Exchange 2010 Setup

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Exchange 2010 configuration

This guide shows the steps necessary to configure a newly installedExchange 2010 server for receiving email from POPcon or POPcon PROand for sending out emails to the internet.

Basically you need to perform these simple steps:

1. Add your own internet domain to the Accepted Domains list

2. Configure a Send Connector for outgoing emails

3. Configure a Receive Connector for incoming emails (from POPcon)without Authentication

4. Assign email addresses to individual users in the active directory

5. Installing and configuring POPcon, Exchange POP3 Connector

6. (Optional) Check out the ChangeSender Exchange Send-as OutlookAdd-in

1. Add your own internet domain to the Accepted Domains list

Open the Exchange Management Console and select OrganizationConfiguration, Hub Transport.

In the middle pane select the Accepted Domains tab. There already willbe one local domain configured here. You can leave it.

Choose New Accepted Domain in the Actions pane.

Choose a name for this domain (not important) and enter your internetdomain name (in a domain.com format without @ or *@) as AcceptedDomain.

Also, select Authoritative Domain to tell Exchange to accept internetemails for this domain name and to tell Exchange that it is responsible

for the whole domain.
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Remark: In the rare case where you want to only handle part of a domainin your Exchange, i.e. you only have a few email addresses of thisdomain in your Exchange and need Exchange to send out email to theinternet for all other addresses inside this domain please select "ExternalRelay Domain" instead to tell Exchange to accept internet emails for thisdomain name and to tell Exchange that it is responsible for only part ofthe domain.

2. Configure a send connector for outgoing emails

The send connector is used to pipe outgoing emails from Exchange viayour providers SMTP relay server to the internet.

Select Organisation Configuration, Hub Transport in the ExchangeManagement Console.

In the middle pane select the Send Connectors tab. And in the Actionspane click on New Send Connector
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We will add a new send connector. Choose any name (not important forthe function) on the first page:

On the next wizard page we need to specify an address space to beserved for this connector.
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The address space * means this send connector is sending out email toany domain on the internet. You can build additional specific sendconnectors for other target addresses, like *@sistercompany.com if

there are special routing requirements. This allows your to instruct ourExchange server to use a different e-mail server (smart host) to send e-mails depending on the domain you send to. Unfortunately this is seldomuseful and does not allow different smart hosts depending on the senderdomain. If you want that please check out ourMultiSendcon, the multi-domain send connector for Exchange
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On the next page we switch the configuration to Route email throughyour provider SMTP relay server (Smarthost in Exchange terms) and addthe provider server address.

The other option (use DNS without a relay server) can only be usedwhen you are connected on a fixed IP address and host the webpagesyourself.
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The last page of the wizard is needed to enter the provider SMTP relayservers username/password credentials. Almost all provider serversrequire you to log in before you can use their relay servers to send outemail to protect against spam senders. It does not matter which userslogin data you use, this will not change the email content. Any providerSMTP server login will do.
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3. Configure the receive connector for incoming email

POPcon uses SMTP to forward emails to Exchange. For this to work weneed to change two Exchange 2010 default configuration settings: Themaximum email size is fixed to 10MB here and we need to add theanonymous user to the permission group in order to allow POPcon totransfer email.

Important: You also need to make sure to not install the Windows"Simple Mail Transfer Protocol" service. This service could block theExchange SMTP transport from actually answering the SMTP IP port(25) and could cause Emails to loop back to the internet if installed.Check Administrative tools, Services and disable this service.

We can find these configuration settings under Server Configuration,Hub Transport, Receive Connectors, Properties of the Default ReceiveConnector:
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The maximum message size is fixed to 10240KB (10MB) by default onthe General tab of these properties. Change that to 102400 (100MB) inorder not to allow longer emails to come through. You can always limitindividual users allowed maximum email sizes.
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We also need to add the Anonymous users to the Permission Groups tabin order to allow POPcon to connect to this receive connector at all.
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4. Assign email addresses to users in the active directory

All you need to do now is to add SMTP email addresses to users in theactive directory. Users can have more than one SMTP address, forexample they can have [email protected] in addition [email protected].

Exchange provides the convenient E-Mail Address Policies feature thatallows you to assign identically formatted email addresses to all(including future) users.

Open up Organization Configuration, Hub Transport, E-Mail AddressPolicies and click on New E-mail Address Policy in the actions pane.
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You can assign a (non-essential) name to the new policy:

And then add a new E-Mail Addresses format on the next page:
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Enter your domain name and select one of the formats:
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5. Installing and configuring POPcon or POPcon PRO

After going through the above 4 steps your Exchange is configured tosend out email but it still can't pull down email from POP3 or IMAPmailboxes on your provider server. For this you need to install andconfigure POPcon.

Configuring POPcon is quite straightforward. You need to follow thesesteps:

a) Configure a Postmaster email address on the GENERAL configurationtab.

b) Add one or more POP3 mailboxes on the POP3/IMAP tab.

c) Configure the Exchange server name on the EXCHANGE

configuration tab.

Download and run the self-extracting installer ofPOPconorPOPconPROand follow the instructions during the installation. It will install thePOPcon Administrator program and the POPcon service that runs in thebackground on your system.

Run POPcon Adminstrator from Start > Programs > POPcon

POPcon Screenshot
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Click on "Configure" to open up the POPcon configuration screen.

a) Configure a Postmaster email address on the GENERAL configuration tab.

On this first configuration page you only need to enter the email addressof your Postmaster or Administrator user. The Postmaster will receive allemails without a valid recipient as well as general POPcon statusnotifications. It is very important to define a real email address frominside your exchange server here because mails can be lost irretrievablyif POPcon forwards some mail with no recipient information to thepostmaster and that account does not exist in your exchange server.

You can leave the log file options to their default settings for now.

Next go to the POP3/IMAP tab to configure the POP3 or IMAP mailboxaccoutns you want POPcon to download email from.

b) Add one or more POP3 mailboxes on the POP3/IMAP tab.


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POPcon PRO collects mail from as many POP3 accounts you like. Justclick on Add to add another POP3 host or account to the list of PolledPOP3 Hosts. For each server or account you need to fill in the POP3server settings as shown below.

If you are using catch-all style mailboxes (mailboxes that receive emailfor a whole domain, regardless of the recipient part before the "@")POPcon needs to filter recipients from incoming mail so only therecipients at your own internet domain are accepted. Please add thedomain you consider your own in the "Accepted Recipient Domains" box.This is the same domain you configured earlier in the Exchange DefaultPolicy.

Individual account settings


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This dialog lets you input the specifics about a POP3 or an IMAP serveryou want to have polled by POPcon PRO.

This is the information POPcon PRO needs to know about each server:

Server type:

Here you can select on the four supported server types:

POP3: Default. POP3 servers are by far the most common mail servertypes on the internet.

POP3-SSL: Some POP3 Servers need SSL encryption enabled for theconnection in order to protect passwords and sensitive information.Choose this type to have a SSL-encrypted connection to a POP3 server.

IMAP: IMAP Servers are also quite common and theoretically allow theclient to manipulate email folders and move email between foldersonline. In our case the protocol is used to download email from theINBOX of the IMAP server to your exchange server.

IMAP-SSL: Supports SSL connections to IMAP servers for addedprotection.

Access:

Configure the server name, account name and password to connect tothe mail server here.

Servername: The name the server you want to have polled. You canalso enter the IP address directly.

Username: The username needed to log into your POP3 or IMAP mailserver.

Password: The password needed to log into your mail server.
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IP portnumber: Almost always the TCP/IP port for POP3 mail is 110.Under some circumstances, internet routers or firewalls change the portnumber. Please ask your network administrator or internet provider. Thestandard port for POP3-SSL is 995, for IMAP it is 143 and for IMAP-SSLthis should be set to 993.

Timeout: Leave this to the default value.

Please ask your POP3 mailbox hosting provider if you do not have theabove information.

Type of mailbox / distribution:

POPcon PRO supports both catch-all and single user mailboxes

Catch-all mailbox ("*@domainname.com"): For this type of mailbox,POPcon PRO will distribute the email retrieved from this serveraccording to what it finds in the TO:, CC:, BCC: and other header-fieldsof the mail. If you choose this option, dont forget to add your internetdomain name(s) to the "Accepted Recipient Domains" box. on the

POP3/IMAP configuration dialog

Single user mailbox ("[email protected]"):This type of mailboxreceives email for only one specific Exchange mailbox. You need tospecify the receiver of the email here. POPcon PRO will then direct allmail retrieved from this server to the recipient email address given here.

Delete / keep email on the server:

This block allows you to configure POPcon PRO to either delete emailafter downloading or keep it on your POP3 or IMAP server for a specifiedamount of time or indefinitely.

Delete downloaded email: This is the default setting POPcon PROwill delete the Email on your POP3 or IMAP server after successfullydownloading it.

Leave a copy of downloaded email (indefinitely):This option willcause POPcon PRO to leave a copy of the email on the server. Only usethis option during testing or when you are sure the mail will be deletedeventually, i.e. by another system periodically downloading an deletingemail.

Leave a copy of downloaded email for n number of days: CausesPOPcon PRO to leave a copy of the email on the POP3/IMAP server forthe specified number of days before deleting it. You can use this optionto allow access to a single POP3 or IMAP mailbox by two differentsystems.

c) Configure the Exchange server name on the EXCHANGE configuration tab.


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On this configuration screen you can specify the Exchange-(SMTP)Server you want the mail to be directed to. Normally this will be thecomputer name of your Exchange server (like "MYSERVER").

You can leave all other settings default

These three steps to configure POPcon will provide you with a workingset-up. Test it out by confirming the new configuration with OK and thenuse the "Trigger mail retrieval" button on the POPcon Administrator mainscreen to start the first mail download. You can follow what is happeningin the scrolling log display on that screen. Watch out for any errormessages there. There is also a POPcon log fi le (c:\programfiles\POPcon\POPconSrv.log open with notepad) that you can view atyour leisure.

6. Check out the ChangeSender Outlook Add-in


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ChangeSender Exchange Send-as Add-inadds one important piece offunctionality to Microsoft Outlook when used with Exchange Server: Itallows you to send as any of your email addresses and even groupaddresses or those of other users if allowed by the administrator.Effectively this is the Exchange Send-as function without the limitationsof the ActiveDirectory

Without the ChangeSender Exchange send-as components,Exchange always sends out emails on your default email address fixedin the ActiveDirectory even when answering emails received on one ofyour additional email addresses. Also, Exchange does not allow sharingthe same email address (i.e. department-wide or company-wide emailaddresses) between users. ChangeSendersolves both problems byadding a configurable "send as" selection box to your Outlook emailform.

ChangeSender Features

Automatically selects the right send-as address when replying toemails. ChangeSenderuses the address of the original email as senderaddress for replies.

Easy selection ofsend as addresses for new emails via a new senderaddress selection box in Outlook.

Multiple users can send from the same sender address (i.e. send [email protected] or [email protected])

Sender appearance fully configurable as "Any name" for each individual email address. Does notshowup as "sent on behalf of...".

Very simple installation and administration.

Administrator can restrict or allow user choices for the sender addressand prevent users from sending as other users.

Works with Exchange 2010, 2007, 2003, 2000 and with Outlook 2010,2007, 2003, 2002, 2000 versions.
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ChangeSender in Outlook 2007 screenshot

Downloads

Download the free 30-day trial version ofChangeSenderand test the fullproduct without any restrictions until you are sure it meets all yourrequirements. Then just order license codes to remove the 30 day limitwithout re-installing.

ChangeSenderconsists of two separate components: A servercomponent to be installed on the Exchange server and a MicrosoftOutlook add-in component that is needed for each client. The Outlookadd-in does not work without the server component installed as well.

Server component:

DownloadExchange Send-as server component, Exchange 2000, 2003version Install this on the Exchange Server (this version for Exchange2000 or 2003)

DownloadExchange Send-as server component, Exchange 2007, 2010version Install this on the Exchange Server (this version for Exchange2007 or 2010)

Client component / Outlook add-in:

DownloadExchange Send-as Outlook add-inInstall this on each user'ssystem.

You can license ChangeSenderExchange Send-asonline and willreceive the license codes by email in just minutes.
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Exchange 2010 Setup

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Transcript of Exchange 2010 Setup