Exhibition Manual - Security China China 2016... · Bank Account： COMPANY NAME: Beijing Sinoplan...

China International Exhibition on Public Safety and Security

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Security China 2016

Exhibition Manual Organizer Contact Information

Domestic

Ms.Liu:010-68730588(W1-W2)

Ms.Xiao:010-68731702(E3-E4)

Mr.Ding:010-68731631(W3-W4)

International

Mr.Li (E1-E2)

Tel: 010-68731701 010-51920615

Website: www.securitychina.com.cn

Wechat: securitychina/cspmag


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A Exhibition General Message Exhibition basic information & schedule

Exhibition: 2016 China International Exhibition on Public Safety and Security (Security China 2016) Date: 25-28th Oct, 2016 Site: NCIEC (W1-W4 E1-E4)- N.88 R.Yuxiang, Tianzhu Area, Shunyi District,Beijing. Organizer: Security China Web: www.securitychina.com.cn Wechat ID: securitychina/cspmag

Exhibition Time

Exhibition Date

Exhibitor

Audience

25-27th Oct,2016

08：30—17：00

09：00—16：30

28th Oct,2016

08：30—15：00

09：00—13：00

Exhibitor Register

Special Design 22-24th Oct,2016 08：30—17：00

Standard Booth 24th Oct, 2016 08：30—17：00

Register Place

NCIEC South Registration Hall East Side

Constriction & Remove

Raw Space

Standard Booth

22-23th Oct,2016

24th Oct,2016

24th Oct,2016

08：30—17：00

08：30—21：00

08：30—21：00 Remove 28th Oct,2016 15：00—21：00

Approved

Name : Ministry of Commerce of the People’s Republic of China

Ministry of Public Security of the People’s Republic of China

Organizer Information

Name：Security China

Address：N.1401-C-87 International Finance Center, R. West Tricyclic South, Haidian District,Beijing.

TEL：0086-10-68730588

FAX：0086-10-68730788


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A Exhibition General Message

Exhibition basic information & schedule

Official Operational Service Items：Raw space design, raw space construct, Water electricity air

application

Raw space required： The organizer commissioned Official

Operational Service for service. Please connect Official

Constructor to submit information. Read this manual carefully.

Official Operational Service

Beijing Sinoplan International Exhibition Co., Ltd.

Address：RM 001, 1/F Zhong Lin Bldg, Hepingli Block 7, Dongcheng District, Beijing, China

TEL：4000358885

FAX：010-64218061

Web：www.sdplan.net

Complain number:

Zhe Yin 186 1152 3223

Bank Account：

COMPANY NAME: Beijing Sinoplan International Exhibition Co., Ltd.

A/C NUMBER: 0126 0142 1001 4545

BANK NAME: CHINA MINSHENG BANKING CORP., LTD. BEIJING HEPINGLI SUB-BRANCH

BANK ADDRESS: Room116, GehuaPlaza, No.1, Qinglong Hutong, Dongcheng District, Beijing, P.R. 100007

China

Exhibition Principal:

Jane Ao 138 1028 2517

Exhibitors at Hall E1/E2/E3/E4, W1/W2/W3/W4,please contact：

Felicia Su 185 1517 6720

E-Mail: [email protected]


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Exhibition Customer Service Center Booth overtime & exhibition car pass

NCIEC

Address: N.88 R.Yuxiang, Tianzhu Area, Shunyi District,Beijing.

TEL: 010-80468554 010-80468557

Web: http://www.ciec-expo.com


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Exhibition basic information & schedule

Official Constructor

Beijing Inseno Exhibition Co., Ltd.

Address:301-302-A Fangqun Department R. 27 Tricyclic East Fengtai District Beijing.

TEL: 010-87675079 87675179 FAX: 010-67622244

Contact: Ju Sun 15010523100-806


Web:www.inseno.com

Standard booth/ Furniture Rental

Beijing Sinoplan International Exhibition Co., Ltd.

Address：RM 001, 1/F Zhong Lin Bldg, Hepingli Block 7, Dongcheng District, Beijing, China

TEL：4000358885

FAX：010-64218061

Web：www.sdplan.net

Bank Account：


A/C NUMBER: 0126 0142 1001 4545

BANK NAME: CHINA MINSHENG BANKING CORP., LTD. BEIJING HEPINGLI SUB-BRANCH

BANK ADDRESS: Room116, GehuaPlaza, No.1, Qinglong Hutong, Dongcheng District, Beijing, P.R. 100007

China

W&E Connect

Felicia Su 18515176720 E-Mail: [email protected]

Exhibition Forwarder exhibit forwarder & storage

Exhibitors at Hall E1-E4, W1-W4 please contact：

Jianming Ji/ Jun Li

TEL:010-84601135 84601327



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Hotel Reservation Hotel Ticket Car service

Times International Conference & Exhibition Co.,Ltd.

Contacts: Shengjie Pang 13691299761


China Environment International Travel Service Co.,LTD.

Contacts: Ms Wu 13691172071


Conference Service Technology exchange & conference room

Address: A409 White Peacock Art World R.3 Binhe East Desheng Xicheng District

Beijing


Contacts: Beishuo Zhong 13810215352

Yaxuan Zhe 18610335616


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Exhibitor Attention

Entrance Rules

Please fellow the schedule of exhibition hall, half an hour before and after the

audience enter during the exhibition.

Stop issuing the name tag one hour before door close every day. The audience

reception will be closed at the same time.

Exhibition Site

Exhibitor should pay attention to the environment, floor, wall, panel, and other equipment of the

exhibition hall. If related facilities destroyed, exhibitor needs to compensate for it.

Exhibitor should keep the order consciously, all business or advertise activity only can be

proceeding in the rental scope; Roll up Banner, X shelf, and other form advertising is not allowed

to put out of your booth. Otherwise, the organizer has the rights to confiscate; Any product

catalogue, brochure, souvenir, is not available sending outside your booth.

Goods Safety

In the period of construct and remove, please take care of your belonging, such as phone,

laptop, suitcase etc.

Please keep your exhibit in the lockable cupboard or take other effective action before door

close.

The third day of construct until 21:00, please take care your exhibit.

Exhibitor is responsible for your own exhibit, exhibition security only responsible for safety

(monitor is for fire control, can’t recognize identity.)


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Volume Limit

In order to maintain a well meeting environment, please control your sound equipment below

60 decibels.

To the booth beyond 60 decibels, organizer has rights take action to stop it.

Site Clean

Exhibition cleaner only responsible for public area and aisle cleaning, in order to protect your exhibit,

exhibitor need to clean your booth.

Exhibit Remove

Exhibitor could get remove card at reception 11a.m. show it to the security


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Exhibition Security Guarantee/ Intellectual Property Guarantee

Please fax this form to: Organizer-Security China

Deadline: 12th Sep 2016

Please fax this form to：010-68730788 or E-Mail: [email protected]

TEL：010-68731631/1701/1702/0588

Address：N.1401-C-87 International Finance Center, R. West Tricyclic South, Haidian

District,Beijing

Exhibition Security Guarantee

According to the requirements of Beijing Municipal Public Security Bureau and Beijing Municipal Fire Bureau,

to make sure the safety work during exhibition, the exhibitor in 2016 Security China should be strictly in safety

regulations, send a staff responsible for safety and sign security guarantee. As fellow

1. Fellow the rules of exhibition.

2. Assist organizer to maintain order in exhibition hall.

3. Strictly fellow the construction requirements of exhibition hall.

4. Prevent fire, explosion, theft, take good care of your exhibit.

5. Be familiar with safety equipment, including fire hydrant, fire door, emergency exit and location of security

office.

6. In case of emergency, timely alert and assist organizer command staff leave immediately from the

danger zone through emergency exit. Hope your company pay sufficient attention to security, work

together with organizer and create a good exhibition environment.


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Intellectual Property Guarantee

To insure Security China 2016 go on wheels. Protect benefit of enterprise, avoid dispute on site.

Organizers require exhibitor’s exhibit is same with application; all the documentary evidence is legal, not

involving any brand, intellectual property or other illegal act. Make commitment.

Receipt

1. We guarantee in the period of Security China 2016, strict compliance with the safety requirements,

effectively do security and safety work.

2. We guarantee in the period of Security China 2016, comply with the relevant provisions of the

organizer of brand and intellectual property. All exhibits should have legitimate brand trademark

registration certificate, or provide effective certificate by owner. No trademark or other intellectual

property infringement or violations. Any violation, we accept the deal with legal department.

Exhibition Company Booth Number

Contractor

Exhibitor Position TEL Mob

Exhibition Seal Date


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B Raw Space Exhibitor Guide

Raw Space Exhibitor Registration

Time

Raw Space 8:30—17:00 22-24th Oct 2016

Site


Registration Process

Take your name card and register notification with you.

Organizer audit on site, provide name tag and relative materials at same time.

Material Content: 1.Exhibitor name tag (Basic on apply amount by exhibitor. Supplement on site

20yuan/each).

2.Exhibition Catalogue, guide map and other relative materials.

Exhibition Certificate (Name tag) management

Booth Area(㎡) 9 18 36 54 72 90 108 130 150 172 200 or more

Exhibitor Certificate 4 6 8 10 12 14 16 18 20 22 25

Vehicle License

Type User Service time Illustration

Transaction

Construction Contractor Construction & Remove Goods and materials for construct Official

Constructor

Exhibit Exhibitor Construction & Remove For exhibit to loading area 50yuan/each

Service Center

Passenger Car Exhibitor Exhibition For exhibitor, fee refer to following table


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Construction & Remove for free

Service Center

Can’t enter loading area

Passenger Car Price List

Item Unit Price (Yuan)

9sits or below each 100

10-19 sits each 200

20sits or beyond each 300

Overtime Price List

Item Unit Price (Yuan)

Before 24:00 2 hours(Under 100 ㎡) 1000

After 24:00 2 hours(Beyond 100 ㎡) 2000

Attention

1. NCIEC provides: During construction and remove, all personnel into the hall must wear

qualified helmets (please prepare in advance).Or it’s not allowed to enter, helmets shouldn’t be

taken off in hall. The exhibition hall will be a fine of 200 Yuan according to the relevant safety

regulations.

2. If not prepare helmets in advance, service center provide rental service.20yuan each,

prepaid 50yuan deposit.

3. It’s not allowed to enter the hall without certificate. If there is any problem for force

entrance, organizer and official constructor held accountable for their respective

responsibilities.


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Raw Space Exhibitor Rules & Process

Raw space exhibitor entrusted constructor to construct, should basic on the process as fellow

1. Raw space constructor registration

Please submit information and pay related costs to official constructor before 12th Sep 2016. 30%

emergency fee will be charged from 12th Sep to 30th Sep. 50% emergency fee will be charged after 30th Sep.

Workers need to certificate at official constructor from 27th Sep to 29th Sep 2016. Don’t forget take your ID

card and invoice with you.

Please get your construction permits and vehicle permits at official constructor from 12th Oct to 14th Oct

2016.


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Raw Space Exhibitor Rules & Process

Invoice by official constructor

Official constructor provide invoice by mail or fax, according to relative materials.

Drawing assessor fellow Exhibition Construction Regulations check whether the information is complete

or not. And fill opinion after it. Constructor need submit again as soon as he received the signature.

Official constructor provide invoice after check items and quantities with worker.

Confirmed by exhibitor or constructor

Please remittance after receive the invoice and send bank receipt back.

Confirmed on site

Confirmed invoice after complete remittance.


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Raw space exhibitor attentions

Self-built

The organizers provide space only, without any facilities. Exhibitors need design, construct, remove and

clean by themselves.

Exhibitors should look for a professional company provide design and construct service. Please carefully

consider several factors, experience, strength, service to prevent inconvenience in exhibition.

Material for booth should accord with national requirements. Construct company should leave a principal

on site.

During exhibition, constructor should stay on site to keep safety and deal with problem.

Fire Precautions

Please choose environmental and fire-retardant materials for booth decoration, power connection should be

insulation. According to electric quantity choose wire lead sectional area. The area shouldn’t be smaller

than 1m ㎡. Inflammable materials need to brush fireproof coating on the back.

Attention: All raw space booths should be made fully enclosed, leave at least two entrances for emergency

needed.

According to Beijing Fire Bureau: All fire hydrant in exhibition hall must be completely exposed. If hide

by booth, please open a door on back and mark the words fire hydrant.

Do not use cotton fabric.

Do not use lawn.

Exhibition Limit

1 meter behind rack,1 .2 meter keep away from fire equipment, toilets and other public facilities. Hanging

point is not allowed.


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Can’t build any structure under Fire shutter, or hide the pillar, fire facilities, electrical equipment and

emergency exit.

Standard Height & Area

Raw space height limit is 5 meters (4 meters around exhibition hall), can’t be capped.

Raw space ceiling area can’t exceed 50% of booth area.

Construction area shouldn’t exceed the lease area.

Booth Appearance

In order to keep your and neighboring booth appearance, please make decoration on the back board.

Booth Volume

In order to maintain a nice meeting environment, please control the volume under 60 decibels. Otherwise,

organizer have the rights to stop power supply.


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Raw space construction regulations

1.Raw space construction regulations

1.1 The appointed Contractor need to submit the design according to the construction regulations and to

pay for all related fees and deposit.

1.2 The height limit of the Raw Space booth is set at 5 meters and 4 meters around.

1.3 No naked flame or welding is allowed in the exhibition halls. No inflammable, explosives, poison and

corrosion shall be allowed to be brought into the exhibition halls.

1.4 Material for booth decoration must comply with the safe standard and rule of

the fire regulation. No inflammable, fiber cloth, elastic fabric, curtain cloth or gauze shall be used for

decoration.

1.5 Strictly prohibited to use Hall as the top of the grid structure of the temporary stand hoisting tools.

Please be carefully in the design.

1.6 All exhibitors and/or its contractors must clean all the waste before Show Days.

1.7 Booth Construction Rule

a) Carpet or other floor material must be laid on to the contracted floor space.

b) No part of the booth structure may extend beyond the boundaries of the site allocated. Include name,

brand and poster.

c) Exhibitors are to construct exhibition walls respectively and are prohibited to take advantage of

neighboring exhibition wall to show its own name and/or logo.

d) The back of the display units, advertisement and signboards must be suitably covered and approved

by the Organizers/Official Contractor.

e) Whether for booth or exhibit fixing, no nailing, drilling on the floor, pillars or walls will be allowed,

adhesives and glues on the floors, pillars or walls will be strictly prohibited. Exhibitors shall be liable

for all costs arising from restoring or repairing facilities. Exhibitors are responsible for any misbehavior

of its staff and the staff of its agents and contractors.

f) Steel structure pillars shall be seamless steel tube with minimum diameter of 100mm and welded with

flange plate to reinforce stability.

g) The width of the main structure wall of the stand shall be no less than 120mm. Over 6m span of wall

and steel structure shall apply crossbeam at the top and pillars at the bottom to ensure integral strength

and stability.


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h) When working high above the ground, should fasten the seat belt.

i) Clean the dustbin at the same time, can’t built storage in the hall.

1.8 Booth Fitting & Boundaries

a) All booths and national pavilions must be carpeted or laid with some form of flooring as

clear demarcation of contracted space within the Exhibition hall. Except for island booth and

national pavilion structures, a back wall must be installed for all other structures. Booth with

adjoining neighbor(s) should also be separated with the necessary side-wall(s).

b) Exhibitors are not permitted to display, hang, or distribute any exhibit, material, furniture or

product, nor extend their structures and fittings, beyond their contracted boundaries.

c) Unless permitted by the Organizers/Official Contractor, no exhibitor shall be allowed to hang any

decorations or other articles in public area.

d) Erection of partitions or display boards which could hamper the fire fighting system and the

air-conditioning diffusers and air flow inside the Halls / Rooms is not allowed, all the entrances

and exits shall remain open and clear, booth or exhibits are not allowed to block the passages and

entrances which designated by the Organizers and fire safety bureau. In case on violation of such

rules, the Organizers / Official Contractor and fire safety bureau reserve the right to adjust and

reconstruct such booth and all charges are to be borne by the exhibitors.

e) Any temporary structures erected must keep a minimum clearance of 1.2 meters (4 feet) from door

opening to fire cabinets, electrical and mechanical riser and alarm call points. The back wall of

the booth shall keep at least a distance of 60cm from the wall of the halls to make the security

check easier.

f) The Organizer suggests the booth design and construction take non-eyesight-block into

consideration to optimize the overall visual effect of the exhibition.

g) The Official Contractor reserve the right to arbitrarily request modification of the size of back

board(s) or side board(s) if they are deemed to block neighboring stand or passages. Moreover,

the wall & board facing neighboring stand and public areas shall be in high quality subject to the

Official Contractor’s recognition.

1.9 Painting

Major paintings of displays and exhibition materials are not permitted in the exhibition hall during the

set up and exhibiting days. However,” touch-up” painting of the displays and

Exhibition materials is permitted in the Exhibition hall, provided such work is undertaken during

the Move-in period only and all safety precautions and protective surface coverings are put in place.

These precautions include:

a) Painting in an area with proper ventilation

b) Use of Non Toxic Paints

c) Covering the concrete floor with plastic sheet


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d) No painting near the Center's vertical structure(i.e. walls)

e) No washing of paint material within or surrounding the center

1.10 Two-storey Construction Rules

Two-storey booth Contractors shall also observe the following rules & regulations:

a) Two-storey constructions must be designed in such a way, that it is possible to install and dismantle

within the designated move in and move out period. No upper storey is allows across the aisles. Special care

must be taken into consideration such as do not obstruct or hide from the view the fire protections system,

air conditioning, mechanical ventilation vents, fire safety equipment, fire hose reel/riser cabinets, fire alarm

pull stations, house lighting fixtures and supervising systems.

b) Balustrades of upper storey must be at least 1.05 m in height.

c) load-bearing capacity

◆ Load-bearing capacity strength of ceiling:

The load-bearing capacity of the upper storey when used for general meetings and presentations and /or as

storage space must be a minimum of 5KN/m2, insofar as a higher capacity is not required in accordance

with DIN 1055,Part 3.In accordance with DIN 1055,a capacity reduced to 2KN/m2 is permissible under the

following conditions:

◆ Use of the upper storey as office, salesroom (less than 50sqm in area),lounge or hallway, within which

persons only stay for limited periods. The stairways must be closed to the general public with corresponding

signs clearly visible. The designated use of such rooms must be clearly indicated in the planning documents

submitted.

◆ Strength of stairways:

All stairways are to be constructed in accordance with DIN 18065, with a load-bearing capacity of 5

KN/sqm

◆ Strength of balustrades/banisters:

Balustrades and banisters must be designed within booth horizontal loads of 1KN/m at the

level of the handrail.

d) Fire prevention:

◆The maximum length of any escape route from the upper floor to the aisle is 25 meters.

◆ Second floor is not allowed exceed 30% of the first floor.

◆ The space beneath and alongside open-tread stairways must not be used for storage, or for the installation

of shelves.

◆ No area of the upper storey may have a closed ceiling or canopy. Metal grids 1cm×1cm in modular

dimension are permitted. Inclusive of lighting elements, the open area must comprise at least 50%

◆ From every room from the booth could see outside exhibition hall clearly.


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◆ All cabins and enclosed areas must permit clear sight of the outer exhibition hall. Up until final approval

of the completed booth, additional measures of safety or fire prevention may also be imposed if deemed

necessary.

◆Every two-storey should have at least one security guard, responsible for fire protection.


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Raw space construction regulations

2. Booth Cleaning

2.1 During build-up period, light trash can be placed indoors properly, whereas large size construction trash

must be removed to outdoors specified place.

2.2 During show days, the Organizer will take responsibilities to clean the passage before opening time.

Exhibitors please put the trash on the passage after the close time and keep the stand tidy from time to time.

2.3 During Tear-down period, all the structures, equipment and trash of the stand must be dismantled and

moved out. In case of malicious abandonment, the Official Contractor reserve the right to non-refund the

construction deposit.

3. Water & Compressed Air and Electrical Supply

3.1 The Official Contractors to carry out all electrical work on all booths both standard booth and raw space

at the Exhibition and all charges therefore shall be paid by the exhibitors.

3.2 For the security reason, the connection of water\power\compress air from main switch is installed by the

exhibition hall. The exhibitor is responsible for the connection to their machine and equipment.

3.3 The Organizer provide general lighting and power supply with three phase 380v/50hz and single phase

220v/50hz in the hall. Single phase 220v/50hz 5amp power supply is provided for standard booth. Standard

booth supply with (220V/50HZ 5amp) Exhibitors who need extra power, water and/or compressed air

supply shall complete “Form 3, Water & Compressed Air and Electrical Application”.

3.4 Electrical will be cut off 10 minutes after the closing of the exhibition each day. However, a 24-hour

power supply can be provided at the exhibitor’s cost by prior applications to the Official Contractor.

3.5 Temporary power supply can be arranged during move-in and move-out, please contact the Official

Contractor should you require such services.

3.6 The electrical requirement for lighting and power should be applied separately.LED need to supply

power.

3.7 Electrical workers must hold professional certificate and operate properly subject to inspection of the

Official Contractor and the exhibition hall.

3.8 All lighting fixtures and electrical facilities and materials must conform to safety criteria and standard.

The minimum sectional area of the insulation conduct is 1mm2. All connections of electrical appliances


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must be covered without exposure.

3.9 Exhibitors who rent the compressed air and water from the Official Contractor should provide their own

air drier and water circulation device.

3.10 According to the Beijing municipal governmental regulations, if machines need water circulation, such

device must be provided by exhibitors and direct drainage is not allowed otherwise, the exhibition hall have

the right to refuse its water application.

3.11 All air compressors and other pressure vessels shall be installed in the specified place outside the

exhibition halls.

● Attention

a. Please ensure that you had ordered sufficient power for your exhibits and equipment, over electrical

capacity is not allowed.

b. No strong-lights, flashing lights, neon lights could be used by the exhibitor. All electrical devices shall be

warranted for safety. The Organizers/Official Contractor shall stop the supply of electrical to those

exhibitors whose electrical devices have hidden danger.

c. Please ensure that you had ordered one power outlet for each individual machine, and no universal

extension outlets shall be used.

d. If any exhibitor's electrical real capacity exceeds the applied capacity, and cause harmful effects to the

operation of the machines of other exhibitors or the electrical system of this show, the Organizers/Official

Contractor shall immediately stop the supply of electrical to such booths, and exhibitors should be

responsible for any losses caused therefore.

e. No compressed air system is allowed to be placed in the hall. Please contact the Official Contractor if you

need to order any compressed air for your equipment.

4. Booth Remove

4.1 Booths may be dismantled only after the closure of the exhibition show days. All dismantling and

restoration of the flooring must be completed no later than 21:00p.m. 28 Oct, 2016.

4.2 After the above-mentioned date, the Organizers/Official Contractor shall be at liberty to remove and

store the exhibits until claimed by the exhibitor. All the costs thus caused by the removal and storage and

the risk of theft, loss or damage shall then be the exhibitor’s responsibility.

4.3 Constructor needs to inform official stuff to verify, leaving the hall with admission. Otherwise, any

consequences will carried by exhibitor or contractor.


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5. Damage to Hall Facilities Caused by Exhibitors

Once the exhibition is closed, stands, including flooring, must be restored to their previous condition.

Exhibitors shall be liable for any damage caused to the building or its equipment and for damage to flooring

caused by the leakage of oil.

6. Fire Precautions

6.1 Any inflammable materials are prohibited.

6.2 Every 50 ㎡ should prepare a fire extinguisher.

6.3 Keep clear of fire-fighting passage at any time.

6.4 No smoking in the exhibition halls.

6.5 All exhibitors/contractors and their employees, agents and other staff must observe the fire prevention

law and regulations of the government and NCIEC.

a) Any person who encounters an outbreak of fire, however slight, should activate the fire alarm and

subsequently endeavor to extinguish it or confine it with the fire extinguishers and/or remove all items in

that vicinity.

b) Booth panel and other service area can’t store packaging material or brochures. Keep away from the fire

exits.

c) Written approval must be obtained from the Beijing Fire Safety Bureau for the following:

◆ Display and use of any heater, barbecue, heat producing or open flame devices, candles, lanterns, torches,

welding equipment or other smoke emitting materials as part of the exhibit.

◆ Display and use of any electrical, mechanical, or chemical devices which might be deemed hazardous

must be submitted to the appropriate controlling authorities for approval.

◆ All toxic and hazardous material, including flammable liquids, compressed gas or dangerous chemicals

is prohibited in the hall. Advertisement balloons are prohibited to hang in the exhibition halls.

◆ Each booth should appear a sufficient number of fire extinguishers and other fire-fighting equipment,

as detailed in” The provisions of the Beijing Municipal Fire Safety”.

7. Local Regulations

7.1 It shall be the exhibitor’s duty to respect and honor all local regulations, in particular safety and fire

regulations, and local administration laws and regulations.

7.2 The Organizers has been entrusted with the execution of all regulations on the premises and exhibition

venue and shall be authorized in case of non-compliance to take necessary action.


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8. Others

8.1 please refer to notes of all types of forms for other provisions.

8.2 Exhibitors shall complete all necessary forms within the time limit otherwise the requests may be not

satisfied.

8.3 All exhibitors/contractors must observe all rules and regulations of Organizer, Official Contractor and

exhibition hall.


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C Attached Table

Form 1：Raw Space Construction Application

（Deadline：12 Sep , 2016）

Please download before fill-in.

Your contractor can be assistance.

The contractor needs to submit the above forms to the Official Contractor to go through Indispensable

Procedures.

If the contractor is located in Beijing, original forms submission to the Official Contractor is required,

otherwise, the completed forms need to be couriered or facsimiled to the Official Contractor.

Booth No.

Exhibition Security China 2016

* Exhibitor Tel

* Contractor Tel

Venue Hall No. Booth No.

Move-in date

Move-out date

Workers Electrician： Woodworker： other skilled：

Total：

* Construction Area

㎡ * Size L: W:

Onsite Manager Name： Mobile：

Safety Manager Name： Mobile：

Materials

* Electrical（KW）

Applicant Tel

Note

1.The items marked * must fill in truthfully，and contractor must to be held accountable for

its inaccurate information.

2. Please attach the copies of Worker’s ID card, certification of Electrician and other

technician behind this form.

3. please attach the Legal Person Trust Deeds of contractor behind this form.(stamp with

official seal)

4.Please attach the copy of Business license behind this form.(stamp with official seal)

For more information, please contact:



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C Attached Table

Form 2：Construction Management Project Application


Item and Description Unit Unit Price(RMB) Quantity Total

Hall Management Fee Sqm 35/sqm

Worker Badge Person 35/pic

Move-in Car Pass Per car / 2 hr 70/pic

Move-out Car Pass Per car / 2 hr 70/pic

Rubbish Disposal Fee Sqm 3/sqm

Deposit Per 100 ㎡ (up

rounding)

20000/100m2,

maximum 200000.

Worker Badge Deposit Person 40/pic

Total

Important

1. Due to exhibition hall management upgrades, schedule for worker badge please fellow official

contractor.

2. Deadline for worker badge refund is 4th Nov 2016.

Bank Account：


A/C NUMBER: 0126 0142 1001 4545

BANK NAME: CHINA MINSHENG BANKING CORP., LTD. BEIJING HEPINGLI

SUB-BRANCH

BANK ADDRESS: Room116, GehuaPlaza, No.1, Qinglong Hutong, Dongcheng District,

Beijing, P.R. 100007 China




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C Attached Table

Form 3：Water & Compressed Air and Electrical Application


Item Description Quantity Unit

Price(RMB/point) Sub-total

Power for the

lighting Only

15A/220V 1001.00

20A/220V 1573.00

30A/220V 2002.00

40A/220V 3146.00

50A/220V 3432.00

60A/220V 4290.00

80A/220V 6006.00

100A/220V 7865.00

Power for

Equipment

Only

Temp Power Supply 325.00

15A/220V/24hr(single) 2340.00

30A/380V/24hr（3 phase） 6500.00

15A/220V(single) 1300.00

30A/380V（3 phase） 2535.00

60A/380V（3 phase） 4563.00

100A/380V（3 phase） 7774.00

Note：1、Power Supply: 220V 50Hz AC single; 380V 50Hz Three-phase (fluctuations: + / - 5%).

Supply hours are: 8:30 - 17：00

2、24-hour power supply shall not be used as UPS. Power for lighting and equipment must

be separately applied. Misused is prohibited.

Air

Compressor

300L/Min(excluding installation

and material cost）

2600.00

600L/Min(excluding installation

and material cost）

3900.00

1000L/Min(excluding

installation and material cost）

5200.00

Water Living Water ( excluding

installation and material cost）

2860.00


- 28 -

Note：

1、The compressed air which the exhibition hall offered is the general compressed air with the exit

pressure of 6-8 kg. All connection to the machine is to be done by the exhibitor at their

cost.

2、 Direct Drainage is prohibited, if you need the water supply and drainage for machine, please

prepare the water circulation device..

3、 Exhibitors shall prepare transfer connection by themselves.

Importance：

1. Total Amount due must be made payable to Official Contractor via bank transfer (Exhibitor needs to

bear any bank handling charge). Order will only be delivered upon receipt of full payment..

2. Orders received over deadline will be subject to a late surcharge of 30%.




- 29 -

C Attached Table

Form 4: Exhibitor Declaration of Safety & Security

(Deadline: 12 Sep , 2016)



Procedures.



i. Our company has read fully understand the agreement on the safety

responsibilities and ensure that we should observe strictly the rules and regulations

from the organizer, the official service department and the NCIEC.

ii. We promise to choose a qualified contractor and strictly observe the management.

iii. We will submit to Official Contractor before 12 Sep, 2016 the blueprint (including

detailed dimension of, width and height, booth NO. and the exhibitor’s company

name)and submit the effect drawing of the booth for TSP as a record , If the design

is not up to the requirement, the Official Contractor reserves the right to claim a

change of the design.

iv. We will submit to Official Contractor the blueprint ,including effect drawing ,plan

view drawing ,elevation drawing ,circuit diagram , distribution box position drawing ,

execution detailed structure drawing (all the drawings with size of length and width,

dimension of the structure materials , booth NO, and exhibitor’s name) before 12

Sep, 2014.Multi-storey booth and outdoor booth need detailed structure drawing

(with s stamp of national Grade one registered structure engineer and a stamp

from accordant construction design institute ) and structure examine report ,copy of

builder’s cooperate commitment (with common seal) . return receipt of the

agreement on the safety responsibilities(with exhibitor’s signature) and copy of the

special operation.

v. The builder takes responsibilities for all the safety accidents due to violation of the

construction management regulation, as well as economic losses for the organizer,

official service department and the exhibition center.

Company Name(stamp):

Signature:

Date: （MM/DD/YY）




- 30 -

C Attached Table

Form 5: Proxy for Raw Space Construction




Procedures.



Exhibitor: Booth No.:

We are exhibitor of the Security China 2016. We hereby would like to inform that

(contractor name) as my company appointed contractor. Our booth is of size (sqm),

m long by m wide. We would like to certify the followings:

i. The contractor is examined to be the ONLY builder of our booth. The one we

appointed is a qualified booth builder.

ii. We have a legally bidding contract with the appointed contractor and to ensure that

the stand is built safety.

iii. My company has read and fully understands the rules and regulations set by the

organizer and the exhibition center. We have notified our contractor to ensure a

secure building during the setup period.

iv. We should be under the supervision of the official service department appointed by

the organizer .In case of violation of the exhibition center’s construction safety

management regulation; the organizer shall take measure of punishment.

v. We should supervise the contractor. In case of the contractor’s violation of the

exhibition center’s construction safety management regulation, the organizer

reserves the right to seek full compensation from our company and our appointed

contractor if such damage and/or injury happen.


Signature:





- 31 -

C Attached Table

Form 6: Contractor Declaration of Safety & Security

(Deadline: 12 Sep , 2016)




Procedures.



The Agreement on the Safety Responsibilities in the Construction of Raw Space in New China

International Exhibition Center

Our company is entrusted by (Company name)

with the build-up of booth for the Security China 2016. We are responsible for the

safety and security during the entire exhibition period.

i. Builders shall strictly abide by the “ Safety regulations on Large-scale Social Activities in

Beijing”, “Fire Safety regulations on Exhibition”, “Regulations in the Construction of

Exhibition Facilities in New China International Exhibition Center”, “ The Detailed

Implementation Rules in the Construction of Exhibition Facilities in New China International

Exhibition Center “,The penalty Rules in the Construction of Exhibition Center’ , The

Environmental Requirements in the Construction of Exhibition Facilities in New China

International exhibition center “ and other relevant rules and regulations, also put all their

activities under the construction management and supervision ,inspection of relevant

department of New China International Exhibition Center Group Corporation (hereinafter

referred to as NCIEC)to ensure the safety to the booths and personnel.

ii. Before construction, the builders shall undergo the procedures of registration of their

construction qualifications, construction blueprints for approval , etc . in accordance with the

relevant rules and regulations of NCIEC, and pay the related fees.

iii. The builders are responsible for the safety and fire prevention during construction period

where they should appoint a person in charge of safety and prevention onsite.

iv. The booth structure should be firm and safe .Fire-retardant or fire-proof materials should be

used in booth construction, and the use the elastic cloth and textile cotton fabrics for

decoration is prohibited.

v. Hanging or binding of the booth structure on the exhibition hall, pillars, and railings of second

floor and on the various special pipelines is prohibited .All the substances should be

connected to the main structure of its own booth .Using the grid on the top of the exhibition


- 32 -

hall as a tool for hoisting booth structures is strictly prohibited.

Vi. Before the building of two-storey booths or a booth with complex structures and the

open-air booths, the construction units are required to provide a detailed plan of the structure

of the booth bearing the stamp of approval by certain design institute with relevant

qualifications and the stamp of a registered construction engineer at National level 1 and an

audit report. From design to construction, builders should take full account of booth security,

ensuring that all connections of the booth structures and the overall booth construction are

firm.

Vii Two-story booths must prepare fire extinguishers passed the annual inspection.

Viii Booth structures in the exhibition hall shall not be allowed to block the fire facilities,

electrical equipment, emergency exits and visitors’ pathways. Floor structures must be within

the scope of the booth where the structure edge should have a gentle slope leading to the

public pathway to prevent the gap with the ground causing body harm. Construction of booth

structures, booths, the whole floor structures and stacking of a variety of goods under the fire

shutter doors are prohibited.

Any form of packing or shielding of the exhibition hall column near the fire shutter doors is

prohibited to ensure the smooth movement of the fire shutter doors.

Ix The heights of the booths with special equipment should not exceed the limits. The

height limit in the hall is 5m.

X Wind prevention measures must be taken for the outdoor booths to ensure the toughness,

stiffness, firmness and local stability of the booth structures.

Xi Use tempered glass for decoration and ensure its toughness and thickness ( for glass walls,

the minimum glass thickness is 8mm). The installation of glass shall be suitable and reliable.

When installing glass, put glass pieces into metal frames or fix them with special metal

pieces, with elastic materials as cushions between metal and glass for safety. Put obvious

warnings on big pieces of glass. Don’t fix pillars and walls on glass-made floors, fix them on

the solid floors under them instead.

Xii Materials used for building booths shall be in conformity with the standards of materials

used for temporary buildings set by the relevant government branch and with the standards

of environmental protection. In addition, the materials chosen shall reflect the characteristics

of the exhibition.

Xiii No smoking in the exhibition hall. No flammable, exposable materials and no fire during

the construction.

Xiv Booths must be roofed by less than 100% ( including 100%) so as not to influence or/and

block the fire alarm system.

Xv Construction workers must show correspondent entrance permission cards and

professionals must show correspondent certificates when entering the center for

construction.

Xvi Neon lights must be used for decoration. Electrical equipments and materials(such as

lightings) must have CCC on them and shall be installed and used according to the

standards and procedures concerning the use of electrical set by Beijing municipal

government. Electrical equipments shall be connected by double insulated cables and the

terminals must be kept in insulated boxes without been exposed.


- 33 -

Xvii Power is supplied for 24hours by NCIEC, but it is not for unremitting use.

Xviii Builders shall not use the fixed facilities (such as power distribution boxes, water supplies,

gas supplies, etc.) in the exhibition hall. Lightings, sockets, distribution box and the like for

outdoor use must be water-proof, and electrical equipments for outdoor use must be placed

with water-proof measures.

Xix After the opening of the exhibition, builders shall appoint a staff / staffers, staying in the

hall and maintaining safety.

Xx After the exhibition, builders shall move all building materials away from the hall and do

cleaning necessary with no materials left in the exhibition hall.

Xxi The Dept. supervising the booth building reserves the right to impose restrictions in

special occasions. And the Dept. officials have the right to enter booths for inspection. All

special contractors have to finish clearing the stand before the dismantling period, without

leaving them around the exhibition hall. Otherwise ,the official service department has the

right to strike off all the construction deposit.

Xxii Cruel construction is forbidden during the setup/dismantling period. The Contractor shall

bear all responsibilities for accidents hereto.

xxiii Builders shall bear all responsibilities for all accidents(including death ,fire , damages

to the facilities in the hall ,etc.)rising from their violations of the above stipulations and

compensate NCIEC for all economical and nominal losses caused by them.

I have read this agreement carefully and promise to strictly observe the above

stipulations.


Signature: Mobile:





- 34 -

C Attached Table

Form 7: Contractor Declaration of Safety & Security of Two-storey

Booth

(Deadline: 12 Sep, 2016)




Procedures.



The Agreement on the Safety Responsibilities in the Construction of Two-storey Booth in New

China International Exhibition Center

Our company is entrusted by (Company name )

with the build-up of two-storey booth for the Security China 2016. We are

responsible for the safety and security during the entire exhibition period.

1. Builders shall strictly abide by the “ Safety regulations on Large-scale Social Activities in

Beijing”, “Fire Safety regulations on Exhibition”, “Regulations in the Construction of

Exhibition Facilities in New China International Exhibition Center”, “ The Detailed

Implementation Rules in the Construction of Exhibition Facilities in New China

International Exhibition Center “,The penalty Rules in the Construction of Exhibition

Center’ , The Environmental Requirements in the Construction of Exhibition Facilities in

New China International exhibition center “ and other relevant rules and regulations, also

put all their activities under the construction management and supervision ,inspection of

relevant department of New China International Exhibition Center Group Corporation

(hereinafter referred to as NCIEC)to ensure the safety to the booths and personnel.

2. The booth with two-storey design must provide particular structure drawings with stamp of

qualified institution. Safety must be taken into fully consideration from design to

construction to ensure stability of integral structure and each conjunctions.

3. No carpet on the second floor. The material applied shall be fire-proof metal decker and

meet B1 fire-prevention.

4. Fire extinguisher must be applied every 50 sqm for the second floor.

5. The area of the second floor shall not exceed 1/3 of the area of the first floor and the stairs

is straight rather than spiral.

6. High power lights are prohibited for the second floor and the second floor cannot be


- 35 -

sealed roof.

7. Power safety must be guaranteed during the whole exhibition. If the official contractor

discover safety hidden dangers in terms of power use or the capacity is over – used,

contractor must take measures to book more electricity box otherwise the power supply

will be cut off.

8. Safety staff shall be on-site everyday during build-up, show days and tear-down, to ensure

safety of the two-storey booth.

9. All the materials must be dismantled and removed out of exhibition hall during tear-down.

No stacking in the booth or within the exhibition.

10. Careless construction is prohibited otherwise contractor will be held full responsibility for

any safety incidents aroused.

11. Any violation of the above terms and conditions by the contractor during build-up

tear-down or transportation will hold the contractor itself full responsibility for any

casualties, and/or damages etc and shall remunerate any economic and/or reputational

losses incurred thereafter to the Organizer, the Official Contractor and NCIEC.

I have read this agreement carefully and promise to strictly observe the above

stipulations.


Signature: Mobile:





- 36 -

C Attached Table

Form 8：Booth Construction Rules and Punishment


Please download before fill-in. Your contractor can be assistance.


Procedures. If the contractor is located in Beijing, original forms submission to the Official Contractor

required, otherwise, the completed forms need to be couriered or facsimiled to the Official Contractor.

Once the contractor whose contravene the exhibition management rules shall be liable for the

all the damage caused to booth structure topple down, casualties, fire and etc. during the

move in, move out, transit and open days. The Official Contractor will give the contractor a

warning, recoup their deposit and give them publicity in industry, depending on the

seriousness of the case.

In order to guarantee the safety of workers’ life and the property of people onsite during the

construction, please consciously abide by the rules and regulations of the exhibition, and sign

related Contractor Declaration on Safety and Security Forms

Once the contractor contravene the relevant rules, please accept the punishment as following: No. Items Forfeit

（RMB）

1 Unauthorized power connection without written permission , the contractor need to pay for the cost of power and pay the for forfeit 5000

2 The use of fire operations in the exhibition hall without written permission, their equipment would be confiscated, and pay for the forfeit

More than 2000

3

The contractor or the exhibition connect the water equipment caused to the leak or the power short circuit and etc. the contractor or the exhibition need to pay for the damage to the exhibition hall and to pay for the forfeit

2000~5000

4 If the booth has potential safety hazard ,the contractor must setting the isolation area immediately and fix it, and pay for the forfeit

2000~10000

5

Any structures which block the fire exits, fire shutter doors, emergency exits, consumer facilities, public access, power distribution equipment and camera must be removed. The contractor need to pay for the forfeit.

2000~5000

6

Using all kinds of combustible textile articles ,wooden structure without fire retardant paint, carpet is not inflaming retarding or fire resistant (Level B1),it should change all the Unqualified materials, and pay for the forfeit.

2000~5000

7

The contractor to violate the electrical connection regulations ,to use prohibited electrical materials (neon, high-temperature tungsten, high-temperature quartz lamp, twist wire, etc.),should stop and pay for the forfeit.

2000~5000

8 Painting and the others to violation rules of fire safety management in the exhibition hall ,should be stopped Immediately and pay for the forfeit

2000~5000


- 37 -

9 Booth construction with flammable and explosive materials (thinner, alcohol, etc.), should be stopped and pay for the forfeit.

2000~5000

10

Using the electric saws, electric planers , electric cutting and etc. to violations of the rules of the exhibition Hall, should be stopped and pay for the forfeit.

2000~5000

11

Using the electric saws, electric planers , electric cutting and etc. to violations of the rules of the exhibition Hall, should be stopped and pay for the forfeit.

2000~5000

12 Dumping any wastes in the exhibition hall 2000~5000

13 No covering the back face of the wall between the two neighboring stands which is higher than the other side.

2000~5000

14

The height of the booth exceed the height limited of the exhibition hall ,the contractor should rectify the height of the booth ,and pay for the forfeit.

1000~5000

15

Using the any roof structures , walls ,pillar ,doors ,windows and all kinds of special pipes to hanging, tied up, paste , and etc, during the booth construction. The contractor should remove them, and pay for the forfeit.

More than 1000

16

During move in and move out , if the goods or the stand structure block the aisle, and the contractor doesn’t carry out the notice ,should pay for the forfeit.

1000~5000

17

During move out , the brutal dismantling, pushing and carrying have making the damage to the floor of the exhibition, should pay for the forfeit.

More than1000

18 During the move out, the contractor sold the stand structure to the individual and company to back-out ,should pay for the forfeit.

1000~2000

19 During move out, the contractor doesn’t clean up the space or not acceptance of the Official Contractor ,should pay the forfeit

500~5000

20

If the contractor doesn’t coordinate with the management department of the exhibition and the Official Contractor ,should pay for the forfeit in serious cases.

More than 2000

21 Failing to wear safety helmets during the construction, the construction imposed a fine of RMB 200 per person

200/person

22 No fire extinguisher during construction 1000

23 During exhibition and construction, didn’t cut the power when everyday closed.

5000/each

24 During exhibition, didn’t report electricity accurately, add 100% for exceed.

25 Distribution box should be complete 500

26

After the show starts, the exhibition hall and the Official Contractor will conduct on-site inspection of declared power use, if not declare truthfully, the over part will be surcharged by 100% and if electricity box is over-loaded, related fee will be charged otherwise deducted from deposit.

Note：

1. The above forfeit will be deducted from the deposit.

2. The Official Contractor have the right to take measure to stop the contractor which to violate

the rules, refuse to implement the rules after received the warning. The forfeit will be deducted

from their deposit.

Contractor (company name )：

With official stamp and authorized signature:

Mobile number:

Date: (mm/dd/yy)


- 38 -

D Standard Booth Exhibitor Guide

Standard Booth Exhibitor Registration

Time

Standard booth 8:30—17:00 24th Oct 2016

Site


Registration Process

Take your name card and register notification with you.

Organizer audit on site, provide name tag and relative materials at same time.

Material Content: 1.Exhibitor name tag (Basic on apply amount by exhibitor. Supplement on site

20yuan/each).

2.Exhibition Catalogue, guide map and other relative materials.

Exhibition Certificate (Name tag) management

Booth Area(㎡) 9 18 36 54 72

Exhibitor Certificate 4 6 8 10 12

Attention

1. NCIEC provides: During construction and remove, all personnel into the hall must wear

qualified helmets (please prepare in advance).Or it’s not allowed to enter, helmets shouldn’t be

taken off in hall. The exhibition hall will be a fine of 200 Yuan according to the relevant safety

regulations.

2. If not prepare helmets in advance, service center provide rental service.20yuan each,

prepaid 50yuan deposit.

3. It’s not allowed to enter the hall without certificate. If there is any problem for force

entrance , organizer and official constructor held accountable for their respective

responsibilities.


- 39 -

Standard Booth Configuration

Three side panel (Two panels for booth with two open sides), fascia board, carpet, one information

desk, two folding chairs, two lights, one socket (5A/220V), one trashcan.

Booth Height

2.5 meters

Booth Plan


- 40 -

Fascia Board Registration Form

(Deadline: 12 Sep 2016)

Company name in English and Chinese and booth number will appear on the fascia board. A

maximum of 24 English letters and 12 Chinese characters only can be accommodated.

The company name and details in your application form/exhibitor contract will be used. In all

cases, abbreviations will be used, e.g. Limited = Ltd.

We will keep the partition boards for you if you do not tick the option boxes in ‘term 5’.

Late orders: a 30% penalty fee will be charged for any late orders received after the deadline (12th

Sep 2016). On-site orders: a 50% penalty fee will be charged for any on-site orders.

1. Domestic Exhibitors ( Chinese Required )

Limited to 16 Chinese characters; The Chinese characters are only accepted in text print font.

2. Domestic Exhibitors ( English Optional )

Limited to 24 English letters; The letters are only accepted in text print font or in block letters.

Please pay attention to the capitalization and spaces.

3. International Exhibitors (Chinese Optional)

Limited to 16 Chinese characters; The Chinese characters are only accepted in text print font.

4. International Exhibitors ( English Required )

Limited to 24 English letters; The letters are only accepted in text print font or in block letters.

Please pay attention to the capitalization and spaces.

5. Partition boards between standard stands needed □Yes □No

Exhibitors who reserved two or more than two standard stands please fill out.


- 41 -


Standard booth exhibitor attentions

The size of standard booth is 3m×3m, 2.5 meters high.

Exhibitor name on fascia board will be written in accordance with the content of “Fascia Board

Registration Form” filled in by exhibitors.

All exhibits install by exhibitors shouldn’t exceed the height and scope, otherwise the

organizer have the right to require exhibitors change it, the costs borne by the exhibitors.

Exhibitors should take good care of exhibition panels, exhibition tools and exhibition hall

facilities. Strictly prohibit drilling metal tips, carving, scratching and drilling holes on exhibition

panels.

Please take all your material and brochure with you after exhibition.

Exhibitors are not allowed to change or increase the equipments, as a result of security

problem or damage, exhibitors must assume responsibility.

Exhibitors shouldn’t install lighting, outlet and other equipment without permission.

All electricity support by official contractor (Beijing Sinoplan International Exhibition

Co.,Ltd.),exhibitors shouldn’t install itself. Offenders will bear all legal responsibilities.

Deadline for rental service is 17th Sep 2016, add 80% on site.

All rental service provide by official contractor (Beijing Sinoplan International Exhibition

Co.,Ltd.) Please connect official contractor when remove, avoid unnecessary risk.

Fascia board made by organizer, Once confirmed, the content cannot be arbitrarily changed.

Last day for construction closed at 21:00p.m. In order to keep your safety, please take care

your own exhibit.


- 42 -


Rental Service

Price List

No. Item and Description（mm） RMB/Perio

d

1 High Glass Showcase 1030L*535W*2170Hmm 380.00

2 Low Glass Showcase 1030L*535W*1000Hmm 260.00

3 Information Desk 1030L*535W*750Hmm 110.00

4 Aluminum Seat 490L*575W*735Hmm 35.00

5 Socket 80.00

6 Literature Rack 70.00

7 Shelf 1000L*300Wmm 40.00

8 One-seat Sofa 300.00

9 Two-seat Sofa 470.00

10 Three-seat Sofa 600.00

11 Tea Table 1200L*500Hmm 200.00

12 Glass Table 800*780SHmm 135.00

13 Wood Table 800*780SHmm 120.00

14 White Folding Chair 510W*470D*720SHmm 25.00

15 Black Leather Chair 570W*440D*760SHmm 45.00

16 Bar Stool 370*840SHmm 100.00

17 Bar Table 1200H*450mm 130.00

18 Rectangular Table 1400L*700W*750Hmm 180.00

19 Square Table 800mm*800mm*760mm 150.00

20 Rail 100Lmm 70.00

21 Lockable Counter 1000mm*500mm*780mm 150.00

22 Spotlight 100W 100.00

23 Plasma 42 inches 1400.00

24 Vertical Water Dispenser 245.00

25 Panel Shelf 350.00


- 43 -


Cutline


- 44 -

Rental Application

Deadline 17th Sep 2016

Add 80% on site.

Application Company

Name Booth

Address

Contacts Position

Mobile TEL

Fax E-mail

Lease List

No. Name Quantity

Bank Account：


A/C NUMBER: 0126 0142 1001 4545

BANK NAME: CHINA MINSHENG BANKING CORP., LTD. BEIJING HEPINGLI

SUB-BRANCH

BANK ADDRESS: Room116, GehuaPlaza, No.1, Qinglong Hutong, Dongcheng District,

Beijing, P.R. 100007 China




- 45 -

D Security China New Material


- 46 -

D Security China New Material


- 47 -

E Related Services

Domestic Exhibit Transport And Fee

Important

For better domestic exhibit transport, there are two companies for you to choose.

Exhibitors in E1-E4, W1-W4 please connect:

Contacts: Jianming Ji(13910876059) Jun Ji(13801057311)

TEL: (010)84601135 84601327 Fax: (010)64677828

E-mail: [email protected]

Time of delivery

1. Time for exhibit arrive: 22-24th Oct 2016(8:30a.m.-11:30a.m., 13:00p.m.-17:00p.m.)

For large exhibit please arrive at 6:00a.m. on 22ed Nov. 23-24th for normal exhibit. If you

need help on site, please fill Transport Commission Sheet.

2. If commission us for pick up, exhibit will arrive before 15th Oct 2016.

Exhibitor transport by railway, air and other express company to railway station, airport,

freight station, should arrive before 15th Oct 2016.

3. Delivery Release

For exhibit transport by “door-door” to exhibition hall. Exhibitor should inform us in advance.

If commission us, should tell us detail before 7th Oct. Mark exhibition, booth number and

quantity on package.

Package Require

1. Package for exhibit should suitable for long-distance transport.

2. If have special requirement, please mark fragile, dampproof, upward, on the package.

3. Please mark your package as fellow

Company Official Forwarder

Exhibition Security China

Exhibitor Booth

TEL

Quantity Weight Size


- 48 -

Charging Standard

1.Construction： RMB95/m³

Remove: RMB95/ m³

Pick up: RMB250/ m³

Goods storage: RMB20/ m³ a day

Empty case storage: RMB15/ m³ a day

Short-distance: RMB40/ m³

2. If backhaul, add 30% handling charge.

3. If need install, remove or rental need to charge again.

4.100% emergency fee will be charged if exhibitor delay.

5. Above for basic service, if need to add other service should be charge again.


- 49 -

E Related Services

Domestic Exhibit Transport Guide

1. Communication

Exhibitors are kindly requested to direct all their shipping inquiries, information, and documents to:

Sinotrans Beijing Fairs & Events Logistics Co., Ltd

Address: 400, 4th

Floor of Hall No.1

China International Exhibition Center

6 East Beisanhuan Road, Chaoyang District,

Beijing, P. R. China

Zip Code: 100028

Tel: 0086-10-13901187093 / 0086-10-64671724

Fax: 0086-10-64677828

E-mail: [email protected] ;

Ctc: Mr. Guo Jingchun

2. Time Schedule and relevant Deadlines

* Shipment pre-advice

a) seafreight --- after the dispatch of the shipment

b) airfreight --- before the dispatch of the shipment

*Cargo arrival at Xingang Port --- before Sept. 28, 2016

*Cargo arrival at Beijing Capital Airport --- before Oct. 8, 2016

*Ocean bills of lading, Declaration Forms (see attachment) and other shipping documents reaching us

--- 10 days before cargo arrival at Xingang Port

*Declaration Forms (see attachment) for airfreight and other shipping documents reaching us---

10 days before cargo arrival at Beijing Capital Airport *Sample of advertising materials, literatures and audio/video materials reaching us for censoring (see

Chapter 6 for more details) --- before the opening of the exhibition

*Cargo delivery to exhibition hall ----------- before the opening of the exhibition

*Estimated pre-payment reaching our bank account --- before Oct. 23, 2016

*Balance dues for inbound and outbound movement reaching our bank account--- before bills

of lading of return shipments and /or sold exhibits are released by us.

*Cargo disposal notification to us ------------ before the closing of the exhibition

*Empty package returning to stand and cargo delivery to storage area ---- after the closing of the

exhibition

The above time schedule and relevant deadlines for documents, information, exhibits and payment

must be rigidly observed and we will not be responsible for any consequences due to the late arrival

thereof.


- 50 -

3. Routings

a) seafreight destination port ----- Xingang Port

b) airfreight destination port ----- Beijing Capital Airport

Exhibitors are reminded to send their exhibits directly to Sinotrans Beijing Company or to send them

to Sinotrans Beijing Company through our nominated overseas agents (the Overseas Agents List to be

submitted upon request). We hereby earnestly advise exhibitors to entrust their exhibits to our

nominated agents. We have a long-term cooperation with these agents who have accumulated rich

experience in documentation and on-site operation especially for overseas exhibits to be sent to this

exhibition. Thus, we believe they will provide the most convenient service to the exhibitors. If

exhibitors entrust their exhibits to other agents who are not nominated by us, these exhibits can hardly

be guaranteed the timely delivery to the booth before the exhibition, as well as the timely return from

China after the exhibition. In addition, exhibitors are requested to strictly abide by the stipulations and

deadlines in this Shipping Guideline in terms of documentation, information, and exhibits for this

exhibition. We also suggest to be informed of all the detailed information of the cargo volume one

month before the move-in period of the exhibition. This will enable us to easily make a complete plan

for the move-in operation including the allocation of manpower and lifting equipment to ensure perfect

services as well as a smooth and safe on-site handling to all the exhibitors.

Kind Reminder:

For sea freight, exhibitors should instruct shipping companies to release shipments at Xingang CY, not

Beijing CY or CFS. This can avoid complications created by customs procedures.

Exhibitors are reminded that our tariff for picking up cargos at Beijing CY or CFS is the same as for

picking up cargos at Xingang CY.

4. Documents

Documents needed for customs clearance and other procedures:

*Declaration Form (see attachment) --- 3 copies

* Commercial invoice --- 1 copy

* Ocean bill of lading --- 1 original and 1 copy

*Insurance policy --- 1 copy

* Quarantine and/or fumigation certificate:

For wood packing, the IPPC(International Plant Protection Convention)Mark in black color should

be put/stuck on both sides of the outside package;

For non-wood packing, a letter of Declaration of Non-Wood Packing Material should be submitted (1

original and 1copy)

Please see Chapter 14 for more details.

All exhibitors are requested to complete in full earnestly and accurately the Declaration Form and send


- 51 -

it to us according to our Time Schedule (deadline). A detailed and accurate description of exhibits and

relevant cargoes, including major components and quantities must be specifically declared on the form.

The abbreviations and shorter forms of all the exhibits should not appear on the declaration form. For

machines and equipments, relevant model numbers and H.S. Numbers must be declared completely

and accurately. According to the regulations of the Customs Authority, if there is any fault found in the

declaration, relative exhibits shall not be allowed for display in the exhibition, they will be compelled

to be directly returned from China, and a fine will be imposed by the customs.

Catalogues, display materials, souvenirs, gifts, give-away items, foodstuffs, beverages, cigarettes etc.

must also be clearly listed on the declaration form in detail.

Duties will be levied for foodstuffs, beverages, alcoholic drinks, tobaccos, cigarettes (only to be

allowed for self-use or self-consumption during the exhibition) as well as watches, calculators,

souvenirs, gifts and give-away items (All the give-away items must bear the symbol of the exhibitor’s

company and can only be given away after the inspection and approval of the Customs Authority and

the Quarantine Authority).

Goods, which are to be abandoned, should be inspected by the customs 2 days before the closing of

the exhibition. Goods cannot be abandoned without the approval of the customs and they should be

handed over to the customs in good conditions after the closing of the exhibition. The customs will

evaluate the abandoned goods for auction purposes. If the abandoned goods have an auction value,

they will be taken over by the customs; if not, they should be returned from China or destroyed in

China. All the expenses arising thereof should be borne by the exhibitor according to our Tariff.

Therefore, exhibitors are sincerely advised not to abandon their exhibits at random.

Model numbers of machines or machine tools and H. S. Numbers must be filled in the Declaration

Form for customs inspection purpose. For machines or machine tools without model numbers,

technical manuals should be attached to the Declaration Form.

The materials should be declared in details for stand or its fittings with value of over USD100.00.

Hand-carried exhibits brought to the exhibition must also be declared on an additional form.

For containerized exhibits, exhibitors are requested to mark on each Declaration Form the container

number under which exhibits are contained according to correct and clear serial number of the cases,


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so as to facilitate customs clearance and on-site handling.

Exhibitors are reminded that measurement and weight of exhibits completed on the Declaration

Form must be strictly accurate as per the actual exhibits. Otherwise, a 30% penalty will be added to our

respective handling charges on the basis of the actual measurement and weight of the exhibits once our

on-site staff detects any false declaration. Furthermore, any loss of facilities and persons of our

company or the exhibition center, due to exhibitors’ false declaration of measurement and weight of

exhibits, will be reimbursed by exhibitors. All the penalty or reimbursement will be collected at the

exhibition site.

When the gross weight of an individual case of exhibits exceeds 3000kgs or when the total volume is

substantial, i.e. over 5 cubic meters, exhibitors should submit a drawn-to-scale layout to facilitate

transport and positioning of their exhibits. Case number and front side of the case must be clearly

shown on the layout as well as on the case.

5. Consignment instruction

All cargoes must be consigned “FREIGHT PREPAID” to the following consignees:

-- Cargo by sea:

Consignee: Sinotrans Beijing Fairs & Events Logistics Co., Ltd

Tel.: 0086-10-64671724

Contact: Mr. Chen Xi， Mr. Guo Jingchun

Notify: Security China 2016

(The name of the exhibition must be shown on the ocean bill of lading for customs purposes.)

If exhibitors do not consign their shipments strictly in accordance with the above Consignment

Instructions, they must bear all the responsibilities and accumulated expenses arising thereof (e.g.

delayed pick-up & delivery of the exhibits and/or the extra fees for special release of the exhibits by

ocean shipping companies etc.).

Cargo by air:

Master Airway Bill

Consignee: Sinotrans Air Transportation Development Co., Ltd. Northern Branch

Tel: 0086-10-64671724

Contact: Mr. Chen Xi, Mr. Guo Jingchun

Notify: Sinotrans Beijing Fairs & Events Logistics Co. Ltd

Security China 2016

(The name of the exhibition must be shown on the airway bill for customs purpose.)


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House Airway Bill

Consignee: Sinotrans Beijing Fairs & Events Logistics Co., Ltd

Tel: 0086-10-64671724

Contact: Mr. Chen Xi, Mr. Guo Jingchun

Notify: Sinotrans Beijing Fairs & Events Logistic Co., Ltd

Security China 2016

(The name of the exhibition must be shown on the airway bill for customs purpose.)

If exhibitors do not consign their shipments strictly in accordance with the above Consignment

Instructions, they must bear all the responsibilities and accumulated expenses arising thereof (e.g.

delayed pick-up & delivery of the exhibits and/or the extra fees for special release of the exhibits by air

shipping companies etc.).

Once shipment is made, please advise us by fax or e-mail of shipment details including:

* Number of packages, volume and weight of the shipment;

* Dimensions and weight of each heavy and oversized package;

* Estimated date of departure and arrival; and

a) For sea shipments -- name of vessel, ocean B/L number (vessel name and B/L number for second

carrier, if any)

b) For air shipments -- MAWB number, flight number (HAWB number, if any)

For air shipments, Declaration Form must be attached with airline airway bills, as shipments can only

be cleared through the customs with this document.

Exhibitors are requested not to consign their cargoes via express mail/courier service (such as DHL

or UPS etc), since these cargoes will have to be cleared and picked up at the airport by us. Charges for

handling cargoes via express mail/courier service will be the same as the charges for handling

cargoes by airfreight.

6. Materials for censoring

It is stipulated by the Chinese Customs Authority that:

“Advertising materials, literatures and audio/video materials including films, lantern slides, recording

tapes, video tapes, optical discs and magnetic media products, records, photos, maps, illustrations,

directions, souvenirs, gifts, give-aways and other publicity materials shall be allowed for display or use

at the exhibition only after exhibitors have presented beforehand the above mentioned materials to the

Customs Authority for inspection and approval. Anything concerning political issues and any sign of


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ROC is not allowed to appear on above materials.”

Therefore, exhibitors shall not make use of these materials before censoring. For this purpose,

exhibitors should send samples of the above materials (2 copies) to us together with Declaration Form

according to our time schedule. All these materials will be handed over to the customs for inspection in

advance.

It is advisable to send all audio/video materials (including their scripts and descriptions) to us for

censoring. Otherwise, exhibitors shall submit them to the customs through our on-site staff before

making use of them in the exhibition.

7. Hand - carried exhibits

Exhibitors with small enough exhibits can hand-carry them to the exhibition, although they must go

through the Red Channel and should declare to the customs at the Beijing Capital Airport that their

hand-carried items are for exhibition purpose. If the hand-carried items are detained by the customs at

the airport, exhibitors should hand over the Detention Receipt and Declaration Form (duly filled out) to

our staff at the exhibition site to arrange pick-up of the exhibits from the airport. Exhibitors arriving

late with hand-carried exhibits should be prepared that the customs formalities and pick-up procedures

may take up one to two days. In addition, exhibitors must fax or e-mail us their Declaration Form of

hand-carried exhibits (including number of packages, weight, measurement, description and value of

the exhibits) beforehand. Charges for arranging the above procedures will be collected at the exhibition

site.

These hand-carried exhibits will be returned to overseas as a shipment after the exhibition. However, if

exhibitors intend to hand-carry them back, these exhibits must be supervised to the airport by our staff

due to the requirement of customs, and those under ATA carnet will be treated the same way.

8. Inside-China cargo to be displayed at international booth

According to the Customs Authority，international stands are part of the customs bonded area. Any

cargo that is already inside of China with intention to be displayed at an international booth must be

declared to the Customs Authority. Exhibitors or their agents are especially reminded to submit the

List of Inside-China Exhibits to the Customs Authority through us for temporary registration and

further inspection. Otherwise，exhibitors or their agents must bear all the consequences arising

thereof. The respective handling charges will be levied according to our Tariff (see the Tariff of this

exhibition).

9. Heavy and/or oversized exhibits

Exhibitors who have heavy and/or oversized exhibits (i.e. individual package / pieces weighing more

than 3000kgs and/or its volume being over 5 cbms) must be on-site all the time during the move-in and


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move-out periods in order to direct the operation of unpacking, positioning, and repacking of the

exhibits. If any manpower, a crane, a forklift, a truck, or a trailer is required for assembly of an exhibit,

including removing its wooden base during move-in period or for disassembly of the exhibit, including

padding its wooden base during the move-out period, exhibitors should send their requirements to us

in advance. Charges for hiring such facility are covered in our Tariff. A detailed layout of exhibits

should also be submitted to us for better on-site operations. If no layout has been submitted or no

instruction is given, exhibits will be delivered and placed arbitrarily on the stand. Extra expenses will

be levied if exhibitors request any repositioning of the exhibits thereafter.

It is imperative to mount the heavy exhibit firmly on a sturdy base with skid in order to protect the

exhibit while being hoisted and positioned. Cases for heavy exhibits should be so constructed that the

sides are jointed by bolts rather than by nails or screws. This will prevent the cases from being

damaged during unpacking and will save considerable time, especially during the exhibition closing.

Please mark the “front side” of the cases clearly to ensure correct positioning.

10. Packing of exhibits

Exhibitors shall be responsible for the consequences of improper packing.

*A. Protection against damage and rain

Because the exhibits are repeatedly loaded and unloaded during transportation, shocking or bumping

will sometimes be inevitable. Moreover, exhibits will be placed outdoors many times, including

open-air storage at the exhibition site before and after the exhibition. Therefore, exhibitors must take

necessary precautions against damage and adverse weather conditions. We can not assume any

responsibility for the damage, especially when return exhibits are to be repacked with the used packing

materials (the cases as well as aluminum foils, plastic covers etc. would have already been damaged

during unpacking).

*B. The case

The case must be strong enough to avoid damage during transportation as well as unpacking, and in

particular, be suitable for repacking and for sale or return movement after the exhibition. Packing in

cartons is not considered suitable for repeated handling, especially for valuable or delicate items.

11. Case marking

The following marking must be painted on two opposite sides of each case:

Name of exhibition:

Name of exhibitor:

Hall No.:

Stand No.:

Case No.:

Gross weight: ( kgs )

Net weight: ( kgs )

Dimensions: ( L x W x H cms )

Please also mark “ FRONT ” & “ CENTER OF GRAVITY ” on packages as well.


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12. Unpacking and repacking of exhibits

Customs clearance will be in effect at the exhibition site. We will deliver exhibits to stands, assist

unpacking and repacking and customs clearance with the signature of exhibitors or their authorized

agents. Exhibitors are highly recommended that their representatives are present on-site during the

move-in & move-out periods to supervise positioning, unpacking, and repacking of exhibits. This is

especially important for the more delicate or heavy exhibits, as the on-site operations will be carried

out at the exhibitors’ risk.

We will not be responsible for delay of customs clearance and positioning/displaying of exhibits due to

late arrival of exhibitors’ representatives or without receiving explicit instructions from exhibitors

beforehand.

As the customs requires the official forwarder to be responsible for every exhibit, exhibitors should not

be allowed either to take any of their exhibits out of the exhibition site before, during, or after the

exhibition without the customs inspection and approval, or to unpack their exhibits

on-site without prior arrangement with the Customs through us. We shall not be responsible for any

confiscation or fines arising thereof.

When exhibits are repacked with used packing materials, these packing are regarded as no longer

suitable to protect exhibits against damage/moisture compared with the originals. Exhibitors shall

therefore bear the responsibility for the consequences arising thereof.

13. Insurance

As our tariff is compiled on the volume or weight basis and has no correlation with the value of

exhibits, naturally no insurance has been covered in our tariff and all work is undertaken by us at

owners’ risk. Thus, exhibitors should arrange a proper round-trip (including exhibition period) of

all risk insurance for their exhibits and such insurance must include a waiver of subrogation against

Sinotrans Beijing Company and its agents and/or subcontractors.

It is advisable to insure exhibits through the company, The People’s Insurance Company of China.

Exhibitors should also bring a copy of the insurance policy to Beijing with them. It will be required in

case exhibitors need to file a claim for damage or loss in China.

Sinotrans Beijing Company will not be responsible for any loss of or damage to exhibits, which

are not insured by exhibitors.

14. Quarantine inspection

According to the quarantine law of China, all the incoming exhibits (including their packages) have to

be quarantined before they arrive in China. Once plant disease and insect pests are detected on the


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incoming cargos (including exhibits and their packages) or the quarantine mark thereon is not in

conformity with the stipulation of the Quarantine Authority of China, such cargos will be disinfected or

fumigated in China, or will be ordered to return directly from port of China by the Quarantine

Authority of China (please refer to our Tariff for relevant charges).

A. Packing materials

Areas of Application

All countries / cities (Including Hong Kong SAR, Macau SAR and Taiwan)

Scope of Application

All non-processed/raw wood packing materials to be used to bear, pack, pad, support and reinforce the

goods, such as wooden case, crate, pallet, axle, wedge/peg, pad, sleeper, lining, frame, pole and etc.

Scope of Exemption

All processed wood packaging materials including synthetic wood or wood which is thoroughly

processed after being heated and pressed, such as plywood, shaving board, fiberboard core, sawdust,

wood wool and shavings etc. and other wood materials with their thickness equal to or less than 6 mm.

Requirement of Application

All import wood packing materials should be treated by Heat Treatment (HT) or Methyl Bromide (MB)

fumigation under the supervision of the quarantine authority of the export country or territory

according to the International Plant Protection Convention (IPPC), and the Mark of IPPC (as below

sample) in black color should be put (stuck) on two opposite sides of the treated wooden package.

The Mark should include the abbreviation of the International Plant Protection Convention -- IPPC,

the ISO two-letter country code of the country of departure shown on the B/L, the wood packing

producing enterprise special code approved by official plant quarantine authorities in the export

country and treatment measures (HT or MB).

If the wood packing materials don’t bear the approved IPPC mark, or the IPPC mark on them doesn’t

accord with the requirement, or live harmful organisms are detected on them though they bear the

approved mark upon the spot inspection of the quarantine authority, such packing materials will be

phyto-sanitarily treated (by MB or HT) or such packing materials together with the exhibits therein

will be ordered to be returned to the export country.

Sample of Marking

Where:

IPPC-Abbreviation of “International Plant Protection Convention”

XX-International Standardization Organization (ISO) two-letter country code (of the country of

departure)

000-Wood packing producing enterprise code approved by official plant quarantine authorizations in

export counties or territories

YY-The phytosanitary treatment measures, Methyl Bromide Fumigating--MB, Heat Treatment--HT

For goods that are not packed with wood packing materials or are not loaded with wooden pallets,

exhibitors are required to submit a letter of DECLARATION OF NON-WOOD PACKING


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MATERIAL.

B. Wadding inside the packages

According to the regulations of the Quarantine Authority, all the wadding (materials) inside the

packages must be new, nonpoisonous, harmless and standardized. Otherwise, the exhibits will not be

allowed for display on the stand.

C. Foods, animals, plants and their products

i) For animals/plants and their products including live animals/plants, seeds, dairy products, fresh fruits,

Declaration form and Temporary Import application should be submitted to us in advance, and cargos

can only be shipped after the permission of the Chinese AQSIQ (Quarantine Authority). It will take 30

working days to obtain the import permit from AQSIQ.

ii) For processed and well packed foods, including wines, fruits, vegetables, tins, seeds, etc.

exhibitors are required to submit the following certificates to the Chinese Quarantine

Authority before such foods are delivered to stands.

a) Certificate of Origin;

b) Health and Sanitation Certificate issued by the government department of the export country.

c) Sample of exhibits (3 pcs for each kind)

iii) If exhibits under the category of fresh flowers (without soil) are intended for relative and specialized

exhibitions, the exhibitors must submit the official quarantine certificate (the original one issued by the

export country) to the Quarantine Authority of China through us, and such cargos can be delivered to stands

only after the inspection from the Quarantine Authority of China.

NOTES：

For above food & beverage samples and cosmetics etc., exhibitors are required to ship cargos 10 days earlier

than the deadlines stipulated in our shipping guideline, because it will take 10 working days for the quarantine

authority to inspect the samples of such goods. If such goods prove to be qualified after the inspection, they

can be tasted or consumed during the show. Otherwise, all the goods can only be displayed during the show,

and after the show they must be returned intact to the export country or abandoned to the customs and

quarantine authorities for the final destruction disposal thereof.

According to the quarantine authority, any kind of meat and dairy products are not allowed to be imported

into China. So exhibitors are suggested not to transport or carry any of the said products.

For return shipments, some countries’ governments require that wooden cases and/or wooden pallets

containing the return exhibits must be fumigated before they leave China. We can arrange the

fumigation for such shipments or make new packages being suitable to the quarantine requirement of

the destination country upon request of the exhibitor and/or its agent. The charges thereof will be

advised.

Because the fumigation procedure will require extra time and care, exhibitors are reminded that their

exhibits will take a significantly longer time to receive.


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All the charges of quarantine inspection and/or fumigation etc. for the incoming and return shipments

will be levied according to our Tariff（See the attachment）.

15. Move-in of exhibition

During the move-in period, we will deliver exhibits to booths on time and assist exhibitors in

unpacking and positioning the exhibits according to the request of exhibitors and their agents.

Meanwhile, exhibitors will fill out the exhibit delivery note in order to confirm that all the inbound

handling charges are paid off before the move-in of the exhibits, and that exhibitors have strictly

observed the regulations of the customs and quarantine authorities.

16. Closing of exhibition

The following documents will be distributed to exhibitors before exhibition closing:

a) A copy of the Declaration Form previously submitted to us

b) A form of Instructions for Disposal of Exhibits

c) Packing List of Exhibits to be returned

We will start to return empty cases from storage area to stands on the evening of the closing day.

Exhibitors, however, shall start repacking on the next day.

Upon exhibition closing, exhibitors are requested to declare to the customs on the Declaration Form

the proper disposal instructions of their exhibits as follows:

a) Sold

b) Donated

c) To be returned

d) Abandoned

e) Given away

f) Consumed

g) To be transferred

h) To be disposed

Please fill out and return the Instructions for Disposal of Exhibits to us before the day of exhibition

closing. After the closing of the exhibition, all exhibits should be moved to the customs bonded

warehouse due to the requirement of the customs. Relevant charges will be levied according to our

Tariff.

Exhibitors must pay special attention to the following customs regulations:

A. Declaration of contents in each package must be correct.

B. Items (e.g. personal effects, souvenirs bought in China etc.) other than those declared exhibits are

absolutely not allowed to be returned together with exhibits.

C. Everything have been declared to the Customs before the exhibition opening, must not be disposed

or taken away by exhibitors without being declared to the Customs after the closing of the exhibition.

Otherwise, exhibitors should be responsible for any penalty by the Customs arising thereof.


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17. Return of exhibits

All exhibits, which have not been sold, donated, abandoned, given away or transferred, must be

returned to overseas after the closing of the exhibition.

According to the regulations of the Chinese Customs Authority, all exhibits must be disposed of within

4 months after the close of the exhibition. That being said, exhibitors are suggested to submit to us the

adequate disposal of the exhibits in writing prior to the above-stipulated time.

All return shipments will not be arranged before the exhibitors have gone through all customs

clearance requirements. Exhibits are to be handed over with their instructions. Once these instructions

have been carried out with customs and relevant transportation parties, any changes will not be

accepted.

According to the regulations of customs, the customs broking agent (Sinotrans Beijing Company,) will

arrange the space booking for air and sea shipment returns. Otherwise, we will not be responsible for

any consequences arising thereafter.

18. Containerized exhibits

Exhibitors are reminded that container numbers must be correctly and clearly marked on respective

Declaration Forms This is important for the facilitation of customs clearance, devanning of containers,

and delivery of exhibits to stands.

In order to save from unnecessary detention fee, exhibitors are requested to submit us a written

instruction for disposal of empty containers before devanning, specifying empty containers to be

returned to container yard (CY) upon devanning or empty containers to be detained for return

shipments. Otherwise, empty containers will be automatically detained at on-site storage area until an


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explicit instruction is submitted to us. The entire detention fee as well as the storage charge arising

thereof will be for exhibitors’ account.

According to the shipping agencies, detention fees will also be applicable to containers with return

shipments. These detention fees will be calculated until full load containers are returned to carriers.

We are not responsible for the disposal of empty containers coming by rail if they are not accepted at

CY. Exhibitors should be prepared to return such empty containers to the original terminal. We can

assist with transporting them back by sea at the exhibitors’ request. All the expenses arising thereof

will be on exhibitors’ account.

If containers are self-owned, exhibitors must submit to us a copy of an effective certificate providing

evidence that the containers are owned or leased by them in order to avoid the miscalculation of

detention fees.

Container detention fees will be calculated and collected according to our Tariff. The Charges for

empty container returns to CY, and that of extra empty container pick-ups from CY for return

shipments, are all covered in our Tariff.

19. Terms of payment

A. The estimated pre-payment must reach our bank account before the move-in period.

B. The balance dues for inbound and outbound movement must reach our bank account before bills

of lading of return shipments, and/or sold exhibits are released by us.

C. We will collect all charges strictly according to the Exhibit Handling Tariff that should be taken into

account by exhibitors or their agents.

D. Remittance of payment

Please remit the payment to:

Name of Bank: Bank of China Beijing Branch

Swift Code: BKCH CN BJ 110

Address of Bank: NO. 2 CHAOYANGMENNEIDAJIE, DONGCHENG DISTRICT,

BEIJING, CHINA

Account Number: RMB: 320763166597

USD: 337663392414

Receiver: Sinotrans Beijing Fairs & Events Logistics Co., Ltd

Remark or messages: Security China 2016

20. Conditions of business & exhibitors’ acceptance

All business is transacted in accordance with our Conditions of Business. Copy is available upon

application. The use of Sinotrans Beijing Company’s services implies acknowledgment and acceptance

of the foregoing.


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Attachment(LOE)

原产地: 长宽高（厘米）立方米

ORIGINAL L M H （CM） CBM

序号商品代号单位数量单价 UNIT 处理方式

No. H.S.NUMBER UNIT QUANTITY （USD） DISPOSAL

总价值合计

SUM TOTAL

中国外运北京公司暂准进口展览品报关清单DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS

集装箱号CONTR No.

总件数:

TTL PCS

箱号CASE No.

国别/地区:

EXHIBITOR

日期：

DURATION

COUNTRY/REGION

参展公司: 运单号:

B/L No.

展馆/展台号:

HALL/BOOTH No.

展品内容规格型号（中文）展品内容规格型号（英文）

本批次顺序

第页

本批次顺序

第箱

地点：

VENUE

展览会名称：

NAME OF EXHIBITION

净重：公斤

N.WEIGHT KGS

毛重: 公斤

G.WEIGHT KGS

DESCRIPTION OF CONTENTS IN CHINESEDESCRIPTION OF CONTENTS IN ENGLISH

总价 TOTAL

（USD）

SIGNATURE

报关批号：制单人（签字）：


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Transport Commission Sheet

Deadline: 7th Oct 2016

Exhibitors in E1-E4, W1-W4 please connect:

Contacts: Jianming Ji(13910876059) Jun Ji(13801057311)

TEL: (010)84601135 84601327 Fax: (010)64677828


Exhibitor Fill

Exhibition: Security China Area:

Company: Booth:

Contacts: Position:

Mobile: Tel:

NO.

Package

Exhibit

Size（cm）

Volume（m³）

Weight

（kg）

Special Service

Equipment Quantity Date

Our exhibit will arrived Beijing by

A. Air/Railway/Road

B. Directly to storage

C. Exhibitor deliver

We will pay by

Remittance On site


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E Related Services

Hotel

1. Times International Conference & Exhibition Co.,Ltd.

Contact: Jamie Pang Fax: 86 10 64462177

Tel: 86 10 64462841 E-mail: [email protected]

Times Hotel Management Co., Ltd. has been appointed as the official accommodation reservation

agent. To ensure the good accommodation for the exhibitors and visitors during the 2016 China

International Exhibition on Public Safety and Security Exhibition from 25/Oct - 28/Oct, while saving

the cost, we have reserved rooms in the nearest hotels around the New CIEC with discounted

rates as follows.

HOTEL INFORMATION

Code Hotel Name Preferential Rate Room Type Internet

Distanc

e to New

CIEC

1 Crowne Plaza International Airport Hotel

★★★★★

￥ 800/N（Include

breakfast & service charge）

Superior

Fully booked Membership

Free 0.5km

￥ 900/N（Include

breakfast & service charge） Deluxe

2 Best Western Grandsky Hotel Beijing

★★★★

￥ 550/N（Include

breakfast & service charge） Deluxe Twin free 1km

3 KaiShengXiangFeng International Hotel

★★★★

￥ 560/N（Include breakfast

& service charge） Superior free 1.5km

4 IBIS Airport Hotel Beijing

★★★

￥ 360/N（Include breakfast

& service charge）

Standard

Twin free 3km


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Notes：

All hotels provide free shuttle bus transfer between the New CIEC and the hotel.

If you book more than 5 rooms, we will give you a more preferential price.

All hotel bookings are subject to availability. To ensure your reservation successful, please

send back your reservation form before 1st/Oct.

As hotel requested, all your cost will be paid in advance by T/T or PayPal once you book.

Any changes or cancellations are not allowed, your payment will fully guarantee all your

rooms and nights.

If you need other services such as flight ticket, car rental, tourism, translator etc., please

feel free to contact us.

Hotel Reservation Form

Hotel

Name

(code)

Full name

(Same as on Passport)

Check-in

Date

Check-out

Date

Room Type

(King-size

or Twin bed)

Remark

□Mr. □Ms.

□Mr. □Ms.

□Mr. □Ms.

□Mr. □Ms.

□Mr. □Ms

□Mr. □Ms

Authorized by: Please make a copy for your own file

and return to:

Name: Position: Contact: Jamie Pang

Times Hotel Management Co., Ltd.

Tel: 86 10 64462841

Fax: 86 10 64462177

Mobile: 13691299761


Website: www.sdlm.cn

Company: Booth

No:

Email Address:

Tel: Fax:

China REP. Tel: Fax:


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E Related Services

Hotel

2. China Environment International Travel Service Co.,LTD.

Tel：010- 56264275 Fax：010-56264275

Contact: Joy 13691172071 Email：[email protected]

Hotel Information

Code Hotel Name Preferential Rate Room Type Internet Distance to

New CIEC

1 Hilton Beijing Capital Airport Hotel

★★★★★

￥ 800/N（Include breakfast &

service charge）

Superior

Member Free 7.5km

2 HongRui YuJing Hotel

★★★★

￥ 380/N（Include breakfast &

service charge） Superior free 4.5km

Notes：

All hotels offer free shuttle bus transfer during the fair period.

As hotel requested, all your cost will be paid in advance once you book.

Any changes or cancellations are not allowed, your payment will fully guarantee all your

rooms and nights.

Hotel Reservation Form

Hotel Name Full name Check-in

Date

Check-out

Date

Room Type

(King-size or

Twin bed)

Remark

□Mr. □Ms.

□Mr. □Ms.

□Mr. □Ms.

□Mr. □Ms.

□Mr. □Ms.

□Mr. □Ms.

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