Essential 4 Anomalies Essential 4 - Anomalies v2.0, August 31, 2012.
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Transcript of Essential 4 Anomalies Essential 4 - Anomalies v2.0, August 31, 2012.
Essential 4
Anomalies
Essential 4 - Anomalies v2.0, August 31, 2012
Essential 4 - Anomalies v2.0, August 31, 2012
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
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Essential 4 - Anomalies v2.0, August 31, 2012
Training Sequence
Essential 1:Overview & Requirements
Essential 2:Interface & Administration
Essential 3:Data Submission
Fall 1
Fall 2 Spring
Essential 4: Anomalies
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Essential 4 - Anomalies v2.0, August 31, 2012
Rules
Mute yourself
HOLDSilence
cellphones
Name & LEA 1conversation
at a time
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Essential 4 - Anomalies v2.0, August 31, 2012
Agenda
2 hours
SSID Anomalies
CCEERDMID
Anomaly Reports
Anomaly Roles
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SSID Anomalies
Essential 4 - Anomalies v2.0, August 31, 2012
CCEERDMID
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What Is An SSID Anomaly?
An SSID Anomaly is a problem with an SSID’s enrollment or a student being assigned more than one SSID
Essential 4 - Anomalies v2.0, August 31, 2012
These anomalies are detected once a day, during the nightly process
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Anomaly Responsibilities
Resolve regularly
Download MID replacement
SSIDs
Keep below 2% maximum
(Fall 1)
Essential 4 - Anomalies v2.0, August 31, 20128
How To Resolve Anomalies
Essential 4 - Anomalies v2.0, August 31, 2012
Online Maintenance
SSID Anomaly Reports
Batch Upload
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Essential 4 - Anomalies v2.0, August 31, 2012
Anomaly Roles
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Anomaly Roles
Essential 4 - Anomalies v2.0, August 31, 2012
Gives access to view and resolve anomalies
Anomalies
Used to determine contact information shown to users resolving anomalies
Anomaly Contact
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Concurrent Enrollment
Essential 4 - Anomalies v2.0, August 31, 2012
CCEERDMID
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CCE Definition
An SSID has a primary enrollment at more than one LEA at
the same time
Essential 4 - Anomalies v2.0, August 31, 2012
ABCSchool
XYZSchool
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CCE Example
Essential 4 - Anomalies v2.0, August 31, 2012
Sun Mon Tue Wed Thu Fri Sat
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
Enrollment at School 1 (1st – 13th)
Enrollment at School 2 (12th – 25th)
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Enrollment Status Combinations
Essential 4 - Anomalies v2.0, August 31, 201220
* A student can have secondary and/or short term enrollments in addition to the primary one
Primary
Short-Term* (less than 30
days)
Secondary*
Do notcause CCEs
Primary Primary
Short-Term (more than
30 days)Primary
LEA 1 LEA 2
LEA 1 LEA 2
Cause CCEs
CCE Ownership
Essential 4 - Anomalies v2.0, August 31, 2012
* LEA with most recent enrollment is relieved of CCE after 14 days
8/16/2011 10/3/2012
All LEAs with overlapping enrollments during
8/16/2011 - 10/3/2012
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Exit Reason Discrepancy
Essential 4 - Anomalies v2.0, August 31, 2012
CCEERDMID
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ERD Definition
An inconsistency exists between a student’s exit reason and subsequent
enrollment status in a school
Essential 4 - Anomalies v2.0, August 31, 2012
? ?? ??
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ERD Warning Type Definitions
Essential 4 - Anomalies v2.0, August 31, 2012
Expected to enroll
CPotential Dropout
The student is expected to enroll at another school but does not.
Not expected to enroll
ACompleterRe-enrolled
The student is a completer (e.g., graduate) based on their exit code, but the student has a subsequent enrollment.
BDropout
Re-enrolled
The student’s is a dropout based on their exit code, but the student has a subsequent enrollment.
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ERD Examples
Essential 4 - Anomalies v2.0, August 31, 2012
Warning Type A or B
Exited with dropoutor completer code
(e.g., E140, E230/100)
Enrolled
ABC School XYZ School
Warning Type C
Exited with code where studentis expected to continue school
(e.g., T160)ABC School
No subsequentenrollment
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ERD Ownership
Essential 4 - Anomalies v2.0, August 31, 2012
All LEAs involved
Dropouts, completers, or transfers between 8/16/2011
and 8/15/2012-----
No show dropouts between 5/15/2011 and 8/15/2011
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Essential 4 - Anomalies v2.0, August 31, 201236
Exits That Can Cause ERDs
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Warning Exit Reason Description Completion Code
A
E125 PriorComplSpecEd n/aE130 Died n/aE230 CompleterExit 100, 106, 108, 250, 360T280 TransCollege n/a
B
E140 NoKnownEnrollTruantE300 ExpellNoKnownEnrollE400 OtherOrUnknownE420 NoShowSameSchlT270 TransDropAdultT380 TransInstNoHSDipT460 TransHomeSchl
C
T160 TransCASchlRegularT165 TransCAEnrollDiscipT167 TransScholDistReferralE490 Summer or Intersession Exit*N470 NoShowOther
Essential 4 - Anomalies v2.0, August 31, 201237
Exits That Do Not Cause ERDs
Exit Reason
Description Completion Code
E230 CompleterExit 104, 120, 320, 330, 480
E410 MedicalRsns n/a
E450 PreK-6Exit n/a
*N470 NoShowOther n/a
T180 TransPrivate n/a
T200 TransUS n/a
T240 TransOutUS n/a
T260 TransInAdult n/a
T310 TransHealthFacil n/a
T370 TransInstHSDipl n/a
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Multiple Identifier
Essential 4 - Anomalies v2.0, August 31, 2012
CCEERDMID
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MID Definition
Two or more SSIDs have very similar or identical demographics, indicating that a
student may have multiple SSIDs
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MID Example
Student 1 Student 2
SSID 4265874932 359875167
Name* Ann Smith Annie Smith
Alias Name*
Gender F F
Birth Date 7/6/2000 7/6/2000
Primary Language 00 00
Birth State** US-CA US-CA
Birth Country** US US
Essential 4 - Anomalies v2.0, August 31, 2012
* Soundex is used to match similar names and match can be made against either alias or regular name
** Only used for MID matching if provided for both students involved in MID match
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MID Ownership
Essential 4 - Anomalies v2.0, August 31, 2012
LEA with most recent enrollment of all SSIDs involved
Enrollments within 14 months prior to
Census Day
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Anomaly Reports
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Common Problems
Essential 4 - Anomalies v2.0, August 31, 2012
Overlapping enrollment not allowed when
combining MID anomalies
Focus ID’s current enrollment record is
closed
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Reminders
Essential 4 - Anomalies v2.0, August 31, 2012
Anomalies are detected nightly throughout the year
Unresolved lost transfers
(ERD type C) count as
dropouts
Replacement SSIDs
should be downloaded
regularly
MIDs found outsideMID anomaly report can
be resolved using “Resolve MID Not On
Report” button
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Essential 4 - Anomalies v2.0, August 31, 2012
Resources
Detailed descriptions of anomalies and how to resolve them
CALPADS SSID and Enrollment Procedures, Chapter 4
MID resolution errors
CALPADS Error List, MID Errors tab
All available at:http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
List of exit, completer, and other codes
CALPADS Code Sets, School Completion Status & Student Exit Category code set names
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Support
Essential 4 - Anomalies v2.0, August 31, 2012
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
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Essential 4 - Anomalies v2.0, August 31, 2012
Training Evaluation
Please complete our survey
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