Athletic Department: Policy and Procedure Manual · principles 1.2 4 athletic governance 5 faculty...

Athletic Department: Policy and Procedure Manual

Pace University

Effective July 1, 2014

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TABLE OF CONTENTS

INTERCOLLEGIATE ATHLETIC DEPARTMENT 4

MISSION STATEMENT 1.1 4

PRINCIPLES 1.2 4

ATHLETIC GOVERNANCE 5

FACULTY ATHLETIC REPRESENTATIVE 2.1 5

TITLE IX 2.2 6

STUDENT ATHLETE ADVISORY COMMITTEE (SAAC) 2.3 7

ATHLETIC DEPARTMENT ORGANIZATIONAL CHART 2.4 8

ADMINISTRATION 12

GENERAL 3.1 12

SPORTSMANSHIP/ETHICAL CONDUCT 3.2 12

DRUG/ALCOHOL/TOBACCO 3.3 13

DEPARTMENT OFFICE HOURS 3.4 14

TELEPHONE/COMPUTER SERVICES 3.5 14

CONTACTING OTHER UNIVERSITY OFFICES 3.6 14

CONTACTING THE NCAA 3.7 15

BUSINESS OFFICE 15

BUSINESS MANAGER 4.1 15

GENERAL 4.2 15

BUDGET 4.3 16

TRAVEL 4.4 16

PROCUREMENT 4.5 19

TICKETS 4.6 20

PERSONNEL 21

EMPLOYEE/ EMPLOYMENT OVERVIEW 5.1 21

COMPLIANCE 23

NCAA ELIGIBILITY CENTER 6.1 23

NCAA AMATEURISM CERTIFICATION 6.2 23

REQUIRMENTS FOR ATHLETE ELIGIBILITY 6.3 24

ACADEMIC REQUIRMENTS FOR RETURNING STUDENT-ATHLETES 6.4 25

RENEWALS/NON RENEWALS FOR RETURNING STUDENT-ATHLETES 6.5 26

STUDENT ATHLETES WHO QUIT/DISMISSED/CUT 6.6 26

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ATHLETES GRANT-IN-AID AGREEMENTS 6.7 27

SUMMER 1: ATHLETICS AID POLICY 6.8 28

MISSED CLASS TIME 6.9 29

SPORTS WAGERING 6.10 29

TRAVEL ITINERARY 6.11 31

TEAM MANAGERS 6.12 31

RECRUITING CERTIFICATION 6.13 32

RECRUITING OFFICIAL/UNOFFICIAL VISITS/STUDENT HOSTS 6.14 32

AWARDS 6.15 35

ACADEMIC SERVICES 35

STUDENT-ATHLETE ACADEMIC SERVICES 7.1 35

OPERATIONS 36

CONTRACTS/OUT OF CONFERENCE CONTESTS/ROUTING FORM 8.1 36

OFFICIALS 8.2 37

CONTEST CHANGES/CANCELLATIONS 8.3 37

PRIORITY FACILITY SCHEDULES 8.4 37

PRACTICE SCHEDULING 8.5 38

SPECIAL EVENTS SCHEDULING 8.6 38

CAMPS AND CLINICS 8.7 39

EQUIPMENT/WEIGHT ROOMS 8.8 39

EQUIPMENT PROBLEMS 8.9 39

INVENTORY/DISTRIBUTION 8.10 40

STUDENT-ATHLETE RESPONSIBILITIES 8.11 40

LAUNDRY GUIDELINES 8.12 41

PRACTICE GEAR 8.13 41

GAME UNIFORMS 8.14 41

MEDIA RELATIONS 42

DEPARTMENT OVERVIEW 9.1 42

RESPONSIBILITIES 9.2 42

PRESS RELEASES 9.3 43

INTERVIEWS 9.4 44

PUBLICITY MATERIALS 9.5 44

EVENTS 9.6 45

EXTERNAL OPERATIONS 46

FUNCTION 10.1 46

WEBSITE/TEAM STORE 10.2 46

LICENSING PROGRAM 10.3 46

SPONSORSHIP PROGRAM 10.4 47

TEAM PROMOTIONAL ACTIVITIES 10.5 47

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SOCIAL MEDIA POLICY 10.6 47

DEVELOPMENT/FUNDRAISING/PARTICIPATION 10.7 49

SPORTS MEDICINE 51

PARTICIPATION IN INTERCOLLEGIATE ATHLETICS 11.1 51

ATHLETIC TRAINING ROOM 11.2 51

ATHLETE EXPECTATIONS 11.3 52

TRAINING ROOM CONDUCT 11.4 52

INJURED/ILL ATHLETES 11.5 52

REHABILITATION TREATMENT 11.6 54

RETURN TO PLAY 11.7 54

CONCUSSION MANAGEMENT 11.8 54

DRUG/ALCOHOL/TOBACCO POLICY 11.9 55

APPENDIX 56

A. SUMMER 1/INTERSESSION ATHLETIC AID REQUEST FORM 57

B. VOLUNTARY QUIT FORM 58

C. TEAM ROSTER UPDATE FORM 59

D. INSTITUTIONAL DOCUMENTATIION OF UNOFFICIAL VISIT FORM 60

E. SCHEDULE ROUTING FORM 61

F. EQUIPMENT NEEDS FORM 63

G. PURCHASE REQUEST FORM 63

H. STUDENT-ATHLETE CODE OF CONDUCT 65

I. TRIP REQUEST FORM (PACE TRANSPORTION FORM) 66

J. LOANER VEHICLE REQUEST FROM (PACE TRANSPORTATION FORM) 67

K. SOCIAL MEDIA PLATFORM REQUEST FORM 68

L. SOCIAL MEDIA REGISTRATION FORM 69

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INTERCOLLEGIATE ATHLETIC DEPARTMENT

1.1 Mission Statement

The mission of intercollegiate athletics at Pace University is to support the greater

mission and strategic plan of the University in general by providing opportunities for

students to participate in intercollegiate athletic programs as a supplement to their

academic experience at the University. The intercollegiate athletics program also has an

important role in enriching the quality of life at the University and surrounding

community, and to be a source of pride for the University among students, faculty and

staff, alumni, and other citizens of the state and nation.

1.2 The intercollegiate athletics program at Pace University expects to fulfill its mission

responsibilities through the following guiding principles:

Operating within the rules of the NCAA, the intercollegiate athletics conference

of current membership and all academic and business policies and procedures of

the University. The principle of academic integrity will continue to be applied to athletic

programming decisions in order to ensure that the educational values, practices and

mission of Pace University determine the standards by which the intercollegiate athletic

program is conducted.

To recruit student/athletes who have the ability to excel in the classroom at a

higher level than that of the general student body.

To seek competitive athletic excellence in the NCAA Division II, consistent with

the philosophy/mission statement of NCAA Manual bylaw 20.10.

Enforcing standards of social conduct and sportsmanship such as respect,

citizenship, civility and honesty established to govern the conduct of

intercollegiate athletics. Provide opportunities for student-athletes to foster a

better understanding of critical social issues, to improve their personal

communication skills and to develop leadership qualities that will enhance their

capacity to serve as leaders while conforming to the “Life in the Balance”

philosophy of Division II standards.

Be a vehicle to create positive public relations and visibility for the entire

University. To provide a continuous program of university/community relations

designed to emphasize the educational values of competitive sports as integral parts of

the education curriculum

To maintain a strong commitment to the principles of diversity and equity and to

the welfare of the student-athlete. Pace University will comply with gender equity

regulations and affirmative action goals in such areas as hiring, promotion, training, and

general work environment.

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ATHLETICS GOVERNANCE

The Athletic Department is a functional area within the Division of Student Affairs and

reports to the Dean of Students.

The department is run by the Director of Athletics in concert with the Athletic Advisory

Committee (AAC), made up of the Associate AD, the Assistant AD’s, the Director of

Media Relations, the Director of Athletic Development, and the Department Business

Manager.

2.1 Pace University Faculty Athletic Representative Overview

NCAA Bylaw 4.02.2 states “a faculty athletics representative is a member of an

institution’s faculty or administrative staff holding faculty rank, who is designated by the

institution’s chief executive officer or other appropriate entity to represent the institution

and its faculty in the institution and its faculty in the institution’s relationships with the

NCAA and conference.”

The role of the faculty athletics representative is both important and multifaceted at each

of our conference member institutions. While the chief executive officer must be the

central figure in ensuring institutional control of the intercollegiate athletics program, the

faculty athletics representative is an essential partner of the chief executive officer in

protecting the centrality of the academic enterprise at the institution. The working

relationship between the chief executive officer and the faculty athletics representative is

a critically important determinant of the effectiveness of the faculty athletics

representative in contributing to the oversight of the athletics program. The basis of this

relationship should be a model of institutional control in which significant responsibilities

for administration and oversight are assigned to the faculty athletics representative, as

well as to the athletics director

In this day and age it is important for each institution to recognize that the FAR position

has become a fundamental administrative assignment that is a departure from the

traditional committee assignments assumed by faculty members. Additionally, as each

institution struggles to define the role as it pertains to their own specific situation, it is

important to communicate throughout campus what those duties entail.

Pace FAR:

Professor Margaret Fitzgerald

Phone: (914) 773-3950

E-Mail: [email protected]

mailto:[email protected]

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2.2 Title IX of the Civil Rights Act was enacted on June 23, 1972.

It states:

“No person in the United States shall, on the basis of sex, be excluded from participation

in, be denied the benefits of, or be subjected to discrimination under any education

program or activity receiving Federal financial assistance…”

Title IX applies to an entire school or institution if any part of that school receives federal

funds. Regulations to the legislation require all universities receiving federal funds to

perform self-evaluations of whether they offer equal opportunities based on sex and to

provide written assurances to the Department of Education that the institution is in

compliance for the period that the federally funded equipment or facilities remain in use.

Specifically, to the athletic programs, the Department of Education evaluates the

following factors to determine whether equal treatment exists…

Whether the selection of sports and levels of competition effectively

accommodate the interests and abilities of members of both sexes.

The provision of equipment and supplies.

Scheduling of games and practice times.

Travel and per diem allowance.

Opportunity to receive coaching and academic tutoring on mathematics only.

Assignment and compensation of coaches and tutors.

Provision of locker rooms, practice and competitive facilities.

Provision of medical and training facilities and services.

Provision of housing and dining facilities and services.

Publicity.

Title IX regulations have been challenged and amended to provide greater flexibility in

the equal opportunities for both sexes alike. Some particular organizations such as; social

fraternities and sororities, as well as specific youth clubs (Girls Scouts/Boy Scouts) are

exempt from title IX.

Pace Title IX Coordinator

Lisa Miles

Phone: (914) 773-3856

E-Mail: [email protected]

mailto:[email protected]

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2.3 Student Athlete Advisory Committee (SAAC)

The Student Athletic Advisory Committee (SAAC) consists of student-athletes from each

team. SAAC is comprised of 12 Executive Board Members and 2 Representatives from

each team that must be present at each meeting. The Athletic Department at Pace

University supports SAAC and encourages its promotion and participation by student-

athletes.

Promote communications between athletic administration and student-athletes.

Provide feedback and insight into athletic department issues.

Generate a student-athlete voice within the campus athletics department

formulation of policies.

Build a sense of community within the athletics program involving all athletic

teams.

Solicit student-athlete responses to proposed conference and NCAA legislation.

Organize community service efforts.

Create a vehicle for student-athlete representation on campus-wide committees.

Promote a positive student-athlete image on-campus.

Raise funds for the Make-A-Wish Foundation( The chosen philanthropy for

Division II)

2.4 Athletic Department Organizational Chart

Please locate organizational charts on the following pages.

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ADMINISTRATION

3.1 General Policies and Procedures

The Athletic Department, consistent with policies set forth by Pace, is an equal

opportunity employer. No person may be discriminated against on the basis of race,

color, religion, sex, national origin, age, sexual orientation or condition of handicap in

employment, training, promotion, demotion, transfer or separation from employment.

3.2 Sportsmanship and Ethical Conduct

Intercollegiate athletic departments have come under intense scrutiny in recent years

from various areas, such as the news media, university administrations, and the NCAA

and student groups. Because of the high degree of visibility inherent in athletics,

employees are expected to act with the utmost judgment, discretion, and integrity at all

times. The following guidelines should be used to define proper departmental behavior.

Violations of these guidelines will not be tolerated and will meet with sanctions deemed

appropriate by the President and Director of Athletics.

An employee will not seek or accept any personal advantage which might

reasonably be interpreted as an attempt to influence his conduct in the

performance of his duties. Such personal advantage may take the form of gifts,

personal loans, advances or accommodations (financial or otherwise), not

available to others on similar terms.

An employee will not engage in activities inside or outside his employment which

conflict with job performance, or which might reasonably be considered to

conflict with obligations to the Athletic Department.

Athletic Department personnel are expected to fulfill all personal financial

obligations. The Athletic Department is not to be placed in the position of acting

as a collection agency or of determining the validity of contested debts.

All employees are to exercise discretion in the use of property, manpower and

funds entrusted to them. These resources are to be used only for officially

approved Athletic Department activities.

Athletic Department employees are encouraged to try to improve their

performance, to find more efficient ways of accomplishing designated tasks and

to utilize opportunities to increase work related knowledge and skills in an effort

to improve themselves personally and the Athletic Department.

The Athletic Department will not tolerate inappropriate comments or language

regarding gender, race, ethnicity, sexual orientation or religion. Employees who

have been victim to, or who have observed, these types of comments or language

should take the following actions:

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Immediately inform the individual concerned that he/she is offended by

this type of behavior/statement and would appreciate it if they would stop;

and, if the inappropriate behavior continues, - contact the Director of

Athletics and/or the Dean of Students so that they can deal with the

situation accordingly.

Consistent with Article 2 of the constitution of the NCAA, it is Pace

University’s responsibility to establish policies for sportsmanship and

ethical conduct in intercollegiate athletics consistent with the educational

mission and goals of our institution.

In order for intercollegiate athletics to promote the character development

of participants, enhance the integrity of higher education and to promote

the civility in society, student-athletes, coaches, and all others associated

with the athletic programs and events should adhere to such fundamental

values as respect, fairness, civility, honesty, and responsibility

In keeping with the terms and conditions of their contract all coaching

staff members are expected to adhere to the above fundamental values and

to develop these characteristics within their team members.

Coaches should oversee their team’s activities to assure that

sportsmanship and ethical conduct are exercised in practice every day.

Please remember the important example that the coach plays in

sportsmanship and ethical conduct as you make decisions and lead you

team throughout the year.

3.3 Drug/Alcohol/Tobacco Use

Per NCAA Bylaw 11.1.5

The consumption of alcohol or the use of tobacco products in the presence of student-

athletes is considered inappropriate and is prohibited.

The use of tobacco products is prohibited by all game personnel (e.g., coaches, trainers,

managers, and game officials) in all sports during practice and competition. Uniform

penalties (as determined by the applicable rules-making committees and sports

committees with rules-making responsibilities) shall be established for such use.

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3.4 Department Office Hours

Regular office hours for Athletic Department employees are Monday through Friday

9:00AM to 5:00PM with one hour for lunch. These hours may be adjusted by the

individual’s supervisor to accommodate the staffing requirements of the department.

Any hours not worked for whatever reason, (illness, vacation, military leave, etc.) must

be reported via e-mail to the individual’s supervisor and noted on their timesheet. Except

in emergencies, employees may not leave their job assignments during work hours

without permission from their supervisor. It is expected that all vacation/deviations from

the 9-5 M-F work schedule will be requested in writing and approved up front by your

supervisor.

3.5 Telephone/ Computer Services

Athletic Department telephones are to be used for business purposes only. Employees are

encouraged to keep all personal phone calls to a minimum. The use of Athletic

Department telephones for long distance personal calls is prohibited, as are long distance

calls by student- athletes. The use of long distance telephone service at the Athletic

Department’s expense by a student-athlete is an NCAA violation and will result in

sanctions levied against the Athletic Department and all responsible parties. It is the

responsibility of the head coach to insure that no such violation takes place. Employees

are instructed to reject all collect telephone calls.

Cellular phones are issued to staff members whom the Athletic Department determines

require them to effectively perform their duties. The staff member is responsible for

phone charges above and beyond the agreed-to plan amount. Non-payment of excess

charges by the staff member may result in the termination of cellular phone privileges.

These regulations are not to be violated. Any misuse of Athletics telephone equipment

may result in the revocation of long-distance telephone privileges, a demand for

restitution and additional disciplinary actions if warranted.

Contact the Director of Media Relations/Communication via email for the following

issues:

Computer and Email Accounts Issues

Voice Mail and Phone Service Disruption

Land Fax Issues

Any other technology-related issues

3.6 Contacting Other University Offices and Instructors

Coaches are assigned an admissions liaison for their sport and should direct all

admissions questions thru the designated representative. Each year coaches will be

provided with an updated list of liaisons. Please note that your liaison may change from

year to year based on staffing levels of the admissions department.

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The office of Financial Aid has designated one staff member to work with the athletic

coaches and staff. All financial aid questions should be directed thru the financial aid

liaison. Please understand that with the concept of shared responsibility, it may take a couple of

days to get an answer to a question.

Due to changes in curriculum, pre-requisites, and course descriptions, coaches should

NOT advise students in regards to classes. Further, coaches are not permitted to be

present during Academic Advising sessions between a student-athlete and his or her

advisor.

If a student-athlete comes to a head coach about a grade problem in a class, the coach

should direct the student-athlete to the instructor or the Faculty Athletics Representative

(FAR). At no time shall a member of the coaching staff contact an instructor.

3.7 Contacting the NCAA

The following people are listed as the contact people for the NCAA: Stephen Friedman,

Margaret Fitzgerald, Mark Brown, Kayne Gutierrez and Michael Winn. If you need to

contact the NCAA, please see one of the people listed above.

BUSINESS OFFICE

4.1 Business Manager

The Athletics Business Manager is responsible for all fiscal transactions. This includes

submission of the annual budget, the processing of all Human Resource paperwork, the

completion of all travel reimbursements, A/P invoices and other paperwork that impacts

budgets.

The Business Manager will be responsible for the internal posting and external

(BANNER) reconciliation along with the monthly distribution of budget status reports to

department head no later than the 10th of each month.

All requests to utilize University resources must be requested in advance to ensure that

those resources are available and the utilization of said resources is appropriate given our

various established guidelines.

4.2 General

General office supplies for office use are to be ordered through the Business Manager.

Anything above and beyond general office supplies will be charged to the team specific

budget.

Business cards are to be ordered through the Business Manager. The Department will

cover the charge for all the head coaches and all assistant coaches.

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Photo Copies: For quantities greater than 50 copies per job, Document Services is to be

utilized and charges are to be applied to team specific accounts. Office copier and the

office supply of paper are NOT to be used for mass recruiting mailings or for personal

use (camps, etc.). These types of copy jobs are to be taken to Document Services in order

to process under the respective team budgets.

Out Going Mail Service: All pieces of mail are required to have a Department bar code

sticker attached. General mailing is to be charged to the main Department mail fund. All

OVERNIGHT and bulk mailing (recruiting, etc.) is to be charged to team specific

budgets. Department bar codes are NOT to be used to mail out personal items, such as

camp mailings, etc.

4.3 Budget

The Athletic Budget is set April 1 each year for the following July based on submitted

requests by each program.

The Budget process will commence September 1 each year with each unit head (with

budget oversight) meeting with the Business Manager to review the previous year’s

budget. No later than October 1 each year, the unit head will submit a line itemed budget

request for the coming year. These requests will be tabulated and analyzed by the

Business Manager and he/she will make budget recommendations to the AAC for

submission to the University no later than November 1 each year. The Athletic

Department will receive the budget allocation by March 1 each year. The AAC will meet

to allocate the budget based on needs and priorities by April 1. Unit heads must submit a

final line item budget for approval no later than May 1 each year. Once approved, a copy

of the approved line item budget will be return to each unit head for administration.

4.4 Travel

Team Travel:

Team travel plans should be made at least two weeks prior to travel to allow processing

time for transportation requests and hotel agreements.

Hotels

All hotel contracts for team travel must be submitted to the Business Manager prior to

any final bookings/payments being made. Coaches do not have the authority to sign

binding hotel agreements. All hotels for team travel must be charged to the Business

Manager’s travel card and receipts should be submitted to the Business Manager upon

return.

Transportation

Requests for internal transportation must be outlined in each team’s line item budget that

is approved by the Business Manager. All requests for external transportation need to be

submitted through the Business Office. External charter buses should be arranged by the

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coach with Academy Bus Lines and then the accepted quote should be forwarded to the

Business Office so a Purchase Order can be created.

The mode of transportation for team travel shall be:

Bus if the official travel party is more than 10 or travel is more than 100 miles

one way.

Van if the official travel party is less than 10 and travel is less than100 miles

one way. The Athletic Department discourages the caravan type approach to

team travel.

Personal Vehicles: The use of personal cars for team transportation is not permitted.

Meals

Catered meals should be processed on the Business Manager’s travel card or through a

Purchase Order. This includes Chartwells and any outside caterer that is used.

Meal Money advances should be requested by a Coach on a Travel & Reimbursement

form. All meal money advances need to be reconciled within 7 days of the end of the

period for which the advance was requested. A new advance will not be authorized until

any prior advance is reconciled. Reconciliation should include dates and signatures of

team members receiving meal money allowances or detailed receipts if group meals are

purchased.

Recess Meal Allowance

Student-athletes, and student managers who are required to remain on campus during

times when the University Dining Halls are not available will be eligible to receive a

meal allowance of $20 per day or meal equivalency. This includes, but is not limited to,

pre-season practices as allowed under NCAA guidelines, holiday periods as defined by

the official University calendar, and post-season practices in preparation for post-season

competition. Names of the students, signatures and applicable dollar amounts must be

included on the Team Meal Allowance Form and submitted by the appropriate coach on a

Travel Reimbursement Request. Team meals are also permitted provided established

reimbursement protocol is followed and the cost of these meals does not exceed the sum

of the per diem amounts.

Departure times listed below identify the per diem qualifications with respect to departure

and return times.

Depart prior to 6:30 am - Claim full day allotment

Depart after 6:30 am but prior to 12pm - Claim only lunch and dinner

Depart after 12pm but prior to 6pm – Claim only dinner

Depart after 6pm – No meal per diems allowed.

Return prior to 6:30 am – No meal per diems allowed

Return after 6:30 am but prior to 12pm - Claim breakfast only

Return after 12pm but prior to 6pm - Claim breakfast and lunch

Return after 6 pm - Claim full day allotment

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Recruiting:

Travel for Recruits:

No travel arrangements will be made without prior authorization from the Compliance

Office.

Once approval is obtained, travel arrangements should be coordinated with the Business

Office. Flights and hotels must be booked on the Business Manager’s travel card.

Meals for recruits must be handled through a purchase order for group recruit visits and

vouchers for recruits. Meals purchased for individual recruits will be reimbursed through

T&E with appropriate detailed receipts.

Travel for Coaches:

When recruiting, all travel arrangements including airfare and hotel, must be made by the

coach using their personal credit card and submitted for reimbursement though a travel &

expense form within 7 days of completion of travel.

Personal cars may be used for recruiting or public relations and mileage may be

submitted on a Travel Reimbursement voucher in correspondence to the current IRS

rates.

NOTE: Per Diem is not allowed for individual local (recruiting) travel. You must save

these receipts to verify a meal was taken while on official business. Reimbursement for

alcoholic beverages is not permitted.

Other Travel:

This includes conferences, seminars, professional development, etc. All travel

arrangements must be made by the individual travelling using their personal credit card.

This includes registration and membership fees, airfare, rental car, hotel, meals, etc.

Expenses should be submitted for reimbursement with all applicable receipts within 7

days of completion of travel.

ITEMIZED and ZERO BALANCE MEAL RECEIPTS ARE MANDATORY!

If the meal receipt does not have the name and/or address of the restaurant pre-printed on

it, this information must be typed or legibly written onto the receipt in order to submit it

for reimbursement. The practice of filling out your own receipts is unacceptable.

Reimbursement

Within seven working days of the completion of travel, a Travel Expense Reimbursement

Voucher must be completed, signed and dated by the traveler, initialed by the Head

Coach and submitted in final form to the Business Office (for team travel and other

travel) and to the Compliance Office (for recruiting). In the case of continuous travel, the

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voucher should be submitted within seven working days of the last day of travel for

which reimbursement is requested. The Compliance Coordinator will initial and forward

it to the Business Manager for final approval.

For all travel vouchers, the Athletic Director must approve (by signing and dating) the

voucher and submit the voucher to the Accounts Payable Department for processing.

***The traveler should keep records to verify travel advance check receipt, travel

reimbursement voucher submission and travel reimbursement check receipt***

The following guidelines apply when preparing the forms and documenting reimbursable

expenses:

Each day’s expenses must be listed separately on the travel voucher and in the

appropriate columns. Room service charges are not reimbursable.

For every expense claimed, there must be an itemized receipt and a receipt

showing a zero balance.

When flying, a copy of the purchased itinerary must accompany the

reimbursement voucher. If there is a change to the itinerary initially

purchased, you must document the reason for the change and provide a copy

of the changes to reflect the itinerary that was actually taken. Fees charged to

accommodate personal preference are not reimbursable.

Receipts should be taped, in date order, to one-side of a blank sheet of paper

so that all writing is legible (no staples).

Meals are reimbursable only when incurred as a business related activity.

Tip must be listed separately and cannot exceed 15%.

When submitting for mileage reimbursement, detailed information on the

arrival and departure times at each point of travel must be listed and the

mileage from point to point must be listed.

A full description of the type and purpose of the trip should be entered in the

appropriate space of the travel expense reimbursement voucher.

All reimbursement requests (meal, lodging, entertainment) involving non-University

employees must be explained, in writing, to include the names and roles of these persons

and then submitted to the Director of Athletics for approval.

NOTE: Coaches and other staff members are not eligible for recess meal allowance.

4.5 Procurement

All supplies must be ordered through the Business Manager.

See Appendix G for form.

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Purchasing Equipment

All equipment purchases are to be handled through the equipment room. The procedure

will ensure proper tracking of funds and a more efficient payment schedule. The

Equipment Manager has the only authorization to expend funds from these object codes

and have items shipped unless prior arrangements have been made through the equipment

room.

Pace University purchasing policies do not allow for personal purchases. Employees

cannot purchase goods or services for their own use under the name of the University, nor

can they use the tax-exempt status of the University. To do so is a direct violation of

Federal laws, New York State laws, and University policy.

See Appendix G for Purchase Request Form

4.6 Tickets

Ticket Operations

The Business Manager oversees all ticket operations for the Pace Athletics department.

Any media or external ticket requests must be submitted to the marketing office 24 hours

prior to the athletic contest.

Football

A gate list for Pace Football games will be delivered to the football offices at 9am on the

Monday prior to a home game. Per NCAA regulations all team members are allotted four

(4) tickets for each home athletic contest. The gate list will be picked up at 12 Noon on

the day before a home game to allow the compliance and business offices to review and

prepare the ticket operations.

Basketball

A gate list for both the men’s and women’s team will be prepared prior to each game to

review and prepare the ticket operations prior to each game. Per NCAA regulations all

team members are allotted four (4) tickets for each home athletic contest.

Tickets for Recruits

All unofficial visits should be submitted to compliance two days prior to the visit. Any

coach who is planning on giving recruits tickets on either unofficial or official visits must

first alert the compliance office and then coordinate with the Business Manager. On the

official visit form there is a section that must be filled out for tickets, meals, etc. Tickets

will not be given to any prospect without approval and will be turned away at the ticket

gate.

Unofficial Recruit Visit Ticket Policy

Per NCAA bylaw 13.7.2.1: During an unofficial visit, the institution may not pay any

expenses or provide any entertainment except a maximum of three complimentary

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admissions to a campus athletics event in which the institutions intercollegiate team

practices or competes. Such complimentary passes are for the exclusive use of the

prospective student-athlete and those persons accompanying the prospective student-

athlete on the visit and must be issued on an individual game basis. Providing seating

during the conduct of the event (including intermission) for the prospective student-

athlete or those persons accompanying the prospective student-athlete in the facilities

press box, special seating box (es) or bench area is specifically prohibited.

13.7.2.1.4 Reserving Game Tickets: An institution may not reserve tickets (in addition to

the permissible complimentary admissions) to be purchased by a prospective student-

athlete (or individuals accompanying the prospective student-athlete on an unofficial

visit. Tickets may be purchased only in the same manner as any other member of the

general public.

Official Visit Ticket Policy

Per NCAA bylaw 13.6.6.2 Complimentary Admissions. During an official visit, a

maximum of three complimentary admissions to a campus athletics event in which the

institutions intercollegiate team practices or competes. Such complimentary passes are

for the exclusive use of the prospective student-athlete and those persons accompanying

the prospective student-athlete on the visit and must be issued on an individual game

basis. Providing seating during the conduct of the event (including intermission) for the

prospective student-athlete or those persons accompanying the prospective student-

athlete in the facilities press box, special seating box(es) or bench area is specifically

prohibited.

13.6.6.2.4 Purchase of Game Tickets in Same Locale. An institution may reserve

tickets, only for the use of immediate family members accompanying a prospective

student –athlete during an official visit and for seat locations adjacent to the

complimentary seats being provided to the prospective student-athlete. These tickets must

be purchased at face value.

PERSONNEL

5.1 The people of Pace are the institution’s most valuable resource. The University is

committed to being a leading comprehensive institution in the greater New York area.

Commitments to ongoing improvement and to the fostering of an environment of trust

and respect will enable the University to be a viable, versatile institution in the 21

century.

There are many qualities and competencies that identify the Pace employee. Each

employee must demonstrate these attributes. Each employee is required:

• To work to further the University’s mission and Strategic Plan.

• To be well-informed and educated in performing their jobs.

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• To promote an inclusive environment that is accepting and respectful of all people

regardless of their sex, gender or gender identity; race; color; national origin;

religion; creed; age; disability; citizenship; marital or domestic partnership status;

sexual orientation; genetic predisposition or carrier status; military or veteran status;

status as a victim of domestic violence, sex offenses or stalking; or any other

characteristic protected by law federal, state or local law, rule or regulation.

• To provide accurate, thorough, and professional work consistent with University

and department expectations and goals.

• To assume responsibility for their actions and decisions.

• To be present and punctual for their job and to meet required deadlines.

• To maintain a high standard of business and personal ethics, including discretion

and confidentiality.

• To understand his or her role in determining the needs of the workplace.

• To be student-centered.

• To be a team player.

• To communicate accurately, clearly, and positively, both verbally and in writing.

• To listen attentively and respond responsibly.

• To demonstrate trust and respect for all people and ideas.

• To pursue opportunities for personal growth and development.

• To be informed and understand University and department policies and procedures.

• To continuously strive for excellence.

• To serve as an ambassador and steward of the University.

The Business Manager is the active liaison for all Human Resource issues within the

Athletic Department.

Please Visit https://www.pace.edu/human-resources for further information.

https://www.pace.edu/human-resources

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COMPLIANCE

6.1 NCAA Eligibility Center

A requirement for all incoming freshman who wish to participate in intercollegiate

athletics.

What is the NCAA Eligibility Center?

The NCAA Eligibility Center is an independent organization that reviews the academic

records and amateurism background of all prospective collegiate student-athletes to

determine if they meet NCAA minimum academic and amateurism standards. The

NCAA establishes a minimum academic standard only for athletics eligibility. It is not a

guide to qualifications for college admissions and it has no relation to your acceptance to

a university.

How to register

1. Registration done at: www.eligibilitycenter.org

2. Complete the STUDENT RELEASE online.

3. Pay the required fee associated with registration.

4. Contact your HIGH SCHOOL GUIDANCE COUNSELOR to communicate your

NCAA Clearinghouse needs:

Three pieces of required information

Complete transcripts from grade 9-12 (if you have attended multiple high schools,

transcripts from ALL high schools attended are required).

OFFICIAL ACT or SAT test scores (must be sent directly from the testing

agency)

Proof of graduation (final high school transcript)

Registration with the NCAA Eligibility Center is a REQUIREMENT of all incoming

freshmen at any NCAA institution. Registration and certification must be completed prior

to any varsity competition.

6.2 NCAA Amateurism Certification

A requirement for any individual enrolling at a division I or II institution for the first time

on or after August 1, 2007.

What is Amateurism Certification?

The Amateurism certification process is to determine whether a prospective student-

athlete has maintained amateur athletic status prior to participating in NCAA Division I

or II athletics. The NCAA is certifying amateurism status for all qualifying institutions

for consistency purposes to maintain competitive equity.

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How to register

1. Go online to www.eligiblitycenter.org

2. Select NCAA College Bound Student-Athlete

3. Click on New Account (Upper Right Hand Corner)

4. Complete the student release form online and include credit or debit card information to

pay the fee.

5. Complete the amateurism questionnaire.

6. FINAL CERTIFICATION will be issued after you request a final certification:

6.3 Requirements for Athlete Eligibility

Coaches are the last line of defense in making sure that only those students who have

been certified to practice and compete are participating. It the head coach’s responsibility

to make sure returning student-athletes are eligible. If you are not sure if a student has

been cleared, please contact the Assistant Athletic Director for Compliance Office to find

out. If there is ever any question as to a student-athlete’s eligibility, coaches should not

allow them to practice, play or travel. Please be sure to follow the policies and procedures

in place to verify eligibility so as not to jeopardize the institution, the program and the

student-athlete.

Listed below are the basic criteria that all previously enrolled students need to meet in

order to be eligible.

What a student needs to be eligible to practice:

Completed health questionnaire (pending review)

Completed physical (pending review)

Completed insurance form

Full-time enrollment as a matriculated student

Registered with the NCAA Eligibility Center (all freshman and transfers from JC,

CC, Division III, NAIA institutions)

Meet all NCAA, NE-10 and Pace University academic requirements

All NCAA, Pace University forms filled out properly

TRANSFER students must have copies of all transcripts in to Compliance office

Sports Information paperwork completed

NOTE: If an incoming freshman student-athlete has not been certified (academic and

amateurism) by the NCAA Eligibility Center prior to the start of practice, the student-

athlete has a 45-day certification period. During this period, the student-athlete is eligible

for PRACTICE only – no competition. Once the 45-day temporary certification period

expires, if the incoming freshman has not been certified by the Eligibility Center as either

a qualifier or partial qualifier, they are no longer eligible for practice or financial aid.

What a student needs to be eligible to compete:

Completed health questionnaire (pending review)

Completed physical (pending review)

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Completed insurance form

Full-time enrollment as a matriculated student

Academic and/or amateurism certification from the NCAA Eligibility Center (all

freshman and transfers from JC, CC, Division III, NAIA institutions)

Meet all NCAA, NE-10 and Pace University academic requirements

All NCAA, Pace University forms filled out properly

Transfer students must have copies of all transcripts in to Compliance office

Sports Information paperwork completed

declared major for juniors and seniors

Must show up on official squad list

6.4 Academic requirements for returning student-athletes

For continuing student-athletes, eligibility for competition shall be based on the following

requirements:

Satisfactory completion of six-semester or six-quarter hours of academic credit

the preceding regular academic term in which the student-athlete has been

enrolled full time at any collegiate institution; and

For a midyear transfer student-athlete, for a student-athlete following the student-

athlete's first academic year in residence or after the student-athlete has used one

season of eligibility in any sport at the certifying institution, the certification shall

be determined by the student-athlete's academic record in existence at the

beginning of the fall term or at the beginning of any other regular term of that

academic year, based on:

Satisfactory completion before each fall term of a cumulative total of academic

semester or quarter hours equivalent to an average of at least 12 semester hours

during each of the previous academic terms in academic years in which the

student-athlete has been enrolled in a term or terms; or

Satisfactory completion of 24 semester or 36 quarter hours of academic credit

since the beginning of the previous fall term or since the beginning of the

certifying institution’s preceding regular two semesters.

Student-athletes must declare a major at the start of their fifth (5th) full-time

semester

Student-athletes who are ineligible for any reason may not travel with the team or receive

travel related expenses. This includes freshmen who are certified as partial qualifiers or

non-qualifiers.

Travel-related expenses are only approved for those student-athletes who are eligible to

compete and will represent the institution.

Partial qualifiers and non-qualifiers are not eligible for team travel as team managers.

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6.5 Renewals and Non-Renewals for Returning Student-Athletes

Per NCAA Rules, all student-athletes who received athletic aid during the previous

academic year (fall and/or spring semester) and who have eligibility remaining must be

notified, in writing, by July 1 of renewal or non-renewal of athletics aid.

Renewals, Reductions, Non-Renewals

The head coach is responsible for notifying the Director of Compliance of renewal or

non-renewal.

A completed Athletics Grant-in-Aid Request Form is to be submitted for renewal.

Coaches should submit a list of non-renewals at the same time.

Renewals/Increases - Renewal amounts should be the exact amount provided the

previous year. In the event that a scholarship amount is increased, written

justification for the increase should accompany the request. Once the period of

the award begins (preseason practice, first day of classes, the award may not be

increased. Only way increase is permitted if the institution can demonstrate that

such an increase is unrelated in any manner to an athletics reason.

Reductions - Athletic grants-in-aid may not be reduced during the period of the

award on the basis of a student's athletics ability, performance or contribution to a

team's success, because of an injury, illness or physical or mental medical

condition, or for any other athletics reason.

In the event that a coach wishes to decrease the scholarship amount of a returning

student-athlete for the following academic year, written justification for the decrease

should accompany the request. All decreases must be approved by the Director of

Athletics before being forwarded for recommendation by the Office of Financial Aid. Do

not plan on using that money until an approval has been given that those funds will not be

renewed.

Forms must be completed by head coaches and turned in to the Assistant Athletic

Director/ Compliance by May 15th of each academic year.

The Office of Financial Aid will NOT post the athletics grant-in-aid agreement amount

until the following information is filed by the student-athlete:

Free Application for Federal Student Aid (FAFSA)

Copies of parent’s and student’s Federal Income Tax Return for

that year (if selected).

6.6 Student Athletes who quit/are dismissed/cut

When a student-athlete quits, dismissed, or cut from a team, the head coach must notify

the Compliance Coordinator by submitting a Team Roster Updates form. Coaches should

have an athlete who quits a team sign a Voluntary Quit Form and submit it with the Team

Roster Update form.

See Appendix B for Voluntary Quit Form

See Appendix C for Team Roster Update Form

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6.7 Athletics Grant-In-Aid Agreements

General Policy

IT IS A REQUIREMENT for any student-athlete receiving any amount of athletically-

related financial aid to complete the Free Application for Federal Student Aid (FAFSA)

on a yearly basis. No award agreement will be posted unless the FAFSA has been fully

completed and accepted by Pace University.

It is the policy of the Pace University Department of Athletics to honor financial aid

commitment to each student-athlete in accordance with NCAA policy (Bylaw 15). The

Department of Athletics makes recommendations to the University’s Financial Aid

Office regarding the awarding of athletically-related financial aid. An athletics financial

aid award may be issued for a minimum of one semester and a maximum of one

academic year. Student receiving an Athletic-Related Grant will not receive any

additional campus-based aid (Merit awards, need-based grants) from Pace University.

Terms and Conditions Regarding Athletic Grant-In-Aid

Athletically-related grants-in-aid are awarded pursuant to the rules of the NCAA, the

Pace University Office of Financial Aid, the NE-10 Conference and the Pace University

Department of Athletics.

Please refer to the Athletic-Related Grant-In-Aid Agreement form for further contract

stipulations.

The NCAA regulations governing athletic financial aid are defined in NCAA Bylaw,

Article 15.

To qualify for the offer of Athletically-Related Grant-in-Aid, the student-athlete

must be accepted by the Pace University Office of Admissions and meet the

NCAA guidelines for high school/junior college academic performance. The

student-athlete must also file a Free Application for Student Financial Aid

(FAFSA) form with the University Office of Financial Aid. New York State

residents must also fill an application for the TAP Program.

The Pace University Director of Financial Aid makes the offer of Athletically-

Related Grant-in-Aid in writing. The offer of Athletically-Related Grant-in-Aid

is valid for a period of fourteen days from the date of issue.

The offer of Athletically-Related Grant-in-Aid is accepted and posted to the

student-athlete’s account when the student-athlete and the parents or guardians of

the student-athlete sign and return the agreement. Where applicable, acceptance of

the agreement also assumes signing the National Letter of Intent.

Pursuant to NCAA Bylaw, Article 15, Athletically-Related Grant-in-Aid may

only be awarded for a one-year period.

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Pursuant to NCAA Bylaw, Article 15, institutional financial aid based in any

degree on athletics ability may be reduced or canceled during the period of the

award if the recipient:

Renders him/herself ineligible for intercollegiate competition.

Fraudulently misrepresents any information on an application, letter of

intent or financial aid agreement.

Voluntarily withdraws from a sport at any time for personal reasons.

Fails to meet the academic requirements of the University.

Fails to meet the training or competition rules of the coach.

Engages in serious misconduct warranting substantial disciplinary penalty

or is found to have engaged in misconduct by the University’s regular

disciplinary authority, even if the loss-of-aid does not apply to the student

body in general.

The student-athlete participates or exhibits behavior deemed detrimental to

the team, the Athletic Department, or Pace University.

If a student-athlete’s aid is not renewed they must be notified that pursuant to NCAA

Bylaw 15.3.5.1.1 they are entitled to a hearing before a University Appeals

Committee.

6.8 Summer 1/ Intersession Athletics Aid Policy

DO NOT MAKE PROMISES OF SUMMER SCHOOL WITHOUT APPROVAL FROM

THE DIRECTOR OF ATHLETICS. SUBMIT ALL REQUESTS TO COMPLIANCE

OFFICE FIRST.

Summer school requests will be awarded on an extremely competitive basis. Requests

for summer school grant-in-aid will not be approved for any failed courses. Requests

reviewed on a case-by-case basis and are due to the Director of Athletics in writing no

later than March 1.

Intersession courses will not be approved unless student-athlete is within their final two

semesters. Each intersession request will be reviewed on a case by case basis.

Max amount per request is 6 credits.

Included in the request must be a copy of the student-athlete’s most current transcripts.

BOOKS SCHOLARSHIPS ARE NOT AVAILABLE DURING THE SUMMER

SESSION.

Requests will be reviewed for academic histories. Summer school will NOT be approved

for any student-athlete needing to make satisfactory progress or to reach good academic

standing – no approvals will be made to make up courses that were failed.

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Requests for summer school will be made on a first-come-first serve basis pending

academic history reviews.

Head coaches who wish to provide athletic summer aid to student-athletes must

complete a Request for Summer Athletic Aid form.

Forms must be completed IN FULL and returned to the Compliance Director at

least two weeks prior to the start of the summer session. Requests should

realistically be made earlier since they will consider on a first-come-first serve

basis.

After completing the form, forward to the Compliance Director who will provide

a summer athletic award request memorandum to the Office of Financial Aid.

See Appendix A for Summer 1/ Intersession Athletic Aid Request Form

6.9 Missed class time

Per NCAA Bylaws

During the championship season, no class time shall be missed for practice activities

except when a team is traveling to an away-from-home contest and the practice is in

conjunction with the contest.

During the non-championship season, no class time may be missed for practice or

competition.

6.10 Sports Wagering

It is impermissible under NCAA rules and illegal for any student-athlete and athletics

staff members to be involved in any type of sport wagering activity that involves

intercollegiate or professional athletic events. Student-athletes and staff members of the

athletics department shall not knowingly:

Provide information to individuals involved in organized sport wagering activities

concerning intercollegiate athletics competition;

Solicit a bet on any intercollegiate team;

Accept a bet on any team representing the institution;

Solicit or accept a bet on any intercollegiate competition for any item (e.g., cash,

shirt, dinner) that has tangible value; or

Participate in any sport wagering activity that involves intercollegiate athletics or

professional athletics, through a bookmaker, a parlay card or any other method

employed by organized gambling.

Any type of sport wagering that involves intercollegiate athletics or professional events is

impermissible. This includes FANTASY LEAGUES.

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In addition to awareness of the sport wagering and bribery threat to the integrity of

intercollegiate sports, student athletes and athletics staff members are responsible for the

following:

Reporting any offers of gifts, money, or favors received in exchange for supplying

team information or for attempting to alter the outcome of any contest.

Maintaining a clear understanding of what constitutes sport wagering and bribery

activities and reporting any suspected infractions.

Contacting the coach or other departmental personnel when questions concerning

appropriate release of team information arise.

Realizing that participation in these activities can result in disciplinary actions by

the University and the NCAA as well as local, state, and/or federal law

enforcement.

A student-athlete who engages in activities designed to influence the outcome of an

intercollegiate contest or in an effort to affect win-loss margins (i.e, “point shaving) or

who participates in any sports wagering activity involving the student-athlete’s institution

shall permanently lose all remaining regular-season and postseason eligibility in all

sports.

A student-athlete who participates in any sports wagering activity through the internet, a

bookmaker, or a parlay card shall be ineligible for all regular-season and postseason

competition for a minimum period of one year from the date of the institution’s

determination that a violation occurred and shall be charged with the loss of a minimum

of one season of eligibility. If the student-athlete is later determined to have been

involved in a violation of any portion of Bylaw 10.3 the student-athlete shall permanently

lose all remaining regular-season and postseason eligibility in all sports.

If you place a bet of any kind on any college or professional sport, or if you give

information to anyone who uses that information to make a bet, you risk being removed

from your team, expelled from college, humiliated in news stories, an embarrassment to

your family and team, banished from professional sports, a victim of bookies and

organized crime, ruined financially and even hurt physically, turned down for future jobs,

and sent to jail. In short, sports wagering can destroy your life. For this reason, college

athletic administrators, conference staff officials and college athletes may not gamble on

college or professional sporting events. The NCAA’s interpretation Committee clarified

the scope of the Gambling Bylaw to preclude a student-athlete from soliciting or

accepting a bet for a non-monetary material item (e.g., shirt, dinner) that has tangible

value.

The NCAA opposes all forms of legal and illegal sports wagering. Sport wagering has the

potential to undermine the integrity of sport contests and jeopardize the welfare of

student-athletes and the intercollegiate athletics community. Sports wagering demeans

the competition and competitors alike by a message that is contrary to the purposes and

meaning of “sport.” Sports competition should be appreciated for the inherent benefits

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related to participation of student-athletes, coaches and institutions in fair contests, not

the amount of money wagered on the outcome of the competition.

6.11 Travel Itinerary

The Travel Itinerary must be submitted prior to any off-campus travel for practice,

competition, or any other team-related travel.

The head coach shall fill out a Team Travel Itinerary for every trip a Pace

University Athletics team travels off campus – FOR BOTH PRACTICE AND

COMPETITION.

Team Travel Itineraries are to be turned in 2-3 days before any team leaves

campus. Indicate estimated departure and return dates and times.

If an overnight function, include accommodations and a contact number.

Include the type of transportation (PACE or charter company).

Indicate official travel party.

After filling out form completely, forward directly to the Department

Administrative Assistant and Compliance office.

Meal money and/or travel arrangements may not be approve without submission

of this form prior to traveling.

6.12 Team Managers

The position of Athletic Team Manager is designed to assist the coach in organizational

matters, allowing the coach increased opportunities for interaction with team members

during games and/ or practices. Each team can award an $800.00 book scholarship to a

current Pace University student to act as team manager. Each team’s athletic scholarship

budget will be charged $800 for each manager.

All Athletic Team Managers will be responsible for the following duties:

Washing team uniforms

Placing teams’ uniforms in locker rooms on game days

Setting up the clock, balls, and various equipment prior to team practice sessions

Setting up water coolers and cups before practice and games

Other duties requested by the head coach

In order for a student to be a team manager, the student must be enrolled full-time in a

course of studies at Pace University. The student must meet regular academic

requirements under NCAA regulations. Specifically, continuing students must have a

cumulative GPA of a 2.0 and must earn 24 credits per academic year. Further, all

managers must be making regular progress towards their degree. Any freshman who is

certified as a non-qualifier by the NCAA may not become a (team) manager for any

team. Partial qualifiers may act as team managers for teams other than their own.

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Once a coach has selected the team manager, he/she must notify the Director of

Compliance. The student’s name will be forwarded to the Financial Aid Office so that the

manager will receive his/her scholarship.

6.13 Recruiting Certification

Only authorized coaches who have been certified may contact or evaluate any prospect at

an off-campus site.

Annual certification is required of all coaches. Coaches who do not pass the test on the

initial try will be rescheduled to take the test after 30 days. Off-campus recruiting

(contacts and evaluations) is not permitted until the test has been successfully completed.

The certification process includes successfully completing the annual NCAA

Recruiting Certification Exam as a condition for being permitted to engage in off

campus recruiting. The certification exam is a standardized, national test

covering NCAA recruiting legislation – it is an open book examination (NCAA

rules manual only), consisting of 40 questions with an 80-minute time limit.

The exam is administered by the Faculty Athletics Representative, or a designee

of, on an annual basis. Coaches will be notified when the exam is to be

administered. Generally speaking, the initial testing date will be at some time

during summer. This time period is based on the most current year’s exam as

published by the NCAA. In the case that a coach is unable to make the regularly

scheduled exam time, a separate test date will be scheduled for them. However,

they will not be permitted to recruit off campus until the test has been successfully

completed.

Certification lasts for a one-year period (August 1- July 31), HOWEVER, prior to

the upcoming academic year, each head coach (or other recruiting coach) will be

expected to take the most current year’s test. All coaches are expected to take the

current year’s exam at the earliest possible time, regardless of the time remaining

on each individual’s one-year period.

If the test is taken mid-year, the coach is still expected to take the recruiting exam

when the cycle begins again.

If the exam is not completed successfully, the coach will wait a mandatory 30-day

period before they are eligible to re-take the exam.

6.14 Recruit Official Visit/ Unofficial Visit/ Student Host

Official Visits- High School Prospective Student-Athletes

An official (paid) visit may only be provided once for a prospective student-athlete. The

first opportunity to provide an expense paid visit is the opening day of classes of the

prospective student-athlete’s senior year in high school.

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Post High School Visits

The one visit limitation applies separately to the period in which the prospect student-

athlete is in high school and to the period beginning September 1 after the prospective

student-athlete’s completion of high school.

Transfer Students

If a student-athlete attending a four year institution and desires to transfer to Pace

University, the previous institution must provide permission to speak. It is permissible

once given permission, to provide the student-athlete with one official visit.

Requirements of an official visit:

1. Present test scores from PSAT, SAT. PLAN, ACT, or information is on file at the

NCAA Eligibility Center. Test scores must be presented in writing through

testing –agency document or on a high school academic transcript.

2. Must be registered with NCAA Eligibility Center.

3. Is placed on the institutional request list (IRL) with the NCAA Eligibility Center.

4. Official Visit Form

5. Overnight Guest Policy Form

6. Student Host form

7. Prospect Declaration Form

8. Release consent waiver

Length of Official Visit

All visits are only 48 hours in length. If an extenuating circumstance occurs beyond the

control of the prospective student-athlete and institution, a report must be submitted to

the compliance office.

All required documentation must be provided to the Assistant Athletic Director/

Compliance for approval one week prior to the visit.

Unofficial Visit

Coaches must submit unofficial visit form to the compliance office two days prior to the

visit. Below are the requirements of the unofficial visit.

Prospective student-athletes are permitted to visit campus at their own expense an

unlimited number of times. A prospective student-athlete may make unofficial visits

before his their senior year in high school.

Meals

One meal can be provided to prospective student-athletes and parents/ legal guardians.

The meal must be in the dining facilities. If dining facilities are closed, the coach is

permitted to provide a meal in an off campus dining facility. Coaches must submit a

receipt of meal to the compliance office.

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Transportation

Coaches may only provide transportation to a prospective student-athlete to view practice

and competition sites in the prospective student-athlete’s sport, other institutional

facilities and to attend an institution’s home athletics contest (on or off campus). Coach

must accompany prospective student-athlete during such a trip. Payment of any other

transportation expenses is not permissible.

See Appendix D for Unofficial Visit Form

Student Host

The role of the student host is very important in the recruiting process for our

University’s athletics teams. Coaches have a responsibility to make sure the student-host

understand and abide by NCAA, NE-10, and University regulations. Please carefully

review the following rules:

1. Student host must be enrolled as a full-time degree-seeking student at Pace

University. If you are a freshman, you must have been a high school qualifier.

(NCAA Eligibility Center).

2. If entertainment will be provided, only you will be provided money with which to

entertain yourself, the prospect, the prospect’s parents/legal guardians or spouse.

Other students may assist you with hosting the prospect but must pay for their own

entertainment.

3. A maximum of $30 per day may be provided to cover all actual costs of entertaining

you, the prospect, the prospect’s parents/legal guardians or spouse, excluding the

costs of meals and admission to campus athletic events. You may also be provided an

additional $15 per day for each additional prospect entertained by you.

4. No cash may be given to the visiting prospect or anyone else.

5. Student host may not use entertainment funds to purchase, or otherwise provide the

prospect with souvenirs, shirts or other institutional mementos. In addition, the use

of any alcoholic beverages by you or the prospect during the official visit is

strictly prohibited.

6. Student host may not use vehicles provided or arranged for by any coach, institution

staff member or booster of the University. NEVER allow the recruit to use or drive

your car.

7. Student host may not transport the prospect of anyone accompanying the prospect

more than 30 miles from the campus.

8. Student host should not allow recruiting conversations to occur on or off campus

between the prospect and a booster of the athletics program. If an unplanned meeting

occurs, only an exchange of greetings is permissible.

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9. Student host may receive an on-campus complimentary meal, provided you are

accompanying the prospect during the visit. You may also receive complimentary

admission to a campus athletics event, provided you are accompanying the prospect

to the event and the event occurs during the official visit.

10. If entertainment money is being provided, host are required to turn in any receipts

and entertainment funds to your coach as soon as the prospect leaves campus.

Coaches must submit all receipts to the compliance office.

6.15 Awards

In order to recognize each year of participation on a Pace Athletics varsity team an

awards policy has been created. The award policy has been designed to commemorate

each student-athletes increasing dedication, hard work and commitment to their varsity

sport.

Year 1 Completed: Certificate of Participation

Year 2 Completed: Nike sweatshirt or fleece

Year 3 Completed: Varsity Letter is given (included will be options as to how to display

the letter, frame, jacket etc.)

Year 4 Completed: Senior gift of a Fossil Watch

Senior Picture Policy:

4 year athlete receives Terry Plaque

Anything less than 4 years receives large single photo poster

ACADEMIC SERVICES

7.1 Student-Athlete Academic Services

Pace University values academic excellence as well as athletic achievements and insists

that individuals are students first and athletes second. Academic Services for Student

Athletes helps students prioritize academics by providing this comprehensive support

system throughout the student athlete's college career. These services, offered to all our

intercollegiate student athletes include:

Study Hall

Coaches are required to have mandatory study hall for their sport. All incoming

freshmen and transfer student-athletes should participate in study hall for the first

semester. Returning student-athletes with a cumulative GPA below 2.3 must participate

in study hall as well.

Tutoring Center

Academic Coaching is a program offered by the tutoring center for student- athletes to

receive tutoring in a specific subject. Any student-athlete who cumulative GPA is below

a 2.3 should attend academic coaching. Please contact the Associate Athletic Director for

Student Success and Services if place a student-athlete into academic coaching.

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Academic Alert

Academic Alert is system which professors are able to alert the Associate Athletic

Director for Student Success and Services on the status of the academic performance of

all student-athletes. Academic Alerts are sent out three times each semester. Once

professor fills out the request, Associate Athletic Director for Student Success and

Services will notify coach and give recommendations to coach and also notify academic

coaching staff.

OPERATIONS

8.1 Game Contracts and Scheduling out of Conference Contests- Routing Form

Head coaches are responsible for scheduling all out of conference games. Out of

conference games may be scheduled depending on the team budget.

Teams participating in the NE-10 Athletics Conference will receive a pre-determined

schedule from the Athletic Director or Associate Athletic Director for the upcoming

season. Coaches not participating in the NE-10 Athletics Conference are responsible for

creating a competition schedule according to all applicable NCAA requirements

(minimum contests, minimum participants, etc.).

Teams who wish to travel outside of the region for out of conference games may be

required to fund raise. Annually, each coach will receive the requisite number of games

to be played for their sport from the Assistant Director of Athletics for Compliance.

Head coach will bring competition schedule and routing form to the compliance

office.

The compliance office will review both forms and seek input from the Academic

Center.

The compliance office will then forward the competition schedule and routing

form to the Associate Athletic Director to ensure no scheduling conflicts exist. If

scheduling conflict exists, the competition schedule is given back to the head

coach to discuss alternatives with Athletic Director or overseeing A.D.

Once the competition schedule is reviewed for any scheduling conflicts, the

compliance office will give the competition schedule and routing form to the

Athletic Director or sport’s overseeing A.D. to review and sign. The signed copy

will be forwarded to the Associate Athletic Director.

The Associate Athletic Director will forward a copy of the competition schedule

to the Sports Information Office.

The compliance office will e-mail the coaching staff informing them that their

competition schedule has been approved.

See Appendix E for Schedule Routing Form

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8.2 Officials

Coaches are responsible for submitting contest schedules to the respective officiating

bureau or assignor. Sports which do not use an officiating payment service must submit

an “Officials Payment Form” to the Administrative Assistant within three (3) days

following the competition. Supporting documentation of fees must accompany this form.

In the event of a game cancellation or a game change (date, time, location, etc.), it is the

responsibility of the head coach to contract the officials and advise them of the situation.

8.3 Contest Changes or Cancellations

Any changes or cancellations on a team’s schedule MUST BE reported to the following

immediately:

Director of Athletics or Overseeing AD

Associate Athletic Director for Facilities/Operations

Equipment Manager

Sports Information Director

Sports Medicine Office

Department Administrative Assistance

**This is important in regards to game-day operations for all sports- an email or voice

mail or teamworks communication to all parties listed is imperative.

8.4 Priority Scheduling of Facilities

Goldstein Fitness Center Priority Scheduling

Basketball, Football and Volleyball (in season)

Other varsity sports (in season)

Intramurals

Varsity sports (Out of season)

Student activities

Free recreation/ outside rental

Wilcox Gymnasium Priority Scheduling

Basketball and Volleyball (in season)

Other varsity sports (in season)

Intramurals

Student activities

Varsity sports(out of season)

Free recreation/ outside rentals

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Outdoor Facilities Priority Scheduling

Varsity sports (in season)

Intramurals (if applicable)

Varsity sports (out of season)

Student Activities

8.5 Practice Scheduling

During the championship season, NO CLASS TIME SHALL BE MISSED FOR

PRACTICE ACTIVITIES except when a team is traveling to an away-from-home contest

and the practice is in conjunction with the contest. During the non-championship season,

NO CLASS TIME MAY BE MISSED FOR PRACTICE OR COMPETITION.

In order to maximize facility usage based on seasonal priorities, priority scheduling for

practice is given to teams currently in-season and other practice site options. Please note

there will be several University run events that take precedence over all athletic events.

Practice scheduling will be done through the Associate Athletic Director for

Facilities/Operations. Coaches may not switch their practice times without first getting

approval from Facilities/Operations staff

Teams should not enter the gym until their designated practice time. In addition, teams

should vacate the gym when their scheduled time is over. Coaches should allow time to

make sure all equipment is taken down and put away.

Because the Goldstein Fitness Center is used by many constituents, it is imperative that

teams intending to use the facility confer with the Associate Athletic Director for

Facilities/Operations well in advance to schedule time and floor space.

Submit complete practice and games schedules to the Associate Director of Athletics for

Facilities/Operations two to four weeks prior to the beginning of pre-season practice.

If your team does not practice on-campus, a practice schedule must be submitted to the

Assistant Director of Athletics for Compliance.

8.6 Special Events Scheduling

ALL non-varsity or intramural events held in Pace University Athletic facilities are to be

scheduled by the Associate Director of Athletics for Facilities/Operations. This includes,

but is not limited to:

Camps

Promotions

Showcases

Summer Leagues

Clinics

Tournaments

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No rental agreements are to be negotiated or signed by any coach or individual for any

field or facility operated by the Pace University Department of Athletics. These

agreements are to be processed by the Associate Director of Athletics for Facilities and

Operation or the Director of Athletics.

8.7 Camps and Clinics

Coaches who want to run a camp or clinic must first get approval from Director for

Compliance. All camps or clinics must comply with all NCAA rules and regulations.

Please refer to bylaw 13.12 for more information. Upon approval space should be

reserved with the Associate Athletic Director for Facilities/Operations. If it is a privately

owned camp/clinic a facility use agreement along with proper insurance requirements

must be in place prior to the camp/clinic being advertised.

Once the camp or clinic has been approved, all advertising material must be approved

through the Director for Compliance.

All checks for fund raising camps and clinics must be made out to Pace University. All

cash and checks will be deposited into the individual team’s fund (account). Once funds

are secure, requests to utilize these revenues will be made through the Business Manager.

At the conclusion of any private or coach owned camp, a copy of the roster and all

payments must be submitted to the Associate Athletic Director for Facilities/Operations

so an invoice can be generated.

8.8 Equipment Room

The Equipment Manager is responsible for ordering, purchasing, inventory, distribution

and maintenance of Pace University Athletics equipment. Head Coaches should supply

necessary information in a timely manner to ensure appropriate equipment is ordered and

distributed.

At the start of each season, the equipment staff will meet with each head coach to

complete the annual equipment needs form to the upcoming academic year. This form

will be reviewed at the end of the competition season and prior to the start of the non-

championship segment.

8.9 Equipment Problems

Any athletic equipment problems are to be reported to the Equipment Manager

immediately following the practice or game/events in which the problem occurred.

Head Coach is ultimately responsible for reporting all equipment problems

If directed by Head Coach, student-athlete is to leave a message on the Equipment

Manager’s voice mail (914-773-3283/914-923-2905) that includes the following

information:

Player’s name

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Player’s sport

Player’s game uniform number

Specific problem

Player’s phone number

8.10 Inventory and Distribution

The Equipment Room Staff is responsible for the inventory and distribution of athletics

equipment. At the beginning and conclusion of each playing season, the Equipment

Manager will provide the Head Coach with a list of all relevant information.

Review Equipment Forms:

Supply Equipment Manager with a list of required items for the upcoming season

and roster estimation two months prior to the first practice.

Include a complete list of participating players for the upcoming season

containing University #, student-athlete contact information (dorm and home

telephone numbers) within 30 days of your first practice.

In order to receive equipment, the Compliance Office and Head Trainer must

confirm the student-athlete’s eligibility.

A completed equipment form for each participating player is to be submitted three

weeks prior to the first practice. This form can be found on the Pace Athletics

website.

Supply Equipment Manager with a schedule of competitions/events two weeks

prior to the first competition to ensure proper/timely distribution of uniforms and

equipment.

Please inform the Equipment Manager of changes in your schedule of events

within 24 hours so that necessary arrangements may be made for

distribution/collection of items.

At the conclusion of each sports Championship and Non-Championship segments,

the equipment manager will provide each coach with a complete inventory of

equipment, along with a suggested equipment purchase list.

8.11 Student-Athlete Responsibilities

The student-athlete is responsible for all issued equipment.

It is the responsibility of the student-athlete to return all equipment (regardless of

condition) to the equipment room by a date pre-established by the Head Coach

and Equipment Manager.

All competitive equipment must be returned; the equipment room will place a

hold on his/her records and notify the head coach. The student-athlete will

reimburse the Department for any missing equipment as at a cost that will replace

the equipment.

Only laundry associated with the competition uniform will be laundered on a

regular basis.

Teams in their non-championship segment MUST confer with the Equipment

Manager to establish a laundry schedule.

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8.12 Laundry Guidelines

The laundry rooms are specifically for the use of the Pace University Equipment Room.

The Equipment Room staff is responsible for daily practice and game day laundry unless

other agreeable arrangements are made between the Equipment Manager and the Head

Coach.

8.13 Practice Gear

After use, all practice gear is to be placed on a laundry loop for cleaning. Only items

associated with the practice uniform will be washed – other personal items of clothing

will not be laundered.

Once on the loop, laundry is to be placed in the provided laundry bin for washing.

After washing, practice uniforms will be returned to player’s locker.

Laundry that is not placed on a laundry loop will not be washed.

Teams in non-championship season must schedule with the Equipment Manager

to establish laundry schedules.

8.14 Game Uniforms

Home Games: After use, game uniforms are to be placed in the provided laundry

bin IMMEDIATELY following the game/event. Only items associated with the

game uniform will be washed – other personal items of clothing will not be

laundered.

Away Games: Away uniforms will be collected an hour before the next scheduled

practice unless scheduled at a different time by the Head Coach and the

Equipment Manager. (please remember that uniforms left unwashed will age

quicker and need to be replaced sooner, timely collection is important for the

condition of the uniforms)

After use, all practice gear is to be placed on a laundry loop for cleaning. Only

items associated with the practice uniform will be washed – other personal items

of clothing will not be laundered.

Once on the loop, laundry is to be placed in the provided laundry bin for washing.

After washing, practice informs will be returned to player’s locker.

Laundry that is not placed on a laundry loop will not be washed.

Out-of-season teams must confer with the Equipment Manager to establish

laundry schedules.

Any needed repairs on uniforms must be reported prior to laundry services so that

appropriate repairs may be made before the next competition.

STUDENT-ATHLETES MUST RETURN THEIR UNIFORMS AFTER EACH

COMPETITION FOR LAUNDRY SERVICE. TEAMS MAY NOT DO THEIR

OWN LAUNDRY.

See Appendix F for Equipment Needs Form

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MEDIA RELATIONS

9.1 Department Overview

The Athletic Media Relations Director supervises the Media Relations Department. The

Media Relations Department handles all media relations responsibilities for the

Department of Intercollegiate Athletics. The Department of Athletics depends upon the

Athletic Media Relations Office to be the primary media contact for the Department of

Athletics. The Athletic Media Relations Office is the liaison between the Department’s

varsity sports teams and the local, regional, and national media, while producing a steady

flow of updated information by creating a close relationship between coaches, student-

athletes, and administrators.

9.2 Athletic Media Relations Responsibilities

The Specific responsibilities of the Media Relations Office are as follows:

To write, edit, and publish event programs and annual sports brochures.

Post current team and individual statistics.

Update and maintain www.pacesettersathletics.com, the Athletic Departments

website.

To direct media activities at athletic events, which includes:

Arranging for the installation of special media and telephone services, when

necessary

Serving as host to radio, television, newspaper and magazine media

representatives

Supervising required statisticians at home contests

Responding to requests for information from the opponent’s Sports Information

Office for both home and away games

Reporting to media on contest results

Issuing working press credentials for sideline and press box coverage

To perform additional duties, which include:

Maintaining current and historical files for all sports, including information on

teams, individual student-athletes and coaches

Arranging interviews for student-athletes, coaches and administrators with media

representatives

Coordinating photography sessions for each sports team and distributing

photographs as allowed by Pace University, the Northeast-10 Conference and the

NCAA

Helping student-athletes gain postseason academic and athletic honors

The following activities are all coordinated through the Athletic Media Relations

Office:

Press releases for all sports

Media guides are published annually for Football and Basketball

Maintenance of individual teams statistics

Photo files of past and present teams for all sports

http://www.pacesettersathletics.com/

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Historical files consisting of event results, newspaper clippings, team records,

pictures and information’s pertaining to all Pace University Athletics.

Athletic department press releases

Supervise press conferences

The editorial content of each specific sport’s Web site is updated with

pertinent/appropriate information primarily through the Athletic Media Relations

Office at the earliest possible time to an event’s conclusion.

The Athletic Media Relations Office assists each program with recommendations

for student-athlete awards and honors and helps prepare statistical information

about noteworthy performances for Northeast-10 Conference, NCAA, ECAC or

other honors on behalf of student-athletes and coaches.

9.3 Press Releases

The Athletic Media Relations office works in conjunction with the Director of Athletics

and no information shall be given to the media without prior knowledge and consent of

the Media Relations Office. All department personnel are expected to comply with Pace

University, Northeast-10 Conference, and the NCAA rules and regulations, as well as

federal laws regarding the release of personal information about student-athletes and

prospective student-athletes. All information regarding a prospective student-athlete is

CONFIDENTIAL until as stated by the NCAA regulations, that prospective student-

athlete has signed a National Letter of Intent or accepted a written offer of financial aid.

The Athletic Media Relations office is responsible for composing, editing and releasing

all press releases pertaining to the intercollegiate athletics program at Pace University.

All releases are to be written in new style, providing appropriate statistical data, noted,

quotes and other facts concerning upcoming events. Any member of the Department

desiring to release an item to the public should notify the Athletic Media Relations Office

who may write the release for coaches, staff and administration.

Any press release, which may be of a sensitive nature, requires the prior approval of the

Director of Athletics as well as people involved in the release. It is the responsibility of

the Athletic Media Relations Office to maintain records and general information files for

each sport. At the end of the year all releases for the past year are to be moved to an

archive file. Members of the Department are encouraged to suggest topics to be used in

news releases and feature stories. Establishing and sustaining good public relations is

important in garnering public support for the intercollegiate athletics program.

New releases pertaining to administrative and coaching personnel are coordinated with

the Director of Athletics. This is the responsibility of the Athletic Media Relations Office

staff. Personnel actions are not to be released or discussed with the media without prior

approval from the Director of Athletics (or his/her designee) to assure that all University

guidelines have been followed, and that all necessary signatures have been received.

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9.4 Interviews

All media interviews by student-athletes, coaches and staff should be arranged through,

or cleared through the Athletic Media Relations Office. All coaches and student-athletes

are encouraged to participate in interview sessions in order to generate positive publicity

and present the best possible image of Pace University. Any Athletics employee or

student-athlete who receives interview requests or is asked to comment about an event,

activity, or to provide public comment about matters of the department should notify the

Media Relations Office of such a request. The granting of an interview that may address a

controversial issue or matter under investigations is subject to the prior approval of the

Director of Athletics.

Generally, interviews with student-athletes are held early afternoon on weekdays after

class but before practice.

9.5 Publicity Material

Website

The Director of Athletics Media Relations serves as the “web manager” for the

Department of Intercollegiate Athletics. His/her primary responsibility in this role is to

provide for the publicity need of Pace University’s twenty (20) intercollegiate athletics

teams. The Athletic Media Relations Office is responsible for editorial updates on this

site for disseminating information about sports and Athletics Program.

Each support area within the Department has its own specific presence on the official

athletics website and will update their areas as needed.

Social Networking on the Internet

Student-athletes at Pace University must use common sense when using social media

accounts on the Internet. Students are advised to use caution when posting personal

information on the Internet, as sharing information with the public can have long term

and far reaching consequences.

The athletic department will take disciplinary action against any student-athlete who

posts photos, captions, or comments that depict student-athletes in violation of the

NCAA, University, athletic department, team, or state rules and regulations. Head

coaches may require student-athletes to abide by stricter policies in regards to social

networking sites. Coaches reserve the right to review any student-athlete’s sites and to

monitor web-postings.

Photographs

The Director of Athletics Media Relations and the Head Coach of the sport coordinates

photography sessions for individuals and teams. These sessions are usually held on an

afternoon before the season begins for the respective sport. The Athletics Media

Relations Office maintains an active file of photographs of student-athletes, members of

the coaching staff and certain administrative officials. This file contains head-and-

shoulder portraits of the individuals, as well as photographs taken at events during the

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sports season. Photographs of members of the coaching staff and administrative officials

are used provided they reasonably represent the person. A mix of color and black and

white photos are used. Copies are made available to members of the media upon request

without charge. The Athletic Media Relations Office and the individual requesting the

photograph mutually determine internal use. Photographs requested by a student-athlete,

coach or administrator for their personal use should be ordered directly from the

photographer. Photographs may be reviewed in the Athletic Media Office by

appointment.

Schedule Cards/Posters

The Athletics Media Relations Department, Compliance Office, Marketing and

Promotions Office, and head coach of that particular sport must approve schedules prior

to printing of any schedule cards. Schedule cards and posters are paid for by outside

sponsors for promotional considerations.

Individual Game Programs

The program is formatted and sized according to individual sports requirements

The Department reserves the right to editorial control regarding copy and photos

utilized

Advertising material must comply with the rules and regulations of Pace

University, The Northeast-10 Conference, NCAA and other authorities that may

legitimately influence the intercollegiate athletics program.

Coaches may not place logos or advertisement in game programs (or media

guides) without prior approval of the Assistant Athletic Director of Marketing and

Promotions and Athletic Compliance Department.

The program must include rosters of competing teams when available. Example

of other information that may appear include photos of student-athletes, general

information about Pace University and the Department of Intercollegiate

Athletics, and schedules for that particular sport, as well as other Pace University

teams competing that season.

9.6 Events

Before an Event:

The Athletic Media Relations Office is responsible for composing, editing and issuing all

facts concerning upcoming events.

Staffing responsibilities may include, but are not limited to, the following:

Arranging for game management staff (e.g., scoreboard operators, and

statisticians)

Reporting and recording results of events

Issuing press credentials to approved members of the media

Hosting sports information personnel of the visiting team

Coordinating and monitoring activities in the press box

Making announcements over the public address system

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During an Event:

The Athletic Media Relations Director in conjunction with the head coach of each

athletic team is responsible for establishing and distributing rules and guidelines which

assist in controlling and maintaining order on the playing surface and in the designated

press box area. In order to ensure orderly press box operations, the Athletic Media

Relations staff develops a seating chart assigning seats for every media representative.

Press box credentials are issued to working media only. Sideline coverage should be

carried out only by those authorized to be there. This authorization is for photographers,

television camera personnel, and sound technicians who have been given credentials to

be on the sidelines.

Following the Event:

The Athletic Media Relations Office is responsible for coordinating post-game coverage.

They are also authorized to allow media representatives in the locker room area to

interview the players and coaches. Records kept throughout the event are to be compiled

and updated to maintain all statistical and historical data on each sport. Files should be

updated then with photographs, featured articles and other materials as appropriate.

It is against Department policy to reveal any non-public personal information to the

media without the consent of the student-athlete.

EXTERNAL OPERATIONS

10.1 External Operations Function

The overall goal of all external efforts is to create an awareness of our programs, increase

attendance at athletic events, boost the participation of our athletes in service related

activities, develop the Pace Athletics brand and create new partnerships with local and

corporate businesses.

10.2 Athletics Web Site and Team Store

The athletics website www.pacesettersathletics.com is managed by the Assistant Athletic

Director for External Operations and the Director of Media Relations/Communications in

conjunction with Presto Sports. All external content such as community service activities

and youth clinics must be reported to either office in order to properly promote the efforts

of the student-athletes.

10.3 Licensing Program

Pace University participates in a licensing program that oversees the use of our

trademarks on a variety of items and that works to promote, enhance, and elevate the

image of the University by authorizing the use of our name and logos on high quality,

socially responsible and tasteful merchandise. This program is administered by Pace

University and in partnership with the Licensing Resource Group (LRG).

http://www.pacesettersathletics.com/

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No coach or administrator is permitted to create apparel using the Pace University or

Pace Athletics logos without permission from the Assistant Athletics Director for

External Operations. All logos come with distinct logo guidelines outlined in the Pace

University Style Guide created by Licensing Resource Group. These guidelines are in

place to create a brand that is consistent to all students, parents, fans and supporters.

The Assistant Athletics Director for External Operations manages the athletics online

team store. Any questions or concerns regarding the store should be directed to the

Marketing office.

10.4 Sponsorship Program

A formal corporate sponsorship program is established with local and corporate

businesses out of the marketing office to generate revenue which is used to promote

athletic contests throughout the year. Coaches, athletes and other administrators are not

authorized to establish “beneficial relationships” with a business or an alumnus. All

inquiries by businesses should be directed to the Assistant Athletics Director for External

Operations in order to further develop the partnership. This spans from local eateries and

small businesses to larger-scale companies.

10.5 Team Promotional Activities

Coaches who want to have promotional activities for their sports are to work with the

Assistant Athletic Director of Marketing and Promotions. No promotional activities at

athletics contests are to be held without prior notification of the Assistant Athletic

Director for Marketing and Promotions.

10.6 Social Media Policy

Social media continues to be a major focus in a growing component of the internet. These

sites offer opportunities to engage and connect with key stakeholders by promoting news,

events and other resources. The Pace University Athletic Department realizes the

importance of an impactful social media program as a part of a broad-based

communication plan. This document is designed to provide a framework for teams to

establish and successfully manage an ‘official’ Pace Athletics social media page.

How to Establish Department Recognized Social Media Accounts:

For a program to officially establish a social media account representing the Athletic

Department, the Head Coach or Administrator must follow the following steps.

1. Contact the Assistant Athletics Director for Marketing/Promotions

2. Identify the social media platforms your program wishes to utilize (i.e., Facebook,

Twitter, Instagram, etc.)Official team pages will be named ‘Pace Sport” to provide

consistency with the official department pages.

3. A communications plan will be developed utilizing one or more social media platforms

and to ensure best practices.

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4. Develop a plan to manage and administer the account

Management information (login and password) of all pages will be made available

to the Assistant AD/ External Operations.

Student-Athletes are not permitted to serve as administrators for team pages. They

are encouraged to help the team with developing content.

Those identified as page administrators are held responsible for managing and

monitoring content of their officially recognized page in line with the College’s

and Department’s conduct policies.

Changes in page administrators must be provided to the Assistant AD/ External

Operations.

5. Prior to launching the site, a graphics package will be developed by the Assistant AD/

External Operations to ensure consistency for all pages (Facebook icons & timelines,

Twitter icons and backgrounds). The page will also be promoted on the

pacesettersathletics.com website

General Guidelines When Using Social Media:

Sharing Pace Athletics news, events, or promoting student work through social media

tools is an excellent, low-cost way to engage the community and build our brand. The

following are best practices for managing an effective social media page:

Any messages that may be perceived as the voice or position of the athletic

department and/or the university as a whole must be approved by the Assistant AD

for Marketing/Promotions

Before you post, make sure that you have all of the facts. Cite or link sources

whenever possible.

Be careful and respectful. What you post directly reflects on the university and

athletic department.

Aim for standard times for posting and updates. Do not overload your followers

because they may stop paying attention or stop following your page.

Be responsible and remember that posting on behalf of the university and athletic

department is an opportunity, not a right.

Respect other users’ opinions even if you disagree with their opinion.

Ask before you post. If you have a question about the appropriateness of a post

that you want to make, ask the Assistant AD for Marketing/Promotions for

approval before you post.

Utilize official Athletic Department logos and images. Also, be mindful of

copyright issues that may arise with photos and images. Use the Assistant AD/

External Operations as a resource before posting photos that are not property of the

Athletic Department.

Double-check everything before posting for correct spelling and grammar, as well

as for clarity in message.

Provide consistent content with personality. Sneak peeks, VIP and behind-the-

scenes access are great topics of communication.

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Avoid including links to student-athlete’s personal pages. Student-athletes must be

aware their pages are visible to fans beyond personal friend and family members.

Look to link to the pacesettersathletics.com website whenever possible to drive

traffic to your team page.

10.7 Development/ Fund-Raising/ Participation

Setters Club

The Setters Club is the organization that is officially recognized by Pace Athletics as the

fund-raising branch for the athletics department. All fund-raising activities in relation to

Pace University Athletics are maintained in coordination by the Assistant Athletics

Director for Marketing and Promotions and the Director of Development for Athletics.

Team Fundraising Activities

The Assistant Athletics Director for External Operations will inform the coaching staff of

available team fundraising options at the beginning of each school year. All fundraising

initiatives fall under the Setters Club and the revenue generated will go towards team

travel, equipment, meals and other team related expenses.

Approval of Outside Activities

Prior approval is required anytime a team will be involved in a fundraising, community

service, or promotional activity outside the University. The activity must be approved by

the Assistant AD for Compliance and the Assistant AD for External Operations.

Departmental Participation by Pace Athletics Staff

All Pace Athletics staff are encouraged to assist in Setters Club events and athletics

alumni outings to represent and support the department. Prior to specific alumni outings,

either the marketing or alumni outings will reach out to the coaching staff requesting

participation.

Participation of Student-Athletes in Fundraising and Promotional Activities

Student-athletes are permitted to be involved in promotional and fundraising activities

under certain conditions. Other than those activities below, student-athletes are not

permitted to participate in fundraising or promotional activities or to allow their picture

or name to be used in such a matter.

NCAA regulations permit a member institution or recognized entity thereof, e.g.,

fraternity, sorority, or student-government organization, a member conference or

a non-institutional charitable, educational or nonprofit agency to use the student-

athletes name, picture, or appearance to support its charitable or educational

activities or to support activities considered incidental to the student-athlete

participation in intercollegiate athletics, provided the following conditions are

met.

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The appearance, name or picture of an enrolled student-athlete may be used to

promote the fund-raising activities of an institution or a charitable, educational or

nonprofit organization at the location of a commercial establishment, provided the

commercial establishment is not a co-sponsor of the event and the student-athlete

does not promote the sale of a commercial product in conjunction with the fund-

raising activity.

Student-athletes are permitted to be involved in promotional and fundraising activities

under certain conditions. Without following the guidelines below, student-athletes are not

permitted to participate in fundraising or promotional activities or to allow their picture

or name to be used in such a matter.

The Student-athlete must present the fundraising or promotional activity to their

coach. The coach must review this with the administrator they directly report to.

The activity does not involve co-sponsorship, advertisement, or promotion by a

commercial agency other than through the re-production of the sponsoring

company’s official registered regular trademark or logo on printed materials.

The student-athlete does not miss class to participate.

All money derived from the activity goes directly to the member institution,

member conference or the charitable, educational or nonprofit agency related to

participation in such activity.

The student-athlete’s name, picture or appearance is not used to promote the

commercial ventures of any nonprofit agency.

The student-athlete and an authorized representative of the charitable, educational

or nonprofit agency sign a release statement ensuring that the student-athlete’s

name, image or appearance is used in a manner consistent with these

requirements.

Participation of Department of Athletics Staff Members in Fundraising and Promotional

Activities

NCAA regulations prohibit Department of Athletics staff members from using the

institution’s name or logo in the endorsement of commercial products or services for

personal gain without prior approval from the Director of Athletics. Athletics department

staff members also may not be compensated by an individual or commercial business for

assistance in the promotion and/or distribution of sale items (e.g. calendars, pictures etc.)

bearing the names or pictures of student-athletes.

Student-Athlete Participation in Charitable Events

Student-athletes participating in charitable events must follow all NCAA rules, per Bylaw

12.5. Specifically, student-athletes may only participate in activities if the following

conditions are met:

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All student-athletes must have written permission to participate in the activity

from the Director of Compliance.

Any money raised for the event goes directly into the charitable organization.

Student-athletes names, photos, and appearances may not be used to promote the

commercial ventures of the charitable organization.

Items with the student-athletes names or pictures may not be sold except by the

institution, NCAA or outlets controlled by the institution or charitable

organization.

An authorized representative from the charitable organization and all student-

athlete participants must sign a release statement ensuring that the student-athletes

names and photos will be used in accordance to NCAA regulations.

SPORTS MEDICINE

11.1 To Participate in Intercollegiate Athletics

Participation in athletics at Pace University is contingent upon annual medical approval

by the Sports Medicine staff. The medical approval is based on the outcome of a pre-

participation physical, completion of a current medical history questionnaire and

evidence of proper medical insurance.

Additionally, each year thereafter the student-athlete will have a medical update

examination arranged by the Sports Medicine staff. This annual update will take place

with the team physician and / or Sports Medicine Staff.

No practice activities by any student-athlete will be permitted until an approved physical

and proof of medical insurance are filed with the Sports Medicine staff.

11.2 Athletic Training Room

Training rooms are located in the lower level of the Goldstein Fitness Center on the

Pleasantville campus and on the lower level of Howard Johnson Hall on the Briarcliff

campus.

In the case of injury, athletic trainers will be available for consultation, evaluation, and

referral to the team physician. They will develop treatment and rehabilitation programs

for the purpose of facilitating full recovery. Athletic Trainers act as liaisons between the

doctor, coach, parents and athlete so that all parties understand the consequences of the

injury.

Please be aware that it is in your best interest to report all medical problems (prior, pre-

existing, current, or new afflictions) to the medical staff, athletic trainers, and/or team

physicians. This includes any chronic conditions, medical history, drug allergies, sexually

transmitted diseases, mononucleosis, viruses, etc.

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11.3 Expectations of the athlete

Injuries are to be reported in a timely manner (day of or the morning after).

The athlete should communicate if he/she will miss an appointment.

The athlete must arrive at the athletics training room in enough time to complete

rehabilitation/treatment prior to practice.

The athlete must report illness at earliest time possible (voicemail / e-mail

messages are acceptable).

11.4 Training Room Conduct

Shower after practice/workout, before receiving treatment, unless requested not to.

Treatments are by permission only and by sports medicine staff only—no self-help

treatments permitted.

If you are taking any prescription medications or are under the care of another

physician, notify the sports medicine staff.

The athlete must wear shorts and a tee shirt to the training room.

No cleats or equipment of any kind allowed in the training room.

The training room offices and telephones are off limits to the student-athletes.

Do not take anything from the training room without permission.

No food or drinks are permitted. The training room is a medical facility, not a

lounge.

Conduct and language must be appropriate for a medical office.

Tobacco use is prohibited.

11.5 Injured or ill athletes should contact the Athletic Training staff as soon as possible.

Injured / ill student-athletes are required to coordinate all medical evaluations

through the athletic training staff prior to initiating any services for these

conditions. This will permit necessary follow-ups and progress reports on the

injury / illness to be made. If a student-athlete is neglecting his or her treatment,

the athletic training staff will notify the head coach of the student-athlete’s non-

compliance.

The Athletic Training staff must coordinate all rehabilitation and treatment for

athletic related injuries incurred by student-athletes at Pace University. Due to

insurance ramifications, any services provided outside of the Athletic Training

Room must be coordinated through the Athletic Training staff prior to initiation of

these services.

After being evaluated for a given condition by the Athletic Training staff or Pace

University Team Physician Specialist, the student-athlete is entitled to obtain a

second opinion from a single medical care provider. It will be the student-

athlete’s responsibility to have the results of this consultation sent to the Pace

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Athletic Department’s Sports Medicine Staff. Payment for multiple “second

opinions” will be the responsibility of the athlete and/or his family. In all

instances and notwithstanding the opinion of any outside consultant, the student-

athlete may only be cleared for athletic participation by a member of the Pace

University sports medicine staff (athletic trainer / team physician)

In the event that a student-athlete needs a surgical procedure from an athletic

related injury, the student-athlete must go through their primary insurance

provider for the procedure. If the student-athlete, or his / her parents, choose, for

whatever reason, to go outside their primary insurance for the surgical procedure,

the Athletic Department’s insurance may only pay up to the usual and customary

charges for the surgical procedure

If the student-athlete does not have primary medical insurance Pace University

will automatically charge the student-athlete for a domestic medical insurance

policy. This medical policy does not cover any cost associated as a result of

competing in intercollegiate athletics. If injured while competing in intercollegiate

athletics the student-athlete is covered under Athletic Department’s basic

accidental medical program insurance policy. If the student-athlete has the Pace

University domestic policy and a surgical procedure is needed for an athletic

related injury, the student-athlete must have the surgical procedure performed by

the Athletic Department’s team Specialist. If the student-athlete, or parents,

wishes to have the surgery performed by a surgeon other than the Athletic

Department’s Team Physician Specialist, the student-athlete/parents will incur

100% of the costs for the procedure.

Expenses incurred in the diagnosis and treatments of athletic-related injuries are

handled on a coordination of benefits process. Bills are submitted to your personal

insurance policy first and then to the Athletics Department’s secondary insurance

carrier. Our secondary plan is designed to help manage out of pocket expenses

for our families.

Student-athletes that are on long term prescription medications that are listed on

the NCAA banned drug list must have a letter of documentation from their

attending physician stating the medical need for the regular use for such drug. A

student-athlete using an anabolic agent or peptide hormone for a medical

condition must have this approved by the NCAA before the student-athlete is

allowed to participate in any intercollegiate activity.

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11.6 If you need rehabilitation treatment

The athletics training staff is available for new injury evaluations and rehabilitation

treatments all day but it is best to arrange an appointment. Hours of availability will be

posted for each semester.

Each athlete has a personal rehabilitation sheet that treatments are recorded on. The

athlete is responsible for signing in prior to each treatment.

Injured players not able to participate in full practice are still required to be at practice at

the regular time to participate to the extent that they are able, and to complete their

rehabilitative conditioning. The athlete’s responsibilities at practice will be coordinated

with the coach. Only medical staff personnel may excuse the athlete from practice for

injury concerns

11.7 Return to play

If an athlete misses a day of practice or game due to athletic injury or illness they must be

cleared by a member of the Pace University Sports Medicine Team before returning to

participation.

Return to Play Protocol will include:

Full range of motion of the injured joint

Full strength of the injured muscle

Functional Assessment

Sport Specific Testing

If Student-Athletes are not cleared by Sports Medicine Staff they cannot return to

participation and should be held out until further notified

11.8 Pace University Policy for Concussion Management

Certified athletic trainers attend (or are nearby and available by cell phone) all

competitions and practices involving athletes in contact sports. They and/or hospital

emergency room physicians provide initial evaluations for student-athletes with

suspected concussion if the team physician is not present at the competition or available

at the time of the incident. If concussion is suspected on the sideline, the athlete is

removed from competition (coaches are notified and helmets given to the equipment

manager). No return to play is permitted without a physician’s approval.

Once an athlete has been evaluated by a certified athletic trainer or physician and

is diagnosed with a concussion the athlete will be immediately removed from the

game or practice. They will not be able to return to play on that day.

A follow up with the team physician will be made for further evaluation. The

team physician will notify the head coach to inform them of the concussed athlete

and will follow up with regular communications as to their progress.

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Approval for return to play will be made by the team physician. Past medical

history of concussions may affect the length of time the athlete is out.

Concussion is most recently defined as “a complex pathophysiological process affecting

the brain, induced by traumatic biomechanical forces”. This may be translated as a “brain

injury following a head incident. “ Our diagnosis require the appearance of several of the

following symptoms and signs after a “head incident”: confusion, amnesia, headache,

nausea/vomiting, sleep disturbance, visual disturbance, disequilibrium, dizziness,

difficulty concentrating, and feeling “spacy”. Injured athletes undergo repeated physical

and neurological examinations by the team physician (or consultant neurologists if he is

away) including mental function measures (orientation, serial 7’s or months backward

tasks, immediate and delayed recall, and repetition of numbers forward (maximum 8) and

backward (maximum 7). Symptom assessment utilizes the SCAT2 written form.

11.9 Drug/Alcohol/Tobacco Policy

The consumption of alcohol or the use of tobacco products are strongly discouraged due

to detrimental effects it can have on your body and performance.

Per NCAA Bylaw 11.1.5

The use of tobacco products is prohibited by all game personnel (e.g., coaches, trainers,

managers, and game officials) in all sports during practice and competition. Uniform

penalties (as determined by the applicable rules-making committees and sports

committees with rules-making responsibilities) shall be established for such use.

CLICK HERE FOR THE PACE ATHLETIC DRUG TESTING PROGRAM

http://www.pacesettersathletics.com/information/sportsinformation/policies_and_procedures/drug_policy

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APPENDIX

A. Summer 1/ Intersession Athletic Aid Request Form

B. Voluntary Quit Form

C. Team Roster Update Form

D. Institutional Documentation of Unofficial Visit Form

E. Schedule Routing Form

F. Equipment Needs Form

G. Purchase Request Form

H. Student-Athlete Code of Conduct

I. Trip Request Form (Pace Transportation Form)

J. Loaner Vehicle Request Form (Pace Transportation Form)

K. Social Media Platform Request

L. Social Media Registration Form

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Summer 1/ Intersession Athletic Aid Request Form

Student’s Name: _____________________ Sport: ________________

U#:__________________________

Fill in appropriate year: Summer 1______ Intersession______

Name of Course (s):_____________________________

_____________________________

Number of Total Credits: _______

Reason why you believe student-athlete should be granted request:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

____________________________________

___________________ ____________

Head Coach Signature Date

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VOLUNTARY QUIT FORM

Date:

To Whom It May Concern:

I am voluntarily withdrawing from the sport of at Pace

University effective . I understand that I am forfeiting my athletics

grant-in-aid immediately.

STUDENT-ATHLETE NAME:

STUDENT-ATHLETE SIGNATURE:

U#:

HEAD COACH:

COACH’S SIGNATURE:

******************************************************************************

FORWARD TO THE COMPLIANCE OFFICE FOR PROCESSING

DATE RECEIVED BY COMPLIANCE OFFICE:

DATE NOTIFIED FINANCIAL AID OF CHANGE:

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TEAM ROSTER UPDATES

Coaching staff members are responsible for completing this form when for any additions or deletions in the current

roster. Roster updates should be completed immediately after the squad change has taken place.

No student-athlete is to practice until he/she has been cleared by the compliance office.

DATE: ______________ SPORT:_________________________________

COACH: ____________________________________

SEMESTER: FALL SPRING YEAR: ______________

The following student-athlete(s) are new ADDITIONS to the current roster:

NAME U# YEAR IN SCHOOL DATE ADDED

1. _______________________ ______________ ____________ _____________

2. _______________________ ______________ ____________ _____________

3. _______________________ ______________ ____________ _____________

4. _______________________ ______________ ____________ _____________

5. _______________________ ______________ ____________ _____________

The following student-athletes(s) are NO LONGER on the current roster:

NAME U# REASON* DATE DEPARTE

1. _________________ ______________ ___________________ ________________

2. _________________ _________ _____ ___________________ ________________

3. _________________ _________ _____ ___________________ ________________

4. _________________ _________ _____ ___________________ ________________

5. _________________ _________ _____ ___________________ ________________

Q = Quit team AI = Academically Ineligible D = Dismissed by coach O = Other (explain)

COMMENTS:

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INSTITUTIONAL DOCUMENTATION OF UNOFFICIAL

VISIT

UNOFFICIAL VISIT to a member institution by a prospect is a visit made at the prospect’s own

expense. The provision of any expenses or entertainment by the institution or representative of its

athletics interests shall require the visit to become an official visit, except for expenses or

entertainment permitted in Bylaw 13. Submit all unofficial visits two days prior to visit.

PROSPECT’S NAME: ___________________________________ SPORT: _______________

ADDRESS: ____________________________________________VISIT DATE: ___________

PROPSECT’S STATUS: High School 2-yr. Transfer 4-yr. Transfer

Year in school if prospect is a two- or four-year transfer? ____________

Has the prospect applied for admissions to Pace University? YES NO

Has the prospect been accepted to Pace University? YES NO

Did the institution provide transportation to view campus? YES NO

Did the institution provide meals to the prospect? YES NO

Did the institution provide housing to the prospect? YES NO

The prospect was provided the following recruiting materials:

A Student-Athlete Handbook Y / N

Graduation-Rates Report Y / N

NCAA Educational Info Y / N

A game program Y / N

A questionnaire Y / N

A media guide Y / N

Pace University admissions info Y / N

Non-athletic publications Y / N

Person accompanying prospect: ______________________

Relationship: _____________________________________

Are they attending an athletics event? YES NO

EVENT: __________________________

Persons attending: __________________

* A maximum of three complimentary admissions.

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* Tickets issued through a pass list only.

Competition Schedule Routing Instructions Pace University Athletics Compliance

Head coach will bring competition schedule and routing form to the compliance office.

The compliance office will review both forms and seek input from the Academic Center.

The compliance office will then forward the competition schedule and routing form to the

Associate Athletic Director to ensure no scheduling conflicts exist. If a scheduling

conflict exists, the competition schedule is given back to the head coach to discuss

alternatives with Athletic Director or overseeing A.D.

Once the competition schedule is reviewed for any scheduling conflicts, the compliance

office will give the competition schedule and routing form to the Athletic Director or

sport’s overseeing A.D. to review and sign. The signed copy will be forwarded to the

Associate Athletic Director.

The Associate Athletic Director will forward a copy of the competition schedule to the

Sports Information Office.

The compliance office will e-mail the coaching staff informing them that their

competition schedule has been approved

If any revisions occur after the initial submission of your competition schedule, please

notify the compliance office so steps #3-#7 can be re-visited.

All game contracts must be discussed with the Athletic Director or overseeing A.D. before

being typed. A new process has been established that the Athletic Director or your

overseeing A.D. will review with each head coach.

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2012-2013 Competition Schedule Routing Instructions

Pace University Athletics Compliance I have the attached the suggested competition schedule for the sport of ______________. This

competition schedule is for the Fall/ Spring segment (circle one) of my playing and practice

season. I have taken into account NCAA bylaw 17 as it pertains to my sport. In addition, I have

also attempted to minimize the amount of class times missed.

_____________________________ _________________ Head Coach’s Signature Date

_____________________________ _________________ Asst. A.D. for Compliance’s Signature Date

_______________________________ __________________

Overseeing A.D.’s Signature Date

(Head Coach’s Comments)

Will your team need food and lodging options (due to practice and competition schedules) for

the:

-Thanksgiving Break (November 21-25)? Yes_____ No_____

-Winter Break (December 22-January 21)? Yes_____ No_____

-Spring Break (March 24-31)? Yes_____ No_____

------------------------------------------------------------------------------------------------------------

(Administration’s Comments)

Academic Advising

Comments from the advising staff regarding the academic impact of this competition schedule.

______________________________________________________________________________

__________________________________________________________________

Event Management Office

Does the competition schedule need to be amended? _____________________________

If so, what is reason for change? _____________________________________________

Compliance Office

Does this competition schedule meet NCAA requirements (Bylaw 17)? ______________

Date of e-mail sent to coaching staff confirming their competition schedule: _____

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Equipment Needs

Team: ____________________________________

Championship Season

Start Date:___________ End Date: ___________

Off -Season

Start Date: ___________ End Date:___________

Non-Traditional Season

Start Date:___________ End Date:___________

Game and Practice Schedule: _______________________________

Roster (Initial Roster 4 weeks before 1st Practice):

Practice needs uniform: __________________________________________________________

Practice laundry needs: Immediately after each practice (as soon as available).

Laundry returned to lockers or window.

Equipment room opens 1 hour before practice time and 30 minutes

after

Game Day Needs: (Home) (Away)

Game Laundry: (Home) (Away)

Immediately after competition (as soon as available)

Coach’s Signature ______________ Equipment Manager’s Signature ____________

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Purchase Request Form

Person Requesting___________________________________________ Date: _____________

Vendor Name__________________________________________________________________

Vendor Contact Person/Department_________________________________________________

Vendor Address________________________________________________________________

Vendor City/St/Zip______________________________________________________________

Vendor Phone (_____) ________________________ Fax (____) _________________________

Vendor Federal Identification Number_______________________________________________

Does this vendor accept Visa? Yes No

Is this a pre-payment? Yes No Special Terms? _______________________

Budget Code & Sub-Object Code___________________________________________________

Date Needed_____________________ Signature: _____________________________________

Head Coach

For each item please include colors, special instructions, etc. Attach additional pages if necessary.

Item__________________________________________________________________________

Description____________________________________________________________________

Item #____________________ Quantity__________________ Price per Item______________

Item__________________________________________________________________________

Description____________________________________________________________________


Item__________________________________________________________________________

Description____________________________________________________________________


OVERALL TOTAL =$ ___________________

* Please return this form to Athletic Business Manager.

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Student-Athlete Code of Conduct

As a student-athlete at Pace University, you are expected to excel in the classroom, work hard in your sport and

exemplify proper behavior on and off the field. You recognize that as a student-athlete you are held to a higher

standard than some of your peers. The following criteria reflect our expectations of all athletes in our program.

I understand that athletics is a privilege and when it comes to making decisions, I will make it a priority to

make sure that it always reflects my team in a positive way. I recognize that my actions represent all my teammates

and coaches.

I understand that academics are my main focus as a student-athlete at Pace University. Class attendance is

mandatory and the proper respect is shown in the classroom to professors, teachers and classmates. I will dress

appropriately in class, be on time, sit in the front of the class and engage in instruction.

I understand it is my responsibility to inform my professors in advance and make arrangements if there is a

conflict with a game and a scheduled class. I will inform my coach and the compliance director of any schedule

changes. I also understand that I must manage my time so I stay on top of my academics so it does not affect my

performance in my sport.

I understand that all first year players or anyone who has under a 2.5 GPA will attend study hall.

I understand that when I attend campus social gatherings, I will use good judgment, common sense and

represent my team well. I understand that if I am under the age of 21, I am not legally permitted to consume

alcohol. I also understand that if I am involved in an alcohol related incident either on campus or off, I will face

disciplinary action.

I will not utilize illegal drugs or substances to enhance my performance or alter my behavior in any way. I

will not smoke, take drugs or use artificial supplements or other substances banned by the NCAA, or by law.

As a Pace student-athlete, I understand there is zero tolerance for hazing. I pledge that the contents of my

Facebook or other social networks will represent good judgment.

I understand and agree to abide by all NCAA rules and regulations that were explained to me by the

compliance director and all other Pace University administrators.

Making a commitment to follow these guidelines will make me a more responsible and better student-athlete. I

realize these rules are for my own good and more importantly for the good of the team. I fully understand that the

above rules must be adhered to in order to maintain my status as a student-athlete. In addition, I understand that any

infractions will lead to possible suspension from practice(s) and/or game(s) or dismissal from the program.

Name__________________________________ Date____________________

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T R I P R E Q U E S T F O R M WE ASK THAT YOU TYPE THIS FORM TO REDUCE ERRORS THEN FAX IT TO US

USE THIS FORM IF TRANSPORTATION DRIVES YOU (SUBMIT AT LEAST 30 DAYS IN ADVANCE) DATE OF YOUR TRIP: NAME: ________________________ (REQUSTED BY) __________________ DEPT: ________________________________

EXT. _____________ FAX ______________

CONFIRMATION #______________ DATE OF THIS REQUEST: _________________ (WILL BE FAXED BACK TO YOU BY US)

PICK UP AT (Please include campus or name, address, city, state and telephone number if available)

FIRST PICK-UP SECOND PICK-UP THIRD PICK-UP

1. _____________________ 2. ___________________ 3. _____________________

_____________________ ___________________ _____________________

_____________________ ___________________ ______________________

Number of People _______ Number of People ____ Number of People ______

Departure Time _______ Departure Time ____ Departure Time ______

----------------------------------------------------------------------------------------------------

DESTINATION (Please include campus or name, address, city, state and telephone number if available)

FIRST DESTINATION SECOND DESTINATION THIRD DESTINATION

1. _____________________ 2. ___________________ 3. _____________________

_____________________ ___________________ _____________________

_____________________ ___________________ _____________________ (The collected data helps produce estimate of expenses)

FROM THE DESTINATION ABOVE, WHAT TIME(S)& DATES WILL YOU LEAVE

TO RETURN?

1. _____________________ 2. ___________________ 3. _____________________

PERSON IN CHARGE ON BUS/VAN ___________________________________________________________

BUDGET NUMBER _____________________ & DEPT. NAME _______________________

(TO WHICH THIS TRIP IS TO BE CHARGED. MUST BE INCLUDED WITH THIS REQUEST)

SPECIAL INSTRUCTIONS:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

INTER-OFFICE MAIL OR FAX THIS REQUEST TO TRANSPORTATION DEPT. BR

NOTES: No trip will be confirmed without an account number. A confirmation will be faxed.

ANY CHANGES MUST BE CONFIRMED PRIOR TO TRIP EVENT. Cancellations subject to

penalty fees.

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LOANER VEHICLE REQUEST FORM WE ASK THAT YOU TYPE THIS FORM TO REDUCE ERRORS THEN FAX IT TO US

USE THIS FORM TO DRIVE YOURSELF (SUBMIT AT LEAST 7 DAYS IN ADVANCE)

DATE OF YOUR EVENT: NAME: ________________________ (REQUSTED BY) __________________ DEPT: ________________________________

EXT. _____________ FAX ______________

CONFIRMATION #_______________ DATE OF THIS REQUEST: _________________ (WILL BE FAXED BACK TO YOU BY US)

PICK UP YOUR VEHICLE AT

TRANSPORTATION DEPT. MON.-FRI. 7:00AM-4:00PM ONLY NAMES OF DRIVERS 1.______________________ 2.___________________________

(All drivers must be pre-

approved to drive 3.______________________ 4.___________________________

Pace vehicles

DATE & TIME PICK-UP # VEHICLES # OF

AT TRANS. OFFICE……… _______ / _______ NEEDED:___________PASSENGERS :___________

DATE TIME

(DATE AND TIME OF PICK-UP AT TRANSPORTATION OFFICE)

LOCATION OF EVENT/S (Please include campus or name, address, city, state and telephone number if available)

1. _____________________ 2. ___________________ 3. _____________________

_____________________ ___________________ _____________________

_____________________ ___________________ _____________________

EXPECTED RETURN TO TRANS. OFFICE: _______ ________ (DATE) (TIME)

BUDGET NUMBER _____________________ & DEPT. NAME _______________________ (TO WHICH THIS TRIP IS TO BE CHARGED. MUST BE INCLUDED WITH THIS REQUEST )

SPECIAL INSTRUCTIONS:

______________________________________________________________________________

______________________________________________________________________________

THIS REQUEST IS SUBJECT TO THE RESERVATION/CANCELLATION POLICY Keys to vans for Sat/Sun reservations are to be picked up on Friday before 4:00pm. $140.00 fee, additional to

Loaner Use Fee, will be assessed if Transportation staff accommodates your oversight.

TRANSPORTATION OFFICE: TEL. 914-923-2695: FAX. 914-923-0651 – dial all digits

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Social Media Platform Request

Social Media Platform:

Facebook Twitter YouTube Instagram Pinterest

Other:________________________

Audience:

Tactics:

Define, Find & Track your Audience

Apply and Adjust your Objectives

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Social Media Registration Form

Sport:____________________________

Coach:____________________________

Please Indicate the social media platform(s) that you will be utilizing:

Facebook

Facebook Name:__________________ Administrator:____________________

Username:_______________________ Password:________________________

Twitter

Twitter Name:____________________ Administrator:____________________


You Tube

You Tube Name:__________________ Administrator:____________________


Instagram

Instagram Name:__________________ Administrator:____________________


Pinterest

Pinterest Name:___________________ Administrator:____________________


Other, please indicate______________________________________________

Site Name:____________________ Administrator:_______________________


Signature of Coach: _____________________________ Date: ___________

Signature of Assistant AD for External Operations: ________________________ Date: ________

Date Received by Assistant AD for External Operations:_____________________________

Notes:_______________________________________________________________________

______________________________________________________________________

______

CC: Compliance

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