Exhibitor Prospectus …...See You Next Year. 10-12 March 2015 Madrid, Spain IFEMA, Feria de Madrid...

See You Next Year.

10-12 March 2015Madrid, Spain

IFEMA, Feria de Madrid

w w w . w o r l d a t m c o n g r e s s . o r g

Exhibitor Prospectus

10 – 12, March, 2015 Madrid, Spain

www.worldatmcongress.org 2

Welcome to World ATM CongressProviding a international platform for the global commercial and defence Air Traffic

Management industry to see, learn, and connect with the world’s leaders in the field.

Come to Madrid to see the latest developments in rapidly changing technology, learn

the latest thinking in policy, and connect with the people and companies bringing

modernization to reality. World ATM Congress – a collaboration between the Civil Air

Navigation Service Organisation (CANSO) and Air Traffic Control Association (ATCA) – is

an event for the industry, by the industry.

Who AttendsA broad representation from commercial, civil, government, and military: senior

management, project leaders, senior engineers, executives, and decision-makers who

have the authority to purchase or influence the purchase of products and services

from the following sectors:

• Air Navigation Service Providers • Consultancies from throughout the world • Airlines and Operators• ATC Service Providers • Armed Forces• Airports and Airport Authorities • Government Representatives• Air Traffic Controllers • Academia• Systems Contractors, Manufacturers • Non-governmental Organisations and Suppliers (associations, unions, guilds, etc.)• Engineering

Past Exhibitors Include:Air Navigation Service ProvidersAeronautical Information Systems (AIS)Airfield OperationsAssociationsATC Towers/Mobile Control TowersAvionicsColleges and UniversitiesCommunications – Data-LinkCommunications – VoiceCommunications Control (including Voice Switching)ComputersConsolesConsultingDisplays and InstrumentationEnvironmental ControlsFlight Data Processing SystemsGovernment OrganizationsGround HandlingGround-Based Navigational Aids

Ground- Ground ATC Data NetworksHeadsetsIntegrated Telephone Systems/ServicesLighting (Runway/Taxiway)Meteorological EquipmentModular Systems FurniturePower Supplies/ConvertersPrecision Landing SystemsRemote Maintenance MonitoringSafety Systems/Risk AssessmentSatellite Navigation NetworksSoftware DevelopmentSurveillance Systems (including Radar)Testing EquipmentTrade Publications/Media ProductsTraining Centers/Courses/SimulationTraining EquipmentAnd much more…

World ATM Congress Exhibitor Prospectus3

ExhibitExhibit at World ATM Congress and define your position in the aviation community. Customize your booth space to showcase new products and services, hold private meetings, and generate leads.

Exhibition InformationExhibition Dates: 10 – 12, March, 2015Exhibition Venue: Hall 9 IFEMA, Feria de Madrid Madrid, Spain P: +(34) 91 722 50 74 E: [email protected] www.ifema.es

Exhibition Timetable at a Glance

Booth Set-up: Saturday, 7, March, 2015 08:30–21:30 Sunday, 8, March, 2015 08:30–21:30 Monday, 9, March, 2015 08:30–21:30

Open Hours: Tuesday, 10, March, 2015 10:00–19:30 Wednesday, 11, March, 2015 10:00–18:00 Thursday, 12, March, 2015 10:00–14:00

Dismantle: Thursday, 12, March, 2015 14:00–21:30 Friday, 13, March, 2015 08:30–21:30

Multilevel BoothsFor multilevel booths, add 30% to the regular booth price for the area built on the top floor. World ATM Congress must approve all multilevel booths. Booth plans should indicate the name of the event & booth number, specify maximum number of occupants allowed and have a structural engineer’s stamp certifying that the platforms can bear the maximum occupant load. Certain multilevel booths may require fire watches, smoke detection devices, fire extinguishers, multiple exits, etc., as required by Fire Prevention Officials. See Exhibitor Technical manual for additional information.

Meeting Space RentalA number of meeting rooms have been reserved for use by exhibitors who may need private meeting space during the Congress. Rental rates apply and exhibitor meeting space reservations forms will be available in Fall 2014.

Should you have any questions about meeting space reservations please contact [email protected].

Note: World ATM Congress RESERVES THE RIGHT TO: Change the Floor Plan (including, but not limited to aisle space), without notice, in order to comply with fire, safety, technical and accessibility regulations or to provide, in its exclusive judgment, a safer, more satisfactory, attractive and successful Exhibition.

* Times are subject to change; check with organiser to determine closer to dates of the event.


Registration fee: €250.00 This is a non-refundable flat fee, independent of stand size that is charged per exhibitor, including exhibitors who are sharing a booth. VAT TAX: All fees listed DO NOT include 10% VAT.*WATMC has no control over the VAT charged to WATMC participants and only charges the VAT rate that is mandated by Spanish authorities.

Exhibitor Insurance: Liability and Multifair (Casualty) insurance are included with your stand rental. No additional insurance is required by the organizer or IFEMA for your participation in the Congress.

Exhibit Space Fees:Space Only: Pricing: €494.00 per m2 (exclusive of VAT)

Shell Scheme Package: Pricing: €584.00 per m2 (exclusive of VAT)

Canso members and ATCA members receive a 5% discount off their Exhibit Space Fees.*

Shell Scheme Package requires minimum of 9m2 (minimum 2m x 3m) of exhibit space.

Fully furnished shell scheme includes: exhibit space, panel walls, carpeting, sign with company name, one (1) table, two (2) chairs, lighting of 100w/m2 with lamps of 300w each, electric (includes control circuit, protection circuit (30 mA), 3 independent output circuits, one 500w Socket and basic electric supply.)

* Membership must be in good standing at time of contract submission and during exhibition dates.

Exhibitor Benefits:• Welcome Reception in the Exhibition Hall• 100-word listing in official on-site show guide• Special sponsorship and advertising opportunities only available to exhibitors• Exhibitors’ products and services search engine on World ATM Congress website• Exhibitors’ press releases published on World ATM Congress website• Virtual hall layout where Exhibitors can market to attendees pre-and-post show • Exhibitors’ badges• 24-hour security surveillance in the Hall• Announcements/Presentations of Products or Service in Exhibit Hall Theatres (limited slots available)• Online Floor Plan in Real-Time• Listing and mobile app.

Exhibitors’ company information is highlighted in real-time on an online floor plan in the exhibit section of www.worldatmcongress.org. Attendees can quickly locate

your booth position and get direct links to your website, product information, and company description. This is also the best place to post your videos and press releases for maximum visibility!


Information for ExhibitorsPayment Methods

Option 1: Payment by Credit Card (VISA or MasterCard)Option 2: Payment by Check: Please make check Payable to World ATM Congress.Option 3: Bank TransferShould you wish to make a bank transfer please contact Sandra Strickland at [email protected] or call +1 703 299 2430 ext. 304 for bank transfer information.

Payment Schedule

All fees are payable in full within 30 days of receipt of invoice. Should a contract be received less than 30 days before exhibition setup dates then full payment must be included with contract.

Allocation of Exhibition Space

All exhibitors who have submitted a contract prior to 31, March, 2014, will receive priority placement in the Exhibit Hall. Once these exhibitors have been placed in Hall, all other exhibitors will be placed on a first come, first served basis. A completed Exhibitor Contract and deposit must be received before placement in the Hall can occur.

Exhibitor Badges

All badged exhibitor staffers are required to be registered and will receive a badge displaying the exhibiting company name. Five (5) complimentary exhibitor staff badges will be given for every 9 square meters booked up to a maximum of 90 badges.

Should additional badges be needed, please contact [email protected]. An exhibitor registration form will be included in the Exhibitor’s Manual or you may register your staff online starting 30, September 2014.

Exhibitor’s Technical Manual

An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated 6 months before the Congress. It will include the following:

• Technical details about the venue• Contractor details• Final exhibition details and information• Services available to exhibitors and order forms

Site Inspections

Exhibitors and sponsors are free to visit the congress venue at their convenience. Please contact the World ATM Congress to coordinate your visit.

Cancellation/Space Reduction

Registration Fee: Non-RefundableBooth space rental fees:75% refund with receipt of written cancellation by May 31, 201450% refund with receipt of written cancellation by July 31, 201425% refund with receipt of written cancellation by Oct. 31, 2014No refunds after 31 October, 2014

Cancellation must be made in writing to:Kenneth CarlisleWorld ATM Congress1101 King Street, Suite 300Alexandria, VA, USA 22314P: +1 703 299 2430 ext. 310E: [email protected]


Contact InformationExhibition Contacts

Rugger Smith Kenneth CarlisleAlexandria, VA, USA Alexandria, VA, USA

P: +1 703 299 2430 ext. 318 P: +1 703 299 2430 ext. 310

E: [email protected] E: [email protected]

Conference Programming Contacts

Ellen van Ree Paul PlanzerAmsterdam, Netherlands Alexandria, VA, USA

P: +31 (0)23 568 5378 P: +1 703 299 2430 ext. 305


Sponsorships Contacts

Claire Rusk Rugger SmithAlexandria, VA, USA Alexandria, VA, USA

P: +1 703 299 2430 ext. 309 P: +1 703 299 2430 ext. 318


Media and Press Contacts

Marion Brophy Jonathan FathAlexandria, VA, USA Alexandria, VA, USA

P: +1 703 299 2430 ext. 308 P: +1 703 299 2430 ext. 302


How to Market Your Organisation at World ATM Congress

There are several best practices in successfully marketing your company before, during, and after the Congress. Distribution and advertising at the event will place your brand front-and-center in the aviation community –providing you invaluable visibility and brand-recognition. One way is to advertise – we have

several opportunities including World ATM eNewsletter sponsorships, web banners, and the on-site event newspapers – where you can purchase ads and raise brand awareness for your organisation.

We also want your clients to come to World ATM Congress and have marketing tools to help you reach out to them and invite them to your booth. For more information on how to best advertise and communicate with your clients and potential clients, contact Marion Brophy at

[email protected] to get involved.

Increase your reach in the ATM industry – make your name known at World ATM Congress!


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INFOIFEMA

BUSINESS CENTRE

Exhibitor assistanceExhibition office

Trade visitors registrationPress accreditations

Exhibitors access to exhibition halls

BusFeria stop

Medical centre

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South AccessA-2 and M-40 Exit 7South

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View from South EntranceFeria de Madrid Map

World ATM CongressWorld ATMConference

The Exhibit Hall at IFEMA is 10 minutes from Madrid Barajas Airport,

12 minutes from city centre, and accessible by road, rail, underground, and bus.


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Exhibitor Prospectus …...See You Next Year. 10-12 March 2015 Madrid, Spain IFEMA, Feria de Madrid...

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Transcript of Exhibitor Prospectus …...See You Next Year. 10-12 March 2015 Madrid, Spain IFEMA, Feria de Madrid...