catholic youth organization athletic department athletic manual
Everything you ever wanted to know about Athletic Coding.
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Transcript of Everything you ever wanted to know about Athletic Coding.
Adjusted Square Footage
Total Square footage of all athletic buildings(from property insurance statement of values)
Minus
Square footage required for PE(from Facility Manual and prior year ¾ average)
How Do I Find the Facility Manual?
http://arkansasfacilities.arkansas.gov*Left side of page - Click on Facilities Manual*Section 2 Chapter 5*Program of Requirements*Put in ADM for each building by grade *Look at lines 64,65,66,67, & 68 for square
footage required
Athletic Buildings
• Gyms• Field house• Indoor Practice
Facilities• Offices –coaches/AD• Concession stands• Press boxes• Playing Fields dressing
rooms/restrooms• Athletic Equip. storage
buildings
Consolidated District
If located on a property annexed or consolidated and is no longer used – it doesn’t count
Athletic Expenditures
• All Direct & Indirect Expenses
• Salaries• Fringe benefits• Travel• Equipment• Meals• Supplies
Expenses Continued
• Property & Medical Insurance
• Utilities• M & O• Construction Costs
(includes spirit groups, band and fans)
Interschool Athletic Program
• Organized to compete
• Includes PE classes for athletics
• Governed by AAA• Defined by Ark.Code
Ann. 6-16-137
Include• Reserved seating
sales• Presold tickets
Exclude• Facility rental fees• Pass thru money
Net Gate Receipts
Coding Requirements
• All athletic expenditures correct code
• Program code 115• All allocations done
with square footage– May not code M&O,
insurance or utilities directly!
Allocations
Adjusted Athletic Square footage/ total square footage of ALL buildings = .?????
Must be carried out to 5 decimal places!!!
Apply to M&O, Property Insurance, Utilities by journal entry
So
Adjusted Athletic Square footage 9,999Divided By
total square footage of ALL buildings 250,000= .03999
Total M&O X .03999 = amount to jeProperty insurance X .03999 = amount to je
Utilities X .03999 = amount to je
Transportation
• Actual Miles X state-wide cost per mile (given by ADE)
• Keep documentation of millage!!
• Include spirit & band busses
Construction/Renovation
All costs- cost of square footageRequired for PE by school
facility manual
* Expenditures for outdoor playing field shall be charged to athletics
Salaries/Benefits for Coaches
Include• Stipends• Extra days• Extra planning periods
Pay from Salary Fund Prorate cost between
teaching & coachingSee form on www.apscn.org
EMPLOYEE NAMERegular Coaching Total
# /Periods 5 2 7
% 0.714 0.286 1.000
Base Pay 40000.00 28571 11429 40000
Base Days 190 Rate per Day 210.53
Extra Days 10 0 2105 2105 Stipends Base Pay x % 0.22 8800 8800
Total Salary 28571 22334 50905
% of Duties 0.56 0.44 1.00
.
XYZ SCHOOL DISTRICTFY 2007-2008
Complete Highlighted Areas
Required Reporting• AFR/ Budget Due
Sept. 15th • Approved at Board
Meeting• Posted on Website
3 years past• In Cycle 1 & 9• Activity Funds not
included• Include #of coaching
FTE’s in previous cycle 8
Odds & Ends• Revenue in Fund 7• Separate fund for gate
receipts• School Board approve
purchase for athletic awards
• Awards can’t average More than $100 per student per activity
• Can use private funds for awards
Audit
Legislative Audit will conduct annual reviews rotating so each district gets evaluated every 5 years