EXHIBITOR PROSPECTUS - MEETINGS...EXHIBITOR PROSPECTUS 30th - 31st May 2018, ASB Showgrounds,...

EXHIBITOR PROSPECTUSwww.meetings.co.nz

30th - 31st May 2018, ASB Showgrounds, Auckland

#meetings18#cinz

https://www,meetings.co.nz

3 Timeline / Important Dates

4 Our Sponsors

5 Your Invitation

6 Welcome

7 Why Exhibit at MEETINGS?

9 MEETINGS Buyer Programme

10 Appointment Programme

10 Marketing and Media Programme

11 Who Exhibits at MEETINGS?

12 Where to Exhibit at MEETINGS?

13 Exhibitor Options

14 Exhibition Packages & Entitlements

16 Your Financial Investment

18 How to Exhibit at MEETINGS

18 General Exhibitor Information

20 Sponsorship Options

22 Exhibitor Air Travel and Accommodation

22 Social Events

23 MEETINGS Floor Plan

24 MEETINGS 2018 Programme

25 MEETINGS Management Team

TABLE OF CONTENTS

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Click here to register onlineApplications close Friday 16 March 2018

https://conventionsnz.eventsair.com/meetings-2018/exhibitor/Site/Register

Friday 16 MarchDeadline for all exhibition bookings

Friday 6 AprilDeadline for all exhibiting company marketing profiles

Monday 23 AprilPre-Scheduled Appointment request process begins online

Friday 4 MayDeadline for pre-scheduled appointment requests

Deadline for design and build plan approval from Exhibition Manager

Wednesday 9 MayDeadline for purchase and payment of exhibitor personnel and social event tickets

Tuesday 15 MayOnline diary commences

Thursday 24 MayOnline diary closes

Friday 25 MayFinal appointment diary available to view online

Tuesday 29 MayExhibitor pack in

MEETINGS Welcome Function

Wednesday 30 MayAppointment Programme

MEETINGS Mix and Mingle

Thursday 31 MayAppointment ProgrammeMEETINGS Gala Dinner

TIMELINE / IMPORTANT DATES


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www.asbshowgrounds.co.nz

www.peek.co.nz

www.centiumsoftware.com

Venue Partner

Exhibition Partner

Technology Partner

Principal Sponsor

Host City Sponsor

Major Sponsors

OUR SPONSORS

www.airnewzealand.co.nz

www.aucklandnz.com/conventions

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http://www.airnewzealand.co.nz

http://www.asbshowgrounds.co.nz

http://www.aucklandnz.com/conventions

http://www.centiumsoftware.com

http://www.peek.co.nz


Two days to connect with qualified buyers, create business opportunities and share knowledge with other industry professionals.

Make MEETINGS 2018 an integral part of your marketing mix. Utilising our online technology, you’ll select the buyers you most want to meet and who are most likely to bring you business.

Where else can you meet over 600 buyers in New Zealand

under one roof ?

“MEETINGS is a must-attend event for those both selling and buying

NZ business events products. We find the quality of Hosted Buyers to

be excellent and the show always generates a significant number of leads

for us. We are looking forward to MEETINGS 2018”

Jana Kingston

Destination Queenstown

We invite you to MEETINGS 2018

- New Zealand’s only national

tradeshow for the conference and

business tourism industry.

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The Conference and Incentive sector has continued to grow - the MBIE CDS data of December 2016 had the Conference sector valued at $566m. Here at CINZ, we are committed to supporting this growth and enhancing the visibility of the Convention and Incentive industry within New Zealand.

KIA ORA

With our bold Industry Conferencing goal of $750m by 2020, we are looking to build on the success of MEETINGS 2017 with a platform for our CINZ Members and Hosted Buyers, aiming to further increase activity and drive revenue into the New Zealand economy.

With Auckland as our city and the ASB Showgrounds as our venue we will, once again, enjoy tremendous support from the Auckland Convention Bureau. The ASB Showgrounds venue continues to offer great versatility, housing our well-established media centre and refreshment areas as well as a clear, flat expanse for exhibition stands, relaxation areas and our education hub. The openness of the space also allows for wonderful networking functions.

The Media Programme continues to evolve and with an EAV of $1m in 2017 we are looking to once again increase this for the 2018 event. The attendance by both domestic and international media is comprehensive and builds on the attendance by media of the pre and post MEETINGS famils into regional New Zealand.

Our media partners will continue to be hosted on-site which includes our walk across the exhibition floor as well as media conferences upstairs. This allows our Exhibitors many opportunities to interact and share their story with our well-educated media. Historically, media have had a particular interest in stories on regional New Zealand and our developing infrastructure.

The CINZ relationships with Air New Zealand and Tourism New Zealand continue and their valued support will see the return of international buyers from North America, China, South East Asia and India.

The New Zealand Hosted Buyer Programme continues to be a strong component of MEETINGS with over 98% saying that MEETINGS 2017 met or exceeded their expectations. We continue to refine our approach to ensure that the quality of these buyers remains at a high standard.

Australian Hosted Buyers will again join us in conjunction with Air New Zealand. We will continue to ensure that their time and value is maximised. Demand for places remains strong and we have already secured a number of key industry buyers to the show.

Our New Zealand Day Buyer numbers are steady and will continue to be an area of focus in 2017. In 2016, we introduced the opportunity for Day Buyers to opt in to having their own Pre-Scheduled Appointment Programme. Feedback was overwhelmingly positive in 2016-17 and based on this we will continue the Day Buyer Appointment Programme in 2018. What remains a priority for many of our New Zealand Day Buyers is the opportunity to have flexibility in their day. As a result the Pre-

Scheduled Appointment Programme will once again be available on an opt-in basis to ensure that only Day Buyers who value set appointment times are able to book into exhibitor diaries. This will work to ensure that Exhibitors are only getting appointment blocks by Day Buyers that are truly committed to meeting with them.

The VIP Programme is attended annually by many within the industry. In 2017, we welcomed Chief Executives, Government Representatives, Councillors, RTO Board Members, Association Professionals and Tourism Representatives from all over New Zealand to the show. We look forward to extending our VIP invitations again in 2018. Following the Industry update our guests are offered the opportunity to be escorted on the show floor or visit it at their leisure to interact with Exhibitors and engage with the many businesses that make up this sector.

A key feature of the programme is our Manaakitanga – our style of hospitality where we welcome our guests to our part of the world, we welcome them as friends and they leave knowing us much better. This sets us apart from our competitors and allows us as New Zealanders to continue to bring the outside world in and deliver an unforgettable experience.

We look forward to welcoming you to MEETINGS 2018 and to making this show another event not to be missed!

Nga mihi,

Sue Sullivan - Chief Executive


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6 Click here to register online Applications close Friday 16 March 2018


WHY EXHIBIT AT MEETINGS?

The only national tradeshow in the country, MEETINGS delivers the ultimate solution for the

conference and business tourism sector.

MEETINGS offers your company the chance to meet face to face with qualified buyers, create effective business opportunities and promote your company, all under one roof!

What we can offer

• Access to over 600 buyers across two days

• Networking opportunities

• Pre-Scheduled Appointments with over

240 qualified Hosted Buyers from New Zealand,

Australia and the wider international market

• Complimentary marketing platforms to increase

your brand presence - website, social media and PR

How will you benefit?

• Generate new leads

• Confirm business - Return on Investment

• Gain exposure and brand awareness

• Create relationships with new clients and

reconnect with existing clients

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‘As a new Exhibitor we weren’t sure what to expect in terms of

appointments and business leads. But it went so well in terms of the quality of conversations and leads, that even if we walked away after the first day we’d be

happy with the return on investment for our exhibition space.’

Brad McIntyre

Eventbrite

(New Exhibitor in 2017)

65% said ‘yes’

35% said ‘too early to know’

We asked 2017 Hosted Buyers …Will you book business with any Exhibitors in the future as a result of attending the show?

of Exhibitors said that MEETINGS 2017 met

or exceeded their expectations.

of Exhibitors felt that exhibiting at MEETINGS

2017 gave them a competitive advantage

worth of business was underwritten at

MEETINGS 2017

of Exhibitors were satisfied that they

achieved their main objective to promote

their brand and company at MEETINGS 2017

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97% $58m95%


MEET QUALIFIED BUYERS

Meetings Buyer Programme

Buyer applications come from professionals within

corporations, associations, education sectors and

government as well as from professional conference

organisers and destination management companies.

These people are responsible for organising, planning,

recommending, researching, influencing and making

budgetary decisions about destinations, events,

conferences and incentive travel.

The CINZ team work closely with the Hosted Buyers;

each one is personally qualified prior to acceptance of

their application to attend.

MEETINGS hosts these buyers in order to promote the

development of New Zealand’s business events sector.

We provide Exhibitors with the opportunity to connect

with hundreds of qualified buyers in a number of ways.

You’ll see plenty of new faces among our buyers, even if you are a returning Exhibitor. In 2017 a large share of our Hosted Buyers were new:

Hosted Buyer Programme

Buyers from Australia and New Zealand have the

opportunity to apply for the MEETINGS Hosted

Buyer Programme which offers full hosting in terms

of travel, accommodation and registration. The

buyer is interviewed and qualified through a detailed

selection process and must agree to participate in the

appointment programme. Traditionally MEETINGS

hosts in the vicinity of 180 qualified buyers from

New Zealand and Australia.

Day Buyer Programme

The Day Buyer programme offers an appointment

free opportunity for buyers to visit the show during

opening hours.

A new option introduced in 2016 allows Day Buyers to

“opt in” to some appointments with Exhibitors if they wish.

The Day Buyer programme offers buyers the opportunity

to participate in the Speaker Showcase hosted by Celebrity

Speakers and hosted luncheons which are sponsored by

Millennium Hotels & Resorts.

International Buyer Programme

With the support of Tourism New Zealand and

Air New Zealand, MEETINGS 2018 will welcome over

30 buyers from North America, China, India and South

East Asia. These buyers will be pre-qualified and will visit

MEETINGS 2018 to learn more about New Zealand as a

conference and incentive travel destination.


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For New Zealand: 71% New or not

hosted in last 3 years

For Australia:89% New or not

hosted in last 3 years


Appointment Programme

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The highlight of MEETINGS is focused, face to face appointments (15 minutes each) with qualified Hosted Buyers. You’ll enjoy up to 35 appointments over the two days.

Our appointment scheduling system uses the latest online technology for fast and efficient appointment planning from the comfort of your own office.

Appointment schedules are offered according to stand space purchased:

Single stand space: One appointment diary per stand

Shared stand space: One shared appointment diary per stand

Double stand space: Exhibitors can opt to purchase one or two appointment diaries on a double stand.

Marketing and Media Programme

MEETINGS works hard to attract top quality buyers to the show, thereby increasing the return to you, the Exhibitor.

The MEETINGS 2018 Marketing and Media Programme

runs from January 2018 until the show itself, with

follow-up activity immediately post-show.

To ensure that Exhibitor news and stories reach the

media, the MEETINGS Media Centre will be distributing

media releases to both trade and mainstream media in

New Zealand, Australia and Asia, leading up to and

throughout the show.

“It’s always hard to take the plunge as a new Exhibitor,

however we were delighted with the event, having gained $150k

worth of quality business leads and enquiries from our appointments

and walk ups.”

Shaun O’Neill Essential Talent

New Exhibitor in 2017

MEETINGS marketing activity includes:

Advertising Industry trade press Selected targeted management publications

Direct MailA qualified database of 2,500 for a direct mail campaign

Exhibition Promotion at various trade shows within New Zealand and Australia, including AIME

Email Marketing Several thousand email invitation reminders and newsletters promoting the event

Telemarketing Telemarketing to specific corporate and association organisations

Website Website promotion of the event

Social Media Promotion through Facebook, Twitter, LinkedIn and Instagram


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CINZ Members from all areas of the New Zealand tourism/conference

and incentive industry are invited to exhibit at MEETINGS.

WHO EXHIBITS AT MEETINGS?

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WHERE TO EXHIBIT AT MEETINGS

1 Regional Participation

2 Exhibit Independently

Independent stand spaces are purchased by companies

who may have a national representation or who choose to

exhibit as a sole identity and not within a regional area.

3 The Luxury Collection

The Luxury Collection is a dedicated space within the

event which exclusively showcases Exhibitors with a

luxury offering. The Luxury Collection is in its fifth year

and is regarded as one of the Must Do opportunities for

New Zealand luxury product/service providers.

The Luxury Collection is by invitation only, however if

you’d like to register your interest in exhibiting within

this space, please email the Exhibition Manager on [email protected].

Regional areas are co-ordinated by Convention Bureau

Managers (in conjunction with the Exhibition Manager)

to provide an effective and unified promotion for their

respective regions.

You may purchase space within your regional area in

consultation with your Convention Bureau Manager.

Stand space with your regional area is allocated by the

Convention Bureau Manager in conjunction with the

Exhibition Manager.

Pricing Guide: Your Convention Bureau may levy

additional charges for design, walling, sign suspension

and theming. This will be a direct charge between you

and your Bureau.

Important steps for registering for regional participation

Prior to registering online for MEETINGS 2018 you will

need to:

A Contact your Convention Bureau Manager to

confirm participation and to ensure you meet their

regional criteria.

B Ascertain regional stand build ie: Space Only or

Walling Package option as you will need this when

registering online.

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mailto:[email protected]


EXHIBITOR OPTIONS

There are a number of options available to Exhibitors at MEETINGS. Before you register, ask yourself the following questions to help find the right option:

• Will you be exhibiting within a regional stand, independently or applying for the Luxury Collection?

• Do you need walling to display your wall graphics or do you just need space to erect your own stand structure?

Example 1

New Exhibitor – Eco Tour CompanySingle stand, walling, Silver, one appointment stream $5,900 + GST

This is the best option for Eco Tour Company. They want to test the waters at MEETINGS for the first time. They are not a member of their regional bureau and don’t have their own stand ready to use yet. They need a single stand with walling to decorate with their graphics and visuals, which comes with a single appointment diary. To exhibit at MEETINGS, they must be a CINZ Member. Silver is our entry membership level.

TIP: They could even consider a shared stand and shared diary with another new Exhibitor to provide a more affordable option. The cost for a shared stand, walling included, silver is $3,600 + GST.

Example 2

Returning Exhibitor - NZ Conference Venues Inc Double stand, space only, Gold, double appointment stream $9,900 + GST

This is a gold member of CINZ and they are also members of their local regional bureau. They will take a double stand within the regional bureau’s stand. The bureau will be building the physical stand with walls, flooring, etc. This means they only need to book space only with CINZ as the bureau will design the stand with a common theme. They have found that they need two diaries as they have two venues to manage, so will use one diary for each venue.

• What size space do you need? Single and double stands are the most commonly used sizes, however it’s also possible to share with another CINZ Member or to have a larger stand space by special arrangement.

• What is your CINZ membership status?

• If you’re taking a double stand, how many appointment diaries will you need to ensure a successful event?

Stand terminology explained

Shared (half) stand Two Exhibitors with complementary businesses work together within a single stand space of 3m (wide) x 2.4m (deep) x 2.3m (high). A good example is a conference venue and a caterer.

The stand display space is shared and a single appointment diary is also shared between the two businesses. Can include 3 sides of walling or be booked as space only if Exhibitors have their own structure to put up.

Please note that both need to be CINZ members to exhibit.

Please note that exhibiting on a regional stand is not a ‘shared’ stand option – unless two Exhibitors are working together within a single stand space, the single and double stand prices will apply.

Single stand 3m (wide) x 2.4m (deep) x 2.3m (high). Can include frontrunner black panel walling or be booked as space only if the Exhibitor has their own stand structure to put up.

Double stand 6m (wide) x 2.4m (deep) x 2.3m (high). Can include frontrunner black panel walling or be booked as space only if the Exhibitor has their own stand structure to put up.

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Space only

Space only

Space only

With walling

With walling

With walling

EXHIBITION PACKAGES & ENTITLEMENTS

1 Space only package (no walling)

2 Walling Package

The Space Only package includes floor space and power to your stand. Space Only is offered where a tailored design and build is preferred.

The cost of the design and build of the stand must be met by the Exhibitor and is over and above the cost listed in the prospectus. Stand height is limited to 3 metres. Banners may be suspended above the stand space. Please note that while CINZ do not charge for overhead signage space, designs must be signed off by the Exhibition Manager and truss/rigging costs will apply.

Your stand space will be constructed from Frontrunner walling (black carpet panels). Also included in your package are two spot lights, power and a company identification sign (name and stand number). Banners may be suspended above the stand space, but please note that designs must be signed off by the Exhibition Manager and truss / rigging costs will apply.

Company SignageRegions and companies purchasing Space Only and providing their own design and build must display their company name and stand number in a prominent position within their stand space, to enable buyers to locate their stand with ease.

Design and Build Plan ConfirmationA visual plan of the design and build, including signage, must be submitted for approval to the Exhibition Manager no later than Friday 4 May 2018.

Stand FurnitureTables, chairs and stand furniture are not included in the stand price. Furniture may be hired from Peek Display. Visit www.peek.co.nz for their hire equipment catalogue.

Once your stand allocation is confirmed, your Peek Display representative will contact you to discuss any further products and services you may require.

Don’t hesitate to contact us for any help or advice selecting the option that best meets your needs.

Note: Should you prefer to use Octonorm walling or are unsure about any aspect of the show walling, please email the Exhibition Manager at [email protected]


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3 Exhibitor Entitlements

Space Only and Walling Package receive(for every single space purchased):

• Appointment Schedule and Online Diary access• Hosted Buyer and Day Buyer contact list provided electronically post-show• Company listing on the MEETINGS 2018 website including a link to your own company website• Your company marketing profile on the MEETINGS 2018 website – - available for up to 6 months after the event• Listing in the official MEETINGS 2018 Exhibition Guide distributed to every visitor at the event• Two Exhibitor registrations include: • Registration pack with onsite information and name badges for two people • Daily catering for two people for Wednesday and Thursday – including espresso coffee, morning and afternoon teas and lunches • Bus transport to and from the exhibition and social event venues • Welcome Function tickets for two people • MEETINGS Dinner ticket for one person

Overhead Signage Overhead signage creates dramatic impact and makes your stand easier to find in the exhibition hall. Some regional bureaux have already created impactful overhead displays.

We are able to offer overhead signage space in 2018 to regional bureaux wanting to personalise the space over their stands plus to independent Exhibitors. There is no additional charge from CINZ for using overhead signage, however please note that truss/rigging will need to be booked and will be at Exhibitor’s expense.

http://www.peek.co.nz

mailto:mailto:exhibitors%40nzconventions.co.nz?subject=MEETINGS%202018



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YOUR FINANCIAL INVESTMENT

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Member Status Stand Type Size Appointment Schedule Excl GST (15%)*

Platinum Space Only Single Stand 1 appointment $5,200

Platinum Space Only Shared Stand two companies, 1 appointment $3,200

Platinum Space Only Double Stand 1 appointment $7,300

Platinum Space Only Double Stand 2 appointments $9,700

Platinum Walling Single Stand 1 appointment $5,700

Platinum Walling Shared Stand two companies, 1 appointment $3,400

Platinum Walling Double Stand 1 appointment $8,200

Platinum Walling Double Stand 2 appointments $10,600

Gold Space Only Single Stand 1 appointment $5,300

Gold Space Only Shared Stand two companies, 1 appointment $3,300

Gold Space Only Double Stand 1 appointment $7,500

Gold Space Only Double Stand 2 appointments $9,900

Gold Walling Single Stand 1 appointment $5,800

Gold Walling Shared Stand two companies, 1 appointment $3,500

Gold Walling Double Stand 1 appointment $8,400

Gold Walling Double Stand 2 appointments $10,800

Silver Space Only Single Stand 1 appointment $5,400

Silver Space Only Shared Stand two companies, 1 appointment $3,400

Silver Space Only Double Stand 1 appointment $7,700

Silver Space Only Double Stand 2 appointments $10,000

Silver Walling Single Stand 1 appointment $5,900

Silver Walling Shared Stand two companies, 1 appointment $3,600

Silver Walling Double Stand 1 appointment $8,600

Silver Walling Double Stand 2 appointments $11,000

Returning Exhibitor Discount!If you exhibited with us in 2017, book your stand

by Friday 22nd December and receive $100 off the

normal cost of your stand. Book early to ensure

you don’t miss out.

Note: Minimum stand size for Space Only and Walling Package is 7.2m². Single and shared stand measurements – 3m wide x 2.4m deep.Double stand measurements – 6m wide x 2.4m deep. There are no shared double or triple stand options at MEETINGS 2018.



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HOW TO EXHIBIT AT MEETINGS

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Booking your exhibition space

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5

Companies who are current CINZ Members

may register online at www.meetings.co.nz

If you are not yet a member of CINZ, you can still

register and check the appropriate box for a stand,

then follow the link provided to register with CINZ.

Decide if you wish to exhibit regionally or

independently and decide which space package you

would like (Space Only or Walling Package).

Complete the online Exhibition Stand Space

Booking Form and Contract for Space.

Note: On this form ‘Company Name’ refers to the

name you wish to have listed in all documentation

and in the Exhibition Floor Plan.

Space at MEETINGS 2018 will be allocated on

a ‘first booking received’ basis and is subject to

availability.

Upon receipt of your Booking Form, the Exhibition

Manager will forward to you a GST Tax Invoice

for the full stand cost and confirmation of your

participation and the nature of your stand space.

Your payment must be made by the due date

indicated on the invoice. Upon receipt of payment,

you will receive a series of email communications

containing a link. This will enable access to the

Exhibitor Zone, where you can add your marketing

profile, logo, find accommodation deals, book

appointments and much more. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

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Companies applying to exhibit at MEETINGS 2018 must be a current financial Member of CINZ and they must adhere to the exhibition criteria (published on www.meetings.co.nz) and must agree to the Exhibition Terms and Conditions on submission of the Exhibition Stand Booking Form and Contract for Space.

Your Financial Commitment

Criteria for Exhibiting Companies

If cancellation of space is necessary once space has been confirmed, various cancellation penalties will apply. Please refer to the Exhibitor Terms and Conditions on submission of the Exhibition Stand Booking Form and Contract for Space.

A shared stand is suitable for two companies with complementary products and services. (maximum of two companies for every single stand).

The shared stand cost includes one shared appointment schedule. Each of the companies sharing is entitled to submit their own individual company marketing profile, enabling Hosted Buyers to select either company for an appointment, within the shared appointment diary.

Please ensure you co-ordinate your appointment booking process together.

Shared stands are entitled to two complimentary Exhibitor registrations (one registration for each company).

Cancellation of Space

Sharing a Stand Space

Two Exhibitor registrations will be included in your stand cost (for every single space purchased). To get the most out of your investment in MEETINGS, we’d strongly recommend that you fully utilise the two Exhibitor registrations that you recieve as part of your stand price.

Having two staff members per stand will ensure that you can service the Pre-scheduled Appointment streams whilst also having an additional resource to speak with those Day Buyers that don’t have appointment streams.

If you would like to have additional staff members attend

Following confirmation and payment of your exhibition space, the Exhibition Manager will provide you with access to the Exhibitor Zone within the MEETINGS 2018 website.

Access to the zone will be necessary for participation in the Appointment Programme and the Online Diary. The following

the show, you can do so for $90.00 (including GST) per day, per person.

Additional personnel registration will be available in the Exhibitor Zone and includes:

• Exhibitor name badge• Registration and entry to MEETINGS 2018 on the day of attendance• Welcome espresso coffee, morning and afternoon tea and lunch on the day of attendance• Participation in the appointment programme if purchased.

information and forms will also be found in the Exhibitor Zone:

• Exhibition Floor Plan• Information concerning your company marketing profile• Exhibitor personnel name badge registration form• Social events ticket order form• Online Exhibitor Information Manual.

Staffing Your Stand

Exhibitor Zone

Stand space at MEETINGS 2018 is not fully confirmed until payment has been received in full and acknowledged in writing by the Exhibition Manager.



SPONSORSHIP OPTIONS

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MEETINGS 2018 Lounge $10,000 + GST

Profile your company in a visually prominent way – get up close and personal with MEETINGS Buyers and Exhibitors by sponsoring one of our lounges. Use it as a Coffee Lounge, Beverage Bar, Smoothie Station or Relaxation Centre – it is up to you.

Day Buyer Carry Bag $5,000 + GST

An excellent way to increase your visibility at MEETINGS 2018.The Day Buyers will appreciate this quality carry bag featuring your company logo.

Lanyards $7,000 + GST

Get your logo everywhere on everyone! Every person attending MEETINGS 2018 will be issued with and must wear an official name badge. The lanyard will feature your brand.

Advertisement on screen within Exhibition Hall $1,000 + GST

Play your corporate TVC on our massive screen within the Exhibition Hall – no one can fail to see it!

Increase your exposure at MEETINGS 2018 by becoming a profiled and promoted sponsor

If you would like to take advantage of one of these great Sponsorship Options – or would like to discuss another idea that might better target the needs of your company, please contact:

Kate DruryExhibition ManagerPhone: +64 27 654 5655Email: [email protected]

Web-link in the Hosted Buyer Zone $1,000 + GST

Drive traffic to your website! Profile your company and have your logo and web-link located in the highly interactive Hosted Buyer Zone of the MEETINGS 2018 website.

Venue Branding and Activation ` Opportunities P.O.A

Create strong brand awareness by delivering your company’s key messages in a unique manner. Discuss your ideas with us or ask for creative ways to promote your brand on-site at MEETINGS 2018.

Sponsor Advertisement in Mobile App $500 + GST

Drive traffic to your stand with an advertisement in our mobile app.

Hosted Buyer and Day Buyer Bag Inserts $2,000 + GST

If you want both Hosted Buyers and Day Buyers to see your company brand then the Bag Insert is for you. Inserts are limited to only four for maximum company exposure, so be in quick!

Phone Charger Station / E-Poster $3,500 + GST

Sponsor one of these Phone Charger Stations and make your stand the most popular one with Buyers!

They come complete with an e-Poster facility on either side for maximum branding for your company. (Artwork at additional cost.)

Overhead signage P.O.A

Contact us to find out if your stand could benefit from using the overhead space for extra brand presence and to find out more about the installation process.

Branded water bottles/coffee cups P.O.A

Get your logo noticed and keep everyone refreshed with branded water bottle and coffee cup options. A great take home item to raise brand awareness and better for the environment too. Talk to us about options for 2018.

mailto:mailto:exhibitors%40nzconventions.co.nz?subject=


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Tuesday 29 May

MEETINGS Welcome Function

The industry catch up to end all catch ups!

Two complimentary tickets are included with every

single stand purchased.

Additional ticket/s costs:

CINZ Members: $80.00 per ticket (includes GST)

This event is available to CINZ Members and

Hosted Buyers only.

Thursday 31 May

MEETINGS Gala Dinner

Don’t miss out on this celebrated affair – most definitely

an industry highlight! One complimentary ticket is

included with every single stand purchased.

Additional ticket/s costs:

CINZ Members/Guests: $160.00 per ticket

(includes GST)

Ticket Ordering and Purchase

Don’t miss out! Additional Social Event tickets may be

ordered and purchased within the Exhibitor Zone.

Wednesday 30 May

Mix and Mingle

This on-site networking event is available to all

registered MEETINGS Exhibitors and Hosted Buyers

at no additional cost.

EXHIBITOR TRAVEL & ACCOMMODATION

SOCIAL EVENTS

Air Travel

Our Principal Sponsor, Air New Zealand advises that Air New Zealand online domestic fares are the best value available.

We recommend that you make your bookings as soon as your application to exhibit has been accepted. Fares are subject to availability.

Check Air New Zealand’s domestic airfares online: www.airnewzealand.co.nz

Discounted Accommodation

Several Auckland hotels will offer special rates for

registered Exhibitors. An accommodation Booking Form

will be available within the Exhibitor Zone following

acceptance of registration. Accommodation will be

subject to availability.

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http://www.airnewzealand.co.nz


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MEETINGS 2018 PROGRAMME

Wednesday 30 May

8.30am Exhibition opens

9.00am – 10.55am 6 appointments of 15 minutes

10.55am – 11.25am Morning Tea

11.25am – 1.00pm 5 appointments of 15 minutes

1.00pm – 2.15pm Lunch

2.15pm – 3.30pm 4 appointments of 15 minutes

3.30pm – 4.00pm Afternoon Tea


5.00pm - 6.30pm MEETINGS Mix & Mingle Function

6.30pm Transport departs for Host Hotels

Thursday 31 May

8:30am Exhibition opens

9.00am – 10.55am 6 appointments of 15 minutes

10.55am – 11.25am Morning Tea

11.25am – 1.00pm 5 appointments of 15 minutes

1.00pm – 2.15pm Lunch


4.10pm Transport departs for Host Hotels

4.10pm – 5.30pm Exhibitor Pack Out

7.00pm – Late MEETINGS Gala Dinner

Tuesday 29 May

Hosted Buyer Famil Programme - Auckland

12.00pm – 4.00pm Exhibitor Pack In

6.00pm – 7.30pm MEETINGS Welcome Function


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CINZ MEETINGS MANAGEMENT TEAM

The experienced CINZ MEETINGS Management team look forward to helping you throughout your planning to ensure

the entire experience for you is a seamless and successful one!

Heather CornishEvents & Marketing Director

Phone + 64 9 485 3142

Mobile + 64 21 029 58672

Email [email protected]

Kate DruryExhibition Manager

Mobile + 64 27 654 5655


Sharon Auld Hosted Buyer Manager – Australia

Mobile +61 411 865 827


Lauren Newbery

Hosted Buyer Manager – New Zealand

Phone +64 9 485 3144

Mobile +64 27 441 4233


Catherine Hayes

Day Buyer Manager

Phone +64 9 485 3143

Mobile +64 21 450 211



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Register NowClick here to register online

or go to www.meetings.co.nzApplications close Friday 16 March 2018

#meetings18#cinz



EXHIBITOR PROSPECTUS - MEETINGS...EXHIBITOR PROSPECTUS 30th - 31st May 2018, ASB Showgrounds,...

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