5,400.00 net

₱ 6,500.00 net

Midas Hotel & Casino

2702 Roxas Blvd., Pasay City

Deluxe Executive

₱ 5,000.00 net (Single/Twin)

₱ 6,500.00 net (Single/Twin)

Networld Hotel

Roxas Blvd. Cor. Sen. Gil Puyat Ave., Pasay City

Standard Deluxe

₱ 2,500.00 net (Single)

₱ 3,200.00 net (Single)/ ₱ 3,400.00 (Twin)

Sofitel Luxury Hotel

CCP Complex Roxas Blvd., Pasay City 1300 Metro Manila

Superior Room

₱ 6,500.00 net (Single / Double)

Red Planet Manila Bay

Corner of Arquiza and Alhambra St., Manila

Double Twin Room

₱ 1,958.00 net ( Jan – Mar. 31, 2018)

₱ 2,158.00 net ( Apr – Dec 2018)




HOTEL RESERVATION FORM Guest Name/s:

Company Name:

Contact Number/s:

Preferred Hotel to Stay:

Room Type:

Number of Room/s:

Number of Days of Stay:

Check In Date:

Check Out Date:

Flight Details: A. Arrival

Airline/Flight No./Date of Arrival and Time

B. Departure Airline/ Flight No./ Date of Departure and Time

Table 7. Hotel Reservation Form

Reminder: Please direct all reservations to the Organizer. Submit the Hotel Reservation Form at least three (3) weeks before Ingress to secure reservation.

Return Form to: WORLDBEX SERVICES INTERNATIONAL | Fax No: +63 2 477 1899

Contact: Mr. Mike Bayonito




FORM I: SHOW DIRECTORY ADVERTISING PACKAGE Company: ________________________________________________________________________________

Address: _________________________________________________________________________________

________________________________________________________________________________________


Tel: _____________________________________________ Fax: ____________________________________

E-mail: __________________________________________ Signature: _______________________________

Note: Form I is included in the Event Show Directory. It can be used for additional mileage.

However, it’s not included in the package, and it demands additional payment. If the Exhibitor

wishes to avail kindly fill out the form and submit the complete Ad Material to the Organizer at

least four (4) weeks before Ingress. Billing Statement/ Invoice from the Organizer will follow

henceforth.

Directory Distribution: 30% Trade Professional (Architects, Interior Designer, Engineers, etc.); 25%

International Market; 20% Buyers; 10% Suppliers; 10% Diplomatic Corps; 5% others.

PLACEMENT SIZE PRICE (PHP) PRICE (USD)

SHOW DIRECTORY

BACK COVER 6.5 x 8.5 in * 50,000.00 1,200.00

INSIDE BACK COVER 6.5 x 8.5 in * 45,000.00 1,000.00

INSIDE FRONT COVER 6.5 x 8.5 in * 45,000.00 1,000.00 Note: * +.25 inches bleed on all sides/artwork details must be inside of 6 x 8 inches | ** +.25 inches bleed on all

sides

Table 8. Show Directory Rates

Note: The Organizer will not accommodate and will not be responsible for Ad materials submitted beyond

the deadline. Ad Material will only be placed upon full payment on or before the required payment

deadline.

Return Form to: WORLDBEX SERVICES INTERNATIONAL | Fax No: +63 2 477 1899

Contact: Mr. Mike Bayonito |Deadline: February 8, 2019




F. CANCELLATION OF PARTICIPATION AND FAILURE TO EXHIBIT

Should there be requests for release from the contract and should the Organizer agree to it, the Exhibitor will be liable for all, or part of the cost stated in the Contract in accordance with the following scale below. Cancellation Period must be before the show.

Number of Days Before the Show Exhibit Pays

271 Days or more 15% of the cost plus No refund for the reservation fee 181 to 270 days 40% of the cost plus No refund for the reservation fee 121 to 180 days 60% of the cost plus No refund for the reservation fee 61 to 120 days 80% of the cost plus No refund for the reservation fee 60 days or less before the show 100% of the cost plus No refund for the reservation fee

Important: (a) These charges will be applied only from the date the Organizer received a written Notice of Cancellation by letter from the Exhibitor. (b) Any Cancelling Exhibitor will still be liable for any specific cost incurred on his behalf by the Organizers. These terms cannot be varied under any circumstances. (c) Any Exhibitor who fails to exhibit on the scheduled exhibition dates but has not been released from the contract shall still pay in full cost the space rentals and all additional costs incurred in his behalf by the Organizer. G. CONTEMPORANEOUS EVENTS & HIGHLIGHTS

WORLDBEX SEMINARS WORLDBEX GALA NIGHT WORLDBEX APP PROJETO MANILA DELAXX COMPETITION CITY OF TOMMORROW ARCHITECTS’ GALLERY

INTERIOR DESIGNERS’ GALLERY BUSINESS MATCHING ASSOCIATION PAVILION INTERNATIONAL PAVILION WORLDBEX MINI-CON BEST BOOTH DESIGN AWARD WORLDBEX LAB

In Recognition of the creative efforts of those exhibiting with special booth designs, the Organizers will award the Best Booth Design Award for Special Booth Design classified into two(2):Large Scale (5- 10 booths);and Small Scale (2- 4 booths) and Standard Booth System following the criteria below: 25% Concept/Originality 25% Design 25% Construction 25% Over-all presentation The Award will be given at the venue during the 5-day event. Renowned architects, interior designers and engineers will compose the panel of judges for the Best Booth Design selection. Each judge will visit each booth with special design for evaluation and rating.




H. FLOORPLAN AND MAPS

WTCMM Connecting Venues

*As of October 4, 2018




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I. LOCATION MAP/VENUE

The World Trade Center Metro Manila on Roxas Boulevard is the home of the Worldbex Services

International shows. It’s convenient location, well-guarded grounds and spacious parking means it’s easy

to reach by private of public transport. Here’s a reference guide for those who wish to go to the Philippine’s

biggest trade fairs and events.

All-day parking is available within The World Trade Center Metro Manila premises for a rate of Php 40.00.

Likewise, you may park at the Manila Bay Home Depot along Diosdado Macapagal Avenue.

Metered taxis, jeepneys and buses are widely available in the area. Alternatively, you may opt to take the

railway system. The LRT connects the northern district of Monumento to the southern district of Baclaran

with stations situated at major intersections (including Sen. Gil Puyat Avenue). The MRT traverse the length

of EDSA and connects North Avenue in Quezon City to Taft Avenue in Pasay City, passing through the

financial district of Makati.




J. LOCATION MAP/VENUE

EXHIBITOR’S MANUAL · Email Address: [email protected] [email protected]...

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