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EXECUTIVE ORDER NO. _

Series of 2014

1(Do. (I ET), C0.10

AN ORDER CREATING AN ARCHIVES AND RECORDS CENTER IN THE CITY

GOVERNMENT OF DAVAO, PRESCRIBING ITS FUNCTIONS, PROVIDING FOR ITS

ORGANIZATIONAL STRUCTURE AND FUNDING, AND FOR OTHER PURPOSES

WHEREAS, Section 13 of Article III of Republic Act No. 9470 (or the

National Archives of the Philippines Act of 2007) provides that, "A/l

government offices shall each establish their archives and records office/unit

in coordination with the DBM and the National Archives from their organic

personnel within a year from the effectivity of this Act ..."

WHEREAS, Section 30 of Rule 20, Title IV of the Implementing Rules

and Regulations of said RA 9470 further provides that, "... It shall plan,

formulate and implement a records management and archival administration

program for the efficient creation, utilization, maintenance, retention,

storage, preservation, conservation and disposal of public records including

the adoption of security measures and vital records protection program for

the agency."

WHEREAS, Section 32 of Rule 20, Title IV of the same IRR also states,

"... every LGU should establish an archival system to ensure the safety and

protection of all public documents and records such as births, marriages,

deaths and such other documents and records of public interest in various

offices and departments in the ... city ... "and

WHEREAS, many of the City's Offices and Departments have been

clamoring for proper disposition of their documents given the overflowing

volume and lack of sufficient storage space .

NOW THEREFORE, I, RODRIGO R. DUTERTE, MAYOR of Davao City, by

virtue of the powers vested in me by law, do hereby order:

Section 1. The creation of a CITY ARCHIVES AND RECORDS CENTER in

the City Government of Davao, pursuant to Republic Act No. 9470, its

Implementing Rules and Regulations and other related issuances, which shall

have the following functions, personnel and organizational structure, and

funding:

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Second Floor, City Hall Building, San Pedro St., Davao City (082) 227-2577 • (082) 224-5878 • davaocitymayor@gmail.com

Section 2. Organizational Structure. - The City Archives and Records

Center (CARC) shall be temporarily under the supervision of the Office of the

City Mayor until it is completely organized and operational, at which time its

formal integration into the City's plantilla and budget shall be submitted to

the Sangguniang Panlungsod for approval.

Section 3. Personnel Complement. - (a) The CARC shall be headed by a

Records Officer, an Archivist, or any employee of equal competence, who will

be so designated by the City Mayor from among the ranks of the City

Government; (b) All Records Officers, Records Clerks and other employees

whose duties and responsibilities involve the handing of records and

documents in the different Offices and Departments of the City are

transferred to and will henceforth be under the supervision of the CARC. The

actual transfer of such employees will be effected in a separate memorandum

for the purpose.

Section 4. Functions. - The CARC in general shall plan, formulate and

implement a records management and archival administration program for

the efficient creation, utilization, maintenance, retention, storage,

preservation, conservation and disposal of public records including the

adoption of security measures and vital records protection program for the

City Government of Davao and exercise such other functions as mandated by

Republic Act No. 9470, its implementing rules and regulations and all other

related and applicable laws.

Section 5. Records Management Improvement Committee. - In its

infancy and to ensure its fast and full operationalization, the CARC shall be

assisted by a Records Management Improvement Committee (RMIC) as an

advisory Body, in accordance with Item 3.4, Rule 4 of General Circular No. 1

dated January 20, 2009 of the of the National Archives of the Philippines. The

RMIC will be composed of the City Administrator as Chairman and four (4)

other Members of his choice and their designation and other details will be

signed by the City Mayor in a separate order.

Section 6. Funding. - (a) Personal Services. - Appropriations for

salaries and other benefits of the employees transferred to the CARC shall

eventually be incorporated with the Office of the City Mayor in the next

Annual Budget, and (b) Maintenance and Other Operating Expenditures and

Capital Outlay. - necessary current funding for Maintenance and other

Operating Expenditures and Capital Outlays shall be provided in the next

LCHOR . QUITAIN City Administrator

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Supplemental Budget and regular appropriations thereafter also incorporated

in the next Annual Budget.

Section 7. Intervenor. - The City Administrator shall be responsible for

the full and complete implementation of this Order.

Section 8. Separability Clause. - If any part or provision of this Order is

held unconstitutional or invalid, other parts or provisions thereof which are

not affected shall contain to remain in force and effect.

Section 9. - Effectivity. - This Executive Order shall immediately take

effect upon signing hereof.

Done in the City of Davao, this day of 2 3 SEP 2014, 2014.

RODRI i • R. DUTERTE

City Mayor of Dav y

Attested by: